1-RFQ WDC (1).pdf

REQUEST FOR QUALIFICATIONS (RFQ)

Design & Engineering Services

SR-177 Right-of-Way Improvements

(West Davis Corridor Segment – Kaysville City)

Issuing Agency: Kaysville City Corporation RFQ No.: PR-03-04-2026 Issue Date: March 4, 2026 SOQ Due Date: March 31, 2026

1. INTRODUCTION

Kaysville City (“City”) is soliciting Statements of Qualifications (SOQs) from qualified professional engineering and landscape architecture firms to provide design, engineering, permitting, and construction administration services for aesthetic and roadside improvements within state right-of-way along SR-177.

The project limits extend along SR-177 between 200 North and Weaver Lane (north project limit) and 950 North (south project limit) within Kaysville City.

The Utah Department of Transportation (UDOT) will allow City access within state right-of-way solely for the purpose of designing, constructing, and maintaining roadside landscape, lighting, walls, and aesthetic features (“Improvements”). All work must comply with UDOT standards, encroachment permit requirements, and applicable state and federal regulations.

This procurement will follow a Qualifications-Based Selection (QBS) process. Compensation will be negotiated with the highest-ranked firm in accordance with Utah procurement law.

2. PROJECT BACKGROUND

As part of corridor development and community enhancement efforts, the City intends to implement context-sensitive improvements within the SR-177 right-of-way to:

• Enhance visual character and community identity

• Improve corridor aesthetics

• Install and maintain landscape features

• Ensure long-term durability and maintainability

All Improvements are subject to UDOT review, approval, and permitting requirements.

Demonstrated experience working within state highway right-of-way and coordinating directly with UDOT is required.

3. PROJECT OBJECTIVES

The City seeks a consultant team capable of:

1. Designing improvements fully compliant with UDOT standards and encroachment requirements.

2. Delivering durable, low-maintenance landscape and aesthetic features.

3. Ensuring safe integration with highway operations.

4. Preparing complete, construction-ready documents suitable for public bidding.

5. Supporting the City during construction and project closeout.

4. ANTICIPATED SCOPE OF SERVICES

The selected consultant shall provide professional services including, but not limited to:

4.1 Project Management & Coordination

• Project kickoff meeting

• Coordination with City staff and UDOT

• Schedule development and tracking

• Progress reporting

4.2 Site Assessment & Data Collection

• Field reconnaissance

• Survey coordination (as required)

• Utility coordination and mapping

• Identification of right-of-way constraints

4.3 Concept Development

• Landscape themes and planting concepts

• Irrigation concepts (if applicable)

• Decorative lighting concepts (as permitted)

• Entry monument or gateway features

• Preliminary cost estimates

4.4 Engineering & Technical Design

• Final landscape and irrigation design

• Structural design of decorative walls or screening features

• Traffic control considerations (if applicable)

• Compliance with AASHTO and UDOT standards

• Construction cost estimates at design milestones

4.5 Permitting & Agency Coordination

• Preparation of UDOT encroachment permit documentation

• Required technical submittals

• Coordination meetings with UDOT reviewers

• Response to review comments

4.6 Construction Documents

• Plans, specifications, and bid schedule

• Technical specifications consistent with City and UDOT standards

• Final engineer’s estimate

4.7 Bidding & Construction Administration

• Bid support

• Submittal review

• Site visits and observation

• Pay application review

• Project closeout documentation

5. STATEMENT OF QUALIFICATIONS

REQUIREMENTS

SOQs shall include the following in the order listed:

5.1 Cover Letter

Signed by an authorized representative.

5.2 Firm Qualifications

• Legal name and contact information

• Utah professional licensure (PE, PLA, etc.)

• Years in business

• Office location(s)

5.3 Project Team

• Identification of Project Manager

• Key personnel and defined roles

• Subconsultants and responsibilities

• Resumes (maximum two pages per individual)

5.4 Relevant Experience

Provide at least three (3) similar projects within the past ten (10) years, preferably including:

• Projects within UDOT right-of-way

• State highway corridor landscape improvements

• UDOT encroachment permit coordination

Include project description, construction cost, completion date, and client reference.

5.5 Project Approach

• Understanding of UDOT right-of-way constraints

• Regulatory compliance strategy

• Risk identification and mitigation

• Quality control procedures

• Preliminary schedule

5.6 References

Minimum of three (3) references.

5.7 Conflict of Interest Statement

Disclose any actual or potential conflicts of interest, or affirm none exist.

6. EVALUATION CRITERIA

An Evaluation Committee will review all timely received SOQs using the criteria below.

Interviews may be conducted at the City’s discretion.

Firms must achieve a minimum score of seventy percent (70%) to be considered responsive.

Advancement to interviews will be limited to the three (3) to five (5) highest-scoring firms. The City reserves the right to advance fewer firms if deemed appropriate.

Criteria Weight Relevant UDOT Corridor Experience 30% Project Team Qualifications 25% Project Approach & Understanding 25% Quality Control & Risk Management 10% References 10%

Selection will be based solely on qualifications. Fee proposals will not be requested at this stage.

7. PROCUREMENT SCHEDULE

Milestone Date RFQ Issued March 4, 2026 Questions Due March 26, 2026 by 5:00 P.M.

SOQs Due March 31, 2026 by 5:00 P.M.

Interviews (if conducted) TBD Questions submitted to cstephens@kaysville.gov

8. SUBMITTAL INSTRUCTIONS

Electronic SOQs must be submitted in PDF format to:

Cole R. Stephens Kaysville City Corporation cstephens@kaysville.gov

Submittals must be received no later than March 31, 2026 at 5:00 PM. Late submissions will not be accepted.

9. GENERAL CONDITIONS

• The City reserves the right to reject any or all SOQs.

• The City may cancel, suspend, or modify this solicitation at any time.

• The City may request clarification of submitted materials.

• All costs associated with preparing the SOQ are the responsibility of the submitting firm.

• The selected consultant must enter into a Professional Services Agreement with Kaysville

City.

• All work within SR-177 right-of-way is subject to UDOT approval and permitting requirements.

10. PROJECT BUDGET

The total estimated project budget, including construction, is $630,000. The City makes no guarantee as to the final construction value.

11. TERMS AND CONDITIONS

Proposals shall remain valid for sixty (60) days from the submittal deadline.

mailto:cstephens@kaysville.gov mailto:cstephens@kaysville.gov

Services shall be performed in accordance with the professional standard of care ordinarily exercised by design professionals practicing in the State of Utah.

Nothing in this RFQ or any resulting agreement shall be construed as a waiver of Kaysville City’s governmental immunity under the Utah Governmental Immunity Act.

The selected firm will be required to execute the City’s standard Professional Services Agreement, which includes additional terms and conditions.

12. INSURANCE REQUIREMENTS

The selected firm shall procure and maintain insurance meeting or exceeding ULGT-aligned municipal standards, including:

• Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate

• Automobile Liability: $1,000,000 combined single limit

• Workers’ Compensation: Statutory limits

• Employer’s Liability: $500,000 minimum

• Professional Liability (Errors & Omissions): $1,000,000 per claim

Professional Liability coverage shall be maintained for a minimum of three (3) years following substantial completion.

Certificates of insurance shall be provided prior to contract execution. Kaysville City shall be named as an Additional Insured on applicable policies.

EXHIBIT A – SUBMITTAL INFORMATION

Taxpayer ID #: __________________________

Representative Name: __________________________

Title: __________________

Firm Name: _______________________________________________

Address: _________________________________________________

City: __________________ State: ______ Zip: _______________

Phone: __________________

Email: _________________________________________________

I have read and understand the requirements of RFQ PR-03-04-2026 and agree to comply except as noted.

Submitted by: ____________________________

Date: __________

Signature: _______________________________