1-RFQ Station 62 (1).pdf

REQUEST FOR QUALIFICATIONS (RFQ)

Kaysville City Corporation

RFQ PR-2026-02-24

Design Services for New Kaysville Fire Station 62

INTRODUCTION

Kaysville City Corporation (“City”) is soliciting Statements of Qualifications (SOQ) from experienced and qualified architectural and engineering firms to provide professional design services for a new fire station (Fire Station 62).

This solicitation follows a Qualifications-Based Selection (QBS) process for professional design services using a Design–Bid–Build project delivery model. The Construction Manager/General

Contractor delivery model will be considered after Phase 1.

Electronic Statements of Qualifications must be received no later than:

5:00 p.m. MDT on Tuesday, March 17, 2026

Submit electronically to:

Cole R. Stephens

Parks, Recreation, and Public Properties Director cstephens@kaysville.gov

Late submittals will not be accepted.

The deadline for submission of written questions is:

5:00 p.m. MDT on Thursday, March 12, 2026

All questions must be submitted electronically to the email address above. Responses to material questions will be issued in writing.

The City reserves the right to reject any or all Statements of Qualifications, waive minor informalities, request clarifications, and select the firm determined to be most qualified and in the best interest of the City, consistent with applicable procurement laws.

mailto:cstephens@kaysville.gov

BACKGROUND

Kaysville City is in Davis County, approximately 23 miles north of Salt Lake City and 16 miles south of Ogden. The City encompasses approximately 11 square miles and serves a population of

32,945.

The Kaysville Fire Department (KFD) currently operates from a single station—Fire Station

61—located at 175 S. Main Street. The station was constructed in 1999 and was designed to serve population concentrations primarily east of Interstate 15.

KFD provides fire suppression, rescue, hazardous materials response, and emergency medical services to Kaysville City and portions of unincorporated Davis County.

The department employs 23 full-time personnel and approximately 20 part-time firefighters.

Daily staffing includes one ambulance, one paramedic squad, and one fire engine, with additional apparatus cross-staffed as needed.

In 2025, KFD responded to 2,326 incidents. Approximately 60% were medical emergencies, with the remaining 40% consisting of fire suppression, rescue, hazardous materials response, false alarms, and mutual aid.

The City intends to construct a new fire station (Fire Station 62) to improve service delivery, response times, and operational capacity.

PROJECT DELIVERY METHOD

The project will be delivered under a Design–Bid–Build (DBB) model:

1. The City will select a qualified architectural/engineering firm.

2. The selected firm will prepare complete construction documents.

3. The construction project will be publicly bid in accordance with Utah procurement law.

4. A contractor will be selected separately by the City.

SCOPE OF WORK

The selected firm shall provide full professional architectural and engineering services, including but not limited to:

Phase 1 – Programming and Schematic Design

• Needs assessment and stakeholder engagement

• Site analysis and evaluation

• Detailed space programming

• Schematic design

• Opinion of Probable Construction Cost (OPCC)

Phase 2 – Design Development and Construction Documents

(Contingent upon voter approval in November 2026)

• Design development

• 50%, 90%, and 100% Construction Documents

• Updated OPCC at each phase

• Coordination with utilities and permitting agencies

• Fully sealed, bid-ready construction documents

Phase 3 – Bidding and Construction Administration

• Bidding assistance

• Submittal and RFI review

• Construction observation

• Change order review

• Substantial completion and closeout services

• Warranty review

The City reserves the right to suspend or terminate services if funding is not approved.

Deliverables shall include digital files (AutoCAD and PDF formats) and all documents necessary for competitive public bidding.

MINIMUM QUALIFICATIONS

1. Firm Qualifications

• Legally authorized to provide architectural and engineering services in Utah.

• Architect of Record licensed in Utah.

• All engineering disciplines are licensed in Utah.

• Minimum five (5) years of architectural experience.

• At least three (3) completed fire station projects within the past ten (10) years.

• At least one (1) project is comparable in scale and complexity.

• Demonstrated municipal or public agency experience.

2. Project Team

• Project Manager with minimum of seven (7) years of public safety facility experience.

• Licensed professionals in:

o Architecture o Structural Engineering o Civil Engineering o Mechanical Engineering o Electrical Engineering o Fire Protection Engineering o Landscape Architecture (if applicable)

• Demonstrated knowledge of applicable NFPA standards, IBC, IFC, ADA, and state amendments.

• Experience with apparatus bay ventilation, decontamination zones, and emergency power systems.

3. Technical Competencies

• Stakeholder programming workshops

• Emergency vehicle circulation design

• Secure site planning

• Stormwater and utility coordination

• Energy-efficient and resilient design practices

• Cost estimating and budget management

PROPOSAL CONTENTS

Statements of Qualifications shall be organized as follows:

1. Authentication Letter

Signed by an authorized representative, including firm name, address, contact information, and professional licensing information.

2. Company Background

Years in business, office locations, staff size.

3. Relevant Experience

Fire station or public safety facility experience within the past ten (10) years. Provide at least five (5) references.

4. Project Team

Organizational chart identifying key personnel and subconsultants.

5. Technical Approach

Programming methodology, design philosophy, cost control approach, and schedule management.

6. Financial Stability

Disclosure of bankruptcy, litigation, or professional liability claims within the past five

(5) years.

7. Conflict of Interest Disclosure

No fee proposal shall be submitted at this stage.

EVALUATION AND SELECTION

An Evaluation Committee will review all timely received Statements of Qualifications (SOQs) using the criteria allocations identified in this solicitation. The Committee may, at its discretion, conduct interviews with shortlisted firms.

Firms must achieve a minimum score of seventy percent (70%) of the total available points to be considered responsive and eligible for further consideration. Notwithstanding the minimum threshold, advancement to interviews will be limited to the three (3) to five (5) highest-scoring firms, as determined by the Evaluation Committee. The City reserves the right to advance fewer firms if, in its judgment, an insufficient number of qualified submittals are received.

Selection will be based on qualifications only. Compensation will be negotiated with the highest-ranked firm in accordance with Utah procurement law. If negotiations are unsuccessful, the City may proceed to the next-ranked firm.

Evaluation Criteria

Criteria Weight

Relevant Fire Station Experience 30%

Project Team & Key Personnel 30%

Technical Approach & Methodology 25%

Public Sector Experience & References 15%

PROJECT BUDGET

The project budget will be determined based on funding availability and City Council direction.

A detailed construction cost estimate will be developed during programming and schematic design.

RFQ SCHEDULE

RFQ Issued: February 24, 2026

Deadline for Written Questions: March 12, 2026 (5:00 p.m. MDT)

SOQ Due: March 17, 2026 (5:00 p.m. MDT)

TERMS AND CONDITIONS

Proposals shall remain valid for sixty (60) days.

Services shall be performed in accordance with the professional standard of care ordinarily exercised by design professionals practicing in the State of Utah.

Nothing in this RFQ or any resulting contract shall be construed as a waiver of Kaysville City’s governmental immunity under the Utah Governmental Immunity Act.

The City reserves the right to cancel or modify this solicitation at any time.

State of Utah T&C https://purchasing.utah.gov/wp-content/uploads/TCAgencyGoodsServices-7.20.23-RS.docx

INSURANCE REQUIREMENTS

The selected firm shall procure and maintain insurance meeting or exceeding ULGT-aligned municipal standards, including:

• Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate

• Automobile Liability: $1,000,000 combined single limit

• Workers’ Compensation: Statutory limits

• Employer’s Liability: $500,000 minimum

• Professional Liability (Errors & Omissions): $1,000,000 per claim

Professional Liability coverage shall be maintained for a minimum of three (3) years following substantial completion.

Certificates of insurance shall be provided prior to contract execution. Kaysville City shall be named as an Additional Insured on applicable policies.

EXHIBIT A – SUBMITTAL INFORMATION

Taxpayer ID #: __________________________

Representative Name: __________________________

Title: __________________

Firm Name: _______________________________________________

Address: _________________________________________________

City: __________________ State: ______ Zip: _______________

Phone: __________________

Email: _________________________________________________

I have read and understand the requirements of RFQ PR-2026-02-24 and agree to comply except as noted.

Submitted by: ____________________________

Date: __________

Signature: _______________________________