GLENWOOD TOWN

REQUEST FOR QUALIFICATIONS (RFQ) FOR PROFESSIONAL ENGINEERING SERVICES

Notice to Engineers:

· Deadline for all submittals is 10/30/2026 | 4:00 p.m.

· Maximum number of SOQ pages: 15 pages

Introduction and Background

Glenwood Town is soliciting statements of qualifications from qualified civil engineering firms to provide professional engineering services for the Glenwood Town Culinary Water Improvements project. Submitting firms must have ten years or more experience related to design, planning and asset management for county and local government infrastructure improvements. The selected engineering firm shall employ licensed professional engineers within the State of Utah.

Glenwood is a rural community located in Sevier County, Utah. Currently the Town does not have the need or financial resources to employ a full-time engineering staff for its engineering needs. However, periodically the Town needs professional assistance in planning, designing, and constructing improvement projects.

Glenwood Town anticipates selecting one of the responding firms, but there is no guarantee that any responding firm will be selected. Selection of an engineering firm will be based upon the review of the SOQs.

Glenwood Town reserves the right to reject any and all statements of qualifications. Moreover, Glenwood Town may terminate any contract entered into as a result of this RFQ at any time within the contract by giving thirty (30) days written notice to the selected firm. The selected firm shall be entitled to payment for deliverables in progress, to the extent work has been performed satisfactorily.

Glenwood Town completed a Culinary Water Master Plan in 2023 that evaluated the Town’s existing culinary water sources, storage, and distribution system and included development of the Town’s current hydraulic model. The Master Plan identified the improvements needed to address source reliability, storage capacity, and system deficiencies. The Town has since secured funding from the Utah Permanent Community Impact Fund Board (CIB) to design and construct these priority improvements, which include redevelopment of the Town’s culinary water spring, a new concrete water storage tank, a new culinary well, new water meters, and distribution system improvements. The Town intends for this project to build directly on the findings and recommendations of the Master Plan. The Town’s Culinary Water Master Plan is available for review upon request from the Town office.

Scope of Work In connection with this RFQ, Glenwood Town requires qualifications and knowledge of applicable municipal infrastructure guidelines and related state and local government regulatory requirements, including Utah Division of Drinking Water (DDW) rules and Utah Division of Water Rights requirements; familiarity with and knowledge of the Town’s culinary water system, standards, and planning documents; previous working relationship with the Town; experience with CIB-funded projects; the capability to produce high-quality engineering construction plans, specifications, cost estimates, and reports; full awareness of applicable requirements for design reviews, observations, and approvals required before, during and after construction completion; and substantial experience with specific examples of on-time, on-

Glenwood Town Request for Qualifications | 1 budget culinary water spring, storage tank, well, metering, and pipeline projects, including planning, design, construction observation and project management.

At the direction of Glenwood Town, the successful engineering firm will provide specified professional services for the Glenwood Town Culinary Water Improvements project, specifically, and if other needs arise over a three-year period from the date of this RFQ, the Town may choose to engage the selected firm for additional services. Such services may include, but are not limited to:

· Advising and/or representing the Town on various matters including proceedings before funding agencies, regulatory agencies, public audiences, etc., when necessary.

· Reviewing and building upon the Town’s Culinary Water Master Plan and existing hydraulic model to confirm project needs, facility sizing, and design criteria, and updating the hydraulic model as needed to evaluate the proposed improvements.

· Designing the redevelopment of the Town’s culinary water spring, including spring collection, source protection, and conveyance improvements.

· Designing a new concrete culinary water storage tank and related site, inlet/outlet, overflow, drain, and control components.

· Designing a new culinary water well, including well siting, drilling and construction specifications, pump and equipment, well house, and related electrical and control components.

· Designing culinary water meter replacements for the Town’s service connections, including evaluation of meter reading technology options.

· Designing the culinary water transmission and distribution pipelines necessary to connect the new well and storage tank to the Town’s system.

· Coordinating with and obtaining approvals from DDW, including new source approvals and source protection plans, plan review approval, and operating permits; and coordinating with the Utah Division of Water Rights on water right and well drilling requirements.

· Environmental and cultural resource clearances, permitting, and agency coordination as required for the project.

· Preparing specifications, detailed construction drawings, cost estimates, and contract documents.

· Topographic and legal surveys for rights-of-way and easements for the project.

· Assisting the Town with CIB funding administration, including progress reporting, draw requests, and coordination with CIB staff.

· Assisting in the solicitation, analysis, and procurement of contractors to perform construction of selected improvements.

· Providing on-site and/or off-site supervision and evaluation of quality control for the project, coordination and scheduling of contractors and required observations, conducting periodic special inspections, and preparation and submission of reports regarding the progress of the project to or on behalf of the Town.

· Other planning, design, or construction management needs that may or may not arise.

· All services shall be performed exclusively in the best interest of the Town, in strict accordance with all applicable professional, statutory, and regulatory standards and codes and in the most efficient and cost-effective manner practicable.

Proposal Requirements Glenwood Town will review each of the submitted proposals and select an engineering firm based on the following information. The proposals and the performance data requested should include the following items:

1. Letter of Interest. The firm’s project manager must be identified. The project manager is the firm’s representative who will have full responsibility for the design, construction management/inspection and surveying of the project.

2. Name of firm and the location of the firm’s offices and the office where the majority of the work will be performed. The age of the firm and the average number of employees of the firm over the past five years.

3. The education, training, and qualifications of key members of the firm and key employees to be assigned to this project.

4. Current workload and availability of the key persons to be assigned to this project.

5. Recent successful projects completed by the engineering firm which are similar in scope and size to this project, particularly culinary water spring, storage tank, well, metering, and pipeline projects. The descriptions should indicate the technical experience and experience of the personnel with regard to this type of project.

6. Project understanding and approach. Describe the firm’s understanding of Glenwood Town’s existing culinary water system, the findings and recommendations of the Town’s Culinary Water Master Plan, and the key issues of this project, and how the firm will use the existing planning documents to deliver the project efficiently.

7. Projects previously completed by the engineering firm for Glenwood Town and familiarity with Glenwood Town standards, facilities, and preferences.

8. References for the firm and identified individuals involved in the project. References should include owner contact information.

Submittal Instructions Proposals will be received at the Glenwood Town office until 4:00 PM on October 30, 2026. [Six (6)] copies of the printed proposal are required. The number of pages of the proposal is to be limited to fifteen (15) pages. Correspondence, questions and/or clarifications of the proposal procedure should be directed to:

Glenwood Town Attn: Phil Singleton, Mayor P.O. Box 300478, Glenwood, UT 84730

(435) 896-0260 | glenwoodtownoffice@gmail.com

Questions are due in writing to Phil Singleton, Mayor at glenwoodtownoffice@gmail.com on or before October 27, 2026, at 4:00 pm.

Selection Criteria Utah law (63G-6a-1503.5) requires a clearly published award methodology. The evaluation committee will first review all timely submittals and disqualify any that do not meet mandatory minimum requirements.

Remaining statements of qualifications will be evaluated and ranked based on the published weighted evaluation criteria. Price or fee structure is not an evaluation criterion and will not be considered during technical ranking. Following final technical ranking, fee negotiations will be initiated exclusively with the highest-ranked qualified firm. If a fair and reasonable fee cannot be agreed upon, negotiations with that firm will be formally terminated, and negotiations will advance to the next highest-ranked firm in descending order until a contract is successfully negotiated.

Glenwood Town will utilize the following in selecting the professional engineering firm:

· Competence to perform the services as reflected by technical training and education, engineering experience, and direct experience in the planning and design of culinary water springs, storage tanks, wells, meters, and pipelines as outlined herein. (up to 20 points)

· Understanding of the project and of Glenwood Town’s culinary water system, including demonstrated knowledge of the Town’s existing sources, storage, distribution facilities and the improvements identified in the Culinary Water Master Plan, understanding of the spring, associated water rights and how the spring water is shared between the Fish Hatchery and the Glenwood Irrigation Company, and the firm’s ability to apply this understanding to deliver the project efficiently. (up to 20 points)

· Familiarity with Glenwood Town, Glenwood Irrigation Company, and the Glenwood Fish Hatchery, and previous working relationship with the Town, and familiarity with CIB and other funding agencies, including recent and relevant experience with CIB-funded projects and funds administration. (up to 25 points)

· The firm’s history of effective budget and schedule management for similar projects. (up to 10 points)

· The ability to perform the services as reflected by workload and the availability of adequate local personnel, equipment, and facilities, as well as companywide resources and personnel to perform the services in a timely, cost-effective manner when requested, including responsiveness and proximity to the Town. (up to 10 points)

· Evidence of competent construction engineering services. (up to 15 points) image1.jpeg image2.png