1_RFQ_FA520526QB092.pdf

35th Contracting Squadron USAF Misawa Air Base, Japan

FA520526QB092

Street Smarts Virtual Reality

Misawa Air Base, Japan

REQUEST FOR QUOTATION:

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offerors are being requested and a separate written solicitation will not be issued. Solicitation number FA520526QB092 is issued as a Request for Quotation (RFQ) for Street Smarts Virtual Reality, Misawa Air Base, Japan. This acquisition is not set-aside for small business concerns. This solicitation incorporated provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, eighter before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any cost.

Offerors may use another format for submission of a response to this RFQ. All responses must contain the minimum information required as listed below:

Please provide the following information:

Company Name:

CAGE: SAM UEI: Prompt Payment Discount Term:

Quote Expiration : Delivery Time:

*Quote be valid until 31 Oct 26 if possible or 60 days minimum

Shipping Method :

Name of Offeror:

Offeror Email: Offeror Phone:

Signature: Date:

REQUESTED SUPPLIES AND SERVICES LIST:

Item Description Qty Unit Unit Price Extended Price

Street Smarts VR

Software Warranty Contract – Multi-user for 3 years

Access to, and usage of, entire tactical training scenario library. Warranty includes multiple software updates per year for the 36 months following the delivery of hardware.

1 Lot $ $

Street Smarts VR

VR Hardware training package including:

- PC Components: Laptop with charger and Wireless mouse

- VR Components: Headset, Batteries with charging stand, Controllers, Trackers, and Base stations with power cables

- Additional items: Case, Wi-Fi router, Router power cable, Light stand, Power strip surge protector, Ethernet cable, Bumb case with charging cable and dongles, Instructor headset, Fast charging USB hub

- SSVR VR-enabled Proprietary Hardware:

Recoiling VR M4 carbine, Sig Sauger VR M18, VR ECW, VR OC Spray, VR Baton, VR Flashlight

2 Lot $ $

Street Smarts VR

Drone Buster

1 Lot $ $

Street Smarts VR

Shipping Fee 2 Lot $ $

Street Smarts VR

Train-the-Trainer virtual session up to 8 hours, including hardware & software training

1 Lot $ $

Total Amount $

Note:

- Incomplete quotes will be considered nonresponsive.

- Contractor must be actively registered with the System Award Management (SAM). Lack of registration in the SAM database will make an offeror ineligible for award. The Contractor is required to confirm on an annual basis that its information in the SAM database is accurate and complete at https://www.sam.gov/. (IAW FAR 52.232-33 Payment by Electric Funds Transfer – System Award Management, Oct 2018)

- Contractor must be registered in Wide Area Work Flow (WAWF). The WAWF system is the method to electrically process vendor payment requests and receiving reports, at http://wawf.eb.mil/. (Authorized by DFAR 252.232-7003, Electric Submission of Payment Requests and Receiving Reports)

SHIPPING ADDRESS/CONSOLIDATION POINT:

F.O.B Destination shall be quoted for supplies unless there are valid reasons to the contrary. Delivery cost should be included in the total quoted price.

Shipping Address:

For UPS/FEDEX Shipment:

Bldg. 649, Hirahata, Misawa-shi, Aomori-ken, Japan, 033-0021 35 SFS, Attn: TSgt Joseph Westphal

For USPF Shipment:

Bldg. 646, APO AP 96319-5018 35 SFS, Attn: TSgt Joseph Westphal, DSN 226-3600, Comm: 011-81-176-3600

EVALUATION CRITERIA: Award will be made to a vendor that provide the USG the best value, meeting all the requirements of this RFQ, demonstrating technical capability and providing a fair and reasonable price.

RESPONSE TIME:

Please send your quotation including all the documents specified above NO LATER THAN 1000 hours on 13 Jun 26 (JST).

Point of Contact (POC) is TSgt Loraine Ermel, Contract Specialist Telephone: 011-81-176-3895 Email: loraine.ermel@us.af.mil

Alternate POC is Tomoko Asai, Contracting Officer Telephone: 011-81-176-3895 Email: tomoko.asai.jp@us.af.mil

PROVISIONS/CLAUSES:

FAR Clauses/Provisions Incorporated by Reference:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

52.204-7 System for Award Management (Deviation) 52.204-13 System for Award Management Maintenance (Deviation) 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

(Deviation)

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Deviation) 52.212-2 Evaluation – Commercial Products and Commercial Services 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

(Deviation) 52.222-50 Combating Trafficking in Persons. (Deviation) 52.226-8 Encouraging Contractor Policies to an Text Messaging While Driving.

52.232-33 Payment by Electronic Funds Transfer-System for Award Management 52.232-40 Providing Accelerated Payments to Small Business Subcontractor 52.233-3 Protest after Award. (Deviation) 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation) 52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation) 52.240-91 Security Prohibitions and Exclusions. (Deviation) 52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Right 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services 252.204-7024 Notice on the Use of the Supplier Performance Risk System 252.211-7003 Item Unique Identification and Valuation 252.211-7008 Use of Government-Assigned Serial Numbers 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–

Representation 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7010 Levies on Contract Payments 252.244-7000 Subcontracts for Commercial Items

FAR Clauses/Provisions Incorporated by Full Text:

252.232-7006 Wide Area WorkFlow Payment Instructions

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-https://wawf.eb.mil/

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Combo

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA5205 Admin DoDAAC FA5205 Inspect By DoDAAC F3D3F1 Ship To Code F3D3F3 Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____ (*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.") (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

35th Contracting Squadron, Misawa Air Base, Japan, Phone: (81)176-77-3895

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H, Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager), 25 E Street, Suite B-100, JBPH-H, HI 96853-5427, Phone: (808) 449- 8569, FAX: (808) 449-8571, e-mail: afica.kh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256- 2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)