1-RFQ - 1432 Ironwood and Garden Level City Hall.pdf

REQUEST FOR QUALIFICATIONS

FOR

DESIGN-BUILD SERVICES

FOR THE PROPOSED

PHASE I 1432 IRONWOOD AND GARDEN LEVEL CITY HALL

PROJECT NO. 6-C-042-26

The City of Olathe, Kansas Infrastructure Department

1385 S. Robinson Drive Olathe, Kansas 66061

(913) 971-9045

Issued: July 13, 2026

City of Olathe, Kansas 1 July 13, 2026 RFQ – 1432 Ironwood and Garden Level of City Hall – Design Build Services

THE CITY OF OLATHE, KANSAS

PHASE I 1432 IRONWOOD AND GARDEN LEVEL CITY HALL

PROJECT NO. 6-C-042-26

TABLE OF CONTENTS

Invitation for Request for Qualifications

Introduction ................................................................................................................................................Page 2 Background .................................................................................................................................................Page 2 Project Goals and Budget ...........................................................................................................................Page 3 Project Site Maps ........................................................................................................................................Page 3 Design-Build Delivery Method ....................................................................................................................Page 4 Selection Process ........................................................................................................................................Page 4 Contract ......................................................................................................................................................Page 5 Project Representative ...............................................................................................................................Page 5 Submittal Requirements .............................................................................................................................Page 5

Timelines RFQ Timeline ..............................................................................................................................................Page 6 Tentative Project Timeline .........................................................................................................................Page 6

Instructions to Proposers Definitions ..................................................................................................................................................Page 7 General Information ...................................................................................................................................Page 7 Affirmative Action / Equal Employment Opportunity Compliance ............................................................Page 7 Communication with the Owner ................................................................................................................Page 7 Licensing Requirements .............................................................................................................................Page 8 Format of Submittals ..................................................................................................................................Page 8 Submittal Information ................................................................................................................................Page 8 Withdrawal of Statement of Qualifications ................................................................................................Page 8 Insurance ....................................................................................................................................................Page 8 Terms and Conditions .................................................................................................................................Page 9

Scope of Services Scope of Services ........................................................................................................................................Page 10

Statement of Qualifications Requirements Outline for Statement of Qualifications .....................................................................................................Page 12

Evaluation and Selection Process Evaluation and Selection Process ...............................................................................................................Page 18

Appendix A – General Forms and Documents ...................................................................................Page 21

Appendix B – Building Plans ....................................................................................................................Page 22

Appendix C – Excerpts from Space Study ............................................................................................Page 24

City of Olathe, Kansas 2 July 13, 2026

THE CITY OF OLATHE, KANSAS

1432 WEST IRONWOOD AND GARDEN LEVEL CITY HALL

PROJECT NO. 6-C-042-26

INVITATION FOR REQUEST FOR QUALIFICATIONS

INTRODUCTION

Located in the Kansas City metropolitan area, the city of Olathe, Kansas (“City”) is located approximately 20 miles southwest of downtown Kansas City. Today, Olathe covers an area of approximately 60.5 square miles, with a total future growth area of approximately 90 square miles. With a population of approximately 157,000, Olathe is the second-largest city in Johnson County. For additional information regarding the city of Olathe, please refer to the city of Olathe website at www.olatheks.gov.

The City, in an effort to reduce reliance on leased property, and efficiently use space already owned by the City, is looking to build out the lower level (Garden Level) of City Hall, 100 East Santa Fe, Olathe KS, 66061 and approximately one half of 1432 West Ironwood St, (“Little Ironwood”), Olathe KS 66061. Work desired for 1432 Ironwood, currently warehouse space, includes adding exterior windows, and renovating roughly 1/2 of the warehouse space to provide offices, conference, breakroom, open office and workroom space for approximately 25-30 staff. In the Garden level of City Hall, removal of walls and film on exterior windows will help in opening up the lowest level and creating an inviting space for staff. New carpet, lighting, ceiling tile and support spaces will provide a welcoming environment for approximately 40 staff members.

The City seeks qualification proposals from highly qualified progressive design-build teams interested in providing comprehensive programming, planning, design, and construction services for the renovation of these spaces. The successful team will have highly qualified personnel with extensive experience and expertise, having previously provided full-service programming, planning, design, and construction services for projects of similar scope and purpose as these underutilized spaces. Additionally, the City seeks a design-build team comprised of firms and personnel with proven work experience delivering projects utilizing the design-build delivery method.

The City invites interested and qualified design-build teams desiring to be considered as the Design-Builder for this project to submit a statement of qualifications. Firms considering this request for qualifications are encouraged to thoroughly review this document to familiarize themselves with the instructions, information, procedures, and requirements contained herein. Statements of Qualifications must be prepared and submitted per the criteria and procedures established in this request for qualifications.

BACKGROUND

The City of Olathe, Kansas, prides itself on being a full-service city, a regional leader, and the county seat of Johnson County. The City of Olathe’s Downtown has experienced tremendous growth and change in recent years, adding new multi-family housing, Johnson County Courthouse, Downtown Library, and public spaces. Future plans include a new Farmer’s Market, additional restaurants and commercial spaces to continue the growth and re-energizing of Olathe’s Downtown area. With this growth, the City is looking to move staff back into the Downtown Olathe area.

Currently, approximately seventy staff from the following departments: IT, GIS, Codes, Housing, Events and Administrative work in leased space about 15 minutes north of City Hall, via I 35. There is considerable driving back and forth between downtown and these offsite departments.

Bringing these departments back into the downtown area will eliminate the leasing costs, reduce commuting time between sites, and bring groups back into walkable adjacencies.

City of Olathe, Kansas 3 July 13, 2026

PROJECT GOALS AND BUDGET

This project seeks to provide a safe, pragmatic, aesthetically pleasing, size appropriate, and comparable space that fits within the current portfolio of office space within the City. The City’s total project funding for the renovation of both spaces (combined) is currently established at $1,700,000, including the design and construction of both facilities’ development, bonds, insurance, and design-builder fees.

PROJECT SITE MAPS

The following maps illustrate the projects’ location and general surrounding areas..

City Hall

1432 Ironwood

City of Olathe, Kansas 4 July 13, 2026

DESIGN-BUILD DELIVERY METHOD

The City has selected the Design-Build delivery method for the design and construction of this project. This delivery method has been selected in order to achieve the following objectives:

1. To bring together design and construction firms with proven design-build experience as well as the design and construction experience and expertise required for this project to work in a collaborative, team-oriented environment to achieve the City’s goals for the project successfully.

2. To accelerate the planning, design, and construction processes in order to meet the City’s schedule requirement for owner occupancy.

3. To utilize the expertise and resources of the entire design and construction team during the planning and design phases to evaluate design decisions being considered and how those decisions may impact cost, quality, and schedule; to advise on constructability issues and alternate construction methods/materials that may benefit the Owner in areas such as cost, construction efficiencies, operational efficiencies, product durability, etc.; and to utilize the expertise and resources of the entire design and construction team during the planning and design phases to provide ongoing reviews of the project scope and budget to verify the project scope and budget are in balance.

4. To provide opportunities for concurrent design and construction activities to the extent such concurrent activities are deemed appropriate and beneficial to the Owner and the project.

SELECTION PROCESS

The City intends to contract with a design-build team that will be responsible for all aspects of the project's planning, design, and construction. The ideal design-build team for this project will be the team that:

1. Demonstrates experience having successfully planned, designed, and constructed office renovations with similar characteristics.

2. Demonstrates a thorough understanding of the design-build delivery method, including the inherent relationships between the owner and design-build team;

3. Demonstrates past experience delivering projects utilizing the design-build delivery method;

4. Demonstrate the ability and experience to effectively work in an environment that embraces collaboration and teamwork between all parties to achieve the City’s goals for this project;

5. Demonstrates a thorough and appropriate approach and proven processes using this delivery method for the management of this type of project and the nature of the expected work;

6. Proposes assigning highly qualified and experienced personnel to the project and committing to maintaining the identified personnel throughout the duration of the project.

This document further defines the general scope of services expected of the selected team. The City will use a multi-step process to evaluate all candidates and select the design-build team for this project. The process will include a review of qualifications followed by interviews with the short-listed Candidates, and a review of cost proposals.

The City will receive and review statements of qualifications in response to this RFQ. Statement of qualifications will be evaluated by an evaluation committee composed of City staff. Members of the evaluation committee will independently review and rate each qualification submittal based on the listed criteria to determine which Candidates best demonstrate themselves as the most qualified and capable of providing the services required of the project. The evaluation committee will develop a short-list of those candidates thought to be the most qualified and capable of performing the work required of this project. Qualifications alone will narrow the field of candidates to a short-list. The short-list is anticipated to be the three highest-ranked teams; however, the City reserves the right to increase or decrease this number based on the quality of the qualifications submitted. The short-listed Candidates will then be invited to interview with the evaluation committee in order for the Committee to examine further the personnel, qualifications, capabilities, management processes and approach, etc. of each Candidate.

City of Olathe, Kansas 5 July 13, 2026

Final scoring and ranking of the short-listed Candidates, along with other information deemed appropriate by evaluation committee members, will be considered as the committee seeks consensus when determining the preferred firm for this project. If, in the evaluation committee’s opinion, there is a clear and obvious choice as to the most qualified Candidate based upon the information submitted in the Statement of Qualifications, the committee may select the Candidate for the services required for this project based upon the Committee’s evaluation of the Candidate’s submittal and without conducting interviews. The Candidate selected for this project will be the one who best demonstrates to the evaluation committee as being the most qualified and capable of providing the services required of the project in a timely and cost-effective manner.

CONTRACT

The City anticipates utilizing Design-Build Institute of America (DBIA) Document No. 530, Standard form of Agreement Between Owner and Design Builder – Cost Plus Fee with an Option for a Guaranteed Maximum Price, with modifications by the City, and Document No. 535, Standard Form of General Conditions of Contract Between Owner and Design-Builder, with modifications by the City. The contract and general conditions will be provided to the short-listed candidates. Any changes requested to this contract must be submitted in writing to the City at the time of the interview. If no comments are submitted, it is understood that the design-build team is in agreement with all terms in the agreement and general conditions, and the terms in the agreement and general conditions will not be modified after the project is awarded.

The City will enter into an agreement with the selected Design-Builder to begin all project programming, planning, and design. Once the project scope, requirements, plans, and specifications have been adequately developed to the satisfaction of the City, the Design-Builder will then be required to submit to the City a Guaranteed Maximum Price (GMP) for the construction of the project. The City will then consider approval of an amendment to the agreement with the Design-Builder to authorize construction of the project.

PROJECT REPRESENTATIVE

The below designated City of Olathe Project Representative shall be the primary point of contact through the RFQ process (email preferred).

Laura Gagliano, AIA City of Olathe, Sr. Project Manager 1490 West Ironwood St Olathe KS 913-971-9047 office ldgagliano@olathke.org

SUBMITTAL REQUIREMENTS

Firms interested in being considered for this project shall submit seven (7) bound copies of their Statement of Qualifications along with one electronic copy in pdf format on USB flash drive. Submit Statement of Qualifications no later than 5:00 pm local time, Tuesday July 28, 2026.

• Submittals delivered in person or delivered by USPS, UPS, FedEx, or another courier service should be delivered to:

City of Olathe Kansas, Infrastructure Department 1385 S. Robinson Drive Olathe, Kansas 66061 Attn: Zach Hardy, Deputy Director mailto:MKaiser@BensonMethod.com

City of Olathe, Kansas 6 July 13, 2026

TIMELINES

RFQ TIMELINE

The following is the timeline established for the selection of the Firm for this project.

Issue Request for Qualifications July 13, 2026 Deadline for Submittal of Questions to the RFQ July 20, 2026 City’s Written Response to RFQ Questions (if necessary) July 24, 2026 Statement of Qualifications Due (5:00pm) July 28, 2026

(the following dates are tentative and subject to change) Complete Evaluation of Qualifications August 7, 2026 Notification of Short-Listed Teams for Interviews August 10, 2026 Short-Listed Teams Submittal of AA/EEO Questionnaire August 18, 2026 Pre-Interview Walkthrough August 20, 2026 Interviews Week of August 31, 2026 Notification of Preferred Team September 4, 2026 Preferred Team Submittal of AA/EEO Certificate of Compliance September 11, 2026 Contract Negotiations September 10-21, 2026 City Council Award of Contract October 6, 2026

TENTATIVE PROJECT TIMELINE

The following is the Owner’s desired timeline for the design and construction of this project. The actual project timeline will be coordinated with the Design Build Team and the City of Olathe..

Project Kick-Off October 14, 2026 Programming November 2026 Design November 2026 – March 2027 Bidding/GMP Approval April 23, 2027 GMP to City Council May 18, 2027 Construction Start May 24, 2027 Construction Completion August 27, 2027

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City of Olathe, Kansas 7 July 13, 2026

INSTRUCTIONS TO PROPOSERS

DEFINITIONS

Wherever the words "City” or “Owner” are used in this Request for Qualifications, it shall mean the City of Olathe, Kansas.

Wherever the words “Candidate”, “Design Builder”, “Firm”, “Proposer" or “Team” are used in this Request for Qualifications, it shall mean the Proposer and the design and construction professionals which make up the entire design-build team.

GENERAL INFORMATION

Firms considering this Request for Qualifications are encouraged to thoroughly review all instructions and information provided in this document.

Response to this Request for Qualifications are to be in the form of a Statement of Qualifications (SOQ) as outlined in the section titled Statement of Qualifications Requirements. The Statement of Qualifications must include all the requested information and must be organized in the manner as indicated in the section titled Outline for Statement of Qualifications, with all identified sections included. If in the judgment of the City any section is absent or significantly incomplete, the City reserves the right to reject the submittal.

AFFIRMATIVE ACTION / EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE

The City of Olathe requires all firms entering into contracts equal to or over $10,000 with the City to meet the City’s requirements for Affirmative Action/Equal Opportunity and Contract Compliance and be in possession of a valid Certificate of Compliance issued by the City. The Questionnaire on Personal Practices is provided in Appendix A of this Request for Qualifications. Additional instructions are included with the document. All firms are highly encouraged to review their compliance with this requirement.

For Firms currently in possession a valid Certificate of Compliance issued by the City of Olathe: If selected as the preferred Firm for this project, be prepared to submit a copy of the Certificate of Compliance by the date identified in this Request for Qualifications in the section titled “Timelines”.

For Firms needing to obtain a Certificate of Compliance or update their Certificate of Compliance with the City of Olathe: Only if notified as being selected to the short-list for an interview, submit the completed questionnaire according to the instructions on the questionnaire and by the date identified in this Request for Qualifications in the section titled “Timelines”. The City will review the submitted questionnaire, and if found to be acceptable, the City will issue the Firm a Certificate of Compliance. If the questionnaire is found to be unacceptable to the City, the City will work with the Firm in an attempt to resolve any concerns.

After the interview stage, be prepared to submit a copy of the Certificate of Compliance when requested by the City.

COMMUNICATION WITH THE OWNER

From the date of issuance of this Request for Qualifications, all communication between any Firm and the City regarding this Request for Qualifications, including but not limited to questions or concerns about the content, requirements, or processes identified herein, must be done so with the City’s project representative. Firms may contact the project representative via telephone or e-mail (preferred) with general project inquiries, requests for interpretation, pre-submittal questions, etc. Questions determined to be of a general nature and not having an impact on the process may be responded to verbally or by e-mail. If the project representative determines a question to be a matter of significant concern, the project representative will require the question to be submitted by e-mail. Matters of significant concern will be responded to by addenda and issued to all Firms considering this Request for Qualifications. Questions received after the date established for the submittal of questions may not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

City of Olathe, Kansas 8 July 13, 2026

LICENSING REQUIREMENTS

All architectural, engineering, or other related services provided by the Firm selected for this project must be provided in accordance with the professional registration requirements of the State of Kansas, if so required by the State of Kansas. All construction services provided by the Firm selected for this project must be provided in accordance with local licensing requirements.

FORMAT OF SUBMITTALS

The City requires the Statement of Qualifications be clear, concise, specific to the needs and conditions of this project, and organized as outlined in this Request for Qualifications.

The minimum font size for use in the Statement of Qualifications is 10.

The Statement of Qualifications in response to this request are to be printed on 8-1/2" x 11" pages (foldout pages up to 11" x 17" in size if needed are permitted). The Statement of Qualifications shall be bound on the left margin.

Firms are highly encouraged to utilize easily recyclable products for their Statement of Qualifications and to use environmentally friendly/easily removed means of binding the Statement of Qualifications in order to facilitate recycling. No 3 ring binders are permitted.

Combinations of text and graphic material may be used at the Proposer’s discretion.

SUBMITTAL INFORMATION

Firms interested in being considered for this project shall submit the required copies of their Statement of Qualifications to the City’s Deputy Infrastructure Director as previously identified herein (page 5).

Do not submit the Statement of Qualifications to any other department within the City of Olathe organization.

Proposers are solely responsible for the delivery of their submittal on or before the due date and time previously identified herein. Submittals received after the due date and time will not be accepted and will remain unopened and returned to the Proposer.

Other means of delivery of submittals (i.e. facsimile, e-mail, etc.) is not permitted and any submittals provided as such will not be accepted.

WITHDRAWAL OF STATEMENT OF QUALIFICATIONS

Any Proposer may withdraw their Statement of Qualifications upon written request provided by the Proposer to the City of Olathe Project Representative.

INSURANCE

The Design-Builder selected for this project must procure and maintain the necessary insurance coverage throughout the duration of this project. See the Insurance Requirements provided in Appendix A for the minimum required insurance coverage.

City of Olathe, Kansas 9 July 13, 2026

TERMS AND CONDITIONS

1. Proposers acknowledge and agree that the City of Olathe will not be liable for any costs, expenses, losses, damages (including damages for loss of anticipated profit) or liabilities incurred by the respondent as a result of, or arising out of, submitting a response to this Request for Qualifications.

2. All information submitted in response to this Request for Qualifications shall become the property of the City of Olathe and will not be returned.

3. The City of Olathe understands submittals provided in response to this Request for Qualifications may include information the Proposer does not want disclosed for any purpose other than evaluation of the submittal. It shall be understood the content of the submittal will remain confidential during the evaluation and selection period. Once a decision to award is made, all proposals are subject to public disclosure consistent with Kansas law. Respondents must invoke the exemptions to disclosure provided by law and must clearly identify in the proposal the data or other materials to be protected and state both the reasons why such exemption from public disclosure is necessary and the legal basis for such exemption. All other contents of the submitted proposals become public record once an award is made.

4. The City of Olathe reserves the right to cancel, alter, or amend this Request for Qualifications. In such an event, all persons or firms recorded by the city of Olathe as having received this Request for Qualification document will be notified in writing.

5. The City of Olathe reserves the right to request clarifications from any or all firms or individuals submitting a response to this Request for Qualifications. However, the City of Olathe shall not be required to request missing information from the respondents that may cause the submittal to be considered non-responsive.

6. The City of Olathe reserves the right to waive any irregularities in the submittal and review process.

7. The City of Olathe reserves the right to reject any or all submittals or to re-advertise for and solicit other proposals.

8. Proposers must include with their Statement of Qualifications copies of all addenda, if any, issued for this Request for Qualifications. The addenda shall include the signature of the Proposer.

9. The Firm(s) being contracted with for this project must be authorized to do business in the State of Kansas.

If the Firm is a corporation organized outside the State of Kansas it shall review its authorization with the State of Kansas and, if necessary, file the required documentation with the State of Kansas in order to receive authorization to do business in the State of Kansas. The Firm, if organized outside the State of Kansas, must provide in the Statement of Qualifications evidence to the Owner of their authority to do business in the State of Kansas. Evidence shall be in the form of a Certificate of Good Standing issued by the State of Kansas.

City of Olathe, Kansas 10 July 13, 2026

SCOPE OF SERVICES

SCOPE OF SERVICES OVERVIEW

The design-build team selected for the project will begin working with the Owner immediately following approval of the agreement for this project. All services of the design-build team selected for this project will be specifically documented in the Agreement between the Owner and Design-Builder. The following should be considered representative of the type of services anticipated to be provided by the Design-Builder, but should not be considered a complete and exhaustive list of all services:

Programming, Planning, and Design Phase Services

• Provide all architectural, civil, structural, mechanical, fire protection, electrical, landscape, telecommunication, low voltage, signage and security design services and any other related design services which are normally or customarily furnished by the Architectural and Engineering professionals throughout the programming, planning, design, documentation, bidding, construction administration, and warranty phases. This is to include complete design of the buildouts for 1432 Ironwood and the Garden Level of City Hall, 100 East Santa Fe..

• Actively engage with the Owner in a manner encouraging and supporting collaboration, cooperation, open communication, and trust.

• Development of a detailed work plan, updated on a regular basis, and presented to the Owner as necessary.

• Coordinate, conduct, and document regularly scheduled meetings with the Owner as required to facilitate and advance the design and construction process.

• Creation and distribution of meeting agendas, and timely issuance of comprehensive meeting minutes documenting design processes, evaluations, and decisions.

• Conduct meetings and workshops as necessary to fully understand the Owner’s specific needs and expectations for the scope of the project.

• Evaluate the project program, schedule, and construction budget established by the Owner for the project.

Assessment of the reasonableness of the program, schedule, and budget.

• Prepare plans for the extension of a sanitary sewer main to serve the project and any current and future buildings requiring sanitary sewer service.

• Development of schematic and development designs for review, evaluation, and approval by the Owner and for budget development and evaluation.

• Modifications and adjustments to the schematic and development designs to meet the Owner’s approval and to address budget requirements.

• Making real time 3D updates to the design for quick resolution and response during Schematic Design and Design Development meetings. Any software, hardware, etc. required to present in 3D, real time will be provided by the designer.

• Become familiar with and understand the City of Olathe development review process and manage the preparation of all documents required for the project approval process. Develop materials as required for submission and presentation to the Olathe Planning Department, the Olathe Planning Commission, and the Olathe City Council.

• Attend all required presentations to the Olathe Planning Department, the Olathe Planning Commission, and the Olathe City Council. It should be anticipated there will be three meetings with the Olathe Planning Department, one meeting with the Olathe Planning Commission, and three meetings with the Olathe City Council.

• Identify and evaluate alternative materials, systems, methods, schedule, etc. as may be requested or required by the Owner to increase cost-effectiveness of the design, reduce the construction schedule, and increase the project value to the Owner.

• Proactively manage a schedule of all work required for the project in order to deliver the completed project according to the agreed upon schedule. As may be necessary provide information regarding the availability of

City of Olathe, Kansas 11 July 13, 2026 materials and labor, on the procurement of materials and equipment having long-lead times, and other factors impacting the completion of the project by the agreed upon schedule.

• Evaluate the project to identify opportunities to accelerate the construction schedule by means of early bid packages, and determine benefits and risks of such.

• Prepare at agreed upon periodic intervals detailed costs estimates for the construction of the project. Conduct reviews of such estimates with the Owner to determine reasonableness of the project design and budget.

Consult with the Owner on circumstances which may indicate construction costs in excess of the available budget, and provide recommendations for alternatives to be considered to reduce costs and bring construction costs in line with the available construction budget. Provide additional cost information on an as-needed basis as may be required to evaluate alternate design, materials, systems, equipment, etc.

Bidding and Construction Phase Services:

• At an agreed upon time solicit bids for the work required of the project and provide to the Owner in an “open book” format all bid information. Review with the Owner all bid information for the various scopes of work and collaboratively determine the most qualified and cost effective bids to accept for the construction of the project.

• At an agreed upon time provide the Owner with a GMP for construction of the project, including itemizations as necessary of each division of work so the Owner can thoroughly understand all costs of the work.

• As required by the contract, provide all services as required for the complete management and performance of the construction of the project.

• Develop and maintain a detailed construction schedule identifying sequencing of construction activities and milestones necessary for the completion of the project according to the agreed upon schedule.

• Coordinate, conduct, and document regularly scheduled construction meetings with the Owner.

• Maintain quality control and ensure construction is in conformance with the contract documents. Coordinate all inspections and testing as required by the project and authorities having jurisdiction.

• Assign a full-time, on-site superintendent specifically and solely for this project with responsibility to provide continual on-site supervision and management of all construction activities, proactively managing all work activity at the project site, and maintaining a safe and secure work environment.

• Proactively manage a schedule of all work required for the project in order to deliver the completed project according to the agreed upon schedule.

• Provide office support as required to efficiently manage the project.

• Provide construction administration services throughout the construction phase of the project, attending construction meetings and performing site visits to review construction progress and quality.

• Provide as-built construction record drawings and close out documents at the completion of the project, including AutoCAD format electronic drawings of the completed project.

• Continually manage and maintain a record of all project expenses in order to assure a complete and thorough understanding of the project expenditures relative to the available project budget.

• Perform all duties related to equipment and system start-up, testing, and training.

• Assist the Owner in the turnover, move-in, and opening of the project.

City of Olathe, Kansas 12 July 13, 2026

STATEMENT OF QUALIFICATIONS REQUIREMENTS

The City intends to select a Design-Builder which demonstrates a thorough understanding of the design-build delivery method, including the inherent relationships between the owner and design-build team; which demonstrates the ability and experience to effectively work in an environment that embraces collaboration, communication, and teamwork between all parties to achieve the City’s goals for this project; which demonstrates a thorough and appropriate approach and proven processes for the management of this type of project and the nature of the expected work; which proposes qualified and experienced personnel to be assigned to the project; and which demonstrates experience having successfully provided design and construction services for projects similar in purpose to this project. Additionally, the City expects the successful Proposer and all members of the Design-Build Team to make a significant commitment to servicing the project and the City regardless of their geographic distance from the project. Therefore, Firms submitting a Statement of Qualifications are encouraged to consider the specific nature of the work required for this project along with the expected design and construction responsibilities, and to submit specific information which will help demonstrate to the City their qualifications, experience, approach, and processes.

OUTLINE FOR STATEMENT OF QUALIFICATIONS

Proposers shall use the following Statement of Qualifications outline to describe the Design-Builder’s qualifications for providing comprehensive programming, planning, design, and construction services for this project. The Proposer shall carefully consider the firms and individuals being proposed as part of the Team and shall understand the City’s evaluation and any potential selection of the team for the project will in large part be based upon the firms and the design and construction professionals represented in the Statement of Qualifications as being proposed for the project Therefore, the Proposer shall understand their obligation to maintain the composition of the team throughout the duration of the project unless sufficient cause for change is presented to the City.

The Statement of Qualifications shall be concise and fully self-contained, shall identify clearly and accurately the capability, knowledge, experience, and capacity of the Proposer to meet the requirements of this Request for Qualifications and provide the services required of this project. The Statement of Qualifications must be organized in the following manner and must address the following specific criteria:

1. TRANSMITTAL LETTER

Provide a transmittal letter identifying the Proposer responsible for submitting the Statement of Qualifications and introducing the proposed Design-Build team. Briefly summarize the background and experience of the proposed team, and any distinguishing qualities or capabilities that uniquely qualify the team for this project.

Clearly identify the name, telephone number, and e-mail address of the person designated to be the principal point of contact for the Team during the evaluation process.

2. TABLE OF CONTENTS

Provide a Table of Contents identifying all Statement of Qualifications sections as outlined herein.

3. QUALIFICATIONS OF PERSONNEL

The Proposer shall carefully consider the personnel being proposed as part of the Design-Build team for this project. The Proposer shall understand the City’s evaluation and any potential selection of the Team for the project will in large part be based upon the qualifications and experience of the Team’s personnel represented in the Statement of Qualifications as being proposed for this project. Throughout the duration of the project the City fully expects the personnel being proposed for this project to be maintained as part of the project team and to serve in the roles as represented in the Proposers Statement of Qualifications. Therefore, the Proposer shall understand their obligation to maintain the composition of the construction management team throughout the duration of the project unless sufficient cause for change is presented to the City.

The City seeks to understand the qualifications and experience of the personnel proposed for this project.

Provide detailed information identifying the structure of the Design-Build Team proposed for this project.

Provide detailed information to demonstrate the qualifications of team members expected to have major responsibilities in the performance of this project. Teams responding shall provide the following information related to personnel proposed for the project:

City of Olathe, Kansas 13 July 13, 2026

a. An organization chart of the Candidate’s team structure.

b. A summarized list identifying the key design personnel, including but not limited to principals, architects, engineers, planners, project managers, designers, etc., organized by firm affiliation, who are to be assigned to this project and expected to have major project responsibilities with this project. Identify the names and titles of the personnel, and briefly identify each individual's expected role, responsibility, and contribution to the planning, design, and construction of the project, and why they are uniquely qualified for this project.

c. A summarized list identifying the key construction personnel, including but not limited to principals, project managers, estimators, lead construction superintendent, assistant construction superintendent, etc., who are to be assigned to this project and expected to have major project responsibilities with this project. Identify the names and titles of the personnel, and briefly identify each individuals expected role, responsibility, and contribution to the planning, design, and construction of the project, and why they are uniquely qualified for this project.

d. Individual resumes for the key personnel who are expected to have major project responsibilities with this project in order to demonstrate their capability of undertaking this project, to demonstrate their contributions to the organization of the design-build team, and to demonstrate their contribution to the City and the Project Team as a whole. Resumes must be provided for all individuals identified by item B and C above. Resumes for other key positions may be included at the Candidate’s discretion. Resumes should include the following information:

I. Name of the individual.

II. Position within the Candidates organization.

III. Education, if appropriate to demonstrate qualifications.

IV. Active Registrations, Licensing, DBIA Designation, LEED Accreditation, or specializations beneficial to this project.

V. Years of experience with the firm’s organization and responsibilities during this period.

VI. Identification of experience with similar projects and processes completed by the team member.

Projects identified should be those that are relevant to and with characteristics substantially similar to this project in terms of facility purpose and use; potential size, construction type, and technical complexity; contract delivery method; etc. in order to demonstrates the individuals qualifications and capability of serving in the role proposed for this project. Include identification of specific roles and responsibilities the individual had with the referenced projects, the benefits this individual contributed to the success of the projects, and how recently the projects were completed.

e. Additional information at your discretion which will help demonstrate the qualifications and capabilities of your Firms’ personnel proposed for this project and their ability to serve in the capacity proposed for this project.

4. PROJECT EXPERIENCE

Provide detailed information which the primary design firms and the construction firm have individually or together previously provided or is currently providing design services and construction services. The Proposer should carefully consider projects which are most closely related to this project; projects which help demonstrate the firm’s qualifications, experience, and expertise managing projects similar to this proposed project; and projects which are relevant to and with characteristics substantially similar to this project in terms of facility purpose and use, potential size, construction type, technical complexity, contract delivery method, etc. In the case of Firms which have offices in multiple cities or locations, projects identified to demonstrate the Firm’s qualifications are to be limited to those projects which were managed or constructed by the same office which will be responsible for this project.

City of Olathe, Kansas 14 July 13, 2026

a. For the Architect responsible for leading the planning and design of this project, provide references for projects of similar function, scope, content, characteristics, and complexity to this project for which the Architect was responsible for the planning and design and which will help demonstrate the Architect’s experience and qualifications to lead the City on this proposed project. Provide the following information for the referenced projects:

i. Project name and location.

ii. Project owner including current contact name, address, and phone number.

iii. Contract delivery method utilized for the project.

iv. Status of the project, such as programming and planning phase, design, construction, or a completed and occupied facility.

v. Identification if any individuals from the Architects staff as proposed to have a significant role in the planning and design of this project had any primary responsibilities for overall management, programming, planning, design, and construction administration of the reference projects.

vi. Information regarding the features and amenities of the facility, content, square footage, cost, and approximate date of completion. Identify unique qualities or innovative features of the facility, sustainability measures implemented, challenges or features with the design and construction of the project and how they were managed, etc. Identify any other features, systems, design elements, etc. which you feel are significant to help establish your firms qualifications.

vii. Identify if any of the architects, engineers, landscape architects, planners, designers, project managers, etc. proposed to be part of the design team for this project provided any of the same services for the reference projects identified.

b. For any design sub-consultants proposed to be part of the Team on this project and having a significant role in the planning and design process:

i. Provide references for projects which will help demonstrate the firms experience, expertise, and qualifications to provide the necessary services for this project for which the sub-consultant will be responsible.

ii. Identify if any individuals from the sub-consultant’s staff and proposed to have a significant role in the planning and design of this project had any primary responsibilities for the planning and design of the reference projects.

iii. For reference projects which differ from the Architect’s reference projects, provide a general description of the project including scope, square footage, and approximate date of completion.

Identify any unique systems or innovative features related to the sub-consultants field of expertise which help demonstrate the sub-consultants qualifications. Identify any sustainability measures implemented. Identify any challenges or features with the design and construction of the project and how they were managed, etc. Identify any other features, systems, design elements, etc.

which you feel are significant to help establish the firms qualifications.

City of Olathe, Kansas 15 July 13, 2026

c. For the construction manager responsible for leading the construction of this project, provide references for projects of similar function, scope, content, characteristics, and complexity to this project for which the firm has previously provided or is currently providing construction or construction management services and which will help demonstrate the construction manager’s experience and qualifications to lead the City on this proposed project. Provide the following information for the referenced projects:

i. Project name and location.

ii. Project owner including current contact name, address, and phone number.

iii. Contract delivery method utilized for the project.

iv. Status of the project, such as programming and planning phase, design, construction, or a completed and occupied facility.

v. Approximate final construction cost (estimated final cost if in progress) and approximate final completion date (estimated completion date if in progress).

vi. Identify if individuals proposed to be part of the construction management team for this project provided preconstruction and/or construction phase services for the referenced projects.

Identify the specific role and responsibility the individual had with the referenced projects.

vii. Information regarding the features and amenities of the facility, content, square footage, cost, and approximate date of completion. Identify unique qualities or innovative features of the facility, sustainability measures implemented, challenges or features with the design and construction of the project and how they were managed, etc. Identify any other features, systems, design elements, etc. which you feel are significant to help establish your firms qualifications.

5. MANAGEMENT CAPABILITIES, PROCESSES, APPROACH

This section is intended for the Candidate to demonstrate their approach to managing and delivering this project utilizing the Design-Build delivery method. The City seeks to fully understand the management capabilities, processes, and approach the Design-Build Team will employ on this project in order to achieve the City’s goals for this project and to ensure that the project and the City are thoroughly supported from the earliest planning stages through the completion of the warranty period. Candidates shall describe in detail the Team’s philosophy, project management processes, and approach to providing the services required for this project.

Information should include but is not limited to:

a. Your Team’s understanding of the Design-Build delivery method including the relationship of the Owner, designers, and construction manager under this type of delivery method, and your processes and approach working with this arrangement.

b. Your Team’s expectations, approach, and processes for collaboratively working with the City throughout all phase of the project.

c. Your Team’s expectations as to the frequency of meetings throughout all planning and design phases, and whether meetings are in-person, web-based, or a combination of both.

d. You Team’s expectations, approach, and processes for leading the City through the programming phase in order to understand the City’s needs and to document the project program.

e. Your Team’s expectations, approach, and processes for leading the City and other project stakeholders through a series of meetings, workshops, planning and design charrettes, etc. to capture the City’s overall goals and vision for the project and to define the scope of the project.

f. You Team’s expectations, approach, and processes for managing the planning and design phase, and how…