1-RFPDOC 6000002546.docx

Lillian D. Valenti Chief Procurement Officer

<FIRM NAME>

- PAGE 2 - <DATE>

REQUEST FOR PROPOSAL

PERFORMANCE OF EXPERT PROFESSIONAL APPLICATION SUPPORT SERVICES AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-YEAR TERM

RFP# 6000002544

PROPOSAL SUBMISSION TEMPLATE

I. BACKGROUND:

The Port Authority of New York and New Jersey (the “Authority” or “Port Authority”) Task Order Program (the “Program”) is initiated through an initial Request for Proposal (RFP) solicitation in order to be considered for the performance of expert professional application support services as requested on a “task order” basis defined in general terms. Once the Agreement is awarded to appropriately qualified firms, performance of specific services will be solicited via future task order RFP requests

II. INSTRUCTIONS:

The Port Authority of New York and New Jersey (the “Authority” or “Port Authority”) is seeking Proposals in response to the subject RFP for application support services on an “task order” basis. Each Agreement will be for a four-year term.

The scope of services to be performed by you are set forth in Attachment A to the Authority’s standard agreement (the “Agreement”) included herewith. You should carefully review this Agreement as it is the form of agreement that the Authority intends that you sign in the event of acceptance of your Proposal and forms the basis for the submission of Proposals. At its discretion, the Authority may retain multiple firms for performance of the subject services.

The Firm proposing (Prime Firm) must use this Proposal Template and Proposal forms. We have provided the Proposal Template and Proposal forms to Proposers as Microsoft Word format editable files. Firms are permitted to add lines or rows to tables in the Proposal forms where this is indicated but must make no other material change to the Proposal Template or Proposal forms. We have not included page limits in the Proposal Template. But in providing responses to questions, the Firm should use the space allocated in the Proposal Template and be mindful of the length the Firm’s response to the question asked.

All questions should be directed in writing via email to the Solicitation Manager, Amira Willis, Amwillis@panynj.gov.

For purposes of Proposal presentation, the Firm proposing should separate each section of the Proposal by using a numbered tab, as shown in the table below.

III. PRE-PROPOSAL MEETING

The Pre-Proposal Meeting is intended to review requirements from the Authority Departments including Office of Diversity, Equity and Inclusion, Engineering, Treasury – Risk, and Procurement.

Firms are encouraged to attend the Pre-Proposal Meeting to gain more awareness regarding the services requested in this RFP, future task order solicitations, and the overall procurement process.

A virtual Pre-Proposal Meeting is scheduled on November 22, 2024, at 11:30 A.M. Eastern Time (ET). On November 22, 2024, please use the below link to access the meeting. If you have any issues connecting, please email Amira Willis, Amwillis@panynj.gov.

Event address for attendees:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDU0ZTE5MGUtMGY1MS00ZjYzLWI0NTktOWE5MzY0NjY3NDg1%40thread.v2/0?context=%7b%22Tid%22%3a%22c4484a25-d0d8-4ad0-916a-a889b6aa7a02%22%2c%22Oid%22%3a%22705db310-b873-4c6b-a1f2-39fcbacd02c5%22%7d

IV. PROPOSER REQUIREMENTS:

Only proposals from firms that can demonstrate compliance with the following requirements shall be considered:

A. The firm must be certified as an MBE by the Authority prior to the RFP due date.

B. The Prime firm shall have completed at least two projects, within the last 5 years, performing comparable services to those outlined in the Attachment A which, includes working with a minimum of two types of applications/platforms listed below:

a. Web application using Microsoft .Net Core, React and Microsoft SQL Server.

b. Esri Geographic Information System (GIS) Applications.

c. Microsoft SharePoint administration and application.

d. Microsoft Power App and Power Automate applications.

e. OpenText Content Server Workflow applications.

f. eBuilder Construction Management process application.

g. Autodesk suite technical user administration and support.

h. Software and hardware administration with on-premises or cloud (Azure) system maintenance, upgrade, and helpdesk user support.

C. Prime firm may alternatively fulfill the firm experience prerequisite in Item B above, if it can demonstrate that the person or entities owning and controlling the firm have had a cumulative total of at least the same number and type of direct continuous experience as identified above or has owned and controlled other entities which, meet the same requirements, prior to the submission of this Proposal as is required of the prime firm.

D. The Prime firm shall have at least two of the following types of staff members with the required experience as identified below, who are currently employed with the firm:

a. Web application developer with a minimum of five years full stack development experience.

b. Business analyst with a minimum of three years full stack web application or low-code/No-code platform application experience.

c. User Interface/User Experience (UI/UX) designer with a minimum of three years full stack web application design experience.

d. Database Developer with a minimum of three years relational database design and development experience.

e. GIS analysts/developer with a minimum of three years geospatial information system design, development, and integration experience.

f. Microsoft SharePoint architect/developer with a minimum of five years SharePoint online administration and development experience.

g. Microsoft Power Platform developer with a minimum of two years of Power App, Power Automate and Power BI development experience.

h. eBuilder developer with a minimum of three years of eBuilder administration, form, and process development experience.

i. Autodesk Suite Technology Analysts with a minimum of two years of Autodesk Suite maintenance, upgrade, and helpdesk support experience.

j. Software/Hardware Administrator with a minimum of three years of on-premises or cloud (Azure) system maintenance, upgrade, and helpdesk user support experience.

Prerequisite Item D above, one type can be fulfilled by a principal, owner, shareholder, officer, director, or professional member/manager of the prime firm.

A determination that a Prime Firm meets the forgoing requirement(s) is no assurance that the firm will be selected for performance of the subject services. Prime firms that do not meet these requirements shall not be considered.

V. INSTRUCTIONS AND ADDITIONAL INFORMATION:

Tab

· Cover Sheet

· Attachment B – Agreement on Terms of Discussion

(Attachment C) Proposer must include a completed

· Attachment C – Company Profile

Firms may duplicate the below attachments as required, to demonstrate compliance with said Proposer Requirements listed in Section IV:

· Attachment D – Staff Qualifications and Experience, and

· Attachment E – Firm Qualifications and Experience Joint venture partnerships shall not be considered.

5.

MBE/WBE/SDVOBs Participation Plan (Attachment F)

The Port Authority has set a goal of twenty percent (20%) participation by qualified and Port Authority certified Minority Business Enterprises (MBEs) and ten percent (10%) for qualified and Port Authority certified Women-owned Business Enterprises (WBEs) on technical service projects for a total combined MWBE goal of thirty percent (30%), and three percent (3%) of the total contract price for Port Authority certified Service-disabled Veteran-owned Business Enterprises (SDVOBs) or SDVOBs certified in the State of New York.

The Proposer must include their MBE/WBE/SDVOBs Participation Plan, being proposed, by completing the below form:

· Attachment F – MBE/WBE/SDVOB Participation Plan

Salary Schedule – The Prime Firm proposing must include the name(s), title(s) and hourly rate(s) that would be in effect at the start of the Agreement term for all professional and technical personnel of the Prime firm who will be assigned to perform any services requested by completing the below form:

· Attachment G – Salary Schedule

(Statement) If the Firm proposing or any employee, agent or subcontractor/subconsultant of the Firm may have or may give the appearance of a possible conflict of interest, the Firm shall include in its Proposal a Conflict of Interest Statement indicating the nature of the conflict and a proposed Mitigation Plan. The Port Authority reserves the right to disqualify the Firm if, in its sole discretion, any interest disclosed from any source could create, or give the appearance of, a conflict of interest. The Port Authority reserves the right to disqualify the Firm if, in its sole discretion, it is not possible to mitigate the conflict of interest, with respect to any conflict disclosed from any source. The Port Authority's determination regarding any question(s) of conflict of interest shall be final.

· Attachment A

ADDITIONAL INFORMATION

The Authority shall accept only those proposals in electronic format for which the submission or modification is completed at the time of the Proposal Due Date. Proposal submissions will be accepted by upload only, at https://panynj.bonfirehub.com/portal/?tab=login and must be uploaded and received by the Authority no later than 2:00 P.M. Eastern Time (ET) on December 6, 2024. Emailed submissions, hand deliveries and mailed deliveries (e.g., UPS, USPS) will not be accepted.

Proposal submissions must be uploaded, submitted, and finalized prior to the Proposal Due Date. The Firms proposing are strongly urged to allow sufficient time of at least one (1) day prior to the Proposal Due Date to begin the uploading process and finalizing the Proposal submission. The Firms proposing will receive an email confirmation receipt with a unique confirmation number once a proposal submission is finalized.

The Firm will be permitted to submit modifications to Proposals or withdraw previously submitted Proposals electronically up to, but not after, the time of the Proposal Due Date.

All questions must be submitted in writing and received no later than five business days prior to the RFP due date. All questions shall be directed, via email, to the Solicitation Manager, Amira Willis at Amwillis@panynj.gov

After consideration of these factors, the Port Authority may enter into negotiations with the firm(s) deemed best qualified in terms of the foregoing factors to perform the required services.

The distribution process does not represent a contractual or other obligation on the part of the Port Authority and does not preclude the Port Authority from distributing work in a manner, which in its judgment will, under all circumstances, best serve the public interest.

REQUEST FOR PROPOSAL

PERFORMANCE OF EXPERT PROFESSIONAL APPLICATION SUPPORT SERVICES AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-YEAR TERM

RFP# 6000002544

[PROPOSAL DUE date]

[PROPOSER NAME]

Lillian D. Valenti Chief Procurement Officer

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

1399817 agreement on terms of DISCUSSION (attachment B)

Agreement on Terms of Discussion (Attachment B) Proposer must include a completed and signed Attachment B form.

ATTACHMENT B

PERFORMANCE OF EXPERT PROFESSIONAL APPLICATION SUPPORT SERVICES AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-YEAR TERM

AGREEMENT ON TERMS OF DISCUSSION

The Port Authority’s receipt or discussion of any information (including information contained in any proposal, vendor qualification(s), ideas, models, drawings, or other material communicated or exhibited by us or on our behalf) shall not impose any obligations whatsoever on the Port Authority or entitle us to any compensation therefor (except to the extent specifically provided in such written agreement, if any, as may be entered into between the Port Authority and us). Any such information given to the Port Authority before, with or after this Agreement on Terms of Discussion (“Agreement”), either orally or in writing, is not given in confidence. Such information may be used, or disclosed to others, for any purpose at any time without obligation or compensation and without liability of any kind whatsoever. Any statement which is inconsistent with this Agreement, whether made as part of or in connection with this Agreement, shall be void and of no effect. This Agreement is not intended, however, to grant to the Port Authority rights to any matter, which is the subject of valid existing or potential letters patent.

Any information (including information contained in any proposal, vendor qualification(s), ideas, models, drawings, or other material communicated or exhibited by us or on our behalf) provided in connection with this procurement is subject to the provisions of the Port Authority Public Records Access Policy adopted by the Port Authority’s Board of Commissioners, which may be found on the Port Authority website at: http://corpinfo.panynj.gov/documents/Access-to-Port-Authority-Public-Records/. The foregoing applies to any information, whether or not given at the invitation of the Authority.

(Company)

(Signature)

(Title)

(Date) company PROFILE (attachment C)

Company Profile (Attachment C) Proposer must include a completed Attachment C form.

ATTACHMENT C

COMPANY PROFILE

1. Company Legal Name as shall appear in the Agreement:

2. Business Mailing Address: ______________________________________________________________________________________________________________________________________________________

6. Officer or Principal of Firm, Title, and email address:

7. Name, telephone number, and email address of contact for questions:

8. Is your firm a registered vendor with the Port Authority? Yes No If yes, please provide your Vendor ID number: ________________

9. If applicable, indicate whether your firm is certified by the Authority in any of the below categories. Please also attach a copy of your Authority certification as a part of this profile.

Minority Business Enterprise (MBE)

Women-owned Business Enterprise (WBE)

Small Business Enterprise (SBE)

Disadvantaged Business Enterprise (DBE)

Service-disabled Veteran-owned Business Enterprise (SDVOB)

If your firm is an MBE/WBE/SBE/DBE/SDVOB not currently certified by the Authority, see the Authority’s website – https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity/certification.html, to receive information and apply for certification.

Note: Company Legal Name shall be identical to the firm’s name in the EIN. Failure to comply with this requirement may lead to delays in contract awards and contract payments.

Proposer Requirements

The Authority will consider only those firms who are able to demonstrate compliance with the proposer requirements stated in Section IV.

· Use Attachment D for Staff Qualifications and Experience

· Use Attachment E for Firm Qualifications Joint venture partnerships shall not be considered under the “Task Order” Program

STAFF QUALIFICATIONS AND EXPERIENCE (Attachment d)

Staff Qualifications and Experience of Personnel Please complete one Attachment D for each proposed full-time engineering and technical personnel of the Prime Firm who will be assigned to perform the requested services to demonstrate that the Prime Firm meets the staffing requirements as stated in Section IV – Proposer Requirements. Firms may duplicate Attachment D, as required, to demonstrate compliance with Section IV.

The Firm proposing must include in this section the following completed form:

Attachment D – Staff Qualifications and Experience Licenses and Certificates – The Proposer must also provide in this section copies of all applicable licenses and certificates of all full-time engineering and technical personnel of the Prime Firm needed to demonstrate compliance with Section IV.

ATTACHMENT D

STAFF QUALIFICATIONS AND EXPERIENCE

(City and State)

CURRENT PROFESSIONAL REGISTRATION

(State and Discipline -Include License #)

EDUCATION (Degree and Specialization)

OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, Etc.)

BRIEF CAREER SUMMARY

(Please include total number of years of experience performing comparable services under this solicitation)

RELEVANT PROJECTS

(Include a minimum of two and no more than five completed projects comparable to the services contemplated under this solicitation)

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

(Please include scope, size, project cost value, project delivery model) ☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

(4) TITLE AND LOCATION (City and State) PROJECT DURATION (MM/YYYY through MM/YYYY)

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

FIRM QUALIFICATIONS AND EXPERIENCE (Attachment e)

Firm Qualifications and Experience of Personnel Please complete one Attachment E for each relevant project to demonstrate that the Prime Firm meets the firm experience as stated in Section IV – Proposer Requirements. Listed projects shall be comparable to those contemplated under the requested services in Attachment A. Firms may duplicate Attachment E, as required, to demonstrate compliance with Section IV.

The Proposer must include in this section the following completed form:

· Attachment E – Firm Qualifications and Experience

ATTACHMENT E

FIRM QUALIFICATIONS AND EXPERIENCE

RELEVANT PROJECTS

Include the relevant projects as outlined in Section IV – Proposer Requirements and comparable to the services contemplated under this solicitation.

C. BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

D. INDICATE WHETHER ANY PROPOSED PERSONNEL PERFORMED SERVICES UNDER THIS PROJECT AND EXPLAIN THEIR SPECIFIC ROLE ON THIS PROJECT

E. INCLUDE THE NAME OF THE CLIENT/COMPANY AND THE CLIENT/COMPANY’S CONTACT INFORMATION (EMAIL AND PHONE NUMBER), FOR VERIFICATION PURPOSES.

MBE/WBE/SDVOB PARTICIPATION PLAN (ATTACHMENT F)

MBE/WBE/SDVOBs Participation Plan The Port Authority has set a goal of twenty percent (20%) participation by qualified and Port Authority certified Minority Business Enterprises (MBEs) and ten percent (10%) for qualified and Port Authority certified Women-owned Business Enterprises (WBEs) on technical service projects for a total combined MWBE goal of thirty percent (30%), and three percent (3%) of the total contract price for Port Authority certified Service-disabled Veteran-owned Business Enterprises (SDVOBs) or SDVOBs certified in the State of New York.

In the event that this Agreement is awarded to an Authority certified MBE, and that firm is also an Authority certified WBE or SDVOB, such firm, as the prime consultant, is still held to the MBE/WBE/SDVOB participation requirement with respect to subcontracting opportunities.

The MBE/WBE/SDVOB Plan submitted by the Proposer to the Port Authority shall contain, at a minimum, the following:

· Identification of MBE/WBE/SDVOBs: Provide the names and addresses of the MBE/WBE/SDVOBs. If none are identified, describe the process for selecting participant firms in order to achieve the good faith goals under these requested services.

· Scope of Work: Describe the specific scope of work the MBE/WBE/SDVOBs will be expected to perform.

All MBE/WBE/SDVOB subconsultants listed on the MBE/WBE/SDVOB Participation Plan must be certified by the Port Authority in order for the Consultant to receive credit toward the MBE/WBE/SDVOB goals set forth under these requested services. Please go to https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity.html to search for MBE/WBE/SDVOBs by a particular commodity or service. The Port Authority makes no representation as to the financial responsibility of these firms or their ability to perform work under this Agreement.

If the Prime Firm is a Port Authority certified MBE or WBE, the Prime Firm can self-perform its portion of the participation goals of up to $2 million for non-construction projects, subject to the Port Authority’s approval. Port Authority certified M/WBE Prime Firms can only self-perform the MBE portion of the participation goals. However, note that all firms are encouraged to use every good-faith effort to utilize subconsultants who are Port Authority certified MBEs, WBEs or SDVOBs to the maximum extent feasible.

The Proposer must include in this Section the following completed form:

· Attachment F – The MBE/WBE/SDVOB Plan submitted by the Proposer to the Port Authority

ATTACHMENT F

MBE/WBE/SDVOB PARTICIPATION PLAN

This matrix is intended to graphically depict the MBE/WBE/SDVOB Participation Plan submitted by the Proposer to the Port Authority for the requested services.

IF NO FIRMS ARE IDENTIFIED ABOVE, DESCRIBE THE PROCESS FOR SELECTING PARTICIPANT FIRMS IN ORDER TO ACHIEVE THE GOOD FAITH GOALS UNDER THESE REQUESTED SERVICES.

[IF APPLICABLE, INSERT RESPONSE HERE]

COST (ATTACHMENT G)

Multiplier & Cost Provide the multiplier(s) of the Prime firm, including a breakdown of said multiplier(s), indicating all the multiplier(s) components (e.g., vacation, holiday, sick pay, workers' compensation, office rent, insurance, taxes, profit). Indicate Consultant Office/Port Authority Office Multiplier, as applicable. Multiplier(s) should be provided in the form of a decimal and no more than two decimal places (ex: 0.00).

Consultant Office Multiplier:

Port Authority Office Multiplier:

Include a breakdown of the multiplier(s) components below:

Salary Schedule Include the name(s), title(s) and hourly rate(s) assigned to each position of the personnel that would be assigned to perform the requested services. Indicate billing rates for partners or principals and actual hourly rates for all other billable employees. All firms who are awarded an Agreement will be expected to adhere to the provisions of Section 9.A., fourth paragraph with respect to rate increases. Firms shall not include any rate increase notations on their Salary Rate Schedule. Typical job titles may include, but are not limited to, the following:

The Proposer must include in this section the following completed form:

· Attachment G – Salary Rate Schedule

ATTACHMENT G

SALARY RATE SCHEDULE

FULL NAME

(LAST, FIRST)

conFLICT OF INTEREST (STATEMENT)

Conflict of Interest If the Firm proposing or any employee, agent or subcontractor/subconsultant of the Firm proposing may have or may give the appearance of a possible conflict of interest, the Firm shall include in its proposal a statement indicating the nature of the conflict. The Port Authority reserves the right to disqualify the Firm if, in its sole discretion, any interest disclosed from any source could create, or give the appearance of, a conflict of interest. The Port Authority's determination regarding any question(s) of conflict of interest shall be final.

The Firms proposing are advised that, while not currently anticipated, nothing herein shall preclude the Port Authority from determining at a subsequent point in time during performance of the services contemplated hereunder gives rise to the existence of, or the appearance of, a conflict of interest, and thereby conclude that a firm(s) selected for performance of the subject services, is/are expressly precluded from participation in, or the performance of other procurement opportunities for any project on which the firm has provided such services. The Firms proposing are directed to the Conflict-of-Interest paragraph of the attached Standard Agreement. The Firms proposing are further advised that under this Agreement, firms must provide, upon receipt of a Task Order issued by the Port Authority, written notice to the Port Authority of any existing or potential conflict of interest the firm(s) may have in the performance of services under this Agreement.

Conflict of Interest Statement (describe the nature of the conflict):

[INSERT RESPONSE HERE]

Mitigation Plan:

[INSERT RESPONSE HERE]

ATTACHMENT A

SCOPE OF SERVICES

PERFORMANCE OF EXPERT PROFESSIONAL APPLICATION SUPPORT SERVICES AS REQUESTED ON A “CALL-IN” BASIS FOR FOUR-YEARS

I. BACKGROUND

For background with respect to The Port Authority of New York and New Jersey (the “Authority”) see www.panynj.gov. Additionally, the most recent electronic version of the Authority’s Annual Report is available at http://www.panynj.gov/corporate- information/annual-reports.html.

The Engineering Department is responsible for the delivery of high-quality and cost-effective planning, architectural and engineering design, and construction management services in support of the agency’s capital and operating programs. In addition, the department ensures the structural integrity, life safety, and code compliance of all agency’s facilities. The Engineering Department is comprised of six divisions: Engineering/Architecture Design, Construction Management, Engineering Operations, Quality Assurance, Project Delivery and Enterprise Asset Management.

Engineering Operations Division - optimizes the efficiency and effectiveness of the Department, promotes inter and cross departmental collaboration, as well as enables and anticipates the rapid adaptation of our services based on a changing/changed environment. The division is comprised of the following units: Engineering Financial Services, Engineering Solutions, Digital Transformation, Project Controls, Estimating/Value Engineering and Professional Services.

II. SCOPE OF SERVICES

The Engineering Solutions Unit supports project delivery and reporting through consultation, development, testing and implementation of web applications and workflows. Additionally, the unit maintains and supports content platforms such as SharePoint and Content Server, and acts as the Department's liaison with the Technology Department.

The services of the Consultant shall generally consist of providing the support services for the Engineering Solutions Unit with application management and/or application maintenance. Associated tasks may include but are not limited to those outlined below.

III. DESCRIPTION OF CONSULTANT’S TASKS

Services requested via task orders may include but are not limited to the following.

Staff Qualifications (to be demonstrated once specific task orders are issued) Refer to the Authority’s Agreement, Section 23 – Notification of Security Requirements

· Staff must have the ability to pass a Transportation Worker Identification Credential (TWIC) and/or Secure Worker Access Consortium (SWAC) and/or Security Identification Display Area (SIDA) background screening at a High Level.

Consultant Tasks (to be demonstrated once specific task orders are issued) Consultant tasks for Application Management/Maintenance may include, but are not limited to, the following:

1. Engineering System Architecture Support Coordination:

a. With Port Authority technical support resources on all operational aspects of Engineering applications regarding operating system management; including application management and change management activities to ensure operational stability of Engineering applications.

b. Integration of Engineering application systems and Engineering application servers, including maintenance of the applications as well as user support and operational oversight of the application management and support processes.

c. Serving as liaison with various Authority Technology Department (TD) groups (Networking, Enterprise Architecture), Security Operations & Programs and the Office of Emergency Management (OEM) on security standards and implementation strategies for engineering applications.

d. Provide strategy and guidance to the Engineering Department regarding “Cloud” technologies – specifically “Azure Cloud” requirements. Help design a blueprint/road map to move into a Cloud or Hybrid Cloud environment.

e. Coordination of activities through weekly change management meetings for all production related application changes. Provide the expertise to integrate and administer a “Azure DevOps” production environment using MS Azure tools and services.

2. Engineering Information System Management:

Manage multiple engineering information system applications in a Microsoft-centric development environment across a range of internal network platforms.

a. Coordination with TD System Administration for various engineering information systems, including daily administration, preventative maintenance, installation of patches, fixes, and overall system upgrades.

b. Engineering Department applications that integrate and/or access electronic documents, including management of electronic document management systems, design and development, document publishing, Intranet integration, and network deployment.

c. Providing full system planning cycle services for Engineering Information Systems development, including all system-related functionality such as business process identification, modeling recommendations for operational process efficiencies, performance analysis, security, account management, documentation, etc.

d. Coordinating with the Technology Department with the creation of Engineering enterprise application server development packages and environments and server access requests.

e. Assistant/Coordinate Technology Department for new software initiatives and/or Hardware upgrade processing.

3. Engineering Application Development Design, development, enhancement and/or upgrade computer and document management applications to support the Engineering Department’s business processes.

a. Complete application development life cycle including need assessment, requirement analysis, design, development, testing, deployment, and maintenance.

b. Full stack development including front-end, back-end web development, database development, hosting and deploying websites. The Engineering Department is Microsoft-centric application environment. Preferred software development environment is C#, .Net Framework, .Net Core, React and Redux, Node.js, Azure Cloud, and Microsoft SQL.

c. Architecture, develop, test and deploy workflow-enabled applications in low code/no code platforms, including but not limited to SharePoint Online/Office365, MS Power Platforms, OpenText Content Server, and eBuilder.

d. Integration of document repositories and workflows with MS SharePoint Online.

e. Integration between custom applications and commercial off-the-shelf (COTS) software. Design and development of reports and dashboards using SQL Server Reporting Services (SSRS), MS Power BI and IBM Cognos Analytics.

f. Review technical and business specifications and develop project specific report solutions like:

a. Flexible reporting with detailed analysis and drill-down with relational and dimensional data.

b. Ad-hoc report query capabilities

c. Alerts based on thresholds.

4. Engineering Geospatial Eco-System Development Manage, analyze, and visualize geographic data for the Engineering or the Agency.

a. Gather geographical data from various public/private sources including satellite imagery, surveys, and engineering or agency datasets.

b. Create maps and visualizations to represent geographic data. May include but not limited to thematic maps, 3D visualizations, and interactive web maps.

c. Develop custom GIS applications or integration tools to address specific needs for Engineering or agency in desktop or mobile solutions. Including usage of Esri GIS solution suite, Nearmap, VertiGIS and programming in languages such as Python, JavaScript, SQL, etc. to create custom scripts, plugins, or web applications.

d. Ensuring the accuracy, reliability, and consistency of GIS data and analysis results through quality assurance processes.

e. Using GIS software Esri to analyze spatial data, identify patterns, trends, and relationships within the data.

5. Engineering Database Design, Integration, and Implementation

a. Architect and develop database solutions to organize, query, and report complex engineering information, including data/document repositories.

b. Provide full life-cycle design support services, including business analysis, conceptual database design, database prototype development, physical database design, implementation, network deployment, maintenance, and training. Preferred database development environment is Microsoft SQL 2014/2016/2019, Azure SQL services, Azure SQL Managed Instance.

c. Involvement in data modeling, data integration using ETL, preferred in Microsoft SQL Server Integration Services.

d. Maintain and enhance an customized data repository/data warehouse solution integrating all engineering capital project design and delivery databases.

6. Intranet – Architecture, Development and Administration (SharePoint Online)

a. Maintain and enhance the department’s Intranet site developed with SharePoint Online.

b. Provide expert support and business solution guidance with all Office 365 products.

c. Serve as the master administrator for all Engineering SharePoint sites, subsites and team sites.

e. Help keep the Engineering Intranet current, relevant, engaging and responsive.

7. Autodesk Suite Technical Support

a. Provide on-site end user technical support for BIM/CAD products (i.e.. Autodesk Revit, Autodesk AutoCAD, Navisworks, Autodesk Construction Cloud, Dynamo, McNeel Suite, Sketch Up, V-Ray and Bentley) including, but it not limited to, the following tasks.

i. Provide ‘TEC support’ staff as requested

ii. Maintain record of service calls.

iii. Provide technical resources and expertise to manage, administer, and assist with the operation and development of the environment, as necessary.

IV. HARDWARE AND SOFTWARE

Below is a sample list, but is not limited to, the Authority’s Hardware and Software:

A. Desktop Software:

1. MS Windows 10/11

2. MS Office Professional Suite

3. MS Office 365

4. Edge, Chrome, Firefox

5. Adobe Acrobat Pro/Reader

6. Bluebeam Revu

7. Bentley multi discipline applications

8. Lecia Cyclone Enterprise B. Technical Software:

1. Microsoft Project/Visio/Access

2. Autodesk AEC suite

3. Autodesk API

4. Autodesk Construction Cloud (ACC)

5. EQuiS Professional

6. EQuiS Chemistry

7. EQuiS Geology

8. EQuiS Discharge Monitoring

9. EQuiS Arcview Interface

10. Esri ArcGIS Pro and Extensions

11. Esri Apps

12. Maximo 7.5 and above

13. Canon DirectPrint

C. Networking Operating Systems:

1. MS Windows Server 2012 and above

D. Relational Database Management Software:

1. MS SQL Server 2014 and above

2. Oracle RDBMS

3. MS Access 2007 and above

E. Azure Cloud Environment

1. Azure Virtual Machines

2. Azure App Services

3. Azure SQL Services, SQL Managed Instance

4. Azure Storage solutions

5. Azure Data Lake and Synapse

6. Azure Network, Firewall and Security

F. Electronic Document Management Environment:

1. Open Text Content Server, version 16 and above

2. Cardiff eForms Management

3. MS SharePoint Online

G. Software Development Environment and Tools:

1. Visual Studio Pro

2. Visual Studio Test Pro

3. MS .NET Framework 4.x and above

4. MS .NET Core 3.0 and above

5. React and Redux

6. Node.js

7. Bootstrap

8. Azure DevOps with Git

9. MS SQL Management Studio (SSMS)

10. MS SQL Server Integration Services (SSIS)

11. MS SQL Server Reporting Services (SSRS)

12. MS Power Platforms (Power BI/Power App/Power Automate/Power Page)

13. MS Office suite

14. MS SharePoint Framework

15. Infowise Solutions for SharePoint

16. Plamsail Microsoft365 and SharePoint Tools

17. Esri ArcGIS Enterprise and Online

18. NearMap

19. VertiGIS

20. OpenText Global Cents Power Tools

21. eBuilder

22. Aspose Suite

23. Autodesk Revit API

24. Bluebeam Studio Prime

H. Software Development Language:

1. C#

2. SQL Script

3. JavaScript

4. jQuery

5. AJAX

6. HTML, XHTML

7. XML

8. Extensible Stylesheet Language (XSL)

9. Cascading Style Sheets (CSS)

10. PowerShell Script

11. MS Command Script

12. Python

13. Visual Basic

14. TypeScript

15. Java

I. Web Server Environment:

1. Microsoft IIS, version 7.x and above

J. Graphics:

1. Visio

2. Miro

3. Adobe Photoshop

4. Adobe Illustrator

V. SUBMISSIONS

All work performed by the Consultant including the preparation of documents, reports drawings, etc. shall be performed and submitted in accordance with a schedule approved by the Authority prior to the performance of any such work.

When services to be performed by the Consultant include the preparation of contract documents, or the performance of post award services, the Consultant shall submit his specific Quality Control/Assurance Program to the Engineer prior to the performance of said services. When the Consultant has completed preparation of any contract documents, he shall submit a letter to the Engineer certifying the Consultant’s conformance with the Quality Control/Assurance Program.

Except as otherwise noted herein, all designs and preparation of Contract Documents shall conform to Port Authority Standards, and those codes and regulations which would be applicable if the Authority were a private corporation and, in case of a conflict, the more stringent requirement shall apply.

VI. CONDITIONS AND PRECAUTIONS

A. General The Consultant shall immediately inform the Authority of any unsafe condition discovered at any time during this work.

Vehicular, aircraft, rail, and/or pedestrian traffic shall have priority over any and all of the Consultant’s operations.

B. Work Areas The Consultant shall limit its work to the area necessary for the performance of such services and shall not interfere with the operation of the facility without first obtaining specific approval from the Authority.

The Consultant shall take steps necessary to ensure the safety of its staff during performance of the work. All Personal Protective Equipment, including, but not limited to, safety shoes, hardhat, and safety vest, shall be worn for all field work. In addition, where necessary, fall protection equipment shall be utilized.

Photographing of the facility buildings and surrounding area is not permitted without approval from the Authority.

The Consultant shall not permit any objects or pieces of equipment to lie unattended on sidewalks, roadways, or structures at any time.

C. Work Hours The Consultant shall coordinate its work at the site(s) with the Project Manager, unless otherwise directed by Authority.

The Authority's office is located at 2 Montgomery, Jersey City, NJ proposed staff will be required to meet the Authority’s current work arrangements including physically work a minimum of three days per week in the office and two days per week remote, unless otherwise directed by the Authority.

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

P.A. AGREEMENT # ***-**-***

DATE

FIRM

ADDRESS

CITY, ST ZIP

Attention: CONTACT, TITLE

SUBJECT: PERFORMANCE OF EXPERT PROFESSIONAL APPPLICATION SUPPORT SERVICES AS REQUESTED ON A "TASK ORDER" BASIS FOR A FOUR-YEAR TERM

Dear Mr./Ms. CONTACT:

1. The Port Authority of New York and New Jersey (the "Authority" or "Port Authority") hereby offers to retain FIRM NAME (the “Consultant" or "you") to provide expert professional services as more fully set forth in Attachment A, which is attached hereto and made a part hereof, on a "call‑in" basis during 20** through 20**.

The Authority does not guarantee the ordering of any services under this Agreement and specifically reserves the right, in its sole discretion, to use any person or firm to perform the type of services required hereunder.

This Agreement shall be signed by you and by the Authority’s Chief Procurement Officer. As used herein, "Chief Engineer" shall mean the Chief Engineer, or the Deputy Chief Engineer of the Authority, or their duly authorized representatives.

For the purpose of administering this Agreement, the Chief Engineer has designated NAME, TITLE, to act as their duly authorized representative. The Project Manager for this project is NAME, tel. (***) ***-****, or e-mail address: ****@panynj.gov

6. When services to be performed by the Consultant include the preparation of contract documents, or the performance of post award services, the Consultant shall submit its specific Quality Control/Assurance Program to the Chief Engineer prior to the performance of said services. Upon completion of specific services requested hereunder, the Consultant shall submit a letter to the Chief Engineer certifying the Consultant's conformance with the aforementioned Quality Control/Assurance Program.

7. When the services to be performed by the Consultant include the preparation of computer aided design and drafting (CADD) documents, said documents must be prepared using the latest available revision of Autodesk's "AUTOCAD" software or as directed by the Chief Engineer prior to the performance of specific services. All drawings shall be prepared in strict conformance to the Port Authority CAD Standards. All submissions of CAD drawings shall be submitted to the Authority on compact discs, uploaded to the Project Website, or as otherwise required, in DWG and DWF format in accordance with the Port Authority CAD Standards.