1-RFP - Video Production Services (Final).pdf

Granger-Hunter Improvement District Water & Wastewater

Video Production Series

Project Overview

Granger-Hunter Improvement District (District) provides potable water distribution and wastewater collection services to approximately 130,000 residents in a 24.5 square mile area in West Valley City, Utah. The District’s mission is: “Stewards of Water: delivered clean and safe for daily use and collected responsibly to protect public health and the environment.” The District has approximately

375 miles of potable water piping, ranging in size from 4-inch to 30-inch, along with nine storage reservoirs and eight deep wells. The wastewater system consists of 12 lift stations along with 300 miles of collection piping. The District is governed by a 3-member Board of Trustees, with 80 staff handling the day-to-day operations. The District’s eight deep wells provide approximately 25% of its potable water, with the remainder coming from Jordan Valley Water Conservancy District (JVWCD).

The District’s wastewater is treated by Central Valley Water Reclamation Facility (CVWRF). Visit https://ghid.gov for more information.

We are seeking an experienced video production freelancer or small production team to create up to

8 high-quality videos (5–9 minutes each). These videos will support both internal staff training and public/customer education.

Internal Audience

1. Main Break Repair

a. First Responder notification

b. Isolating the break and turning off water

c. Emergency Bluestakes

d. Mobilizing Crews and equipment

e. How to set up traffic control

f. Excavating the Leak

g. Repairing the leak

h. Flushing and restoring water service https://ghid.gov/

i. Site remediation

2. Hydrant Inspection and Leak Detection

a. Current state of system (# of hydrants)

b. Our equipment

c. Process in Cityworks

d. Process in field

e. Flushing a hydrant

f. Use of data

3. Wastewater CCTV Inspection, Coding and Cleaning

a. Current state of system (miles of pipe)

b. Our equipment

c. Process in WIKD

d. Process in field

e. Use of data

External Audience

4. Conservation Programs

a. Outdoor Water Use and the Great Salt Lake

b. Outdoor landscaping ideas (Localscaping)

c. Grant programs

d. GHID programs

5. Homeowner Leak Check Program

a. How we are notified of leaks

b. How we contact homeowners

c. How we inspect the premise

d. What you can do to fix it

6. Where your water comes from (source to tap)

a. Snowpack and mountain reservoirs

b. Treatment plants

c. Groundwater Wells

d. Pump Stations, tanks

e. Distribution system and water meters

7. Wastewater (what not to flush)

a. Sewer Collection system

b. Central Valley Water Reclamation Facility

c. Problems with flushing certain items

d. SSOs

e. What you can flush safely

8. Capital Projects – where we focus our efforts to keep the system running

a. History of construction and the District

b. Overview of water and wastewater systems

c. Aging Infrastructure

d. Prioritization and standards

We will supply:

• Access to sites, staff, and equipment

• General outlines and technical content

• Branding and logos

We need you to supply:

• Creative direction

• Script refinement

• On‑site filming

• Drone footage (where appropriate, must hold FAA Part 107 and insurance)

• Lighting/audio

• Editing, graphics, animations

• Final deliverables in MP4 + web‑optimized formats

Scope of Work

1. Pre‑Production

• Finalize scripts and storyboards with our team

• Develop shot lists for field locations

• Schedule filming with district staff

• Prepare visual style, color guidelines, lower thirds, and motion graphics

2. Production (On‑Site)

• Capture field operations (e.g., main break repair, valve isolation)

• Capture treatment facilities, tanks, pump stations, vehicles, etc.

• Conduct interviews with staff (as necessary)

• Drone shots of key infrastructure (licensed and permitted)

• Capture B‑roll for future reuse

3. Post‑Production

• Editing and color correction

• On‑screen graphics and process diagrams

• Light animation (e.g., flow direction diagrams, isolation zone maps)

• Voiceover or narrated text (you or us—please specify options, no AI narration)

• Music (royalty-free)

• 2 rounds of revisions per video

4. Deliverables

• Up to 8 finished videos (5–9 minutes each)

• Final MP4 files (1080p or 4K)

• Social cut‑down (30 second clips) of each video

• All project files upon request

Timeline

We would like filming completed within 8 weeks of award, and final videos delivered within 16 weeks of project start. Please propose your recommended timeline.

Budget

Our total project budget is up to $35,000. Submit your fee proposal in a separate file to U3P.

The District pays based on monthly or bi-weekly invoices on work completed. The District shall not pay any costs upfront.

Required Experience

Please only apply if you or your film crews are physically located within the State of Utah and have experience with:

• Industrial, municipal, public works, or infrastructure-focused video production

• On-site field filming and outdoor environments

• Training and/or educational video creation

• Motion graphics and simple animations

• Drone footage

Proposal Requirements

In your response, please include:

1. Portfolio examples (especially industrial, municipal, or educational videos)

2. Description of your production workflow

3. Estimated total cost and/or per‑video rates

4. Availability for on-site filming in our region

5. Whether you provide voiceover services

6. Timeline from kickoff to final delivery

7. Team size (solo vs. small crew)

8. Insurance (Indemnification/

Evaluation Criteria

We will select a partner based on:

• Relevant experience and portfolio quality (30%)

• Cost/value (30%)

• Proposed timeline (10%)

• Demonstrated understanding of the project (15%)

• Physical Location (physical location in Utah is required, nearer is better) (15%)

Proposal Due Date

All proposals shall be submitted by April 29, 2026, at 4:00 PM via U3P. Any questions shall be submitted through the U3P portal.

The District may interview finalists, request clarification, negotiate scope or pricing. Lowest cost does not guarantee award. The District reserves the right to reject any or all proposals or cancel or reissue the RFP. Issuance of the RFP does not commit the District to make an award.

Additional Notes

Safety is a major priority. Filming around water operations, excavation areas, and equipment requires wearing PPE and following our site rules. We will provide safety escorts as needed. Proposer shall comply with OSHA and District safety rules. “The selected proposer shall maintain insurance meeting

District requirements, including general liability, workers’ compensation, and auto liability as applicable.

All communication for this RFP shall be made through the U3P portal. Only questions and documents posted through U3P are binding. Any appeals to the process must be made in accordance with District policy.

Proposals are subject to public disclosure. Proposers must clearly mark protected/trade secret material. The District cannot guarantee confidentiality. This award is subject to execution of a written contract. Any contract resulting from this RFP shall be governed by the laws of the State of Utah, and venue shall be in a court of competent jurisdiction within Utah. This procurement is subject to

Utah Code § 63G-27 — Public Contract Boycott Restrictions.

The District shall retain ownership of final videos and assets and reserves the right to reuse or repurpose assets.