Page 1 of 15 RFP – Security Upgrades to the Green River Public Safety Building

Request for Proposals – GJ26-146

Project: Security Upgrades to the Green River Public Safety Building

Milestone Target Date

RFP issued Monday, May 11, 2026

Last day for questions (via U3P) Friday, May 22, 2026, 11:30 pm

Pre-proposal site visit Thursday, May 28, 2026

Proposals due (via U3P) Friday, June 5, 2026, 11:30 pm

Anticipated short-list / interviews During the week beginning Monday, June 8, 2026

Anticipated City Council award Friday, June 12, 2026

Anticipated notice to proceed (NTP) Friday, June 19, 2026

Substantial completion Friday, August 28, 2026

The City of Green River, Utah (the "City") invites qualified contractors to submit sealed proposals for the security upgrades described herein. All proposals must be received via the Utah Public Procurement Place (U3P) by the date and time stated above. See Section 11 for submission instructions.

Project Contact (pre-proposal logistics only — all questions, clarifications, and proposals must be submitted via U3P)

Edward Castro Bennett, MBA

City Manager, City of Green River

460 E. Main Street

Green River, UT. 84525

Phone: (435) 242-6174

Email: ebennett@greenriver.utah.gov mailto:ebennett@greenriver.utah.gov

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Table of Contents

Request for Proposals

Project: Security Upgrades to the

Green River Public Safety Building

1. Introduction and Background

2. Building Description

3. Project Summary

4. Scope of Work

5. Technical Requirements

6. Contractor Qualifications

7. Pre-Proposal Walk-Through and Questions

8. Insurance, Bonding, and Compliance

9. Warranty and Maintenance

10. Proposal Submission Process:

11. Evaluation of Proposals

12. Proposal Acceptance and Award

13. General Terms and Conditions

Appendix A – Door Schedule

Appendix B

Evaluation Score Sheet

Appendix C

Photos of the Public Safety Building

Attachment A — Non-Collusion Affidavit

Attachment B — Cost Proposal Form

RFP – Security Upgrades to the Green River Public Safety Building

1. Introduction and Background

The City of Green River, Utah (the "City") is soliciting proposals from qualified contractors to furnish all labor, materials, equipment, software, and incidental services necessary to complete security upgrades at the Green River Public Safety

Building. The Public Safety Building houses Police, Fire, and Emergency Medical Services and is a critical piece of public infrastructure. The successful Proposer will be expected to perform the work with minimal disruption to ongoing

24/7 emergency operations.

This Request for Proposals ("RFP") describes the work to be performed, the qualifications required of Proposers, and the procedures for submitting a proposal. The City reserves the right to accept or reject any or all proposals, to waive minor irregularities, and to award the contract in the manner determined to be in the best interests of the City.

2. Building Description

The Green River Public Safety Building is a pre-engineered, clear-span steel structure used for police, fire, and emergency medical services. Key building characteristics are summarized below:

Use Fire, and Emergency Medical Services (24/7 operations)

Building Size Approximately 12,000 square feet

Frame Type Pre-engineered clear-span steel structure

Roof System Standing seam metal roof

Wall System Insulated metal panels (IMP)

Roof Slope 1:12

Key Interior Components Fire apparatus bay, EMS bay, office suite, meeting/training rooms, storage rooms, locker and shower rooms, kitchen, communications room, and support areas

Garage Doors Six (6) Fire Bay doors, Four (4) EMS Bay doors

Proposers are strongly encouraged to attend the pre-proposal site visit (Section 7) to verify field conditions, door types, frame conditions, and existing wiring infrastructure before submitting a proposal. Photos of the building are provided in

Appendix C.

3. Project Summary

The City requires a comprehensive security upgrade to the Public Safety Building, including mechanical hardware modifications and the complete replacement of the building’s electronic access control and door management system. At a high level, the work includes:

• Installation of new electronic keypads on nine (9) doors (four (4) internal offices/medication storage, two (2) internal exit doors, and three (3) exterior doors (one south double door, one north single door, one east single door).

• Re-keying of five (5) doors served by mechanical cylinders.

• Installation of new push-button mechanical locks on three (3) doors that are currently configured as “always locked.”

• Replacement of the entire access control and door management system that controls keypads, exterior push-bar exits, and overhead garage doors. The new system shall accommodate nine (9) keypads (three (3) on external doors and six (6) on internal doors) as field-verified and provide unified administration.

• Installation of remote open/close capability on ten (10) overhead apparatus garage doors (six (6) Fire Bay, four

(4) EMS Bay), integrated with the new access control system.

• Demolition and removal of all hardware, components, controllers, wiring, and software being replaced.

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The complete door-by-door scope is provided in Appendix A — Door Schedule. In the event of a conflict between this RFP narrative and Appendix A, Appendix A shall govern for the door-by-door scope.

4. Scope of Work

The Contractor shall furnish all labor, supervision, materials, tools, equipment, software, licenses, programming, training, and incidental services required to deliver a complete and operational security upgrade as described in this Section 4 and

Appendix A. Work shall comply with all applicable codes, including the International Building Code (IBC), International

Fire Code (IFC), NFPA 80, NFPA 101 (Life Safety Code), ADA accessibility requirements, and the Americans with

Disabilities Act Standards for Accessible Design.

4.1 Door Hardware Modifications

The Contractor shall modify, replace, or upgrade door hardware as identified in Appendix A. All modifications shall maintain or improve the existing fire rating of rated openings and shall not impair egress. The Contractor shall coordinate any work that affects fire-rated assemblies with the Authority Having Jurisdiction (AHJ).

Note: One door (Fire Bay Interior Exit) is currently installed in a "backward" orientation. The Contractor shall include in its base proposal the cost to re-hang or otherwise correct this door so that the panic hardware swings toward egress, in compliance with applicable life-safety and accessibility codes.

4.2 Re-Keying

The Contractor shall re-key the five (5) doors identified for re-keying in Appendix A. Re-keying shall include:

• Furnishing all new pin tumblers, springs, and keys.

• To transition to a new master key system coordinated with the City’s designated representative, the existing master shall be replaced and decommissioned.

• Providing two (2) operating keys per door and a minimum of three (3) master keys to the City.

• Updating the City’s key control records and providing a written keying schedule at substantial completion.

4.3 Push-Button Locks

The Contractor shall furnish and install three (3) new mechanical push-button (combination) locksets on the doors identified in Appendix A (SCBA Tank Room, Fire Bay Storage 1, and Mezzanine Storage). Locksets shall be heavy-duty, commercial Grade 1 (ANSI/BHMA A156.2), with field-changeable combinations. Each combination shall be set as directed by the City and documented in writing.

4.4 Keypad Installations

The Contractor shall furnish and install nine (9) new electronic keypads on the doors identified in Appendix A:

• Fire Bay: North Exit and Interior Exit

• EMS Bay: East Exit and Interior Exit

• Public Space: Office 1, Office 2, Office 3, Medication Storage, and one leaf of the South Double Exit.

Each keypad shall:

• Be integrated with the new access control system specified in Section 4.5 (no stand-alone keypads will be accepted).

• Support PIN code entry, with optional credential reader (HID or equivalent) for future expansion.

• Provide audit-trail reporting through the access control system.

• Be ADA-compliant in mounting height and tactile operation.

• Operate on existing 120 V power where available; otherwise, the Contractor shall provide all required power supplies, low-voltage cabling, and required conduit.

4.5 Replacement Access Control & Door Management System

The City requires complete replacement of the existing system that manages electronic keypads, push-bar exits, and overhead garage doors. The new system ("System") shall be a unified, software-managed, enterprise-grade access control platform meeting the following minimum requirements:

• Unified management of all electronic locks, keypads, push-bar exits with electrified hardware, and overhead garage door controllers from a single administrative interface.

• Support for a minimum of 24 doors/openings, scalable to at least 50 without controller replacement, to accommodate future expansion.

• Capacity for, at minimum, the nine (9) keypads referenced in this RFP (three (3) external, six (6) internal, as field-verified) plus the six (6) overhead garage doors.

• Role-based user administration (Administrator, Operator, Read-only) and individual user PIN/credential management.

• Time- and date-based access scheduling, including holiday calendars.

• Real-time event logging with searchable audit trails retained for a minimum of two (2) years.

• Tamper, forced-entry, door-held-open, and power-loss alarms reported through the System and via email/SMS to designated City personnel.

• Secure, encrypted communications between controllers, keypads, and the management server (TLS 1.2 or later).

• On-premises server option, hosted within the City’s network; cloud-hosted alternatives may be proposed.

• Uninterruptible power supply (UPS) or battery backup providing not less than four (4) hours of standby operation for all controllers and the central server.

• Integration with the building’s existing fire alarm system to release electromagnetic locks and unlock egress hardware on alarm, in accordance with NFPA 101.

• Manufacturer support, software updates, and security patches for a minimum of five (5) years from substantial completion.

• Open or widely-supported protocols (e.g., OSDP, Wiegand) to avoid proprietary lock-in to the maximum extent practicable.

The Contractor shall provide complete system commissioning, on-site administrator and end-user training (a minimum of 8 hours total, scheduled in two sessions), as-built drawings, and electronic and printed operations and maintenance (O&M) manuals.

4.6 Remote Garage Door Control

The Contractor shall provide the capability to open remotely and close six (6) overhead apparatus garage doors and four (4) EMS Bay doors, integrated with the access control System described in Section 4.5. The solution shall:

• Allow authorized users to open and close as well as lock and unlock any of the five doors from any networked workstation, the dispatch console, and a mobile interface (iOS and Android).

• Include all required relays, controllers, sensors, and low-voltage interfaces to existing garage door operators. If existing operators are not compatible, the Contractor shall include the cost to replace the operators in the base proposal and shall identify which operators are being replaced.

• Provide visual confirmation of door position (open/closed/in motion) at the management interface.

• Include safety interlocks and obstruction-sensing in accordance with UL 325, and shall not bypass any existing safety devices.

• Please provide a local manual override at each door.

• Log all open/close events with user attribution.

4.7 Demolition, Removal, and Disposal

The Contractor shall remove and lawfully dispose of all hardware, controllers, wiring, software, and components being replaced. Removed cylinders, cores, and keys shall be turned over to the City for destruction unless the City directs otherwise. The Contractor is responsible for protecting building finishes during demolition and for patching and repairing disturbed surfaces to match the existing.

5. Technical Requirements

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Codes and Standards: All work shall comply with the IBC, IFC, NFPA 80, NFPA 101, ANSI/BHMA hardware standards, ADA, UL 325 (for powered doors), and all applicable State of Utah and City of Green River codes and ordinances.

Permits: The Contractor shall obtain and pay for all permits and inspections required to perform the work.

Hardware Quality: All locks, panic devices, keypads, and electrified hardware shall be commercial Grade 1 from a nationally recognized manufacturer with parts availability for a minimum of 10 years.

Cabling: All low-voltage cabling shall be plenum-rated where required, installed in conduit or J-hook pathways consistent with NEC and local code, and clearly labeled at both ends.

Cybersecurity: Default passwords shall be changed; remote access (if any) shall require multi-factor authentication; all firmware shall be current at the time of acceptance.

Working Hours and Building Access: The building operates 24/7. The Contractor shall coordinate all disruptive work with the City and shall maintain emergency egress and apparatus bay availability at all times.

Cleanup: The Contractor shall maintain a clean, safe work site daily and shall perform a final cleanup at substantial completion.

6. Contractor Qualifications

To be considered, Proposers must demonstrate that they meet the following minimum qualifications. Failure to meet any minimum qualification may, at the City’s sole discretion, result in rejection of the proposal as non-responsive.

• A minimum of five (5) years’ experience installing and commissioning enterprise access control systems of comparable size and complexity.

• Current contractor licensing as required by the State of Utah for the trades involved (electrical, low-voltage, locksmithing, as applicable).

• Manufacturer-certified technicians for the proposed access control platform.

• At least three (3) reference projects of comparable scope completed within the past five (5) years, including at least one (1) public-safety, public-sector, or 24/7 critical-operations facility.

• No record of debarment from federal, state, or local public contracting.

• Ability to obtain the insurance and bonding required in Section 9.

7. Pre-Proposal Walk-Through and Questions

A non-mandatory pre-proposal site visit will be on Thursday, May 28, 2026, at the Green River Public Safety Building, 680 West Main St, Green River, UT. We strongly encourage attendance so that Proposers can verify field conditions, door types, frame conditions, and existing wiring infrastructure.

All questions regarding this RFP shall be submitted through the Utah Public Procurement Place (U3P) during the

Question-and-Answer period identified in U3P. Responses to questions of general applicability and any addenda will be posted on U3P. It is the Proposer’s responsibility to monitor U3P for posted questions, answers, and addenda. Oral instructions or interpretations are not binding on the City. Logistical questions regarding the pre-proposal site visit may be directed to the Project Contact identified on the cover page; substantive questions about RFP content must go through

U3P.

8. Insurance, Bonding, and Compliance

8.1 Insurance

The successful Proposer shall, at its sole cost and expense, procure and maintain throughout the term of the contract insurance coverage with minimum limits as follows. Certificates of insurance naming the City of Green River, Utah, its officers, employees, and volunteers as additional insureds (where applicable) shall be furnished before commencement of work.

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Coverage Minimum Limit

Commercial General Liability (per occurrence / aggregate) $1,000,000 / $2,000,000

Automobile Liability (combined single limit) $1,000,000

Workers’ Compensation Statutory limits as required by

Utah law

Employer’s Liability $1,000,000 each accident / disease

8.2 Bonding

If the awarded contract value exceeds the threshold set by the Utah Procurement Code, the successful Proposer shall furnish, before execution of the contract, both of the following:

• A Performance Bond in the amount of one hundred percent (100%) of the contract price; and

• A Payment Bond in the amount of one hundred percent (100%) of the contract price.

Bonds shall be issued by a surety authorized to do business in the State of Utah and listed on the U.S. Department of the Treasury’s Listing of Approved Sureties (Department Circular 570).

In addition, a bid bond or certified check in the amount of five percent (5%) of the proposal amount shall accompany the proposal at submission. Please upload it to U3P with the Cost Proposal.

8.3 Prevailing Wage

This is a public works project. The Contractor and all subcontractors shall pay not less than the applicable prevailing wage rates for each craft, classification, or trade, as required by Utah law and, if applicable, the federal Davis-Bacon and Related Acts (40 U.S.C. § 3141 et seq.). The Contractor shall maintain and submit certified payroll records as required.

8.4 Other Compliance

• Equal Employment Opportunity / non-discrimination clauses required by federal, state, and local law.

• E-Verify and Utah immigration compliance requirements as applicable to public contracts.

• OSHA compliance for all on-site work, including site-specific safety planning.

• Compliance with the Utah Government Records Access and Management Act (GRAMA) for any records created or maintained on behalf of the City.

9. Warranty and Maintenance

The Contractor shall warrant all labor and installation against defects in workmanship for a minimum period of one (1) year from the date of substantial completion. All hardware, controllers, keypads, and software shall carry the manufacturer’s standard warranty (minimum one (1) year for hardware, with extended manufacturer support, software updates, and security patches as required in Section 4.5 for a minimum of five (5) years from substantial completion).

During the warranty period, the Contractor shall:

• Respond on-site to any failure that compromises building security, egress, or apparatus-bay operation within four (4) hours of notification, 24/7.

• Respond to all other warranty calls within two (2) business days.

• Provide telephone and email technical support during normal business hours.

• Apply the manufacturer’s firmware and security patches at no additional cost to the City.

Proposers may, but are not required to, include an optional priced extended-maintenance agreement as Alternate No. 1 with their proposal.

10. Proposal Submission Process:

10.1 Submission Method

All proposals must be submitted electronically through the Utah Public Procurement Place (U3P). Upload all documents in the Supplier Attachments section of U3P. Proposers should allow sufficient time to complete the online forms and to upload proposal documents. The RFP will close at the deadline. If a Proposer is in the middle of uploading a proposal when the deadline arrives, U3P will stop the upload process and will not accept the proposal.

Late submissions will not be considered.

After all required documents have been uploaded, the Proposer must click "Review & Submit" in the left-hand menu, check the box under "Certification," and click "Submit Response." Proposers will receive a confirmation that the response was successfully submitted. Proposers who fail to complete the submission process will be ineligible for further consideration.

10.2 Required Components — Technical Proposal

The Technical Proposal is limited to thirty (30) pages or fewer (excluding required forms and attachments). Pursuant to Utah Code Ann. § 63G-6a-707(7), pricing data shall not appear in the Technical Proposal (see Section 11.3). The

Technical Proposal shall include, in the order listed:

1. Cover Letter signed by an authorized officer, identifying the Proposer, address, and a designated contact (name, email, phone).

2. Statement of Qualifications addressing each item in Section 6.

3. Project Approach and Methodology — narrative description of how the Proposer will deliver the scope while maintaining 24/7 building operations, including phasing and any planned temporary security measures during transitions.

4. Proposed Access Control System — manufacturer, model numbers, datasheets, and a point-by-point description of how the proposed system meets each requirement of Section 4.5; identification of any requirements taken as exceptions, with justification.

5. Proposed Project Schedule with key milestones, including time from notice to proceed to substantial completion.

6. Three (3) to Five (5) Reference Projects of comparable scope completed within the past five (5) years.

7. Proposed Project Team — resumes of the Project Manager and lead technicians, manufacturer certifications, and identification of any subcontractors.

8. Warranty and Maintenance terms in addition to those required in Section 10, and any optional extended-maintenance offering (Alternate No. 1).

9. Required Certifications and acknowledgment of all addenda.

10.3 Required Components — Cost Proposal (Separate Document)

Pursuant to Utah Code Ann. § 63G-6a-707(7), the Cost Proposal shall be submitted as a separate document from the

Technical Proposal. Proposers must NOT include costs or pricing data in their Technical Proposal. The Cost Proposal shall be submitted on the form provided in Attachment B, shall be a lump-sum price inclusive of all labor, materials, software, licenses, training, and applicable taxes, and shall list any alternates as separate priced line items. If a

Proposer fails to include a complete Cost Proposal, the proposal will be considered non-responsive and rejected.

10.4 Required Attachments

• Attachment A — Non-Collusion Affidavit, completed and signed (included with Technical Proposal).

• Attachment B — Cost Proposal Form (uploaded as the Cost Proposal, in a separate file).

• Bid bond or certified check (5% of proposal amount), uploaded with the Cost Proposal (Section 9.2).

• Acknowledgment of Addenda — list each addendum by number and date (included in cover letter or as a separate page).

10.5 Addenda

If it becomes necessary to revise this RFP in whole or in part, an addendum will be posted on U3P. It is the responsibility of each Proposer to monitor U3P and to acknowledge receipt of all addenda in the proposal.

11. Evaluation of Proposals

Final ranking will combine technical, interview, and cost scores in accordance with Utah Code Ann. § 63G-6a. The maximum total score available is two hundred (200) points, allocated as 100 technical / 50 interview / 50 cost.

11.1 Stage 1 — Initial Review

The conducting procurement unit will promptly review all received proposals. We will eliminate non-responsive proposals that do not conform to RFP requirements from further consideration.

11.2 Stage 2 — Technical Proposal Evaluation

Responsive proposals will be evaluated by an evaluation committee appointed by the conducting procurement unit, against the criteria below (one hundred (100) total technical points):

Criterion Maximum Points

A. Contractor qualifications, experience, and references (Section 6) 30

B. Technical merit of proposed access control system (Section 4.5) and overall hardware approach (Sections 4.1–4.7)

C. Implementation plan for a 24/7 critical-operations facility — phasing, schedule, and temporary security measures during transitions

D. Warranty, maintenance, response times, and ongoing support (Section 10) 15

Total Technical Points 100

Proposers who achieve a minimum technical score of seventy (70) of one hundred (100) points will proceed to Stage 3.

Proposers scoring less than seventy (70) technical points will be deemed ineligible for further consideration. The evaluation committee will tally individual members' scores and reach a consensus score by averaging them. The detailed score sheet is provided in Appendix B.

11.3 Stage 3 — Interview / Demonstration

Proposers who meet the seventy-point threshold in Stage 2 will be invited to interview with the evaluation committee.

A maximum of fifty (50) interview points is available. Proposers will be given a maximum of twenty (20) minutes to present their response to the Technical Proposal, followed by committee questions. The committee will evaluate each presentation on how well it demonstrates the Proposer’s ability to deliver the security upgrades described in this RFP without disrupting 24/7 public-safety operations, and on the quality and availability of the proposed key personnel.

Demonstrations will be held either virtually or in person at City Hall, 460 East Main Street, Green River, UT 84525.

The City will notify all qualified Proposers of the exact date and time.

11.4 Stage 4 — Cost Analysis

A maximum of fifty (50) cost points is available. The Proposer with the lowest total Base Cost (excluding alternates) will receive fifty (50) points. All other Proposers will receive a portion of the available cost points using the formula:

Cost Points = 50 × (Lowest Base Cost / Proposer’s Base Cost).

The Cost Analysis is calculated separately from the Technical and Interview scores; the evaluation committee does not see the Proposers’ cost bids until after Stages 2 and 3 are complete.

12. Proposal Acceptance and Award

12.1 Contract Award

The Proposer with the highest combined score (Technical + Interview + Cost), as justified by the Utah Procurement Code, will be recommended for award. The award is subject to City Council approval, and the selected Proposer must be approved before the award is made. After the meeting where the award is approved, all responders will receive an email notification of the result. Attendance at the public City Council meeting is permitted.

12.2 Firm Proposals

Proposals must be signed by an authorized official with authority to bind the Proposer to a contract. Proposals shall remain valid for ninety (90) days from the proposal due date.

12.3 Cancellation

The City reserves the right to cancel the procurement process, in whole or in part, at any time, without liability. All proposals become the property of the City. Proposal information may be subject to disclosure as a public record under the

Utah Government Records Access and Management Act (GRAMA). Proposers must clearly mark any portion claimed as a trade secret or confidential commercial information.

13.4 Interpretation of the RFP

The Proposer must carefully examine and understand all requirements, specifications, and conditions stated in this RFP. If a Proposer finds discrepancies in or omissions from the RFP, or is in doubt as to the meaning of any provision, a written request for interpretation or correction must be submitted through U3P during the question-and-answer period. Any changes to the RFP will be made only by a written addendum posted on U3P. The City is not responsible for any other explanations or interpretations. If any provision of the resulting agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated.

13. General Terms and Conditions

RFP Costs. All costs of preparing and submitting a proposal are the sole responsibility of the Proposer.

Conflicts of Interest. Proposers shall disclose any potential conflict of interest with the City.

Modification or Cancellation. The City reserves the right to modify, suspend, or cancel this RFP at any time, in whole or in part, without liability.

Governing Law. Any contract resulting from this RFP shall be governed by the laws of the State of Utah, with venue in the appropriate Utah courts.

No Obligation. Issuance of this RFP creates no obligation to award a contract or to pay any cost incurred by

Proposers in preparation of a proposal.

Severability. If any provision of this RFP or the resulting contract is held to be unenforceable, the remaining provisions shall continue in full force and effect.

(The remainder of this page is blank)

Appendix A – Door Schedule

DOOR LOCATION CURRENT LOCK TYPE CHANGES

FIRE BAY

West Exit Push Bar (Keyed) Re-Key

North Exit Push Bar (Key Pad) New Key Pad

South Exit Push Bar (Keyed) Re-Key

Interior Exit* Push Bar (Key Pad) New Key Pad

SCBA Tank Room Always Locked Push Button Lock

Fire Bay Storage 1 Always Locked Push Button Lock

Fire Bay Storage 2 Push Button Lock Re-Key

Turnout Room Men's No Lock

Locker Room Men's No Lock

Shower Room Men's Push Button / No Key

Turnout Room Women's No Lock

Locker Room Women's No Lock

Shower Room Women's Push Button / No Key

Mezzanine Storage Always Locked Push Button Lock

South Garage Door 1 Close Remotely

South Garage Door 2 Close Remotely

South Garage Door 3 Close Remotely

North Garage Door 1 Close Remotely

North Garage Door 2 Close Remotely

North Garage Door 3 Close Remotely

EMS BAY

East Exit Push Bar (Key Pad) New Key Pad

Interior Exit Push Bar (Key Pad) New Key Pad

Storage Room 1 No Lock

Storage Room 1 No Lock

South Garage Door 1 Close Remotely

South Garage Door 2 Close Remotely

North Garage Door 1 Close Remotely

North Garage Door 2 Close Remotely

PUBLIC SPACE

South Double Exit Push Bar (Keyed) Key Pad (One Door)

Office 1 Push Button Lock Key Pad

Office 2 Push Button Lock Key Pad

Office 3 Push Button Lock Key Pad

Medication Storage Push Button Lock Key Pad

Training Room Double South Push Bar

Women's Restroom

Men's Restroom

Training Room Double West Push Bar

Training Room Storage Push Button Lock Re-Key

Training Room Kitchen No Lock

Kitchen No Lock

Communication Room Push Button Lock Re-Key

Weight Room No Lock

*Door that is backwards

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Appendix B

Evaluation Score Sheet

Proposer:

Criteria Potential

Points

Assigned

Points Formula

Technical Evaluation

A Contractor qualifications, experience, and references

(Section 6)

B Technical merit of proposed access control system

(Section 4.5) and overall hardware approach

(Sections 4.1–4.7)

C Implementation plan for a 24/7 critical-operations facility — phasing, schedule, and temporary security measures during transitions

D Warranty, maintenance, response times, and ongoing support (Section 10)

E Total Technical Points 100 A+B+C+D

Interview Evaluation:

F Interview Score 50

Cost Analysis

G Lowest Bid

H Proposer’s Bid

J Cost Points 50 The formula is: 50 x (G/H)

Total Points 200 E+F+J

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Appendix C Photos of the Public Safety Building

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Attachment A — Non-Collusion Affidavit This affidavit must be completed, signed, and submitted with the Technical Proposal.

STATE OF __________________________)

) ss.

COUNTY OF ________________________)

_______________________________________________ ("Affiant"), being first duly sworn, deposes and says that:

1. Affiant is the ____________________________________ (title) of

____________________________________________ (Proposer), the entity that has submitted the attached proposal in response to the Request for Proposals for Security Upgrades to the Green River Public Safety Building (RFP No.

[INSERT RFP NUMBER]).

2. Affiant is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal.

3. The attached proposal is genuine and not collusive or sham.

4. Neither the Proposer nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including Affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other

Proposer, firm, or person to submit a collusive or sham proposal in connection with the contract for which the attached proposal has been submitted, or to refrain from submitting a proposal, or to fix any overhead, profit, or cost element of the proposed price, or that of any other Proposer.

5. All statements contained in the attached proposal and in this affidavit are true and correct, and made with full knowledge that the City of Green River, Utah, relies upon the truth of such statements in awarding the contract resulting from this RFP.

Signature: ____________________________________________________

Printed Name: ________________________________________________

Title: _________________________________________________________

Proposer (Company): _________________________________________

Date: __________________________________________________________

Subscribed and sworn to before me this ______ day of _______________, 20____.

Notary Public Signature: ______________________________________

My commission expires: _______________________________________

(Notary Seal)

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Attachment B — Cost Proposal Form Pursuant to Utah Code Ann. § 63G-6a-707(7), this Cost Proposal must be submitted as a separate document from the

Technical Proposal. All prices shall be in U.S. dollars, lump sum, and inclusive of all labor, materials, software, licenses, training, and applicable taxes.

Proposer: ___________________________________________________

Item Description Lump Sum Price (USD)

Door hardware modifications — re-key (5 doors), new push-button locks (3 doors), new keypads (9 doors), and correction of the Fire Bay Interior Exit door orientation (Sections 4.1–4.4 and Appendix A)

Replacement access control & door management system, including all controllers, software, licenses, fire-alarm integration, commissioning, training, and as-built documentation (Section 4.5)

Remote open/close capability for ten (10) overhead garage doors, including any required operator replacements (Section

4.6)

Demolition, removal, and disposal of all replaced hardware, controllers, wiring, and software (Section 4.7)

Mobilization, project management, permits, insurance, and bonds

BASE

PROPOSAL

TOTAL

Sum of items 1–5 (used for cost-point calculation in Stage 4) $ ________________

Alternate No. 1 Optional extended-maintenance agreement (describe term and scope) (Section 10)

Alternate No. 2 [Describe any additional alternate offered] $ ________________

Bid Bond / Certified Check: A bid bond or certified check in the amount of five percent (5%) of the Base Proposal Total shall accompany this Cost Proposal (see Section 9.2). Attach the bid bond or certified check to the U3P upload with this form.

By signing below, the undersigned authorized representative of the Proposer affirms that the prices stated above are firm, complete, and binding for ninety (90) days from the proposal due date.

Authorized Signature: _________________________________________

Printed Name and Title: _______________________________________

Proposer (Company): __________________________________________

Date: __________________________________________________________

13. General Terms and Conditions

Accessibility Report

Filename:

RFP Public Utilities Bldg.pdf

Report created by:

Organization:

[Enter personal and organization information through the Preferences > Identity dialog.]

Summary

The checker found problems which may prevent the document from being fully accessible.

Needs manual check: 2

Passed manually: 0

Failed manually: 0

Skipped: 1

Passed: 28

Failed: 1

Detailed Report

Document

Rule Name Status Description

Accessibility permission flag Passed Accessibility permission flag must be set

Image-only PDF Passed Document is not image-only PDF

Tagged PDF Passed Document is tagged PDF

Logical Reading Order Needs manual check Document structure provides a logical reading order

Primary language Passed Text language is specified

Title Passed Document title is showing in title bar

Bookmarks Passed Bookmarks are present in large documents

Color contrast Needs manual check Document has appropriate color contrast

Page Content

Rule Name Status Description

Tagged content Passed All page content is tagged

Tagged annotations Passed All annotations are tagged

Tab order Passed Tab order is consistent with structure order

Character encoding Passed Reliable character encoding is provided

Tagged multimedia Passed All multimedia objects are tagged

Screen flicker Passed Page will not cause screen flicker

Scripts Passed No inaccessible scripts

Timed responses Passed Page does not require timed responses

Navigation links Passed Navigation links are not repetitive

Forms

Rule Name Status Description

Tagged form fields Passed All form fields are tagged

Field descriptions Passed All form fields have description

Alternate Text

Rule Name Status Description

Figures alternate text Passed Figures require alternate text

Nested alternate text Passed Alternate text that will never be read

Associated with content Passed Alternate text must be associated with some content

Hides annotation Passed Alternate text should not hide annotation

Other elements alternate text Passed Other elements that require alternate text

Tables

Rule Name Status Description

Rows Passed TR must be a child of Table, THead, TBody, or TFoot

TH and TD Passed TH and TD must be children of TR

Headers Failed Tables should have headers

Regularity Passed Tables must contain the same number of columns in each row and rows in each column

Summary Skipped Tables must have a summary

Lists

Rule Name Status Description

List items Passed LI must be a child of L

Lbl and LBody Passed Lbl and LBody must be children of LI

Headings

Rule Name Status Description

Appropriate nesting Passed Appropriate nesting

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