WEBER COUNTY LIBRARY SYSTEM

Request for Proposal:

Pleasant Valley Roof Overlay June, 2026

Scope:

Weber County Library Board of Directors is seeking qualified, licensed service provider to provide a roof overlay for the Pleasant Valley Branch Library, 5568 S Adams Ave. Washington Terrace, UT 84405.

Detailed Drawings and the Project Manual are posted on Bonfire.

Submittals Should Include the Following:

relevant projects;

3. Timetable indicating the earliest date the work can begin and the number of days required to complete the project;

items 1-4 above.

Criteria and Procedure for Selection:

All submittals, excluding the proposed fee schedule, will be reviewed and scored by the architect and owners’ representatives. The process will be overseen by a Deputy Weber County Attorney and Weber County Purchasing Director.

Subject to the recommendation of this review board and approval by the County Attorney, the standard AIA 201 contract will be presented to the Weber County Library Board for consideration and approval. The board approved contract will then be presented to County officials for ratification.

Selection will be based upon experience, qualifications, fees, and demonstrated ability to perform the required tasks. A score sheet detailing the list of evaluation factors and points possible is attached as Appendix 1. The Library Board of Directors reserves the right to reject any or all offers, and to select the contractor that they believe best meets the stated qualifications and who will best serve the interests of the Library and Weber County.

Please note: Submissions, including all supporting documents, are limited to ten (10) pages, including appendices.

Where and How to Apply:

Interested parties must respond to this Request for Proposals electronically through https://utah.bonfirehub.com/portal/?tab=openOpportunities. No proposals will be accepted in-person or by facsimile.

A mandatory pre-submittal meeting is scheduled for 11 a.m., Tuesday, June 16, 2026, at the Pleasant Valley Branch, 5568 S Adams Ave, Washington Terrace, Utah 84405. After the required meeting to review the RFP, interested bidders will be invited to tour the project.

After the mandatory pre-submittal meeting, all questions concerning the project must be submitted through Bonfire. Answers will also be given via the Bonfire site.

Deadline.

Electronic applications for consideration will be accepted via Bonfire until 2 p.m. on Thursday, June 25, 2026.

Dated this 9th Day of June, 2026.

Pleasant Valley Branch Roof Overlay June, 2026APPENDIX #1

EVALUATION SCORE SHEET

Firm Name:

Score will be assigned as follows:

0=Failure, no response

Evaluator:

1=Poor, inadequate, fails to meet requirement

2=Fair, only partially responsive

Date:

3=Average, meets minimum requirement

4=Above average, exceeds minimum requirement

5=Superior

Criteria Points Possible Score (0-5) Weight Points

1. Completeness of Proposal

Disqualify incomplete submittals

All items requested must be included in the submittal

2. Contractor's Demonstrated Ability to Meet Scope of Work

Project management team's demonstrated ability to work with people and coordinate work in an open facility

3. Contractor's Proposed timeline

Level of detail and timeliness

4. Qualifications and expertise of the following subcontractors

A. Roofing

5. References

A Completeness and ability to contact

6. Cost

TOTAL EVALUATION POINTS

TOTAL

*Purchasing will use the following cost formula: The points assigned to each offeror's cost proposal will be based on the lowest proposal price. The offeror with the lowest proposal price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their proposal price is than the Lowest proposed price. An offeror whose proposed price is more than double (200%) the Lowest Proposal Price will receive no points. The formula to compute the points is: Cost Points x (2-Proposed Price/Lowest Proposed Price).