1-RFP Pleasant Valley Branch Roof Improvements 04 22 2026.docx
DOCX document 30 KB Posted
- Solicitation number
- 26-118
- Issued by
- Weber County, Utah
About this file
This is a Request for Proposal (RFP) issued by the Weber County Library System in Utah seeking a qualified, licensed service provider to perform screen wall installation and roof replacement at the Pleasant Valley Branch Library located at 5568 S Adams Ave, Washington Terrace, Utah 84405. The project scope includes detailed drawings and a project manual available on the Bonfire platform. Interested parties must attend a mandatory pre-submittal meeting scheduled for 10 a.m. on Tuesday, May 12, 2026, at the Pleasant Valley Branch location, followed by a project tour. Electronic proposals must be submitted through the Utah Bonfire Hub portal by 2 p.m. on Thursday, May 21, 2026. Submittals must include a statement of qualifications with relevant project experience, a list of proposed subcontractors and their relevant work history, a project timeline indicating the earliest start date and number of days to completion, and a minimum of three current references with contact information. All supporting documents and appendices are limited to ten pages maximum.
Selection will be based on evaluation criteria weighted across multiple factors: contractor's demonstrated ability to meet the scope of work (15 points), proposed timeline (10 points), qualifications and expertise of roofing and metal fabrication subcontractors (45 points), references (5 points), and cost proposal (25 points), for a total of 100 evaluation points. The cost formula awards full points to the lowest bidder and proportionally reduces points for higher bids, with no points awarded to proposals exceeding 200 percent of the lowest price. The proposed fee schedule must be submitted separately through Bonfire. Submissions will be reviewed and scored by the architect and owner's representatives under oversight of a Deputy Weber County Attorney and the Weber County Purchasing Director. Following approval by the County Attorney, the standard AIA 201 contract will be presented to the Weber County Library Board of Directors for consideration and approval, then submitted to County officials for ratification. The Library Board reserves the right to reject any or all offers.
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Text version
WEBER COUNTY LIBRARY SYSTEM
Request for Proposal:
Pleasant Valley Roof Improvements April, 2026
Scope:
Weber County Library Board of Directors is seeking qualified, licensed service provider to provide a screen wall and reroof of the Pleasant Valley Branch Library, 5568 S Adams Ave. Washington Terrace, UT 84405.
Detailed Drawings and the Project Manual are posted on Bonfire.
Submittals Should Include the Following:
| 1. Statement of qualifications and list of relevant projects; |
| 2. List of proposed subcontractors, if any, including a list of each subcontractor’s |
relevant projects;
3. Timetable indicating the earliest date the work can begin and the number of days required to complete the project;
| 4. A minimum of three references including current contact information (phone |
| number); and |
| 5. Proposed fee schedule, is to be submitted on the Bonfire website separately from |
items 1-4 above.
Criteria and Procedure for Selection:
All submittals, excluding the proposed fee schedule, will be reviewed and scored by the architect and owners’ representatives. The process will be overseen by a Deputy Weber County Attorney and Weber County Purchasing Director.
Subject to the recommendation of this review board and approval by the County Attorney, the standard AIA 201 contract will be presented to the Weber County Library Board for consideration and approval. The board approved contract will then be presented to County officials for ratification.
Selection will be based upon experience, qualifications, fees, and demonstrated ability to perform the required tasks. A score sheet detailing the list of evaluation factors and points possible is attached as Appendix 1. The Library Board of Directors reserves the right to reject any or all offers, and to select the contractor that they believe best meets the stated qualifications and who will best serve the interests of the Library and Weber County.
Please note: Submissions, including all supporting documents, are limited to ten (10) pages, including appendices.
Where and How to Apply:
Interested parties must respond to this Request for Proposals electronically through https://utah.bonfirehub.com/portal/?tab=openOpportunities. No proposals will be accepted in-person or by facsimile.
A mandatory pre-submittal meeting is scheduled for 10 a.m., Tuesday, May 12, 2026, at the Pleasant Valley Branch, 5568 S Adams Ave, Washington Terrace, Utah 84405. After the required meeting to review the RFP, interested bidders will be invited to tour the project.
After the mandatory pre-submittal meeting, all questions concerning the project must be submitted through Bonfire. Answers will also be given via the Bonfire site.
Deadline.
Electronic applications for consideration will be accepted until 2 p.m. on Thursday, May 21, 2026. Please mark the submittal “Interest, Qualifications, & Cost Proposal: “Pleasant Valley Branch Roof Improvements.”
Dated this 22nd Day of April, 2026.
Ogden Valley Branch Library Repairs April, 2026APPENDIX #1
EVALUATION SCORE SHEET
Firm Name:
Score will be assigned as follows:
0=Failure, no response
Evaluator:
1=Poor, inadequate, fails to meet requirement
2=Fair, only partially responsive
Date:
3=Average, meets minimum requirement
4=Above average, exceeds minimum requirement
5=Superior
Criteria Points Possible Score (0-5) Weight Points
1. Completeness of Proposal
Disqualify incomplete submittals
All items requested must be included in the submittal
2. Contractor's Demonstrated Ability to Meet Scope of Work
Project management team's demonstrated ability to work with people and coordinate work in an open facility
3. Contractor's Proposed timeline
Level of detail and timeliness
4. Qualifications and expertise of the following subcontractors
A. Roofing
B. Metal Fabrication
5. References
B Completeness and ability to contact
6. Cost
TOTAL EVALUATION POINTS
TOTAL
*Purchasing will use the following cost formula: The points assigned to each offeror's cost proposal will be based on the lowest proposal price. The offeror with the lowest proposal price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their proposal price is than the Lowest proposed price. An offeror whose proposed price is more than double (200%) the Lowest Proposal Price will receive no points. The formula to compute the points is: Cost Points x (2-Proposed Price/Lowest Proposed Price).
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