1-RFP Highway ParkingLot Striping FINAL.docx

Park City Municipal Corporation (“PCMC” or “City”)

REQUEST FOR PROPOSALS (“RFP”) (NON-BID) FOR

ON-CALL Highway and Parking Lot Striping

Respondents or their agents are instructed not to contact or seek references from City employees, agents or contractors of the City, selection committee members, the Mayor’s office or staff, members of the City Council and Planning Commission, or attempt to externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFP to the date of execution of the agreement resulting from this solicitation. City, in its sole discretion, may disqualify a Respondent for violation of this provision.

REQUEST FOR PROPOSALS (NON-BID)

PCMC is inviting proposals from qualified persons or firms (“Respondent”) to provide On-Call Highway and Pavement Striping/Painting to PCMC on an as needed basis.

PROPOSALS DUE: 8/1/2025

Submit proposals electronically via Utah Public Procurement Place (“U3P”). The proposals will be opened after the submission deadline.

RFP MODIFICATIONS: Any modifications to the RFP or responses to questions submitted will be added as an addendum to the RFP and posted on U3P. It is the responsibility of Respondents to regularly check for addenda.

QUESTIONS DUE: 7/29/2025 - Please do not submit the same question multiple times.

PROJECT LOCATION: Various Locations within Park City boundaries, please see uploaded map of Park City municipal boundaries for reference.

PROJECT DESCRIPTION (brief): Provide all labor, materials, equipment, and supervision necessary to complete highway and parking lot striping related work on an as-needed basis.

Proposals will remain valid for 90 days after submission. PCMC reserves the right to reject any or all proposals received for any reason. Furthermore, PCMC reserves the right to change dates or deadlines related to this RFP. PCMC also reserves the right to waive any informality or technicality in proposals received when in the best interest of PCMC.

I. Introduction.

PCMC is seeking proposals from qualified contractors to provide on-call highway and parking lot striping services for various projects throughout PCMC's jurisdiction. One or more contractors will be selected and will be responsible for providing all labor, materials, equipment, and supervision necessary to complete highway and parking lot striping-related work on an as-needed basis and non-exclusive basis. This contract will be for a period of three years with the option to renew it for two additional one-year periods. PCMC anticipates there will be multiple awards resulting from this RFP.

II. Scope of Projects. Specific projects may include any or all the following:

2.1 General Overview:

This scope of work outlines the requirements for pavement markings on highways and parking lots in Park City, Utah, ensuring compliance with the Manual on Uniform Traffic Control Devices (MUTCD) standards, as well as the Utah Department of Transportation (UDOT) specifications and local municipal requirements. Work includes surface preparation, layout, application, and quality control for pavement markings, considering Park City’s cold climate, high-altitude conditions, and seasonal snowfall impacts.

2.2 Requirements:

A. Materials

· Pavement markings shall use thermoplastic, epoxy, waterborne paint, or preformed tape, as specified by PCMC and UDOT requirements.

· Materials must comply with MUTCD, UDOT, and ASTM standards for durability and retro reflectivity, especially for winter conditions.

· Reflective glass beads must meet ASTM D6359 to enhance visibility in low-light and snowy conditions.

· Cold-weather resistant materials shall be used to withstand temperature fluctuations and snowplow wear.

B. Surface Preparation

· Ensure surfaces are clean, dry, and at appropriate temperature before applying markings.

· Remove existing markings via grinding, hydro blasting, or approved chemical methods to maintain surface integrity.

· Special attention is required for high-traffic areas and snowplow-prone roads to improve adhesion and longevity.

· Cold planer for inlay of thermoplastics.

C. Layout & Alignment

· All striping must follow MUTCD Chapter 3 and UDOT pavement marking guidelines.

· Pre-mark all lines using chalk or lasers for precision, considering hilly terrain and curved roads in Park City.

· Verify correct lane widths and parking space dimensions per local zoning and ADA regulations.

D. Application Methods

· Apply markings using airless sprayers, thermoplastic applicators, or manual preformed tape installation.

· Standard striping dimensions:

· Lane Lines (Solid/Broken): 4-6 inches wide

· Edge Lines: 4-6 inches wide

· Crosswalks & Stop Bars: 12-24 inches wide

· Parking Stalls: 4 inches wide

· Ensure proper drying/curing times, particularly in cold-weather conditions.

E. Winter Considerations & Snow Removal Impact

· Use durable thermoplastic or epoxy paint in high-snow areas to resist wear from snowplows.

· Ensure retroreflective properties for enhanced nighttime visibility, especially during winter storms.

· Follow PCMC snow removal schedules to prevent fresh striping damage.

F. Traffic Control & Safety

· Follow MUTCD Part 6 and UDOT work zone requirements for temporary traffic control during striping operations.

· Use flaggers, cones, and advance warning signs to manage pedestrian and vehicle traffic.

· Plan striping work to minimize lane closures and disruptions, especially during Park City’s peak tourist seasons.

G. Quality Control & Inspection

· Visual & Reflectivity Inspection: Ensure proper color, thickness, and retro reflectivity compliance.

· Adhesion & Durability Testing: Conduct adhesion tests to withstand Park City’s climate.

· Striping Tolerances:

· Longitudinal lines: ±1 inch alignment

· Line width: ±0.25 inches

H. Cleanup & Final Acceptance

· Remove debris and excess materials to keep roads and parking lots clean.

· Conduct final walkthroughs with PCMC inspectors to ensure compliance.

· Provide final inspection reports to PCMC Public Works or UDOT for project acceptance.

2.3 Licensing and Certifications:

· Contractor must possess all required state and local licenses

2.4 City Codes

· Adhere to all MUTCD, UDOT and ASTM standards and regulations.

III. Contents of Proposal and Evaluation Criteria.

3.1 Vendors must submit:

a. A short cover letter with years of experience of personnel or the company.

b. List a minimum of four projects performed for municipalities. Work with PCMC may be included.

c. Please provide a response to the Technical Qualifications below.

d. Separately fill out the attached price schedule (Exhibit A) for common concrete work for municipalities. If awarded, vendors must give a one-year price guarantee.

3.2 Proposals will be evaluated on the criteria listed below.

Mandatory Minimums

1. Minimum of three years of experience in providing similar highway and parking lot striping services.

2. Demonstrated experience working with government agencies or similar institutions.

Technical Qualifications

1. Technical Expertise and Experience (25 points)

- Demonstrated experience in similar highway and parking lot striping projects

- Qualifications and certifications of key personnel

- References from past clients

2. Capacity and Resources (20 points)

- Equipment and personnel available for PCMC projects

- Ability to handle multiple concurrent projects

3. Quality Control and Safety Program (15 points)

- Comprehensiveness of quality control measures

- Environmental management practices

4. Response Time and Availability (10 points)

- Ability to meet emergency response times

- Availability for non-emergency work

- Flexibility in scheduling

5. Cost Proposal (15 points)

- Competitiveness of unit prices provided with Exhibit A

- Overall value for services offered

- Transparency in pricing structure

· If Respondent proposes to use a third party (subcontractor, subconsultant, etc.) for completing all or a portion of the scope of work requirements, state the name and identify the portion of the scope of work to be completed by a third party.

The selection committee will consider all documents, the presentation/interview if applicable, the response to the RFP, information gained while evaluating responses, and any other relevant information to make its determination. The committee will select the Respondents which, in the committee's sole judgment, are best able to provide On-Call Highway and Parking Lot Striping. The awards will go to all vendors in the competitive range based on score.

NOTE: Price may not be the sole deciding factor.

PCMC reserves the right to reject any and all proposals for any reason. Proposals lacking required information will not be considered. The award of a contract may be subject to approval by the City Council.

IV. Government Records Access and Management Act.

PCMC will maintain a nonpublic process for the duration of this solicitation in accordance with Government Records Access and Management Act, Title 63G, Chapter 2 of the Utah Code (“GRAMA”). Pursuant to Utah Code § 63G-2-305(6), all records related to this RFP, including but not limited to proposals, evaluation, and selection procedures, and any records created during the evaluation and selection process will remain nonpublic records. After execution of a contract, all submittals will be treated as public records in accordance with the requirements of GRAMA unless otherwise claimed by the Respondent as exempt from disclosure pursuant to Utah Code § 63G-2-309, as amended. The burden of claiming an exemption shall rest solely with each Respondent. Respondent shall submit any materials for which Respondent claims an exemption from disclosure marked as “Confidential” and accompanied by a statement from Respondent supporting the exemption claim. PCMC shall make reasonable efforts to notify Respondent of any GRAMA requests for documents submitted under an exemption claim. Respondent waives any claims against PCMC related to disclosure of any materials pursuant to GRAMA. Please note the following:

a. Respondent must not stamp all materials confidential. Only those materials for which a claim of confidentiality can be made under GRAMA, such as trade secrets, pricing, non-public financial information, etc., should be stamped.

Respondent must submit a letter stating the reasons for the claim of confidentiality for every type of information that is stamped “Confidential.” Generally, GRAMA only protects against the disclosure of trade secrets or commercial information that could reasonably be expected to result in unfair competitive injury. Failure to timely submit a written basis for a claim of “Confidential” may result in a waiver of an exemption from disclosure under GRAMA.

b. For convenience, a Business Confidentiality Request Form (“BCR Form”) is attached to this RFP as Attachment 1. Respondent must submit a completed BCR Form at the time of submission of any proposal.

V. Ethics.

By submission of a proposal, Respondent represents and agrees to the following ethical standards:

REPRESENTATION REGARDING ETHICAL STANDARDS: Respondent represents that it has not: (1) provided an illegal gift or payoff to a city officer or employee or former city officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees of bona fide commercial selling agencies for the purpose of securing business; (3) knowingly breached any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 3.1 of the Park City Code; or (4) knowingly influenced, and hereby promises that it will not knowingly influence, a city officer or employee or former city officer or employee to breach any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 3.1 of the Park City Code.

VI. Selection Process.

Proposals will be evaluated on the criteria listed in Section 3, Contents of Proposal and Evaluation Criteria, above.

a. A selection committee comprised of qualified persons, which may include City staff or representatives from other public and private stakeholders, will open, review and evaluate all proposals.

b. The selection committee may conduct interviews with the highest ranked Respondents. If applicable, interview requirements will be provided to those Respondents selected for further consideration.

c. Final selection of the top-ranked proposal and preparation of contract.

d. All contracts with an aggregate cost over the term that exceeds $100,000 require approval of the City Council.

e. Contract execution.

Following completion of the evaluation and establishment of the ranking, negotiations for contract purposes may be initiated with the top ranked Respondent. In the event that an agreement is not reached, PCMC may enter into negotiations with the next highest-ranked Respondent.

VII. PCMC Standard Agreement Required.

a. The successful Respondent will be required to enter into PCMC’S standard On-Call Professional Services Agreement. A form of the standard agreement is attached to this RFP as Exhibit “B” and incorporated herein.

b. ANY REQUEST FOR CHANGES RELATED TO INDEMNIFICATION OR INSURANCE PROVISIONS CONTAINED IN PCMC’S STANDARD AGREEMENT MUST BE SUBMITTED NO LATER THAN THE QUESTION SUBMITTAL DEADLINE. ANY REQUESTED CHANGES TO PCMC’S STANDARD INSURANCE AND INDEMNIFICATION PROVISIONS MAY BE APPROVED IN THE SOLE DISCRETION OF PCMC.

A Respondent must be authorized to do business in Utah at the time of contract execution. If Respondent’s address is within the Park City limits, a valid PCMC business license is required.

VIII. General Provisions.

c. No Representations or Warranty. It is the responsibility of each Respondent to carefully examine this RFP and evaluate all of the instructions, circumstances and conditions which may affect any proposal. Failure to examine and review the RFP and other relevant documents or information will not relieve Respondent from complying fully with the requirements of this RFP. Respondent’s use of the information contained in the RFP is at Respondent's own risk and no representation or warranty is made by PCMC regarding the materials in the RFP.

Cost of Developing Proposals. All costs related to the preparation of the proposals and any related activities are the sole responsibility of the Respondent. PCMC assumes no liability for any costs incurred by Respondents throughout the entire selection process.

d. Equal Opportunity. PCMC is committed to ensuring equitable and uniform treatment of all Respondents throughout the advertisement, review, and selection process. The procedures established herein are designed to give all parties reasonable access to the same fundamental information.

e. Proposal Ownership. All proposals, including attachments, supplementary materials, addenda, etc., will be retained as property of PCMC and will not be returned to the Respondent.

f. Modification of RFP. PCMC reserves the right to cancel or modify the terms of this RFP and/or the project at any time and for any reason preceding the contract execution. PCMC will provide written notice to Respondents of any cancellation and/or modification.

g. Financial Responsibility. No proposal will be accepted from, or contract awarded to, any person, firm or corporation that is in arrears to PCMC, upon debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the PCMC, or that may be deemed irresponsible or unreliable by PCMC. Respondents may be required to submit satisfactory evidence demonstrating the necessary financial resources to perform and complete the work outlined in this RFP.

h. Local Businesses. PCMC's policy is to make reasonable attempts to promote local businesses by procuring goods and services from local vendors and service providers, in compliance with Federal, State, and local procurement laws.

IX. Exhibits (if applicable)

Attachment 1: Business Confidentiality Request form Exhibit “A”: Highway and Parking Lot Striping On-Call Contract Fee Schedule Exhibit “B”: Sample On-Call Professional Services Agreement

RFP Non-Bid Template 10-24 Attachment 1

BUSINESS CONFIDENTIALITY REQUEST FORM

(Business Confidentiality Claims under Utah’s Government Records Access and Management Act (“GRAMA”), Utah Code § 63G-2-309)

I request that the described portion of the record provided to Park City Municipal Corporation be considered confidential and given protected status as defined in GRAMA.

Name:

Address:

Description of the portion of the record provided to Park City Municipal Corporation that you believe qualifies for protected status under GRAMA (identify these portions with as much specificity as possible) (attach additional sheets if necessary): ______________________ ________________________________________________________________________

The claim of business confidentiality is supported by (please check the box/boxes that apply):

( ) The described portion of the record is a trade secret as defined in Utah Code § 13-24-2.

( ) The described portion of the record is commercial or non-individual financial information the disclosure of which could reasonably be expected to result in unfair competitive injury to the provider of the information or would impair the ability of the governmental entity to obtain the necessary information in the future and the interest of the claimant in prohibiting access to the information is greater than the interest of the public in obtaining access.

( ) The described portion of the record would cause commercial injury to, or confer a competitive advantage upon a potential or actual competitor of, a commercial project entity as defined in Utah Code § 11-13-103(4).

REQUIRED: Written statement of reasons supporting a business confidentiality claim as required by Utah Code § 63G-2-305 (1) –(2) (attach additional sheets if necessary):

NOTE: Claimant shall be notified if the portion of the record claimed to be protected is classified as public or if the determination is made that the portion of the record should be disclosed because the interests favoring access outweigh the interests favoring restriction of access. Records claimed to be protected under this business confidentiality claim may not be disclosed until the period in which to bring the appeal expires or the end of the appeals process, including judicial appeal, unless the claimant, after notice, has waived the claim by not appealing the classification within thirty (30) calendar days. Utah Code § 63G-2-309(2).

Signature of Claimant:

Date:

EXHIBIT “A”

HIGHWAY & PARKING LOT STRIPING ON-CALL CONTRACT FEE SCHEDULE AND MIX DESIGN SPECIFICATIONS

ROADWAY STRIPING - 4" WHITE OR YELLOW

ROADWAY STRIPING - 8" WHITE

ROADWAY STRIPING MOBILIZATION

PARKING LOT STRIPING - 4" WHITE OR YELLOW

PARKING LOT ADA SYMBOL

PARKING LOT STRIPING MOBILIZATION

ROADWAY / INTERSECTION TRAFFIC CONTROL LEGENDS (ARROWS)

ROADWAY / INTERSECTION TRAFFIC CONTROL LEGENDS (LETTERS)

CROSSWALKS - 12"

CROSSWALKS - 24" X 10' HIGH VISIBILITY BARS

PAVEMENT MESSAGE PAINT MOBILIZATION

WATER BLASTING REMOVAL - 4" WIDE

WATER BLASTING REMOVAL - 8" WIDE

WATER BLASTING REMOVAL MOBILIZATION

PAVEMENT MARKING TAPE - 4" WHITE OR YELLOW

PAVEMENT MARKING TAPE - 8" WHITE

PAVEMENT MARKING TAPE MOBILIZATION

GRINDING FOR GROOVED-IN PAVEMENT MARKING TAPE - 4" WIDE

GRINDING FOR GROOVED-IN PAVEMENT MARKING TAPE - 8" WIDE

GRINDING FOR GROOVED-IN PAVEMENT MARKING TAPE MOBILIZATION

PAVEMENT MESSAGE (PREFORMED THERMOPLASTIC) - RIGHT OR LEFT ARROWS

PAVEMENT MESSAGE (PREFORMED THERMOPLASTIC) - LETTERS

PAVEMENT MESSAGE (PREFORMED THERMOPLASTIC) - BIKE RIDER WITH ARROW

PAVEMENT MESSAGE (PREFORMED THERMOPLASTIC) - SHARED LANE SYMBOL

PAVEMENT MESSAGE (PREFORMED THERMOPLASTIC) - 12"

PAVEMENT MESSAGE (PREFORMED THERMOPLASTIC) - 24"

PAVEMENT MESSAGE (PREFORMED THERMOPLASTIC) MOBILIZATION

SIX FOOT CONCRETE WHEEL STOPS

SIX FOOT CONCRETE WHEEL STOPS MOBILIZATION

EXHIBIT “B”

ON-CALL PROFESSIONAL SERVICES AGREEMENT

A-2