1-RFP-EXTERIOR COMMEMORATIVE ART BENCHES SILVER SUMMIT SERVICES BUILDING -2.pdf

Call to Artists - Silver Summit Services Building Exterior Commemorative Benches

Summit County Public Art Attn: Jenny Diersen

Summit County Public Art Coordinator jenny@pcscarts.org

Wednesday, August 20, 2026

Request for Proposals: Silver Summit Services Building Exterior Commemorative Benches

Silver Summit Services Exterior Commemorative Benches Project

Commemorating unity, community, justice, service and law and order, the Summit

County Public Art Advisory Board (“SCPAAB”) seeks artists or artist teams to propose a concept for up to eight benches to be installed on the exterior of the Sheriff’s

Office/Attorney’s Office at the Silver Summit Services Building.

PROJECT BUDGET: Up to $52,000 (8-foot benches are $9,043.49 each, and 5-foot benches are $5,652.17 each). See chart below.

Silver Summit Services Building Commemorative Benches Budget

Item Quantity Cost Per Bench

Total Cost

5-foot bench (60"x17"x20") 6 $5,652.17 $33,913.02

8-foot bench (96"x18"x26") 2 $9,043.49 $18,086.98

Total Maximum Project Budget 8 $52,000.00

Budget is inclusive of artists’ fees, usage fees, insurance, labor, equipment and permits to design and produce artwork, artwork installation, and travel costs including airfare, hotel, and ground transportation.

PROJECT TIMELINE:

The projected artwork installation period will take place between fall of 2026 and spring of

2027. The respondent should specify the desired installation timeline in their proposal not to extend past June 30, 2027.

ELIGIBILITY:

Any artist or artist teams interested in responding to this Request for Proposals (RFP) may complete a proposal in accordance with the guidelines provided below.

Respondents may submit proposals for one or all eight benches. SCPAAB members, employees of Summit County, selection panel members, project personnel, and immediate family members of all the above organizations are not eligible to apply.

Respondents are instructed not to contact or seek references from County employees, contractors, selection committee members, elected officials or attempt to externally manipulate or influence the procurement process in any way, other than through the instructions provided herein. The County, in its sole discretion, may disqualify a respondent for violation of this provision.

APPLICATION:

Artists and/or artist teams may submit proposals for the Silver Summit Services

Building Exterior Commemorative Benches. Submission of digital materials is required. Please review all guidelines in this RFP and resources provided. Incomplete responses will not be considered.

PRE PROPOSAL MEETING:

A preproposal meeting will be held on Friday, August 28 from 2 to 3 p.m. The preproposal meeting is not mandatory but recommended. To receive a zoom link for the meeting, please email jenny@pcscarts.org by Thursday, August 27 at 5:00 p.m.

QUESTIONS:

All questions regarding this RFP must be submitted in writing through the Utah State’s Procurement Website (UP3 Bonfire) by 5:00 p.m. on Friday, September 11th at 5:00 p.m.

Responders will be required to create a login to access UP3 Bonfire. Please do not submit the same question multiple times.

DEADLINE:

The deadline for responses is 5 PM Mountain Time on Friday, September 25, 2026.

Digital format responses will only be accepted through Utah State’s Procurement

Website (UP3 Bonfire). All submissions shall be one PDF file and not exceed 10 pages.

Multiple attachments will not be accepted. Responders will be required to create a login to access UP3 Bonfire. Required application materials can be found below in the

‘Application Materials’ section of this RFP. Respondents who want to confirm their submission went through should email jenny@pcscarts.org by the deadline.

Project Background The Silver Summit Services Building is a newly developed multiuse building in Summit County that will consolidate essential community services like the Summit County Sheriff's Office, County Justice Court and the County Attorney’s Office.

The SCPAAB seeks eight benches for the exterior of the building that commemorate the ideas of unity, community, justice, service, and law and order in Park City and

Summit County, Utah. This project honors law, order, and public service, creating a welcoming space for residents to connect and support one another. By offering a quiet place to pause and reflect, the benches carry a deliberate gravity of our collective dedication to fairness and community strength. Ultimately, this installation serves to foster a lasting environment for civic reflection, reinforcing our profound commitment to legal integrity and community solidarity.

Artwork submissions should engage the viewer well beyond the project's installation, and be crafted to withstand functional use, and the elements, and to provide a visual barrier between the road and the courtyard of the building. Project proposals must be for commemorative functional bench that can support seating.

The artwork will be free-standing and cannot impact the facade building (see site plans attached as Exhibit A). Artist(s) shall make no alterations, additions or improvements in or to the premises, other than the installation of the benches.

Artists or Artist teams shall provide details and engineering calculations mailto:jenny@pcscarts.org https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:jenny@pcscarts.org demonstrating the manner of the artwork installation. Benches must be anchored to a concrete pad by the artist(s). Summit County will provide the concrete pads for the site.

Finished benches must be:

● (Two) 8 foot benches (to be placed near the new building) - Benches should not exceed 96” long x 18” seat height x 26” seat depth

● (Six) 5 foot benches (to be placed near existing building) - Benches should not exceed 60” long x 17” seat height x 20” seat depth

Artwork Opportunity

Goals of the Silver Summit Services Building Exterior Benches:

SCPAAB is seeking eight commemorative benches, two which will be 8 feet, and six which will be 5 feet, for the exterior of the Silver Summit Services Building that will:

● Reflect the goals described in the project background (above).

● Engage the viewer beyond the project’s installation.

● The artwork must be fabricated in durable, permanent, outdoor materials that are safe, easily maintained, and proven its viability in public installations. The artwork must be able to withstand deep snowfall, high winds, and variable temperatures.

● The intent of this project is to create artwork that is broadly welcoming, community centered and accessible to all visitors. The artwork must be suitable for public viewing by all ages and the public. Artwork that has profanity, nudity, political messaging or otherwise inappropriate content will not be considered. Artwork proposals should be appropriate for a diverse public audience and should not include political or partisan messaging, advocacy-related imagery, or symbols commonly associated with divisive social or political movements.

Timeline

RFP Available Monday, March 30, 2026

Pre Submission Meeting Friday, August 28, 2026

Questions Due By Friday, September 11, 2026

Artists Proposals Due Friday, September 25, 2026

Artist Selection Tuesday, October 6, 2026

Artist Contracting October 2026

Project Completion By June 30, 2027

Artist Selection Criteria

Panelists will use the following criteria to rank submissions. Please note that late or incomplete applications will not be accepted.

1. A proposed concept that achieves the stated goals of the Silver Summit

Services Building Exterior Commemorative Benches project as outlined in the project background. This includes review of materials related to aesthetics, comfortability, functionality, and maintenance plans.

2. A demonstrated applicant ability to create artworks appropriate in concept for this project, including examples of past works, and references.

3. A demonstrated applicant ability to meet and conform to the demands of project schedule including but not limited to design review and artful seating installation.

4. Adherence to the maximum budget of nine thousand, forty three dollars and forty nine cents ($9,043.49) for each 8-foot bench, and five thousand, six hundred fifty two dollars and seventeen cents ($5,652.17) for each 5-foot bench, for a maximum project total of fifty-two thousand dollars ($52,000).

Submissions must clearly detail how many benches the respondent is proposing to create and their maximum budget.

5. The selection committee reserves the right to select one or multiple artist(s) for this project. Artists shall clearly state their intent on how many benches they are applying for in their proposal.

6. Functionality and durability of the proposed artwork. The art is intended for long term, permanent outdoor displays and must take into consideration variable climate, such as high winds, temperature, snow, etc.

7. Professional References - Applicants should list and provide contact information for at least three (3) references to contact for similar work performed.

Respondents may apply for one or up to eight of the commemorative benches.

Respondents are encouraged to create one-of-a-kind designs that are flexible as the selection committee and county staff will determine placement of selected artwork across the site. Proposals should indicate whether a design is intended for specific placement or if it can serve any of the bench location sites. This will allow the selection committee and county staff to determine best fit for each location while maintaining artistic integrity.

ARTIST SELECTION PROCESS

Selection Panel

The Summit County Public Art Advisory Board (SCPAAB) shall serve as the selection committee to evaluate proposals. Staff from the County may also provide input on the selection. The selection panel will convene to review proposals and select up to eight artworks for final approval by the County Manager. The Arts Council will check references for finalists. The County Staff Liaison and the Arts Council shall coordinate directly with selected artists. The County Manager may seek input from the County

Council. Selection of Public Artwork shall be based upon adherence to the goals outlined in this RFP.

Summit County reserves the right to cancel this project and/or choose not to select from the submissions received through this Call to Artists or to select portions of each submission, as negotiated with the artist or artist team. Proposals will remain valid for 90 days after submission. The County reserves the right to change dates or deadlines related to this RFP. The County reserves the right to reject any or all proposals received for any reason.

Public Art Meetings

All SCPAAB meetings are open to the public and are posted on the Summit County website at least 24 hours in advance of the meeting. To check the meeting schedule, please go to summitcountyutah.gov.

Application Materials

By the submission deadline, artists applying for this project must submit the following information. All proposals must be submitted as a single PDF not to exceed 10 pages.

Proposals with multiple attachments will not be accepted. Required application content is below.

Profile & Resume – Include a professional resume including contact information:

Name, Business Name (as appropriate), Address, Website, Social Media Sites, Phone/Email.

Statement of Interest – Explain why the artist or artist team is interested in the project;

how the artist or artist team’s work is appropriate for this project; how the artist or artist team’s work will reach the stated goals of the project. If submitting as a team, the statement should include a description of any past collaborative work experience and how the team anticipates working together on this type of project.

Initial Concept – Explain the artist’s or artist team’s initial concept for artwork at the proposed site. This should include design concept and goals; design sketches representing proposed projects; how the design and aesthetics meets the project theme; art medium(s) to be used; materials related to functionality and comfortability;

and approximate installation time frame. Conceptual design drawings including information about the actual dimensions of the artwork and placement will be required. The concept must also include a maintenance plan/schedule. Art concepts that do not follow the theme will not be accepted.

Budget – The proposal must include a budget, outlining project costs including materials, labor, insurance and direct costs. If artists are not applying for all benches, their budget proposal should outline the budget size appropriate to the number of benches they are applying for.

Work Samples – Applicants may submit up to five (5) examples of past work with an annotated work sample description including a brief description of the artwork, the title of the artwork, completion date, medium, location and dimensions.

Contract – The respondents who are selected shall be required to enter into a professional services contract with the County on a form to be drafted and approved by the Summit County Attorney’s Office. Applicants should review the County's draft standard professional services agreement and insurance requirements posted at

Summit County Public Art Opportunities webpage. If the respondent requests any changes to the draft professional services agreement or insurance requirements it must be requested as part of the proposal. Any requested changes to the draft standard professional services agreement and insurance requirement may count against the responder.

References – Applicants must provide a minimum of three (3) professional and/or client references with their applications.

Deadline

Required materials must be received no later than 5 PM Mountain Time on Friday, September 25th, 2026. Digital submissions must be received by the deadline. Late and/or incomplete proposals will not be accepted.

Owner Summit County 60 N Main Street Coalville, Utah 84017

Relevant Websites

Summit County: www.summitcountyutah.gov

Summit County Public Art: http://summitcounty.org/249/Public-Art

Summit County History: www.summitcounty.org/130/Historical-Society

Summit County Sherriff’s Office: Facebook

Summit County Sherriff’s Office: Instagram file:///C:/Users/jenny/Dropbox/SCPAAB_Shared/RFPs,%20RFQs%20and%20Contracts/Silver%20Summit%20Services%20Building%20Artistic%20Benches%202026/Silver%20Summit%20Services%20Building%20Art%20Benches%20RFP%202026%20DRAFT.docx https://www.summitcountyutah.gov/130/History https://l.facebook.com/l.php?u=http%3A%2F%2Fwww.summitcountysheriff.org%2F%3Ffbclid%3DIwZXh0bgNhZW0CMTAAYnJpZBExbVB2WkhRT2pmeFhTZUlwUXNydGMGYXBwX2lkDzUxNDc3MTU2OTIyODA2MQABHko9RDOt-K_NK0Ffok1KvtAFUqS6veN-XKrJb7WzcyQt1e2LIB_0gGb_B7CR_aem_UX-A2Dct_jPBzdJHgTq3-A&h=AT55X6ofGNO01LvkUSFLDe-XxqI-m0MTYcSQC5D3thsIaTCSBOqsFdMsQ9t6FCf5IeskP5b8pipL-c1Gvd6go0ffnEjlv12hBARjGSahYaBuoBOo44Nt2BKoakCyfNulHGtxAw https://l.facebook.com/l.php?u=http%3A%2F%2Fbit.ly%2Fworkforsummitcounty.com%3Ffbclid%3DIwZXh0bgNhZW0CMTAAYnJpZBExbVB2WkhRT2pmeFhTZUlwUXNydGMGYXBwX2lkDzUxNDc3MTU2OTIyODA2MQABHl9-28ArRKglZrvx4K2jcNTEIVQ5Uco2pE1WnvDj-G4PDZABB4u1uFF-sMqs_aem_aTkewpbxSUy_TsCvUT95tQ&h=AT55X6ofGNO01LvkUSFLDe-XxqI-m0MTYcSQC5D3thsIaTCSBOqsFdMsQ9t6FCf5IeskP5b8pipL-c1Gvd6go0ffnEjlv12hBARjGSahYaBuoBOo44Nt2BKoakCyfNulHGtxAw

Exhibit A - Silver Summit Services Building Site Plan and Bench

Locations