1-RFP ETI-OCMC 20250815.pdf

NOTICE

Minority Business Enterprises are encouraged to respond to this Request for Proposal.

Please refer to Section 1.20 of this RFP for information regarding the MBE submission and compliance requirements.

Maryland Stadium Authority Baltimore Vacants Reinvestment Initiative

Request for Proposals Environmental, Testing and Inspection Services

On-call Master Contract 2025

KEY INFORMATION SUMMARY SHEET

Maryland Stadium Authority Baltimore Vacants Reinvestment Initiative

Request for Proposals Environmental, Testing and Inspection Services

On-Call Master Contract 2025

RFP Issue Date: August 15, 2025

Procurement Officer: Christian Kramer Maryland Stadium Authority 351 West Camden Street, Suite 300 Baltimore, Maryland 21201 Phone: (443) 202-3885 E-mail: ckramer@mdstad.com

Procurement Method: Competitive Sealed Proposals

MBE Participation Goal: 12% overall, no sub-goals

Pre-Proposal Conference: August 21, 2025, at 2:00 p.m., Local Time Registration link:

https://us02web.zoom.us/meeting/register/d828S 9r-SgG_s7o_d1tL_A

Questions Due Date and Time: August 28, 2025, at 1:00 p.m., Local Time

Proposal Closing Date and Time:

September 5, 2025, at 1:00 p.m., Local Time

Project Location: Various properties throughout Baltimore City mailto:ckramer@mdstad.com https://us02web.zoom.us/meeting/register/d828S9r-SgG_s7o_d1tL_A https://us02web.zoom.us/meeting/register/d828S9r-SgG_s7o_d1tL_A

TABLE OF CONTENTS

KEY INFORMATION SUMMARY SHEET

TABLE OF CONTENTS

SECTION 1 GENERAL INFORMATION

SECTION 2 QUALIFICATIONS

SECTION 3 PURPOSE AND SCOPE OF WORK

SECTION 4 PROPOSAL SUBMISSION AND REQUIREMENTS

SECTION 5 EVALUATION CRITERIA AND SELECTION PROCEDURE

ATTACHMENTS

SECTION 1

GENERAL INFORMATION

1.1 Summary Statement

The Maryland Stadium Authority (“MSA”) is seeking proposals from Environmental, Testing and Inspection Services firms to provide Hazardous Material Surveying and Reporting Services for the properties identified for demolition under the Program, and as requested in this Request for Proposals

(“RFP”).

This RFP will be the basis for selecting Environmental, Testing and Inspection Services firms that will be issued project-specific Task Orders for the Program.

1.2 Abbreviations and Definitions

For purposes of the RFP, the following abbreviations and terms have the meanings indicated below:

a. Agreement – The written Contract entered into by MSA and the selected Offeror responding to this RFP. The Agreement will include all MSA general terms and conditions, and will incorporate the entire RFP, including any addenda, and all or indicated portions of the selected Offeror’s proposal. For the purpose of this RFP, the terms Agreement and Contract are used interchangeably. A sample of the Agreement is attached to this solicitation as Attachment G.

b. City – The Baltimore City Department of Housing and Community Development

c. COMAR – Code of Maryland Regulations (available at https://dsd.maryland.gov/Pages/default.aspx).

d. Contract – see Agreement.

e. Contract Administrator (“CA” or “Contract Manager”) – The MSA representative for this Agreement that is primarily responsible for contract administration functions, including issuing written direction, monitoring this Contract to ensure compliance with the terms and conditions of the Contract, and to assist the consultant in achieving on budget, on time and on target (e.g., within scope) completion of the Contract requirements. For the purpose of this RFP the terms Contract Administrator and Contract Manager are used interchangeably.

f. Contractor – The Offeror selected under this RFP.

g. Department – The Maryland Department of Housing and Community Development (DHCD).

h. eMMA – eMaryland Marketplace Advantage (available at https://emma.maryland.gov).

https://dsd.maryland.gov/Pages/default.aspx https://emma.maryland.gov/

i. Key Personnel – All Contractor Personnel identified in the solicitation and the Offeror’s Proposal that are essential to the work being performed under the Contract.

j. Local Time – Time in the Eastern Time Zone as observed by the State of Maryland.

k. MBE – Minority Business Enterprise certified by the Maryland Department of Transportation (“MDOT”).

l. MSA – Maryland Stadium Authority (available at https://mdstad.com/).

m. MSA Business Hours – 8:30 A.M. to 5:00 P.M., local time, Monday through Friday, excluding State holidays or State closures.

n. MSA Procurement Policies – MSA procurement policies and procedures (available at https://mdstad.com/doing-business/contract-opportunities or may be obtained by contacting the Procurement Officer.).

o. Notice to Proceed (“NTP”) – A formal notification issued by the Procurement Officer that directs the successful Offeror to perform work and establishes the date on which the work is to commence.

p. Offeror – An individual or entity, regardless of legal status or organization, which submits a Proposal in response to this RFP. The Offeror is the individual or entity that will be executing the Contract with MSA.

q. Procurement Officer (“PO”) – The MSA representative responsible for this RFP.

r. Program – Program means the Baltimore Vacants Reinvestment Initiative. The purpose of the Program (a component of the Reinvest Baltimore Program, a collective effort between the State, Baltimore City, and local organizations) is to eliminate concentrations of vacant properties and blight, revitalize neighborhoods, and maximize the economic potential and quality of life for residents in Baltimore City. Information concerning BVRI can be obtained at:

https://dhcd.maryland.gov/Reinvest-Baltimore/Pages/BVRI.aspx.

s. Project Manager (“PM”) – The MSA representative primarily responsible for monitoring the daily activities associated with, and providing technical guidance for the Project. The Project Manager is the point of contact, post-award, who will be responsible for project-specific activities, and to whom invoices will be submitted.

t. Proposal – The submissions provided by an Offeror in response to this RFP, including, but not limited to, the Technical Proposal, Oral Presentation material, Financial Proposal, any clarifications, Best and Final Offer (“BAFO”), and any other information that may be requested by the Procurement Officer.

u. Proposal Closing Date and Time – as identified in the Key Information Summary Sheet of the RFP or as amended via addendum.

v. Request for Proposals (“RFP”) – This procurement solicitation, as amended.

https://mdstad.com/ https://mdstad.com/doing-business/contract-opportunities https://dhcd.maryland.gov/Reinvest-Baltimore/Pages/BVRI.aspx

w. Selection Committee – The persons evaluating the Proposals, and recommending to the Procurement Officer which Offeror to select as the apparent awardee.

x. State – The State of Maryland.

y. Task Orders – Work assignments issued under this Contract by the Task Order Administrator, and authorized by the Procurement Officer. Task Orders are performed under the general scope of services of this RFP, which are defined in advance of Contractor fulfillment, and may not require a Contract Modification.

Except as otherwise provided, any reference to the Contract shall be deemed to include reference to a Task Order.

1.3 Agreement Type

The Agreement that results from this RFP will be an Indefinite Quantity Master Contract with multiple awards. An award does not guarantee that a Contractor will be assigned any task orders under the Contract.

Task Orders will be issued under the Agreement, including a fixed fee or not-to-exceed amount for professional services, and an Owner’s contingency. The Owner’s contingency will be used at the Owner’s sole discretion.

1.4 Agreement Duration

Services resulting from this solicitation are anticipated to commence immediately upon award. The term of the Agreement will be for three (3) years, with two (2) one-year renewal options.

1.5 Procurement Officer

The sole point-of-contact for purposes of this RFP is the Procurement Officer listed in the Key Information Summary Sheet.

Prior to contract award, MSA may change the Procurement Officer at any time and will provide written notice to all potential Offerors. After Contract Award, MSA may change the Procurement Officer at any time by written notice to the selected Contractors.

1.6 Contract, and Project Manager

The Project Manager is:

Ryan Carter Maryland Stadium Authority 351 West Camden Street, Suite 300 Baltimore, Maryland 21201

Prior to contract award, MSA may change the Contract and Project Manager at any time and will provide written notice to all potential Offerors. After Contract Award, MSA may change the Contract and Project Manager at any time by written notice to the selected Contractors.

1.7 Task Order Administrator

The Task Order Administrator is:

Jennifer Gibbs-Keith Maryland Stadium Authority 351 West Camden Street, Suite 300 Baltimore, Maryland 21201

Prior to contract award, MSA may change the Task Order Administrator at any time and will provide written notice to all potential Offerors. After Contract Award, MSA may change the Task Order Administrator at any time by written notice to the selected Contractors.

1.8 E-Procurement Platforms

1.8.1 e-Maryland Marketplace Advantage eMMA is the electronic commerce system for the State of Maryland. In order to receive a contract award, a vendor must be registered on eMMA. Registration is free. You can register at: https://emma.maryland.gov. Click on “New Vendor?

Register Now” to begin the process, and follow the prompts.

1.8.2 Euna Procurement (former Bonfire)

Euna Procurement (“Euna”) is the electronic procurement system for the Maryland Stadium Authority.

Any transaction, submission, or communication, unless otherwise directed by the Procurement Officer, shall be facilitated electronically via Euna. You can register at: https://mdstad.bonfirehub.com/.

Warning: Offerors will not be able to receive or respond to communications related to this RFP if their designated points of contacts for this RFP do not have an individual account.

It is the Offeror’s responsibility to make sure that communication can be conducted in a timely manner. Offerors are responsible for logging into Euna periodically to check for updates.

1.9 Pre-Proposal Conference

A virtual Pre-Proposal Conference (“Conference”) will be held on the date and time indicated on the Key Information Summary Sheet.

Please click on the registration link stated on the Key Information Summary Sheet for details regarding the Conference, and to RSVP to the event.

https://emma.maryland.gov/ https://mdstad.bonfirehub.com/

1.10 Reserved

1.11 Questions

Questions regarding this RFP shall be submitted electronically via the e-procurement platform Euna no later than the date and time indicated on the Key Information Summary Sheet.

Based on the availability of time to research and communicate an answer, the Procurement Officer will decide whether an answer can be given before the Proposal Closing Date and Time. Answers to all substantive questions that have not previously been answered, and are not clearly specific to the requestor, will be provided via addendum.

The statements and interpretations contained in responses to any questions, whether responded to verbally or in writing, are not binding on MSA unless it issues an amendment to the solicitation in writing.

1.12 Proposal Closing Date and Time – technical and financial Proposals

To be considered, technical and financial Proposals shall be submitted via the e-procurement platform Euna no later than on the date and time indicated on the Key Information Summary Sheet, as amended. Requests for an extension of this date or time will not be granted.

1.13 Reserved

1.14 Affidavits

1.14.1 Proposal Affidavit

A completed Bid/Proposal Affidavit must accompany the Proposal submitted by an Offeror. A copy of this Affidavit is included as Attachment A of this RFP.

1.14.2 Conflict of Interest Affidavit

A completed Conflict of Interest Affidavit must accompany the Proposal submitted by an Offeror. By submitting a Conflict of Interest Affidavit and Disclosure, the Contractor shall be construed as certifying all Contractor Personnel and subcontractors are also without a conflict of interest. A copy of this Affidavit is included as Attachment B of this RFP.

1.14.3 Contract Affidavit

All Offerors are advised that if an Agreement is awarded as a result of this RFP, the successful Offeror will be required to complete a Contract Affidavit. A copy of this Affidavit is included for informational purposes only as Attachment C of this RFP. This Affidavit must be provided within five business days after notification of proposed Agreement award.

For purposes of completing Section “B” of the affidavit (Certification of Registration or Qualification with the State Department of Assessments and

Taxation), a business entity that is organized outside of the State of Maryland is considered a “foreign” business.

1.15 Duration of Offer

Proposals submitted in response to this RFP are irrevocable for 180 days following the closing date for proposals. This period may be extended at the Procurement Officer's request only with the Offeror's written agreement.

1.16 Procurement Method

The Agreement resulting from this RFP will be awarded in accordance with the Competitive Sealed Proposals process under Section 3 (C) of MSA’s Procurement Policies.

1.17 Arrearages

By submitting a response to this RFP, an Offeror represents that it is not in arrears in the payment of any obligations due and owing the State of Maryland, including, by way of example only, the payment of taxes and employee benefits, and that it will not become so in arrears during the term of the Contract if selected for contract award.

1.18 Revisions to the RFP

1. If it becomes necessary to revise this RFP before the closing date for proposals, an addendum/addenda will be posted on eMMA, GovDelivery, and MSA’s website. Addenda issued after the closing date for proposals will be sent only to those Offerors who submitted a responsive and timely proposal, or, if applicable, Offerors that were short-listed to participate in the next phase of the procurement process.

2. Acknowledgment of the receipt of all addenda to this RFP issued before the proposal closing date must accompany the Offeror’s Proposal as identified in Section 4 of the RFP.

3. Acknowledgement of receipt of addenda to the RFP issued after the proposal closing date shall be in the manner specified in the addendum notice.

4. Failure to acknowledge receipt of addenda does not relieve the Offeror from complying with all terms of any such document.

1.19 Cancellations; Discussions

MSA reserves the right to cancel this RFP, to accept or reject any and all proposals, in whole or in part, received in response to this RFP, to waive or permit cure of minor irregularities, and to conduct discussions with any or all qualified or potentially qualified Offerors in any manner necessary to serve the best interests of MSA or City. This may be followed by submission of Offeror-revised Proposals and BAFOs. MSA also reserves the right, in its sole discretion, to award a contract based upon written proposals received, without prior discussions or negotiations.

1.20 False Statement

MSA incorporates by reference the provisions of Section 11-205.1 of the State Finance and Procurement Article of the Annotated Code of Maryland regarding truthfulness in the information included in the contract documents. Offerors shall comply with the obligations set forth therein, including, without limitation, the following:

1. In connection with a procurement contract, a person may not willfully:

A. Falsify, conceal, or suppress a material fact by any scheme or device;

B. Make a false or fraudulent statement or representation of a material fact;

or

C. Use a false writing or document that contains a false or fraudulent statement or entry of a material fact.

2. A person may not aid or conspire with another person to commit an act under subsection of this section.

3. A person who violates any provision of this section is guilty of a felony and on conviction is subject to a fine not exceeding $20,000 or imprisonment not exceeding five (5) years or both.

1.21 Minority Business Enterprise

Minority Business Enterprises are encouraged to respond to this solicitation.

1. An overall MBE subcontractor participation goal as identified in the Key Information Summary Sheet has been established for this procurement, representing a percentage of the total contract dollar value, including all renewal option terms, if any. MBE goals for the construction phase will be determined prior to the bidding phase. All subcontractors named by the Offeror as part of their MBE Schedule must be certified with the Maryland Department of Transportation (MDOT).

2. Notwithstanding any subgoals established for this RFP, the Contractor is encouraged to use a diverse group of subcontractors and suppliers from any/all of the various MBE classifications to meet the remainder of the overall MBE participation goal.

3. By submitting a response to this solicitation, the Offeror acknowledges the overall MBE subcontractor participation goal and subgoals, and commits to achieving the overall goal and subgoals by utilizing certified minority business enterprises, or requests a full or partial waiver of the overall goal and subgoals.

4. An Offeror that does not commit to meeting the entire MBE participation goal(s) stated in this RFP must submit a request for waiver with its proposal submission that is supported by good faith efforts documentation to meet the MBE goal made prior to submission of its proposal as outlined in Attachment D-1B, Waiver Guidance. Failure of an Offeror to properly complete, sign, and submit Attachment D-1A at the time it submits its

Technical Proposal to the RFP will result in the State’s rejection of the Offeror’s Proposal. This failure is not curable.

5. If the Offeror fails to properly complete, sign, and submit Attachment D-1A at the time it submits its technical Proposal, the Procurement Officer may determine that the Proposal is not reasonably susceptible of being selected for award.

6. Attachments

A. Minority Business Enterprise instructions and forms are provided in Attachment D to assist Offerors.

B. The Offeror shall include with its Technical Proposal a completed MBE Utilization and Fair Solicitation Affidavit (Attachment D-1A) whereby:

a. The Offeror acknowledges the certified MBE participation goal and commits to make a good faith effort to achieve the goal and any applicable sub-goals, or requests a waiver, and affirms that MBE subcontractors were treated fairly in the solicitation process; and

b. The Offeror responds to the expected degree of MBE participation, as stated in the solicitation, by identifying the specific commitment of certified MBEs at the time of Proposal submission. The Offeror shall specify the percentage of total contract value associated with each MBE subcontractor identified on the MBE participation schedule, including any work performed by the MBE prime (including a prime participating as a joint venture) to be counted towards meeting the MBE participation goals, each MBE subcontractor’s MDOT certification number and the North American Industry Classification System (“NAICS”) code and product and service description of the work to be performed.

c. An Offeror requesting a waiver should review Attachment D-1B (Waiver Guidance) and Attachment D-1C (Good Faith Efforts Documentation to Support Waiver Request) prior to submitting its request.

d. If the Offeror fails to submit a completed Attachment D-1A with the technical Proposal, as required, the Procurement Officer may determine that the Proposal is not reasonably susceptible of being selected for award.

7. Offerors are responsible for verifying that each MBE (including any MBE primes and MBE primes participating in a joint venture) selected to meet the goal and any sub-goals, and subsequently identified in Attachment D-1A, is appropriately certified by the Maryland Department of Transportation and has the correct NAICS codes allowing it to perform the committed work.

8. Within ten (10) business days from notification that it is the recommended awardee or from the date of the actual award, whichever is earlier, the Offeror must provide the following documentation to the Procurement Officer:

A. Outreach Efforts Compliance Statement (Attachment D-2);

B. MBE Subcontractor/Prime Project Participation Certification (Attachment D-3A/3B);

C. A copy of each sub-contract agreement, between the apparent awardee and any proposed MBE sub-contractor that the parties intend to enter into contingent upon the MSA’s award of the prime contract. The sub-contract agreement must contain all necessary terms, including pricing, required for the MBE to perform its proposed work and for the apparent awardee to pay the MBE for its work during the term of the agreement; and

D. Any other documentation required by the Procurement Officer to ascertain Offeror responsibility in connection with the certified MBE subcontractor participation goal or any applicable sub-goals.

E. Further, if the selected Offeror believes a waiver (in whole or in part) of the overall MBE goal or of any applicable subgoal is necessary, the recommended awardee must submit a fully-documented waiver request that complies with COMAR 21.11.03.11. If the recommended awardee fails to return each completed document within the required time, the Procurement Officer may determine that the recommended awardee is not responsible and, therefore, not eligible for award. If the Project has already been awarded, the award is voidable.

9. A current directory of certified MBEs is available through the Maryland State Department of Transportation (MDOT), Office of Minority Business Enterprise, 7201 Corporate Center Drive, Hanover, Maryland 21076. The phone numbers are 410-865-1269, 1-800-544-6056, or TTY 410-865-1342.

The directory is also available on the MDOT website at https://marylandmdbe.mdbecert.com/FrontEnd/searchcertifieddirectory.asp.

The most current and up-to-date information on MBEs is available via this website. Only MDOT-certified MBEs may be used to meet the MBE subcontracting goals.

10. An Offeror that requests a waiver of the goal or any of the applicable subgoals will be responsible for submitting the Good Faith Efforts Documentation to Support Waiver Request (Attachment D-1C) and all documentation within ten (10) business days from notification that it is the recommended awardee or from the date of the actual award, whichever is earlier, as required in COMAR 21.11.03.11.

11. All documents, including the MBE Utilization and Fair Solicitation Affidavit & MBE Participation Schedule (Attachment D-1A), completed and submitted by the Offeror in connection with its certified MBE participation commitment, and all of its amendments, shall be considered a part of the Agreement and are hereby expressly incorporated into the Agreement by reference thereto. All of the referenced documents will be considered a part of the Proposal for order of precedence purposes (see Attachment G Sample Agreement).

https://marylandmdbe.mdbecert.com/FrontEnd/searchcertifieddirectory.asp

12. The Offeror is advised that liquidated damages will apply in the event the Contractor fails to comply in good faith with the requirements of the MBE program and pertinent contract.

1.22 Incurred Expenses; Economy of Preparation

Neither MSA nor the City is responsible for any costs incurred by an Offeror in preparing and submitting a proposal, in making an oral presentation, in providing a demonstration or in performing any other activities relative to this RFP. Proposals should be prepared simply and economically, providing a straightforward, concise description of how the Offeror proposes to meet the requirements of this RFP.

1.23 Protests/Disputes

Any protest or dispute related to this RFP will be subject to Section 10 of MSA’s Procurement Policies and Procedures and the relevant provisions of the Contract.

1.24 Access to Public Records Act Notice

1. The Offeror should give specific attention to the clear identification of those portions of its Proposal that it considers confidential or proprietary commercial information or trade secrets, and provide justification why such materials, upon request, should not be disclosed by MSA under the Public Information Act, Md. Code Ann., General Provisions Article, Title 4 Offerors are advised to read carefully the requirements set forth in Section

4.2 a) herein regarding identification of confidential or proprietary information.(See also RFP Section 1.32 “Confidentiality”).

2. This information should be identified by page and section number and placed after the Title Page and before the Table of Contents in the Technical Proposal and if applicable, separately in the Financial Proposal.

3. Offerors are advised that upon request for this information from a third party, the Procurement Officer is required to make an independent determination whether the information must be disclosed.

1.25 Offeror Responsibilities

1. The Offerors shall be able to provide all goods and services required by this RFP and the successful Offeror shall be responsible for Agreement performance including any subcontractor participation.

2. All subcontractors must be identified, and a complete description of their roles relative to the Proposal must be included in the Offeror’s Proposal. If applicable, subcontractors utilized in meeting the established MBE participation goal(s) for this solicitation shall be identified as provided in the appropriate Attachment(s) to this RFP (see Section 1.21 “Minority Business Enterprise”).

3. If an Offeror is the subsidiary of another entity, all information submitted by the Offeror including but not limited to references and financial reports, or experience and documentation (e.g. insurance policies, bonds, letters of credit) used to meet the minimum qualifications, if any, shall pertain exclusively to the Offeror unless the parent organization will guarantee the performance of the subsidiary. If applicable, the Offeror’s Proposal shall contain an explicit statement, signed by an authorized representative of the parent entity, stating that the parent entity will guarantee the performance of the subsidiary.

4. A performance guarantee by a parent entity of the Offeror under this Section will not automatically result in crediting the Offeror with the experience or qualifications of the parent under any evaluation criteria pertaining to the actual Offeror’s experience and qualifications. Instead, the Offeror will be evaluated on the extent to which MSA determines that the experience and qualifications of the parent are applicable to and shared with the Offeror, any stated intent by the parent to be directly involved in the performance of the Agreement, and the value of the parent’s participation as determined by MSA.

1.26 Patents, Copyrights, and Intellectual Property

1. If the Consultant furnishes any design, device, material, process or other item that is covered by a patent or copyright or that is proprietary to or a trade secret of another, it shall obtain the necessary permission or license to permit MSA or the City to use such item.

2. The Consultant will defend or settle, at its own expense, any claim or suit against MSA and the City alleging that any such item furnished by the Consultant infringes any patent, trademark, copyright, or trade secret. If a third party claims that a product infringes that party’s patent, trademark, copyright or trade secret, the Consultant will defend MSA and the City against that claim at the Consultant’s expense and will pay all damages, costs, and attorneys’ fees that a court finally awards, provided MSA and the City: (i) promptly notifies the Consultant in writing of the claim; and (ii) allows the Consultant to control and cooperates with the Consultant in, the defense and any related settlement negotiations. The obligations of this paragraph are in addition to those stated in the next paragraph.

3. If any products furnished by the Consultant become, or in the Consultant's opinion are likely to become, the subject of a claim of infringement, the Consultant will, at its option and expense: (i) procure for MSA and City the right to continue using the applicable item; (ii) replace the product with a non-infringing product substantially complying with the item's specifications; or

(iii) modify the item so that it becomes non- infringing and performs in a substantially similar manner to the original item.

1.27 Non-Availability of Funding

If the General Assembly fails to appropriate funds or if funds are not otherwise made available for continued performance for any fiscal period of a contract succeeding the first fiscal period, the contract shall be canceled automatically as of the beginning of the fiscal year for which funds were not appropriated or otherwise made available;

provided, however, that this will not affect the rights of the Consultant, the MSA and

TOC under any termination clause in the contract. The effect of termination of the contract hereunder will be to discharge the Consultant, the MSA and the City from future performance of the contract, but not from their rights and obligations existing at the time of termination. The Consultant shall be reimbursed for the reasonable value of any nonrecurring costs incurred but not amortized in the price of the contract. The MSA and the City shall notify the Consultant as soon as it has knowledge that funds may not be available for the continuation of the contract for each succeeding fiscal period beyond the first.

1.28 Financial Disclosure

The Consultant shall comply with Section 13-221 of the State Finance and Procurement Article of the Annotated Code of Maryland, which requires that every person that enters into contracts, leases, or other agreements with the State or its agencies during a calendar year under which the business is to receive in the aggregate, $100,000 or more, shall, within 30 days after the aggregate value of these contracts, leases or other agreements reaches $100,000, file with the Secretary of the State of Maryland certain specified information to include disclosure of beneficial ownership of the business.

1.29 Non-Exclusive Use

Neither this RFP nor any resulting Contract shall be construed to require the MSA to use any Offeror or exclusively use the Consultant for the services described in this RFP. MSA reserves the right to obtain services of any nature from other sources when it is in the best interest of the MSA to do so and without notice to any party.

The MSA makes no guarantees that it will purchase any products or services from the Consultant resulting from this RFP.

1.30 Sustainability Policies

MSA is committed to procuring all supplies, services, maintenance, construction, and architect-engineer services in a manner consistent with the promotion of sound environmental practices. Moreover, MSA and City have committed to certain environmental standards. All goods and services provided in response to this solicitation shall conform to those environmental standards.

1.31 Payments by Electronic Fund Transfer

By submitting a response to this RFP, the Offeror agrees to accept payments by electronic funds transfer. A form will be provided to the selected Offeror.

1.32 Confidentiality

Subject to the Maryland Public Information Act and any other applicable laws, all confidential or proprietary information and documentation relating to either party to a Contract resulting from this RFP (including without limitation any information or data stored within the Consultant’s computer systems) shall be held in absolute confidence by the other party. Each party shall, however, be permitted to disclose relevant confidential information to its officers, agents, and employees to the extent that such disclosure is necessary for the performance of their duties under the Contract, provided that the data may be collected, used, disclosed, stored, and disseminated only as provided by and consistent with the law. The provisions of this section shall not apply to information that

1. is lawfully in the public domain;

2. has been independently developed by the other party without violation of the Contract;

3. was already in the possession of such party;

4. was supplied to such party by a third-party lawfully in possession thereof and legally permitted to further disclose the information; or

5. such party is required to disclose by law.

Information that is claimed to be confidential shall be clearly identified. Unless there is a compelling case, an entire proposal shall not be labeled confidential; only those portions that can reasonably be shown to be proprietary or confidential should be so labeled.

1.33 Loss of Data

In the event of loss of any MSA, City, and/or Project related data or records where such loss is due to the intentional act or omission or negligence of the Consultant or any of its sub consultants or agents, the Consultant shall be responsible for recreating such lost data in the manner and on the schedule set by the Project Manager. The Consultant shall ensure that all data is backed up and recoverable by the Consultant.

1.34 Non-Hiring of Employees

No official or employee of the State, as defined in State Government Article, §15-102, Annotated Code of Maryland, whose duties as such official or employee include matters relating to or affecting the subject matter of this procurement, shall, during the pendency and term of a resulting Contract, and while serving as an official or employee of the State, become or be an employee of the Consultant or any entity that is a sub-consultant on Contract.

1.35 Nondiscrimination in Employment

The Consultant agrees: (a) not to discriminate in any manner against an employee or applicant for employment because of race, color, religion, ancestry or national origin, age, sex, marital status, sexual orientation, gender identity, genetic information, military status, or disability unrelated in nature; (b) to include a provision similar to that contained in subsection (a) above in any subcontract except a subcontract for standard commercial supplies or raw materials; and (c) to post, and to cause sub consultants to post, in conspicuous places available to employees and applicants for employment, notices setting forth the substance of this clause.

1.36 Contingent Fee Prohibition

The Consultant warrants that it has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson or commercial selling agency working for the Consultant, to solicit or secure an Agreement, and that it has not paid or agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson or commercial selling agency, any fee or other consideration contingent on the making of an Agreement.

1.37 Political Contribution Disclosure

The Consultant shall comply with Election Law Article, §§14-101 to 14-108, Annotated Code of Maryland, which requires that every person that enters into contracts, leases, or other agreements with the State, a county, or an incorporated municipality, or their agencies, during a calendar year in which the person receives in the aggregate $100,000 or more, shall file with the State Board of Elections a statement disclosing contributions in excess of $500 made during the reporting period to a candidate for elective office in any primary or general election. The statement shall be filed with the State Board of Elections: (1) before a purchase or execution of a lease or contract by the State, a county, an incorporated municipality, or their agencies, and shall cover the preceding two calendar years; and (2) if the contribution is made after the execution of a lease or contract, then twice a year, throughout the contract term, on: (a) February 5, to cover the 6-month period ending January 31; and (b) August 5, to cover the 6-month period ending July 31.

1.38 Verification of Registration and Tax Payment

Before a corporation can do business in the State, it must be registered with the Department of Assessments and Taxation, 700 E. Pratt St. Suite 2700, Baltimore, MD 21202-6377. It is strongly recommended that any potential Offeror complete registration prior to the Proposal due date and time. An Offeror’s failure to complete registration with the Department of Assessments and Taxation may disqualify an otherwise successful Offeror from final consideration and recommendation for contract award under this RFP.

Prior to contract award under this RFP, the selected firm, including joint ventures, must be able to provide a Certificate of Good Standing from the Maryland State Department of Assessments and Taxation.

1.39 Certified Payrolls

The Contractor shall be responsible for submission of Certified Payroll Reports to MSA within five (5) business days of the end of each payroll period.

1.40 MBE and Prevailing Wage Compliance System

As part of MSA’s commitment to assist firms in complying with legal and contractual requirements, MSA maintains a web-based MBE and prevailing wage compliance system. The system was designed to provide various workflow automation features that improve the project reporting process. This system will monitor contract compliance for all Program contracts. The prime contractor, its second-tier subcontractors, and all MBE participation subcontractors awarded contracts will be required to use the web-based system to submit project information including, but not limited to, certification of payments made and received and certified payroll records (if the contract includes prevailing wage and/or workforce development requirements). MSA may require additional information related to the contract to be provided electronically through the system at any time before, during, or after award.

1.41 Project Management Information System

The Contractor and its subcontractors shall use the ProjectTeam Capital Program Management Software (“ProjectTeam”) for the management of financial, document, collaboration, schedule, and field data.

The Contractor and its subcontractors are required to access the ProjectTeam System via internet. Any hardware, internet connectivity, and/or software required to access the internet shall be furnished by the Contractor. Contractor and its subcontractors must agree to the ProjectTeam Master Services Agreement (https://www.projectteam.com/legal/terms).

Credentials for the ProjectTeam can be made available to each and every one of the Contractor’s relevant project team members throughout the Contractor’s active participation on the project at no cost to the Contractor. Training specific to MSA’s use and configuration of the ProjectTeam System, along with associated training materials, shall be furnished to the Contractor by MSA or its designee.

MSA shall retain ownership of all data entered into ProjectTeam.

1.42 Maryland Law

This RFP shall be construed, interpreted, and enforced according to the laws of the State of Maryland.

1.43 Acceptance of Terms and Conditions

By submitting a Proposal, the Offeror accepts all of the terms and conditions set forth in this RFP including all attachments.

Any exceptions to the requirements of this RFP, the sample Agreement, or any other exhibits or attachments shall be clearly identified in the Executive Summary of the Technical Proposal, and shall be accompanied by the Offeror’s proposed amended language to the requirements in question. If an Offeror has taken no exception, the Executive Summary shall so state.

All exceptions will be taken into consideration when evaluating the Offeror’s Proposal. MSA reserves the right to accept or reject any exceptions.

Warning: Exceptions to terms and conditions may result in having the proposal deemed as not reasonably susceptible of being selected for award.

1.44 Procurement Regulations

The RFP and any Agreements entered into as a result hereof is not subject to the provisions of Division II of the State Finance and Procurement Article of the Maryland Annotated Code ("Procurement Article") except as set forth in MSA’s Procurement Policies.

1.45 Multiple Proposals

MSA will not accept multiple or alternate proposals from a single Offeror.

SECTION 2

QUALIFICATIONS AND EXPERIENCE

Note: The Offeror may add cross-references to projects that address multiple of the items listed below.

2.1 Offeror Minimum Qualifications

The Offeror must document in its Proposal that it satisfies the following Minimum Qualifications:

1. The Offeror shall be registered and accredited to operate in the State of Maryland. Provide a copy of the certificate.

2. The Offeror shall have a minimum of five (5) years of experience providing environmental, testing and inspection services as the prime contractor for programs or projects similar in size and scope.

With its technical Proposal, the Offeror shall provide example projects from the past seven (7) years that collectively attest to the Offeror’s required years of experience. For each project, Offeror shall provide the:

A. Project Title and Location;

B. Owner and Owner Reference;

C. Gross Square Footage;

D. Contract Amount – Initial and Final Value (if available);

E. Project Construction Value;

F. Dates of Performance – Start and Completion (Actual or Projected); and

G. Description of the Offeror’s involvement in the project.

3. The Offeror shall have the ability to meet the insurance and as required by Sections 3.6 of the RFP.

2.2 Other Offeror Qualifications

The Offeror must document in its Proposal that it has sufficient experienced personnel available to simultaneously manage multiple projects in various stages;

2.3 Personnel Qualifications

See Section 3.4 for the list of identified Personnel. Offeror must document in its Proposal that the proposed Personnel satisfies the required experience and certifications.

SECTION 3

RESPONSIBILITIES

3.1 Purpose

BVRI is a joint initiative between City and State focused on eliminating the blighting influence that abandoned, derelict and dilapidated properties have in the City. Blight elimination is expected to enhance the quality of life in the City’s neighborhoods, promote safety, and revitalize the City by (i) demolishing structures on the blighted properties and converting the remaining open parcels into gardens, parks, other green amenities, or redevelopment opportunities, or by

(ii) stabilizing structures on the Blighted Properties to prevent further deterioration and to eliminate their overall blighting influence.

This RFP will serve as the basis for awarding task order contracts to perform hazardous material surveying and reporting services on for properties released under the program. Approximately 300 to 330 properties in 75 to 90 locations are anticipated to be included in the Program in this Fiscal Year 2026.

The schedule for completion of these properties will be agreed upon by the MSA and Contractor.

3.2 Scope of Services

The services sought under this RFP are outlined below and are to be performed in accordance with the requirements of the RFP, and any other Contract Document.

Contractor shall:

1. Be responsible for performing Site Assessment/Hazardous Material Survey’s on properties released for demolition under this contract. This includes submitting a report of the findings to be used by the MSA as the basis for procuring abatement and demolitions services. The report shall:

A. Identify and locate asbestos, lead, and other hazardous regulated materials that may be present at the project site;

B. Provide recommendations for disposal of asbestos, lead, and other hazardous/regulated materials; and

C. Identify materials that could be targeted for deconstruction/salvage/recycling.

Note: Paint is to be assumed as containing lead and shall be identified in reporting. Actual testing of paint is not required.

2. Be responsible for assessment / surveying of the entire property.

Note: This includes, but is not limited to, the building interior and exterior, roofing and any outbuildings on the property.

3. Be responsible for accessing the properties. This includes gaining access to the roof and interiors of structures that may be boarded, or otherwise blocked shut.

Note: Contractor must provide any necessary tools to gain access.

4. Be responsible for taking appropriate sampling quantities. Due to the condition of many of the structures, this may require the use of creative or alternative sample retrieval methods.

5. Be responsible for submission of daily reporting for each location. At a minimum, the reports are to include:

A. Property locations assessed;

B. A description of work performed;

C. Documentation of labor force including individual names, company name and classification/title for each individual onsite; and

D. Summary of any issues / accidents.

6. Be responsible for assisting MSA in the procurement of the Demolition Contractor. Procurement assistance includes, but is not limited to, attending pre-bid meetings, presenting your report findings, and reviewing and responding to questions related to your report.

7. Be responsible for conformance with all local, state and federal laws, regulations, policies and procedures, and applicable codes.

3.3 Categories of Properties

3.3.1 2BR

2 story brick row house

3.3.2 3BR

3 story brick row house

3.3.3 2WF

2 story wood framed duplex

3.3.4 3WF

3 story wood framed duplex

3.4 Personnel

3.4.1 Key Personnel

The following positions will be considered Key Personnel, and shall be required to meet the qualifications stated for each role. The

A. Industrial Hygienist:

a. Shall have a minimum of five (5) years of experience as an Industrial Hygienist; and

b. Shall be certified by the American Board of Industrial Hygiene (ABIH) and in the State of Maryland.

B. Project Executive:

a. Shall have a minimum of five (5) years of experience in oversight of projects similar in size and scope in the Project Executive role.

C. Project Manager:

a. Shall have a minimum of five (5) years of experience in project similar in size and scope in the Project Manager role.

3.4.2 Other personnel

A. Field Technician:

a. Shall have a minimum of five (5) years of experience performing environmental, testing and inspection services, with a preference for urban and blighted environments; and

b. Shall be certified in the State of Maryland for asbestos sampling, handling and testing.

3.4.3 Maintain Certifications

Any Personnel provided under this RFP shall maintain in good standing any required professional certifications for the duration of the Contract.

3.4.4 Substitutions

A. Proposed Key Personnel and other personnel shall be available to perform services as of the NTP Date under this RFP, or any subsequent Task Order.

B. Key Personnel may not be removed by the Contractor from working under the Contract without the prior written approval of the Contract Monitor.

C. In the event of Key Personnel substitutions:

a. The Contractor shall demonstrate to the Contract Monitor’s satisfaction that the proposed substitute has qualifications at least equal to those of the Personnel proposed to be replaced.

b. The Contractor shall provide the Contract Monitor with a substitution request that shall include:

1) A detailed explanation of the reason(s) for the substitution request;

2) The resume of the proposed substitute, signed by the substituting individual;

3) The official resume of the current personnel (for comparison purposes); and

4) Evidence of any required credentials.

c. The Contract Monitor may request additional information concerning the proposed substitution and may interview the proposed substitute personnel prior to deciding whether to approve the substitution request.

d. The Contract Monitor will not unreasonably withhold approval of a proposed Contractor Personnel replacement, and will notify the Contractor in writing of:

1) The acceptance or denial; or

2) Contingent or temporary approval for a specified time limit, of the requested substitution.

D. The provisions of this section apply to Personnel identified in any Task Order proposal and agreement, if issued.

3.5 Task Orders

3.5.1 General Task Order provisions

A. Actual services will be requested via a Task Order process. Work shall not begin in advance of a fully executed Task Order. A Task Orders will be issued in accordance with the pre-approved fully loaded rates on the Attachment F Financial Proposal Forms for a fixed price contract.

B. Proposed personnel on any type of Task Order shall be subject to MSA’s prior approval. The Task Order Administrator and the Project Manager shall have the option to interview the proposed personnel and, shall notify the Contractor of acceptance or denial of the personnel.

C. The Blanket Purchase Order (“BPO”) issued as a result of this solicitation, and any subsequent amendments, modifications or options issued relevant to this solicitation or BPO, complies with all the terms, conditions and specifications issued with this solicitation and is incorporated in and made part of the Contract (see Attachment G Sample Agreement).

3.5.2 Task Order process

A. The assignments of Task Orders shall generally rotate among Contractors, unless MSA determines that:

a. The otherwise selected Contractor is unable to perform the assignment, based on capability and capacity;

b. The selected Contractor is not responsive;

c. The hours or fees proposed by the selected Contractor cannot be successfully negotiated to an amount MSA considers fair and reasonable;

d. Another Contractor has project-specific experience or qualifications;

e. Assignment to another Contractor would balance to a greater extent, the fees paid or payable for assignments previously issued; and

f. In the sole discretion of MSA, assignment to another Contractor is in the best interest of MSA.

B. For significant projects, MSA reserves the right to issue project-specific RFP among the selected Contractors.

C. Task Order Requests for the provision of services that are within the scope of this RFP will be issued via email from the Task Order Administrator to the Project Executive (and/or Designee) on record. The Task Order Request will include:

a.…