1-RFP 265X901136.pdf

RFP # 265X901126 i

REQUEST FOR PROPOSALS

Sewer Backup Cleanup Services

RFP# 265X901136

Direct questions or information requests related to this RFP to:

joshua.tucker@cincinnati-oh.gov

SCHEDULE

Release Date DECEMBER 18, 2025

Pre-submittal Meeting N/A

RFP Questions / Comments Deadline January 2, 2026, 1:30 p.m. (Cincinnati, Ohio Time)

SUBMITTAL DEADLINE /TIME January 15, 2026, 1:30 p.m. (Cincinnati, Ohio Time)

Evaluation Dates January 15, 2026 – February 5, 2026 https://cincinnati-oh.bonfirehub.com/

All proposals must be submitted electronically only via the City’s Bonfire portal at the above link. Response submitted by hard copy, mail, or e-mail will not be accepted. See “RFP Submissions” at Section 1.9 below for details.

NOTE: Consult the information about this offer on the City of Cincinnati Internet web site at www.msdgc.org., which also includes the rules and registration information about the MSDGC Small Business Enterprise Program.

Offeror may register as a City vendor online at Vendor Self Service 4 - Vendor Self Service.

mailto:joshua.tucker@cincinnati-oh.gov http://www.msdgc.org/ https://vss.cincinnati-oh.gov/vssprod/Advantage4

RFP # 265X901126 ii

REQUEST FOR PROPOSALS

(Sewer Backup Cleanup Services)

Table of Contents

1 REQUEST

1.1 INTRODUCTION

1.2 GENERAL BACKGROUND AND INFORMATION

1.3 PROJECT BACKGROUND AND INFORMATION

1.4 SCOPE OF SERVICES

1.5 QUALIFICATIONS

1.6 TIMETABLE

1.7 QUESTIONS/COMMENTS CONCERNING THE RFP

1.8 PRE-SUBMITTAL MEETING

1.9 PREVENTING UNFAIR COMPETITIVE ADVANTAGES

1.10 RFP SUBMISSIONS AND LOCATION

1.11 COMPETITION INTENDED

1.12 SELECTION PROCESS AND AWARD CRITERIA

1.13 PROCESS FOR ENTERING INTO AGREEMENT

1.14 ADDITIONAL INFORMATION

1.15 CONTRACTOR REGISTRATION

1.16 CHANGES AND ADDENDA TO RFP DOCUMENTS

1.17 NON-DISCRIMINATION POLICY

1.18 MSDGC EQUAL EMPLOYMENT OPPORTUNITY PROGRAM

1.19 AMERICANS WITH DISABILITIES ACT………………………………………………………………………………………………...12

1.20 ADMINISTRATIVE FEES……………………………………………………………………………………………………………..……….12

2 CONTRACT TERMS AND CONDITIONS

3 SUBMITTALS

3.1 AUTHORIZATION OF SUBMITTAL

3.2 CONTENT AND FORM OF SUBMITTAL

3.3 RESPONSIBILITY OF THE CITY

3.4 EXCEPTIONS

4 REQUIRED FORMS

RFP # 265X901126 1

1 REQUEST

1.1 INTRODUCTION

The City of Cincinnati, through its Department of Sewers (the “City”), as the sole management agency for the operation and maintenance of the sewer system on behalf of the Metropolitan Sewer District of Greater Cincinnati (“MSDGC”) is issuing this Request for Proposals (hereinafter "RFP"), pursuant to the provisions of applicable Ohio law and MSDGC policy, from parties (hereinafter "Offeror”) and is seeking responsive proposals to provide services for water damage restoration in residential, commercial, and institutional buildings, and the systems and personal property contained within those structures.

Work will be assigned on an as needed basis to clean the immediate effects of a qualified capacity-related sewer backup into buildings from MSDGC’s sewer system (both combined and sanitary portions).

1.2 GENERAL BACKGROUND AND INFORMATION

The Metropolitan Sewer District of Greater Cincinnati, Ohio was created in 1968 by an agreement between Hamilton County and the City of Cincinnati. This agreement consolidated the City's Sewer Department with Hamilton County's Sewer District. Under the agreement, MSDGC is a County Sewer District, with the management and operations provided by the City of Cincinnati. MSDGC provides wastewater removal and treatment for a majority of Hamilton County’s 850,000 population of residents and businesses, serving 43 of the County’s 49 political subdivisions. MSDGC's service area includes numerous municipalities and unincorporated areas covering more than 400 square miles. Over 200,000 separate sewer connections tie into MSDGC's 3,000+ miles of sanitary and combined sewers.

1.3 PROJECT BACKGROUND AND INFORMATION

In 1996, MSDGC completed a Combined Sewer Overflow (CSO) Long Term Control Plan (LTCP) to comply with federal and state requirements. Subsequently, MSDGC entered into negotiations with the government aimed at developing a comprehensive agreement addressing key wet weather issues within its service area. The intent was to produce a fully integrated master Wet Weather Improvement Program (WWIP) that included an update of the 1996 CSO LTCP, a Capacity Assurance Program Plan (CAPP) focused on sanitary sewer overflow (SSO) control and sanitary system capacity, and a Sewer Back-Up (SBU, also known as Water-In- Basement) Prevention Program. With this purpose, an Interim Partial Consent Decree (2002) and a Global Consent Decree (Consent Decree on Combined Sewer Overflows, Wastewater Treatment Plants, and Implementation of Capacity Assurance Program Plan for Sanitary Sewer Overflows) were agreed to by MSDGC and the government as entered by the U.S. District Court for Southern District of Oh Western Division on June 9, 2004.

The SBU Program, established as a part of the Global Consent Decree, began on January 1, 2004, and has been in continuous operation since that date. The customer service program is designed to reduce the immediate effects of a qualified capacity related sewer backup from

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MSDGC’s Sewer System (both combined and sanitary portions) into buildings. The program is not intended to address SBU’s caused by: A) overland flooding not emanating from MSDGC’s Sewer System; or B) blockages in private laterals.

1.4 SCOPE OF SERVICES

The contractor shall furnish all labor, materials, and equipment required to perform operations necessary for sewer backup cleaning services as outlined herein.

Water damage restoration and cleanup services include, and may not be limited to, the following services and components identified in the Global Consent Decree and for which procedures are developed by the Institute of Inspection Cleaning and Restoration Certification

(IICRC):

• Wet vacuuming or other removal of spillage;

• Mopping bare floors with cleaning solution and disinfectant;

• Wiping walls with cleaning solutions and disinfectant;

• Flushing out and disinfecting plumbing fixtures;

• Removal of damaged and contaminated goods;

• Other related supporting services as detailed in Xactware or related software

• Psychrometry and Drying Technology

• Equipment, Instruments, and Tools

• Antimicrobial (biocide) Technology

• Safety and health

• Inspections, Preliminary Determinations and Pre-Restoration Evaluations

• Contents Evaluation, Restoration and Remediation

• Materials and Assemblies

All work shall be performed and materials furnished in accordance with the following:

• Specifications as prepared and provided by the MSDGC contract manager, if applicable.

• Current Edition of the MSDGC Rules & Regulations.

• Institute of Inspection Cleaning and Restoration Certification (IICRC) S500 Standard, latest edition

The following outlines the minimum contractor qualification criteria:

• Contractors must provide an IICRC Category 3 – Black Water certified technician to each cleanup job. This certified technician must be onsite to review all proposed work and initiate, oversee, and/or supervise the cleaning process

• Cleanup contractor must be on-site at the affected location within two hours of callout or as soon as practical after making arrangements with the occupant and MSDGC’s Customer Service Representative.

• Contractor must provide a method of contact during business hours and during non-business hours.

• Knowledge and ability to use and support Xactware software preferred.

The contract holder may utilize a Catastrophic Response Team that allows them to ramp up

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their workforce to provide adequate response for an event. Use shall be limited to times when required for safety or demands of the job require additional services not explicitly listed herein and must be communicated by the Contractor or his designated representative at the time of service if additional resources are required. Approval to bill additional personnel and resources to perform work must be obtained from MSDGC.

Services provided in connection with this Request for Proposal (RFP) will be coordinated through an agency representative designated by the Director or Deputy Director of MSDGC.

Any work to be performed shall be authorized by signature of an agency representative designated by the Director or Deputy Director of MSDGC.

3.2 MSDGC Project Management

A Project Manager from MSDGC will be identified to manage this contract. The contractor will be required to assign a single point of contact who will report to the designated MSDGC Project Manager.

3.3 Work Location

The location of the work will be at various homes and businesses within the service area of the Metropolitan Sewer District, which includes Hamilton County and parts of Warren and Clermont Counties.

This work will take place on private property. Contractors must coordinate with the property owners’ needs, as reasonable. Once Contractor starts work, he must continue work uninterrupted to provide the least disruption to the property owner.

3.4 Call Out Procedure and Documentation

The Contractor, or his designated representative, must respond to a property location as noted herein once contacted by the MSDGC Project Manager.

The Contractor will acquire all authorizations and permissions from the customer prior to the initiation of the cleaning and disposal process. The Contractor is responsible for documenting all work, including site photos, photos of disposed items, disposal reports, contaminated releases, cleaning estimates (if requested), cleaning invoices and other related documents.

The Contractor will be responsible for obtaining the necessary signatures on all documentation.

Each technician must be equipped with an internet-enabled mobile device (iOS or Android smartphone or tablet) with a high-resolution camera to complete their service report using a web-based application and supply all required photo documentation on a daily basis for each and every day the technician is on site.

All information and reports must be submitted to and approved by the MSDGC Project Manager before Contractor’s invoice will be processed for payment.

3.5 Health and Safety

The contractor shall comply with all federal, state, and local safety requirements and perform all work in accordance with applicable regulatory agency safety standards.

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None of the provisions of this section are intended to nor shall be construed to create any duty or responsibility on the City to provide or enforce safety requirements for the contractor. The duty, responsibility, and liability for safety shall remain with the contractor.

The MSDGC reserves the right to assume control of any project and direct the work or activities of the Contractor, when in MSDGC’s or their engineer’s judgment the Contractor’s work or activities are threatening the health and safety of the public or endangering the environment or endangering the waters of the state.

3.6 Site Safety Plan

The contractor shall submit a generic safety plan detailing the minimum health and safety requirements to be observed when performing the work detailed in these specifications.

Contractor shall update his approved generic site safety plan incorporating all special safety concerns that pertain to the affected property(s) as encountered throughout the life of the contract and submit the plan to MSDGC, upon request. The updated site safety plan shall comply with specification section 107.08 of the City of Cincinnati Supplement.

3.7 Materials

The Contractor is responsible for furnishing and delivering to the work site all materials necessary to complete the work and shall be compensated for the cost of materials verified by receipt or invoice plus the markup rate for materials consumed or rented. Contractor will be compensated only for materials consumed on each specific project and not for incidental expenses incurred as part of conducting business.

The cost incurred from time delays or work stoppages due to material supply problems during normal work hours, on items which are to be furnished by the Contractor, will be deducted by the Metropolitan Sewer District from the total job cost based on the appropriate personnel labor or equipment rates on items involved during the delay.

3.8 Work Hours

Time begins when the technician arrives at the job site and ends at the completion of the day’s work at the site. Under no circumstances shall the job site be left in an unsafe condition.

MSDGC will not pay travel time to and from the job site on an ongoing job. This time does not include time when the Contractor is demobilizing/mobilizing to another job during the course of a working day. Contractor personnel shall report to the job site and be on the job site at the time scheduled with the customer.

3.9 Project Administration Using Mobile Devices and Software Systems The Contractor must provide adequate administration and supervision for all work. The Contractor’s project manager must be equipped with an internet-enabled mobile device (i.e.

IOS or Android smart phone or tablet). The price of the device as well as the cost of its use including data should be included in the overhead cost within the contract. This device will enable interaction with MSDGC generated web applications required for record keeping purposes on each work location. MSDGC will provide the necessary training to familiarize the Contractor with the use of the web applications. The Contractor’s technician(s) is expected to

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cooperate with MSDGC representatives at all times.

While not required, preference may be given to firms that use Xactware software (most recent version) for pricing data.

3.10 Pricing / Fees

Pricing shall include ALL field and home office overhead costs including, but not limited to, profit, hand tools, power tools, insurance, performance surety, personal safety equipment, etc.

Prices should be quoted in the units requested; however, it is understood that work will be performed only as directed by MSDGC.

1.5 QUALIFICATIONS

The proposal must contain the following information:

1. Provide a brief description of the Contractor’s understanding of the essential requirements involved in providing the required services; overall qualifications of the

Contractors personnel. Contractors must have the ability to respond 24 hours a day/

7 days a week/ 52 weeks a year. Contractors must be able to have up to fifty (50) crews available at one time as needed for large rain event emergencies.

2. Demonstrate experience in sewer backup cleaning or related water damage restoration services by providing a list of similar projects completed by the firm and the firm's personnel to be assigned to this project. The list shall include the name of the client/contact person and a telephone number for each reference project.

3. Provide biographical information (i.e. profile and history) that is applicable to the scope of this RFP.

4. Provide no more than 5 general letters of reference that are similar to the work described in the RFP. Letter must be dated within the last 24 months.

1.6 TIMETABLE

Milestones for the Process are:

Release Date DECEMBER 18, 2025

Pre-submittal Meeting N/A

RFP Questions / Comments Deadline January 2, 2026, 1:30 p.m. (Cincinnati, Ohio Time)

SUBMITTAL DEADLINE /TIME January 15, 2026, 1:30 p.m. (Cincinnati, Ohio Time)

Evaluation Dates January 15, 2026 – February 5, 2026

1.7 QUESTIONS/COMMENTS CONCERNING THE RFP

The City will only entertain written questions or comments concerning this RFP by the deadline provided above. These must be sent electronically to:

joshua.tucker@cincinnati-oh.gov.

mailto:joshua.tucker@cincinnati-oh.gov

RFP # 265X901136 6

1.8 PRE-SUBMITTAL MEETING

The City may conduct a pre-submittal meeting for this Project. If a pre-submittal meeting is scheduled, the date, time and location of the pre-submittal meeting will either be identified on the project’s web page or will be identified in an addendum. A pre-submittal meeting, if one is to be held, is not a mandatory requirement.

1.9 PREVENTING UNFAIR COMPETITIVE ADVANTAGES

Fairness and transparency in the procurement process require that Offerors competing for a specific project do not derive a competitive advantage from having provided services related to the project/contract/work assignment in question. To that end, pursuant to Administrative Regulation No. 62, a firm, and each of its affiliates, hired to provide services for the preparation or implementation of a project shall be disqualified from any subsequent procurement solicitation to provide goods, works, or services resulting from or directly related to the firm’s services for such preparation or implementation, unless an exception is made by the City Manager in writing.

1.10 RFP SUBMISSIONS AND LOCATION

The Offeror shall develop a written response to this RFP structured to comply with the requirements described in sections 3.2 and 4.0.

While each proposal will be considered objectively, the City assumes no obligation to accept or take action on any proposal. The City assumes no liability for any costs incurred in preparing or submitting any proposal.

An electronic Proposal must be submitted through the City’s Bonfire portal at https://cincinnati-oh.bonfirehub.com/. Responses submitted by hard copy, mail, or e-mail will not be accepted.

Important notes:

• Logging in and/or uploading your file(s) does not mean your response is submitted. Offerors must successfully upload all file(s) and must click the submit button before closing time.

• You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission. This will confirm that you have successfully submitted your Proposal.

• If a requested file is mandatory, you will not be able to complete your submission until the requirement is met.

• Uploading large documents may take time, depending on the size of the file(s) and your internet connection speed.

• Please note the type (.doc, .pdf, etc.) and number of files (one only or multiple) allowed.

The maximum file size for upload is 1,000 MB. Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

For technical questions or issues related to your submission, please contact Bonfire directly at

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support@gobonfire.com or 1 (800) 354-8010, ext. 2. The support team is available Monday- Friday, 8:00 a.m. – 8:00 p.m. ET. You can also visit their help forum at https://bonfirehub.zendesk.com/hc.

Late submittals will not be accepted.

Proposals can be withdrawn at any time until the deadline date, at which time proposals will be considered firm and become the property of the City and will not be returned. Offeror must login to Bonfire to withdraw their submission through the system. If resubmitting, Offeror is responsible for submitting prior to the closing time and receiving a new email confirmation receipt.

1.11 COMPETITION INTENDED

Competition shall be generated to the maximum extent practicable, including opportunities for Small Business Enterprises, Minority Owned Business Enterprises, Woman Owned Business Enterprises, Veteran-Owned Business Enterprises, or Disadvantaged Business Enterprises.

1.12 SELECTION PROCESS AND AWARD CRITERIA

The City will evaluate submittals to achieve the most advantageous Offeror.

The City intends to enter into a contract for the subject matter covered under this RFP. Selection of an Offeror or Offerors and subsequent award of a contract will comply with applicable Ohio law, and MSDGC policies.

1.12.1 The City will review and rank all Offeror’s submittals that are received on or before the deadline. The City will then select the Offeror that is most advantageous.

1.12.2 The following evaluation factors set forth below will be taken into consideration for the determination of which Offeror is are most advantageous.

Evaluation Criteria Max. Weight

Experience & Expertise 20%

Qualifications of Key Personnel 20%

Project Management Plan 20%

Cost & Budget 20%

Compliance with Industry Standard & Regulations 20%

Total 100%

1.12.3 Experience & Expertise

1.12.3.1 Under this section, the City will evaluate the Contractor’s description of the

Company’s overall experience and expertise in specialized water damage and https://bonfirehub.zendesk.com/hc

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restoration services and response capabilities which will enable Offeror to provide all the services described in the Scope of Services.

1.12.4 Qualifications of Key Personnel

1.12.4.1 The City will also evaluate the Contractor’s personnel, especially the training, education, certifications and experience of the employees who would be assigned to perform the services.

1.12.5 Project Management Plan

1.12.5.1 Under this section, the City will evaluate the Contractor’s ability to meet the qualifications and perform operations necessary for sewer backup cleaning services as outlined in the Scope of Services. The Contractor must provide a detailed approach and management plan. This plan must also demonstrate the ability to meet the program’s increased needs during large rain event emergencies.

1.12.6 Cost & Budget

1.12.6.1 Contractor shall provide its price proposal using the attached pricing sheet included.

Line items included are provided for bidding purposes only and may not include all items required for the scope of each project. Additional items as needed based on project to be negotiated throughout contract duration.

1.12.7 Compliance With Industry Standards & Regulations

1.12.7.1 The City will evaluate the Contractor’s ability to comply with procedures developed by the Institute of Inspection Cleaning and Restoration Certification (IICRC).

1.13 PROCESS FOR ENTERING INTO AGREEMENT

The City may award a contract to the most qualified Offeror(s) considering the total requirements for this procurement.

The Offeror determined to be the most qualified will be offered the opportunity to enter into a Professional Agreement (PA) with the City.

All work resulting from this RFP will be based upon a PA. While work scopes and budgets may vary, no work resulting from this RFP and resulting PA will deviate from the general scope of services as outlined below to include other services not contemplated under the RFP.

The scope, terms and conditions of that PA shall be in substantial conformance with the terms, conditions and specifications described in this RFP and the submittal by the Offeror determined to be the most qualified.

Any PA that results from the RFP process would be entered into by the City of Cincinnati through its Department of Sewers (the “City”), as the sole management agency for the operation and maintenance of the sewer system on behalf of the Metropolitan Sewer District of Greater Cincinnati (MSDGC) and a single legal entity that has been properly formed at the time the Offeror delivers the submittal to the City (e.g., corporation, partnership, sole proprietorship, RFP # 265X901136 9 limited liability company, limited liability partnership).

The successful Offeror should be prepared to begin contract negotiations upon notification of the Award. If the Offeror is not able to begin contract negotiations, the City may disqualify that Offeror.

The City reserves the right to negotiate the PA to include any portion or portions of the services covered by this RFP.

1.14 ADDITIONAL INFORMATION

The City assumes no obligation to accept or take action on any submittal.

Receipt of a contract through this procurement process is not a guarantee of work.

The City reserves the right to ask for additional information and clarification from or about any or all of the Offerors. The City may require selected Offerors to make an oral presentation of their submittals.

The City reserves the right to check all references furnished and consider responses received in determining the award.

The City reserves the right to perform investigations as may be deemed necessary by the City to assure that competent persons will be and are utilized in the performance of the Agreement and to verify the accuracy of the contents of submittals.

All submittals are subject to the disclosure provisions of the Ohio Public Records provisions of Ohio Revised Code Chapter 149.43.

• Further, by submitting this Proposal, Offeror acknowledges that the City is governed by the Ohio Public Records Laws. Notwithstanding any statement to the contrary, the City’s handling of any confidentiality obligations is subject to the limitations of this paragraph. Offeror’s Proposal may be subject to disclosure under the Ohio Public Records Laws. The City shall have no duty to defend the rights of Offeror or any of its agents or affiliates in any records requested to be disclosed. Confidential proprietary material must be clearly identified by the Offeror as "trade secret" and easily separable from the rest of the Proposal. The Offeror recognizes and agrees that the City is not responsible or liable in any way for any losses that the Offeror may suffer from the disclosure of information or materials to third parties.

• Upon receipt of a public records request for which any document clearly marked by Offeror as “Trade Secret” is responsive, the City will notify Offeror of its intent to release records to the requestor. Offeror shall have a maximum of five (5) business days beginning with the date it receives notification to respond to the City by either accommodating the requestor or pursuing legal remedies to stop the City’s release of requested information. Said notification shall relieve the City of any further obligation

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under any claim of Offeror or any of its agents or affiliates in any jurisdiction in connection with the disclosure of such records. Offeror and its agents and affiliates shall have the right to pursue legal and/or equitable remedies to stop or limit disclosure at their sole expense.”

Besides Bonfire, information will also be published on the internet web site Vendor Self Service 4 -

Vendor Self Service (for registered vendors).

The City strongly encourages interested Offerors to frequently monitor these websites for any RFP updates and/or addenda.

The City further reserves the right to:

1. Reject any or all submittals, to waive any technicalities, immaterial irregularities, or minor informalities in the submittal, to request clarifications or modifications during evaluation, and to select the Offeror who, in the City's judgment, is most qualified.

2. Eliminate any Offeror who submits an incomplete or inadequate submittal or is not responsive to the requirements of this RFP.

3. Supplement, amend, or otherwise modify the RFP through the issuance of Addenda to all Offerors, and to supplement the RFP with information items, prior to the submission date of the submittal. Addenda issued to this RFP may expand or cancel any portion or all Work described in this RFP.

4. Clarify the information provided as part of the submittal, including but not limited to holding discussions or meetings with Offerors, requesting additional information from Offerors to support the information included in the submittal, and requesting clarified submittals.

5. Cancel this RFP in whole or in part with or without substitution of another RFP.

6. Take any action affecting the RFP process or the project that is permissible under Ohio law.

1.15 CONTRACTOR REGISTRATION

Each Offeror awarded a contract shall be a registrant under Vendor Self Service (VSS) at time of award. Go to https://vss.cincinnati-oh.gov/vssprod/Advantage4 to register.

1.16 VENDORS INELIGIBLE TO CONTRACT OR SUBCONTRACT WITH THE CITY

1.16.1 The City maintains a list of Vendors Debarred from Contracting or Subcontracting with the City, which may be accessed at: http://www.cincinnati-oh.gov/purchasing or may be furnished in other form upon request. The City will not contract with any firm or person on the list. It is the Contractor’s responsibility to verify that each subcontractor it https://vss.cincinnati-oh.gov/vssprod/Advantage4 https://vss.cincinnati-oh.gov/vssprod/Advantage4 https://vss.cincinnati-oh.gov/vssprod/Advantage4 http://www.cincinnati-oh.gov/purchasing

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proposes to use is an eligible firm or person. The City will not approve a subcontractor whose name appears on the list.

1.16.2 The City shall neither accept nor be liable for any increase in costs, or other expenses, delay, loss, or subsequent ineligibility to contract with the City, incurred by a contractor as a result of the City rejecting any proposed person, firm, partner, principal, affiliate, subcontractor or supplier that is debarred or suspended after the submission of a bid, proposal, or other communication leading to a contract, but before the approval or award of the contract.

1.16 CHANGES AND ADDENDA TO RFP DOCUMENTS

Information on all changes or addenda issued in relation to this offer will be posted on the Bonfire website at https://cincinnati-oh.bonfirehub.com/portal and will be on file with Sewers Procurement.

It shall be the Offeror’s responsibility to make the inquiry as to changes and addenda issued. All such changes or addenda shall become part of the RFP and all Offerors shall be responsible for taking the contents of such changes or addenda into consideration when preparing and submitting the Submittal.

1.17 NON-DISCRIMINATION POLICY

MSD is committed to a policy of non-discrimination. Through its submittal, the Offeror agrees that:

(A) That, in the hiring of employees for the performance of work under the contract or any subcontract, no contractor, subcontractor, or any person acting on a contractor’s or subcontractor’s behalf, by reason of race, creed, sex, disability or military status as defined in section 4112.01 of the Revised Code, or color, shall discriminate against any citizen of the state in the employment of labor or workers who is qualified and available to perform the work to which the employment relates;

(B) That no contractor, subcontractor, or any person on a contractor’s or subcontractor’s behalf, in any manner, shall discriminate against or intimidate any employee hired for the performance of work under the contract on account of race, creed, sex, disability or military status as defined in section 4112.01 of the Revised Code, or color.

1.18 MSDGC EQUAL EMPLOYMENT OPPORTUNITY PROGRAM

Prior to the award of the contract, the selected Offeror must complete and return a MSDGC Form 147; the form must be signed by a person authorized to bind the Offeror. More information on the MSDGC Equal Employment Opportunity Program can be found at the following website:

Equal Employment Opportunity (EEO) Program - Metropolitan Sewer District of Greater Cincinnati https://cincinnati-oh.bonfirehub.com/portal https://msdgc.org/doing-business-with-us/contract-compliance/equal-employment-opportunity-eeo-program/

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1.19 AMERICANS WITH DISABILITIES ACT

The City of Cincinnati is committed to supporting the Americans with Disabilities Act. Please contact the City’s Office of Aging and Accessibility if you require any special accommodations.

1.20 ADMINISTRATIVE FEES

The successful offeror will remit to the City an administrative fee in the amount of one percent (1%) of the total sales from this contract. The City will bill an amount equal to one percent (1%) of all expenditures paid to the contractor each quarter. Payment will be due no later than forty-five (45) days after the invoice is sent to the contractor by the City.

Pricing submitted with this bid/proposal shall include the City’s administrative fee and may not be added as a line item on any invoice.

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2 CONTRACT TERMS AND CONDITIONS

Refer to the draft Standard Services Agreement available for download on the City’s Bonfire website portal at https://cincinnati-oh.bonfirehub.com/portal.

These draft contract terms and conditions will apply to this RFP once a vendor selection is made.

The City reserves the right to amend, augment, change, enhance, or delete sections of the draft contract prior to its final execution with a selected vendor.

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https://cincinnati-oh.bonfirehub.com/portal

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3 SUBMITTALS

3.1 AUTHORIZATION OF SUBMITTAL

The Offeror’s proposal must be signed by a person who has legal authority to contractually bind the Offeror.

3.2 CONTENT AND FORM OF SUBMITTAL

1. Cover Letter (1 page limit) – A cover letter introducing your firm and summarizing your submission.

2. Company Overview (2-page limit) – Provide an overview of your firm, including its history, experience, and qualifications relevant to this project/service.

3. Approach and Management Plan (5-page limit) – Detail your approach to fulfilling the requirements outlined in the Scope of Work/Specifications. Include your methodology, strategies, and any innovative approaches you plan to employ.

4. Project Team (2-page limit per resume) – Provide information about the key personnel who will be involved in this project/service, including their qualifications and relevant experience.

5. Industry Standards & Regulations (2-page limit) – Detail your approach to compliance with procedures developed by the Institute of Inspection Cleaning and Restoration Certification

(IICRC).

5. References (2-page limit) – Provide at least two references from past clients or projects that demonstrate your firm’s capability to successfully deliver similar services.

6. Required and Miscellaneous Forms – Offeror must submit all required forms as indicated in Section 4 of this RFP.

7. Exceptions – Offeror must include a statement indicating compliance with the Terms and Conditions presented in all sections of this RFP or any exceptions.

8. Cost Proposal – Contractor shall provide its price proposal using the Attachment 4: Pricing Sheet included.

3.3 RESPONSIBILITY OF THE CITY

The City assumes no liability for any costs incurred in preparing or submitting any response to the RFP.

3.4 EXCEPTIONS

Any exceptions to the draft Professional Agreement, the MSDGC Equal Employment Opportunity Program, or to any other portion of this RFP must be made in writing and included with the Offeror’s submittal. Exceptions may be determined to not be in the best interest of the City and may be a factor used in submittal evaluation and ranking.

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4 REQUIRED FORMS

Failure to submit all required forms may result in your submission being deemed non-responsive and not scored.

• ATTACHMENT 1 – Offeror Corporate and Contact Information o REQUIRED WITH SUBMISSION

• ATTACHMENT 2 – Affidavit of Accuracy and Signature Page

• ATTACHMENT 3 – Equal Employment Opportunity (EEO) Form (MSD Form 147) o REQUIRED WITH SUBMISSION. A copy of the form is available at the following webpage: Equal Employment Opportunity (EEO) Program - Metropolitan Sewer District of Greater Cincinnati

• ATTACHMENT 4 – Pricing Sheet

(The remainder of this page is left intentionally blank) https://msdgc.org/doing-business-with-us/contract-compliance/equal-employment-opportunity-eeo-program/ https://msdgc.org/doing-business-with-us/contract-compliance/equal-employment-opportunity-eeo-program/