1-RFP 26-010 Town of Parker Recreation Center Activity Pool Rock Wall Replaster.pdf

Date

March 27, 2026

Solicitation Number

RFP 26-010

Solicitation Title

Recreation Center Activity Pool & Rock Wall Replaster

Proposals will be received until 2:00 p.m. MST, April 17, 2026 Electronically through Euna Procurement:

https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities

For additional information please contact

Charles Ellis, Chief Procurement Officer Email: cellis@parkeronline.org 303-805-3188

Documents included in this package • Cover Sheet

• Solicitation Instructions

• Scope of Work

• Proposal Submittal Requirements & Evaluation

Criteria

• Sample Services Agreement

The undersigned hereby affirms that 1) they are a duly authorized agent of the vendor, 2) they have read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in the offer, (3) that the offer is being submitted on behalf of the vendor in accordance with any terms and conditions set forth in this document, and (4) that the vendor will accept any awards made to it as a result of the offer submitted herein for a minimum of ninety (90) calendar days following the date of submission.

PRINT OR TYPE YOUR INFORMATION

Company Name: _______________________________________

Address: ______________________________________________ City/State/Zip: __________________________________________

Contact Person: ________________________________________ Title: __________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

Authorized Representative’s Signature: __________________________________________________ Date: _____________________

Printed Name: _________________________________________ Title: _________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR PROPOSAL RFP 26-010

Recreation Center Activity Pool & Rock Wall Replaster

Cover Sheet mailto:cellis@parkeronline.org

SUBMISSION OF OFFERS: The Town of Parker will accept electronic bid proposals submitted through the Bonfire/Euna Procurement bidding portal at: https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities.

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit vendor responses and to evaluate each vendor’s proposal.

Distribute Request for Proposal March 27, 2026

Mandatory Site Visit (see below) April 10, 2026 @ 10:00 a.m. MST

Deadline for Submitting Questions April 14, 2026 @ 10:00 a.m. MST

Proposal Submission Deadline April 17, 2026 @ 2:00 p.m. MST

MANDATORY SITE VISIT:

The mandatory site address: Recreation Center, 17301 Lincoln Avenue, Parker, CO, 80134

Responding companies should send only directly employed staff to the site visit. Attendance by proxy visitors in lieu of direct company employees will not be allowed. Company employee contact information provided at the site visit will be verified afterward.

RESPONSE TO QUESTIONS:

QUESTIONS REGARDING THIS SOLICITATION SHOULD BE SUMBITTED ELECTRONICALLY VIA

THE EUNA PROCUREMENT PORTAL ONLY.

Questions regarding issues this Solicitation should be entered electronically ONLY via the https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities Q&A system. The Vendor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the schedule of activities for submitting the question(s).

Any official interpretation of this Solicitation must be made by a representative of the Town’s Procurement Division who is authorized to act on behalf of the Town. The Town shall not be responsible for interpretations offered by other employees of the Town

SOLICITATION DOCUMENTS: The Town of Parker officially distributes solicitation documents through the Rocky Mountain E-Purchasing System and Euna Procurement. Copies of solicitations obtained from any other source are not considered official copies. Only those vendors who obtain solicitation documents from the https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities portal will be in receipt of officially posted and relevant information regarding solicitations issued by the Town of Parker.

Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR PROPOSAL RFP 26-010

Recreation Center Activity Pool & Rock Wall Replaster

Solicitation Instructions https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities

1. PROJECT OVERVIEW

The Town of Parker, CO is seeking qualified contractors to conduct replastering services for the activity pool and the rock wall areas located in the Recreation Center at 17301 Lincoln Avenue, Parker, CO, 80134. The activity pool and rock wall areas were installed with a renovation of the Recreation Center in 2015. No replastering services have occurred since installation.

2. SCOPE OF WORK

1. Prepare and install new plaster systems to extend service life, improve safety, and enhance aesthetics of the activity pool and adjoining rock wall area, including all associated penetrations (e.g., stairs, seating area) and tile bands/markers.

2. Facilities to be replastered:

a. Activity Pool (shell, steps, benches, tile bands, depth markers)

b. Rockwall Pool Area (shell, steps/benches, tile bands, depth markers)

3. Provide a uniform, well-bonded plaster finish compliant with industry standards.

4. Restore or replace tile, markers, and fittings to meet code and operational needs.

5. Commission the pool(s) with a controlled start-up and turnover to Town Recreation Operations staff.

3. PROJECT REQUIREMENTS

1. Utilization of Diamond Brite Blue Quartz Plaster for a new surface for both the activity pool and rock wall area (see Appendix A)

2. Retain the blue tile around the edges of the seating are in the shallow area (Open to suggestions if this is not possible) (see Appendix A)

3. Retain the mix of brown/tan tiles around the pool edging and gutters (Open to suggestions if this is not possible) (see Appendix A)

4. Owner will furnish VGB compliant drain covers to be installed by contractor

5. Project completed between July 20 – August 14, 2026 with projected re-opening date of August

17, 2026

4. ROLES & RESPONSIBILITIES

1. Contractor:

a) Full execution of scope;

b) Permits and inspections;

Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR PROPOSAL RFP 26-010

Recreation Center Activity Pool & Rock Wall Replaster

Scope of Work

c) Site safety;

d) Environmental compliance;

e) Protection of existing assets;

f) Daily communication.

2. Owner (Town)

g) Provide site access, staging areas, utilities;

h) Approve submittals and samples on time;

i) Coordinate public notifications and program impacts;

j) Maintain brushing and chemistry per start-up and after handoff.

5. PROJECT DELIVERABLES

1. Data sheets for all products and chemicals used to prepare and replaster work site;

2. Warranty documentation;

3. Start-up log (chemistry data, brushing logs);

4. Closeout packet (O&M manuals, SDS).

4. RESPONSE SUBMISSION & EVALUATION CRITERIA

A. GENERAL FORMAT: The respondent shall submit a response electronically via the Euna Procurement portal.

B. INITIAL REVIEW OF RESPONSES BY PROCUREMENT: Only a complete response with the listed required submittal documents and meeting minimum qualifications will be considered. Failure to meet the minimum qualifications and submit the required documents will result in a response being declared non-responsive.

C. PROPOSAL SUBMITTAL REQUIREMENTS & EVALUATION CRITERIA:

A Town evaluation committee comprised of Town staff will evaluate and score each response based on established criteria. Respondents shall not contact members of the evaluation committee. Respondent’s submission is evaluated and scored on a weighted system to determine the best value for the Town as follows:

1. SUPPLIER EXPERIENCE AND QUALIFICATIONS (30%)

Proposers shall provide a detailed description of the company’s experience and qualifications regarding past performance either for the Town or another agency or entity.

2. REFERENCES (20%)

Proposer should provide a minimum of three (3) references from entities that have been provided with a similar scope of work. References should be of similar size and scope to the Town of Parker. References must include the following information:

a. Reference’s organization or company name.

b. Reference’s current address, phone number and email address.

c. Contact person.

d. Description and date of project and services provided for each reference.

3. OPERATIONAL CAPABILITY AND ABILITY TO MEET THE SCHEDULE OF WORK (20%)

Proposer shall provide information and describe their ability to provide the services completely while meeting the schedule of work detailed above (see 3.5. above). The following should be provided also:

• Number of employees

• Equipment list

• Other assets associated with service delivery

4. PROJECT COSTS (30%)

• Detailed, line-item pricing must be submitted. Costs must detail products used quantities and costs, equipment rental fees, itemized quantity and labor costs, and any other costs not specifically identified here.

• No lump-sum pricing will be accepted and the response will be eliminated.

D. NEGOTIATIONS: The Town reserves the right to enter negotiations with one or more selected respondents.

E. BEST AND FINAL OFFER (BAFO): The Town reserves the right to request a BAFO from selected respondent(s). The respondent(s) shall submit a final price and any added value. If more than one respondent reaches this level, the negotiated terms, references, BAFO and added values will be considered in the award.

F. AWARD: The Town reserves the right to award a contract(s) and purchase order(s) to the company that provides the best value in performance of this service. The Town will make the final determination on the best value and award.

APPENDIX A

DIAGRAM & PHOTOS