1-RFP 2026 Firework Vendor 1.pdf

Events, Parks and Recreation Department 5355 W Herriman Main Street

Herriman, UT 84096 801-446-5323

Request for Proposals

2026 Fort Herriman Rodeo and Towne Days Fireworks Proposal Submission Deadline: December 19, 2025

Project Manager The following individual is the assigned project manager for the project.

Name: Lorren Mitchell, Events and Recreation Manager, lmitchell@herriman.gov

All questions and requests for clarification pertaining to this project must be submitted in writing to the project manager. There should be no contact made with members of the Herriman City Council, the Mayor, or any other city official or department personnel other than Lorren Mitchell, Buyer/ Contract Specialist, or designee regarding this RFP.

I. Introduction and Background: Herriman City invites qualified and experienced firework professionals to submit proposals to design and execute a professional aerial fireworks show choreographed to music for the City’s Annual PRCA Rodeo and Fort Herriman Towne Days celebrations.

II. Scope of Work and Specification; 1-4: The selected vendor will be responsible for, but not limited to, the following tasks related to specific event dates:

1. FORT HERRIMAN PRCA RODEO

2026 Event Dates:

May 29-31, 2026

*Firework shows will be on May 30th & 31st

Location: W & M Butterfield Park, 6212 Butterfield Park Way, Herriman, UT 84096

Schedule: 9:00 PM – 10:00 PM | May 30th, 2026

9:00 PM – 10:00 PM | May 31st, 2026

Vendor Selection:

• Vendor shall provide at least a 6-minute aerial firework display at the end of the Fort Herriman PRCA rodeo at W&M Butterfield Park (dates and times listed above), choreographed to City-provided music, and handle all setup, permitting, cleanup, and coordination with public safety departments.

mailto:lmitchell@herriman.gov

2. FORT HERRIMAN TOWNE DAYS

Event Date: Saturday, June 20, 2026

Location: W & M Butterfield Park, 6212 Butterfield Park Way, Herriman, UT 84096

Schedule: 10:00 PM

Vendor Selection:

• Vendor shall provide at least a 16-minute aerial firework display at the end of the Fort Herriman PRCA rodeo at W&M Butterfield Park (dates and times listed above), choreographed to City-provided music, and handle all setup, permitting, cleanup, and coordination with public safety departments.

III. Compliance Requirements: Vendor shall comply with Utah Fire Prevention Code, NFPA 1123, and hold current Utah Pyrotechnic Operator licenses with required permits.

IV. Insurance: Minimum liability insurance of $3,000,000 per occurrence with a $5,000,000 general policy aggregate is required, naming the City of Herriman as additional insured.

V. Experience and Qualifications:

Submissions should include the following:

1. Cover letter expressing interest.

2. Detailed resume or company profile

3. Proposer's address

4. Proposer's contact information (and preferred method of communication)

5. Legal formation (e.g., sole proprietor, partnership, corporation)

6. Date proposer’s company was formed.

7. Evidence of legal authority to conduct business in Utah (e.g., business license number).

8. Insurance – Proposer must provide proof of insurance.

9. Experience – Proposer must describe performance history and experience in providing services and/or deliverables like that being requested.

10. References – Proposer must provide at least two references. By submitting a proposal, Proposer agrees that Herriman City may contact all submitted references to obtain all information.

Submissions should be made electronically via email to: lmitchell@herriman.gov.

VI. Fee Proposal: Vendor must submit a detailed itemized cost proposal. Maximum budget for all shows to stay under annual budget of $28,500.00

VII. Evaluation Criteria: Evaluation will consider compliance, experience, quality, creativity, price, and references. Herriman City reserves the right to reject or negotiate proposals.

VIII. Identification of Anticipated Potential Problems. Proposals should identify and describe any potential problems with respect to providing the Services. If solutions are available, they should be presented.

IX. Contract Terms and Conditions: The successful Proposer will be required to enter into a written agreement with the City to provide the Services for a period of one (1) year with a possible renewal for 2 additional periods of one (1) year each. If the selected Proposer and the City attorneys’ office are unable mailto:lmitchell@herriman.gov to negotiate an acceptable agreement, then another Proposer(s) will be selected by the City Manager or designee and negotiation will continue with such other Proposer(s) until an acceptable agreement is completed.

X. General Information: The City reserves the right to reject any and all Responses. Proposers may meet with the City Staff prior to the submittal deadline to discuss project needs, provided that a Proposal may be recommended for selection regardless of whether a proposer has, or has not, met with the City prior to the submittal date. The City reserves the right to amend, modify or waive any requirement set forth in this Request. Response to this Request is at the Proposer’s sole risk and expense. All Proposers must comply with applicable federal, state, and local laws and regulations. Except for written responses provided by the contact person described below, the City has not authorized anyone to make any representations regarding the subject matter of this Request.

All requests for clarification or additional information regarding this Request must be submitted via email to Lorren Mitchell no later than 12/18/2025. Herriman City will endeavor to respond to such request for clarification or additional information; and if the contact person deems, in his sole and absolute discretion, that such response is of general applicability, the response, if any, will be provided via email to all Proposers. The City anticipates selecting one or more of the responding Proposers, but there is no guaranty that any responding Proposer will be selected. Responses will be placed in the public domain and become public records subject to examination and review by any interested parties in accordance with the Government Records Access and Management Act (UTAH CODE ANN. § 63G-2-101, et seq.).

All materials submitted in response to this Request will become the property of the City and will be managed in accordance with the Government Record Access and Management Act.