Workforce Solutons Alamo is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilites. Relay Texas (800) 735-2989 (TDD) or (800)735-2988 Voice.

REQUEST FOR PROPOSALS

RFP 2026-005

Childcare Professional Development Training Services

Date of Release: March 3, 2026 Closing Date: April 6, 2026 By 2:00 PM CST

Pre-Bid Conference: March 19, 2026 at 11:00 AM CST

All questions related to this Request for Proposal must be emailed to Kristen Rodriguez, Director of Procurement and Contract, krodriguez@wsalamo.org with copy to procurement@wsalamo.org.

mailto:procurement@wsalamo.org mailto:krodriguez@wsalamo.org

Table of Conte n t s

GENERAL INFORMATION

PART 1 – INTRODUCTION

1.1 Purpose of Request for Proposals (RFP)

1.2 Procurement Standards

1.3 Applicable Authorities

1.4 RFP Schedule

1.5 Issuance and Availability of RFP

1.6 Response Deadline

1.7 Open Records

1.8 Type of Contract

1.9 Contract Period

1.10 Eligible Offerors

1.11 Governing Provisions and Limitations

1.12 Administrative Requirements and Other Limitations

PART 2 – SCOPE OF WORK

2.1 Services

2.2 Fees/Charges

PART 3 – PROPOSAL REVIEW AND EVALUATION PROCESS

3.1 Proposal Review and Evaluation

3.2 Proposal Evaluation Criteria

PART 4 – PROPOSAL PREPARATION AND SUBMISSION

ATTACHMENTS

ATTACHMENT A – Proposal Cover Sheet.

ATTACHMENT B – Bid Sheet ATTACHMENT C – Certification Regarding Debarment ATTACHMENT D – Certification Regarding Non-Discrimination & Equal Opportunity ATTACHMENT E – Certification Texas Corporate Franchise ATTACHMENT F - State Assessment Certification ATTACHMENT G - Undocumented Worker Certification ATTACHMENT H - Certificate Conflict of Interest ATTACHMENT I - Certificate of Applicant ATTACHMENT J – References

General Information

The Workforce Solutions Alamo (WSA) Board serves as the governing board for the regional workforce system, a network of service providers and contractors that bring people and jobs together. We represent the taxpayers of the 13-county Alamo region. Our membership reflects the diverse constituencies of the regional community: business, economic development, education, labor, community organizations and government.

Workforce Solutions Alamo serves Atascosa, Bandera, Bexar, Comal, Frio, Gillespie, Guadalupe, Karnes, Kendall, Kerr, McMullen, Medina and Wilson counties.

Mission Strengthen the Alamo Regional economy by growing and connecting talent pipeline to employers.

Vision To lead the most integrated community workforce network in the nation.

Sector Base Model It is the intent of the Workforce Solutions Alamo to collaborate with the Contractors to contribute innovative strategies in the performance of relevant products and services related to design, implementation, coordination, oversight, and reporting of activities/services to support WSA Sector Base Model.

Targets a specific industry or cluster of occupations, developing a deep understanding of the interrelationships between business competitiveness and the workforce needs of the targeted industry.

Intervenes through credible organization, or set of organizations, crafting workforce solutions tailored to that industry and its region.

Supports workers in improving their range of employment-related skills, improving their ability to compete for work opportunities of higher quality.

Meets the needs of employers, improving their ability to compete within the marketplace.

Creates lasting change in the labor market system to the benefit of both workers and employers.

INTRODUCTION

1.1. Purpose

Workforce Solutions Alamo (WSA) administers multiple grant-funded and/or contracted programs that provides Childcare Professional Development Training Services to support the ongoing development, quality improvement, and sustainability of the childcare workforce. These services are intended to enhance provider knowledge, skills, and capacity in alignment with applicable childcare.

Workforce Solutions Alamo (WSA) is soliciting proposals from qualified training providers to design, develop, and deliver high-quality professional development training for early childhood educators, administrators, trainers, and coaches within the Agency’s designated service area.

1.2 Procurement Standards

This Request for Proposals (RFP) provides a uniform method for the procurement of specified goods/services, allowing for full and open competition. It contains the necessary background, requirements, technical specifications, information, and instructions for responding to the RFP. The services solicited under this RFP are procured under the competitive negotiation method of procurement, as described in the Texas Workforce Commission’s (TWC) F in a n cial M a nu al f o r Gra n t s and C o n tr a cts (FMG C ) .

1.3 Applicable Authorities

• All applicable federal statues, regulations, policies, and guidance as presently in effect and as may become effective during the term of this Award.

• Office of Management and Budget’s Uniform Guidance at 2 C.F.R. Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements and 2 C.F.R. Part 2900, Department of Labor (DOL) exceptions to 2 C.F.R. Part 200; and

• Approved Local Workforce Development Board Plan including modifications and amendments including: § 38.25 A grant applicant's obligation to provide a written assurance, and defined in § 38.4

1.4 RFP Schedule

The following schedule is subject to change at the discretion of the Board. Offerors should regularly check the WSA’s Board website (www.workforcesolutionsalamo.org) for posted updates. All updates and changes will be posted to BonFire. All times shown are Central Standard Time (CST).

Activity Date Issuance of RFP March 3, 2026

Pre-Submittal Conference March 19, 2026, 11:00 AM, CST- See link below RFP Questions due by March 23, 2026, by 3:00 PM CST Issue Q&A Addendum March 25, 2026

Proposals due by April 6, 2026, by 2:00 PM CST Contract Start Date October, 2026

Pre-Submittal Conference Link:

Teams Meeting

1.5 Issuance and Availability of RFP

https://teams.microsoft.com/meet/2660471767827?p=GwO9THEXH40J599KvM https://www.ecfr.gov/current/title-29/subtitle-A/part-38/subpart-A/section-38.4 https://www.ecfr.gov/current/title-29/subtitle-A/part-38/subpart-A/section-38.4 https://www.ecfr.gov/current/title-29/subtitle-A/part-38/subpart-B/subject-group-ECFRc266e303d57dec5/section-38.25 https://www.twc.texas.gov/agency/financial-manual-grants-contracts https://www.twc.texas.gov/agency/financial-manual-grants-contracts

This RFP is issued by the Workforce Solutions Alamo Board, under the direction of the Chief Executive Officer, 100 N. Santa Rosa, Suite 120, San Antonio, Texas 78207. WSA utilizes Bonfire eBid Software for RFP distribution and electronic submission of proposals. To access the portal, Offerors are encouraged to register online workforcesolutionsalamo.bonfirehub.com/portal.

Questions to this RFP will be accepted in writing only. You may submit questions no later than March 23, 2026. All questions received will be responded to by formal addendum posted on Bonfire. Any questions received after the deadline will not be considered unless they are technical questions regarding Bonfire.

Note: All Workforce Solutions Board members, officers, staff, or authorized representatives are p r ec l ude d from answering questions concerning this RFP or the procurement process. Offerors are asked to respect this condition by not asking questions or making requests for assistance, except to the authorized contact person. Violations may result in disqualification.

1.6 Response Deadline

Proposals must be submitted no later than April 6, 2026, by 2:00 PM CST. Offerors may provide electronic or physical submissions of proposal responses as follows:

• If Electronic: Offeror must register on BonFire to access the proposal request and to submit required documents: workforcesolutionsalamo.bonfire.com

• If Physical: Submit signed sealed proposal in an envelope to include one (1) printed original copy and mark with RFP/RFQ solicitation Number and Title indicated on the top of the envelope, to:

Workforce Solutions Alamo Procurement Department 100 N. Santa Rosa, Suite 120 San Antonio, Texas 78207

The timely delivery of proposals is the sole responsibility of the Offeror. Workforce Solutions Alamo is not responsible for any failures and/or errors of omission. Disputes concerning late or non-delivered proposals cannot be appealed. Any proposals or amendments received after the specified deadline will not be considered and will be deemed as late and non-responsive – NO EXCEPTIONS.

1.7 Open Records

Proposals submitted in response to this RFP are subject to the Texas Public Information Act, Government Code, Chapter 552, and may be disclosed to the public upon request. Therefore, any confidential, privileged, or proprietary information contained within a proposal must be clearly identified by the Offeror in the proposal itself (each applicable page clearly marked). Such information will be kept confidential by Workforce Solutions Alamo to the extent permitted by State law.

1.8 Type of Contract

Workforce Solutions Alamo intends to negotiate multiple contracts as a result of this RFP, any contract resulting from this RFP shall be contingent upon the receipt of sufficient funding from the Texas Workforce Commission (TWC) and other sources. Negotiated contract amounts will be contingent http://www.workforcesolutionsalamo.bonfirehub.com/portal https://workforcesolutionsalamo.bonfirehub.com/portal/?tab=openOpportunities upon funding received and available. The final contract will be subject to any changes in legislation, regulations, rules, or policies promulgated by the funding sources, including the U.S. Department of Labor and the Texas Workforce Commission. General and administrative provisions contained in this RFP will be incorporated into the resulting contract.

Workforce Solutions Alamo reserves the right to vary or change the terms of any contract resulting from this RFP, including funding levels, scope of work, performance measures, adding other related programs or services and funding sources, and shortening or extending the contract period, as it deems necessary and in the best interests of Workforce Solutions Alamo.

1.9 Contract Period

The anticipated contract term is October 2026 through September 2027 with two (2) one (1) year renewal options, not to exceed three (3) years. Contract continuation, renewal, and funding levels are contingent upon availability of funds, satisfactory performance, and compliance with contract requirements.

1.10 Who is eligible to Submit

All Offerors of the requested goods/services are eligible to respond to this.

Entities that are presently debarred, suspended, proposed for debarment, declared ineligible, voluntarily excluded from participation or the receipt of funds from any federal department or agency are not eligible to respond to this RFP or receive a contract.

1.11 Governing Provisions

1. All proposals submitted to Workforce Solutions Alamo in response to this RFP will become the exclusive property of Workforce Solutions.

2. Proposal, if accepted, will become the basis for the contract scope of work.

3. The purpose of the RFP is to ensure uniform standards and information in the solicitation of proposals for requested goods/services. This RFP is not to be construed as a purchase agreement or contract or as a commitment of any kind; nor does it commit Workforce Solutions Alamo to pay for any costs incurred in the preparation of a proposal or any other costs incurred prior to the execution of a formal contract unless such costs are specifically authorized in writing by Workforce Solutions Alamo.

4. Workforce Solutions Alamo reserves the right to accept or reject any or all proposals received, to cancel and/or reissue this RFP in part or its entirety.

5. This is a negotiated procurement utilizing the Request for Proposal/Bid method, and as such, the selection and award of a contract does not have to be made to the Offeror with the lowest priced, but rather to the Offeror submitting the best value proposal that satisfies Workforce Solutions Alamo and its Board requirements and is determined to be in the Board’s best interests.

6. There is no guaranteed purchase commitment. Workforce Solutions Alamo reserves the right to award a contract(s) for any services solicited in this RFP on an Indefinite Delivery Indefinite Order quantity, IDIQ basis.

7. Workforce Solutions Alamo is a steward of public funds and is subject to all requirements under Uniform Guidance (2 CFR 200) and must act with reasonableness as a prudent person when making a decision with public funds.

8. Workforce Solutions Alamo reserves the right to extend, shorten, increase, or decrease any contract awarded as a result of this RFP.

9. Workforce Solutions Alamo reserves the right to waive any defect in the procurement or to correct any error(s) and/or make changes to this solicitation as it deems necessary. Workforce Solutions Alamo will provide notification of any changes to all known Offerors.

10. Workforce Solutions Alamo reserves the right to request additional information, clarification, or explanation of any aspect of a proposal submitted in response to this RFP.

11. Workforce Solutions Alamo reserves the right to negotiate the final terms of all contracts or agreements with selected Offerors. Any contract terms negotiated as a result of this RFP may be renegotiated and/or amended in order to meet the needs of Workforce Solutions Alamo.

12. Workforce Solutions Alamo reserves the right to contact any individuals, agency, employer, or grantee listed in a proposal, or to contact others who may have experience or knowledge of the Offeror’s relevant performance and/or qualifications; and to request additional information from all Offerors to this

RFP.

13. Workforce Solutions Alamo reserves the right to conduct reviews of records, systems, procedures, including credit and background checks, etc. of any entity selected for a contract award. This may occur prior to, or after the award or execution of a contract. Any misrepresentation of the Offeror’s ability to perform as stated in the proposal may result in the disqualification of the Offeror or the cancellation of any contract awarded as a result of this RFP.

14. The Offeror selected for contract award must meet the requirements of Workforce Solutions’ key control certification system to ensure the financial integrity of the entity prior to the execution of a contract. Workforce Solutions or its designee reserves the right to conduct a pre-award review of the selected Offeror prior to the execution of a final contract.

15. Workforce Solutions Alamo reserves the right to withdraw or reduce the amount of any award or to cancel any contract resulting from this procurement if adequate funding is not available or due to legislative changes.

16. Workforce Solutions Alamo reserves the right to impose additional requirements and refinements to the terms and conditions, scope of work, performance measures, and funding amounts or sources during the contract term.

17. Workforce Solutions Alamo reserves the right to negotiate with the next highest ranked offer if unable to execute an agreement with the awarded offeror.

18. Offerors shall not engage in any activity which would restrict or eliminate competition under this procurement. Violation of this provision may cause an Offeror to be disqualified. This does not preclude joint ventures, partnerships, collaborations, or subcontracts.

19. Offerors shall not, under penalty of law, offer or provide any gratuities, favors, or anything of monetary value to any board member, officer, employee, proposal evaluator, authorized agent of the Board, or elected official for the purpose of having an influencing effect on this procurement.

20. Offerors shall not attempt in any manner to advocate for, lobby, or otherwise attempt to influence any board member, officer, employee, proposal evaluator, authorized agent of the Board, or elected official for purposes of having an influencing effect on this procurement.

21. No Board member, officer, employee, or authorized agent of Workforce Solutions Alamo shall participate in the selection, award, or administration of a contract supported by Board funds if a conflict of interest, real or apparent, is involved.

22. All proposals submitted must be an original work product of the proposing entity. The copying, paraphrasing or other use of substantial portions of the work product of others and submitted hereunder as original work of the Offeror without written authorization and proper citation, is prohibited. Failure to adhere to this requirement may cause the proposal to be disqualified. All proposals and accompanying attachments will become the property of Workforce Solutions Alamo after submission and will not be returned.

23. The contents of a successful proposal may become a contractual obligation and be incorporated by reference into a contract. Offerors must intend to fulfill all the representations in their proposal. Failure of a Offeror to accept this obligation may result in the cancellation of an award or contract. No pricing error or mistake shall be available to a successful Offeror as a basis for release from proposed services. Any damages incurred by Workforce Solutions Alamo because of a successful Offeror’s failure to contract may be recovered from the proposing entity.

24. A contract with the selected Offeror may be withheld, at the sole discretion of the Board, if issue of contract or regulatory compliance or questioned/disallowed costs, audit or monitoring findings, or legal issues exist until such issues are resolved to the satisfaction of the Board.

25. Workforce Solutions Alamo reserves the right to deem as non-responsive or to disqualify any proposal that, in its sole discretion, does not comply with or conform to the terms, conditions, specifications, and/or requirements contained in this RFP.

1.12 Administrative Requirements and Other Limitations

1. Workforce Solutions Alamo will provide any training and/or technical assistance needed by the selected contractor regarding Board policies, documents, procedures, etc. that are specific to Workforce Solutions Alamo.

2. Employees of the contractor are subject to the exclusive control and supervision of the contractor. The Contractor is solely responsible for personnel matters including hiring, discipline, termination, supervision, criminal background checks, training, evaluation, etc. for its employees.

3. Proof of insurance is not a requirement for the submission of a proposal, but the selected Offeror will be required to obtain and provide proof for all insurances specified in this RFP and provide Workforce Solutions Alamo with proper certificates or policies prior to commencing work under a contract resulting from this RFP. Workforce Solutions Alamo must be listed as an additional insured on the Certificate of Insurance. Policies must remain in full force for the duration of a contract. Any changes in insurers, coverage, deductibles, modifications, alterations, or cancellations of coverage during the term of the contract must be immediately communicated to the Board. The following insurances/bonding are required:

a. General L ia b ili t y – Contractor must carry general liability insurance coverage sufficient to cover any liability that may arise from the performance of a contract resulting from this RFP.

General liability must cover bodily injury and property damage to a third party and personal injury; $500,000 each occurrence or $1,000,000 aggregate is required. A reasonable deductible is allowed, but not to exceed $5,000 per occurrence. A consultant must be able to cover the cost of any deductible.

b. Err o rs a n d O m iss i o n s – Contractor must, at its own expense, must carry “errors and omissions” insurance or the equivalent. Contract funds cannot be used to pay for Errors and Omissions insurance.

c. M o t o r Ve h i cle – if the Contractor or its employees use motor vehicles in the conduct of business under a contract resulting from this RFP, liability insurance covering bodily injury and property damage must be provided through a commercial insurance policy. Such insurance shall provide for a minimum coverage of $100,000 liability per occurrence; $300,000 aggregate liability; $100,000 property damage; personal injury protection; uninsured motorist protection, and a maximum deductible of $1000. Contractor must be able to cover the cost of any deductible.

d. W o r k e rs’ C o m p ens a ti o n – Contractor must ensure that all employees are covered by worker’s compensation insurance. If self-insured, the contractor must warrant that it will maintain coverage sufficient to cover any liability that may arise from performance under a contract resulting from this RFP.

4. Contractor, including all its employees, must comply with all Information Technology access and user policies and requirements of the Board and/or Texas Workforce Commission.

5. Appeal Process and Procedures for Opportunity to Protest

Workforce Solutions Alamo has the authority to settle or resolve any claim of an alleged deficiency or protest. The procedures for notifying WSA of an alleged deficiency or filing a protest are listed on our website. If you fail to comply with any of these requirements, Workforce Solutions Alamo may dismiss your complaint or protest.

https://www.workforcesolutionsalamo.org/wp-content/uploads/WSA-Bid-Challenge-Procedures.pdf

PA R T 2 – S C OPE OF W O RK

Workforce Solutions Alamo (WSA) is soliciting proposals from qualified training providers to design, develop, and deliver high-quality professional development training for early childhood educators, administrators, trainers, and coaches within the Agency’s designated service area.

Agency shall demonstrate written evidence of past performance and business endeavors that align with the purpose, values, and vision of WSA, to provide exemplary cost-effective service solutions consistent with the requirements and specifications of the RFP.

The Awarded Contractor will perform in accordance with the Statement of Work, provisions of this contract agreement and its attachments found herein, and all Applicable Law and WSA Policies and Procedures.

1. Minimum Qualifications

The respondents to this RFP must have the following minimum qualifications. Workforce Alamo Solutions reserves the right to reject proposals which fail to include this information with the Offerors proposal submission.

a. The Proposer must have a minimum of two (2) years of documented experience providing professional development training services in one or more of the following areas:.

i. Early childhood education

ii. Child development

iii. Childcare provider training

iv. Workforce or publicly funded education programs

b. The Proposer must demonstrate active use of TECPDS within the past 12 months.

Priority will be given to Texas Registered Trainers registered with TECPDS

2. Statement of Work

The Contractor shall design, coordinate, and deliver childcare professional development training services in accordance with the requirements outlined herein.

1. Training Program Design

a. Required Alignment Standards- All training content shall align, at minimum, with:

i. Texas Core Competency Areas for: Early Childhood Practitioners, Administers, Trainers, Coaches and Mentors.

ii. Training must also comply with applicable Child Care Regulations and Texas Rising Star criteria, where applicable.

b. Mandatory Training Topics Training offerings shall include, but are not limited to:

i. Child Growth Development

ii. Developmentally appropriate practices

iii. Health, safety, and regulatory compliance

iv. Trauma-informed and social emotional care

v. Inclusive practices and serving diverse learners

vi. Cultural responsiveness and equity

vii. Family Engagement

viii. Leadership and business practices for providers

ix. Guidance and discipline

x. Age-appropriate curriculum

xi. Teacher-child interactions Training content may also incorporate:

i. CDA Competency Standards

ii. Texas Early Learning Guidelines (Infant, Toddler, Three-Year-Old, and

Prekindergarten)

iii. Texas Rising Star Measures

c. Core Competency Coverage Training shall address relevant competency areas, including but not limited to:

Practitioners

i. Child Growth and Development

ii. Responsive Interactions and Guidance

iii. Learning Environments and Curriculum

iv. Observation and Assessment

v. Diversity and Dual Language Learners

vi. Health, Safety and Nutrition

vii. Professionalism and Ethics

Administrators

i. Organizational Leadership

ii. Business and Operations Management

iii. Human Resource Development

iv. Healthy and Safe Environments

v. Family and Community-Centered Programming

Trainers

i. Adult Learning Theory

ii. Training Methodologies

iii. Transfer of Learning

iv. Content Development

v. Evaluation of Effectiveness

Coaches and Mentors

i. Observation Skills

ii. Reflective Practice

iii. Feedback Techniques

iv. Continuous Improvement Strategies

d. Minimum Duration Each training session shall be a minimum of one (1) hour in duration unless otherwise approved in writing by the Agency.

e. Age Groups Covered Training must address the needs of providers serving:

i. Infants

ii. Toddlers

iii. Preschool-aged children

iv. School-age children

f. Target Audience Training shall be designed for:

i. Early Childhood Teachers

ii. Early Childhood Directors and Administrators

2. Training Delivery Requirements

a. Delivery Formats The Contractor shall provide training through:

i. A minimum of 50% virtual delivery

ii. A minimum of 50% in-person delivery

iii. Hybrid options when appropriate

b. Participant Capacity Each training session shall accommodate a minimum of twenty-five (25) participants

c. Geographic Coverage The Contractor must demonstrate the ability to provide services within 13-county Alamo region: Atascosa, Bandera, Bexar, Comal, Frio, Gillespie, Guadalupe, Karnes, Kendall, Kerr, McMullen, Medina, and Wilson.

For in-person sessions, the Contractor is responsible for securing and coordinating appropriate training locations.

d. Scheduling Training frequency shall be determined based on contract funding and Agency direction.

e. Registration and TECPDS Requirements The Contractor shall:

i. Create and manage registration within TECPDS

ii. Track participant attendance

iii. Connect to the WSA organizational TECPDS account

iv. Ensure registration, attendance, sign-in sheets, and certificates are properly entered into TECPDS Participants must:

i. Possess a TECPDS ID

ii. Be employed at a program with an active CCS agreement

f. Participant Communication The Contractor shall:

i. Provide reminders to registered participants

ii. Distribute virtual platform links and login instructions

iii. Provide step-by-step login tutorials for virtual sessions

iv. Provide location details and logistical reminders for in-person sessions

g. Accessibility The Contractor shall:

i. Provide training materials in Spanish

ii. Provide Spanish transcripts for virtual sessions when feasible

iii. Ensure ADA accessibility compliance

3. Performance and Expectations

a. Required Deliverables For each training session, the Contractor shall provide:

i. Training agenda

ii. Training materials/handouts

iii. Sign-in sheets

iv. Participant survey

v. Certificates compliant with Child Care Regulations and Texas Rising Star criteria

vi. Confirmation of certificate distribution

vii. Attendance list and registration list All training materials (e.g., markers, presentation supplies, handouts, chart paper) shall be provided by the Contractor.

b. Reporting Requirements Within forty-eight (48) hours of training completion, the Contractor shall submit:

i. Attendance list

ii. Registration list

iii. Confirmation of certificates issued

iv. Participant enrollment and completion rates

Monthly reports shall include:

i. Number of training courses delivered

ii. Number registered vs. number attended

iii. Delivery format (in-person or virtual)

iv. Dates of training

v. Training topic and title

vi. Age group served

vii. Target audience

c. Performance Metrics Performance shall be evaluated based on:

i. Participant feedback and satisfaction

ii. Accessibility of virtual participation

iii. Enrollment and completion rates

iv. Accuracy and timeliness of reporting

4. Staffing and Qualifications

The Contractor must ensure all trainers meet applicable SB265 qualifications and demonstrate relevant experience in childcare professional development.

a. Preference will be given to trainers who are:

i. Registered with TECPDS as a Texas Registered Trainer

b. Trainers must meet one of the following:

i. Registered in the Texas Trainer Registry

ii. Instructor at a secondary or postsecondary institution teaching relevant coursework

iii. State agency employee with relevant expertise

iv. Licensed professional (physician, psychologist, LPC, social worker, RN)

v. Credentialed professional with documented subject-matter expertise

vi. Licensed child care director/provider in good standing (as permitted by regulation)

vii. Minimum two (2) years of experience in early childhood education AND

1. Child Development Associate (CDA); or

2. Associate’s degree in child development, early childhood education, or related field

5. Compensation and Payment

Payment shall be based on the number of actual attendees.

Invoices must include:

a. Invoice number

b. Purchase order number

c. Training date

d. Delivery format

e. Total number of attendees

f. Cost per participant

g. Total invoice amount (must match attendance documentation)

h. Agenda

i. Attendance sheet

j. PowerPoint presentation

2.2 Fees/Charges

Respondent(s) must Submit proposed prices, in Attachment B, for the services offered and provide an explanation of the Proposer’s price breakdown for services to be performed. The offered prices will be fixed for each term of the contract. Itemize all applicable fees, detailing all elements including your company’s fee for service for the following: WSA will only consider price/fees or mark-up adjustments upon each renewal term.

Offeror may propose an annual escalation in prices but must keep in mind that the competitiveness of prices will be part of the evaluation criteria. Please use Attachment B as part of your reply

PA R T 3 – PROP O S A L RE V I E W AN D E V A LU A TI O N

P R O C E S S

3.1 Proposal Review and Evaluation

The evaluation process may consist of:

1. An initial review of responsiveness and compliance with the technical specifications and other criteria specified in the RFP by WSA staff.

2. WSA will evaluate and score all responsive proposals based on the evaluation criteria. The selection and award may be made on the basis of the Proposals initially submitted, without discussion, clarification, or modification. Respondent(s) who submit a Proposal may be required to make an oral presentation(s) of their Proposal to WSA.

3. Scoring and recommendations presented to executive staff.

4. Possible Discussion and appropriate action by the WSA Board of Directors in selecting proposed contractor for contract negotiations, as applicable.

5. WSA reserves the right to negotiate price and terms with all bidders, to accept or reject all or any part of an offer, waive minor technicalities, to request Best and Final Offers from all or any bidders, and make an award that represents best value to WSA. The final price and terms may be determined during Best and Final Offer negotiations. Performance and expenditure information on other contracts or grants may be considered by WSA in awarding funds under this RFP.

3.2 Proposal Evaluation Criteria

Proposals will be evaluated to determine if the respondent has the organizational capability, demonstrated experience, and reasonableness in cost to perform the scope of work in this RFP. A proposal must achieve an overall score of at least 70 points (excluding HUB/SWMBE bonus points) to be considered for selection and contract award. WSA will base the review and evaluation of proposals upon the following criteria:

Evaluation Criteria:

Item # Description Point Value 1 Technical Approach & Program Design 25 2 Training Content & Methodology 15 3 Experience & Past Performance 15 4 Staffing & Qualifications 20 5 Performance Measurement & Reporting 15 6 Budget and Cost Effectiveness -Complete Attachment B 10

7 VetHUB 5 Maximum Point Total105

Provide a detailed description to each of the evaluation items listed below:

Technical Approach & Program Design - 25 points

Program Understanding and Alignment Describe your understanding of the Agency’s need for Childcare Professional Development Training Services. Explain how your proposed program aligns with:

1. Texas Core Competency Areas

2. Child Care Regulations

3. Texas Rising Star (if applicable)

4. Required age groups (infant, toddler, preschool, school-age)

Training Plan & Delivery Model Describe your proposed delivery approach, including:

1. How you will meet the 50% virtual and 50% in-person requirement

2. Geographic coverage within required counties

3. Scheduling approach

4. Participant capacity (minimum 25 participants per session)

5. How you will address provider barriers (virtual login challenges, location communication)

Accessibility & Inclusion Describe how your training will ensure:

1. Spanish-language materials

2. ADA accessibility compliance

3. Cultural responsiveness and inclusion

Training Content & Methodology – 15 points

Curriculum Design Describe your training curriculum structure and how it incorporates:

1. Adult learning theory

2. Interactive engagement strategies

3. Measurable learning objectives

4. Audience-specific design (teachers vs. administrators)

Sample Agenda & Materials Provide a sample agenda and describe the instructional strategies you will use to ensure knowledge transfer and participant engagement.

Provide a list of training topics to include core competencies and training description

Experience & Past Performance– 15 points

Organizational Experience Describe your organization’s experience delivering childcare professional development services, including work with CCS providers or publicly funded programs.

Past Performance & Outcomes Provide examples of prior training projects, including:

1. Number of participants served

2. Participant satisfaction outcomes

3. Completion rates

4. References

Staffing & Qualifications– 20 points

Trainer Qualifications Identify proposed trainers and describe how they meet SB265 qualification requirements. Include:

1. TECPDS registration status

2. Educational background

3. Certifications (CDA, degree, etc.)

4. Years of relevant experience

Specialized Expertise Describe any additional expertise, including:

1. Experience serving diverse childcare populations

2. Experience with Texas Rising Star

3. Spanish-language capability

Staffing Plan Describe your staffing structure and how you will ensure adequate coverage for required training frequency and geographic areas.

Performance Measurement & Reporting - 15 points

TECPDS Compliance Describe your process for:

1. Creating and managing registration in TECPDS

2. Tracking attendance

3. Entering sign-in sheets and certificates

4. Connecting to the WSA organizational TECPDS account

Reporting & Timeliness Explain how you will meet the 48-hour reporting requirement and monthly reporting expectations.

Performance Monitoring Describe how you will collect participant feedback and ensure data accuracy and quality control.

Budget/ Cost Effectiveness- 10 points WSA is interested in an explanation of the Proposer’s fee structure with price breakdown for all markups for the services to be performed.

Complete Attachment B

VetHUB- 5 Bonus Points

WSA will recognize and award 5 BONUS points only for valid VetHUB certification issued by the Texas Comptroller of Public Accounts. No evaluation points will be awarded based on former HUB certifications that do not meet VetHUB eligibility requirements.

A state of Texas Veteran Heroes United in Business Historically Underutilized Business (HUB) Certification requires at least 51 percent of the business be owned, managed, and operated by owner(s) who meet the qualified requirement as a service-disabled-veteran (SDV) (with at least a 20 percent service disability as identified by the federal military department). The business must be primarily based in Texas. The business must also meet the Small Business Administration (SBA) size standards set forth in the business categories of 13 CFR, section 121.201.

PART 4 – PROPOSAL PREPARATION AND

SUBMISSION

4.1 General Instructions for Submitting a Proposal

FORMAT – Proposals must be typed, single spaced, using a minimum of 12 fonts for readability. Pages must be numbered. Promotional materials are discouraged. Emphasis must be placed on addressing all the requirements and specifications of this RFP in a clear and concise manner. Any proposal lacking the required items/materials will be deemed non-responsive and may not be considered for review under this procurement.

PROPOSAL LABELING AND SUBMISSION – Proposals must be properly labeled with your firm’s information and submitted in accordance with the instructions and regarding response deadline specified in Part 1 of this RFP. Proposals that are submitted/received after the specified date and time will not be accepted.

Note: Proposals are subject to the Texas Public Information Act, Government Code, Chapter 552, and may be disclosed upon request. Proprietary information will be kept confidential by Workforce Solutions to the extent permitted by State law. Offerors are reminded to identify and clearly mark all information in their proposal considered to be confidential, privileged, or proprietary (each applicable page must be clearly marked/labeled).

4.2 Sequence of Submission

The proposal must be submitted with all required documents and in the following order:

➢ Proposal Cover Sheet

➢ Table of Contents

➢ Executive Summary

➢ Proposal Narrative

➢ Budget

➢ Proposed Schedule

➢ Business References

4.3 Proposal Cover Sheet

Identify a liaison or primary contact person for the proposal, as well as the Signatory Authority (i.e., person who has the legal authority to negotiate and execute a contract on behalf of the proposing entity).

This is also the person who must sign the required Certification forms included as Attachments to this RFP. Proposers who are certified as a Historically Underutilized Businesses (HUBs) must provide the certification number on the Proposal Cover Sheet and attach a copy of the current notice of certification.

4.4 Table of Contents

Proposals must include a Table of Contents that lists each item of the proposal, including attachments, with corresponding page numbers. Items must be in the order as specified in 4.2 above.

4.5 Executive Summary

Provide a brief (not to exceed 1 page) executive summary highlighting your organization’s history;

qualifications and competence; demonstrated performance; overall approach to providing human resources consulting services solicited in this RFP; expected outcomes (goals and objectives); and any unique or innovative aspects of your service delivery.

4.6 Proposal Narrative

The proposal should provide a complete description of services described/requested in this RFP in narrative form according to these instructions. Narrative responses for each item should be clear, concise, and relevant. Be sure to include all required attachments. If selected and approved for the award of a contract, this section will be used as the basis for the Statement of Work in an executed contract.

ATTACHMENT A

RESPONSE

FORM

SUBMIT TO:

Workforce Solutions Alamo Purchasing 100 N Santa Rosa San Antonio, TX 78207

REQUEST FOR PROPOSAL

Title: RFP for Childcare Professional Development Training Services

Number: 2026- 005 Closing Date & Time: April 6, 2026 by 2 PM CST

NAME OF PARTNERSHIP, CORPORATION OR INDIVIDUAL TAXPAYER IDENTIFICATION NUMBER

MAILING ADDRESS NO RESPONSE: If not submitting a response, state reason below and return one copy of this form

CITY, STATE ZIP

PHONE EMAIL

FAX WEB ADDRESS

TOTAL RESPONSE AMOUNT DELIVERY: Calendar days after receipt of Purchase Order:

days (ARO)

RESPONSES ARE FIRM FOR ACCEPTANCE FOR 120 DAYS

YES NO OTHER

PAYMENT TERMS

% / Net

I certify that this response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to all conditions of this response and certify that I am authorized to sign this response for the responder. In submitting a response to WSA, the responder offers and agrees that if the response is accepted, the responder will convey, sell, assign or transfer to WSA all rights, titles and interest in and to all causes to action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of TX for price fixing relating to the particular commodities or services purchased or acquired by WSA. At WSA’s discretion, such assignment shall be made and become effective at the time WSA tenders final payment to the responder.

AUTHORIZED SIGNAGURE DATE PRINTED NAME/TITLE

Please initial by all that apply. I acknowledge receipt of the following addendum.

Addendum #1 Addendum #2 Addendum #3 Addendum # 4 _

Please Note:

• This page must be completed and returned with your response

• Responses must be submitted in a sealed envelope, marked with response number.

ATTACHMENT B

Childcare Professional Development Training Services

Proposer: __________________________________________________ Price(s) must include the cost of profit, labor, materials, tools, equipment, permits freight, packaging, insurance, overhead, training, support, maintenance, etc. No additional charges will be accepted.

If the price is “$0.00” or the item is “not offered,” or “included” within another item, it must be stated as such in the corresponding space below. A “blank” or anything other than the format requested in the space below, may be considered a “no bid.” Offerors must submit pricing strictly on a cost-per-participant basis as outlined in this RFP.

Proposals that include alternative pricing models, including but not limited to flat session rates, hourly rates, bundled pricing, subscription models, travel surcharges, platform fees, administrative fees, or any pricing structure other than cost per participant, will be deemed non-responsive and will not be evaluated.

All costs associated with preparation, materials, delivery (virtual or in-person), reporting, TECPDS entry, certificates, administrative support, travel, and overhead must be included in the proposed cost per participant rate. This information will be used to evaluate the Offeror’s proposal.

Item # Description Price Per Participant

1 Standard Training $ ______________

2 Advanced/ Specialized Training $ ______________

3 Director/Administrative $ ______________

Payment will be based on actual attendance. The Agency reserves the right to cancel any training session that does not meet the 25-participant registration threshold.

All costs must be included in the per-participant price The Agency reserves the right to add, modify, expand, or remove training topics, course offerings, delivery formats, and service requirements during the term of the contract to meet programmatic needs, regulatory changes, funding adjustments, or workforce demands.

Additional trainings may be assigned to awarded Contractor(s) at the established per-participant pricing rates or at a mutually negotiated rate consistent with the original pricing structure.

Such modifications shall not exceed the total not-to-exceed contract amount and shall not alter the fundamental scope of services originally procured.

The addition of training topics or modifications to training requirements shall be issued in writing by the Agency and shall not require a new procurement process.

ATTACHMENT C

CERTIFICATON REGARDING LOBBYING, DEBARMENT,

SUSPENSION

AND OTHER RESPONSIBILITY MATTERS, AND DRUG-•‐FREE WORKPLACE

REQUIREMENTS

Lobbying: This certification is required by the Federal Regulations, implementing Section 1352 of the Program Fraud and Civil Remedies Acts, Title 31 U.S. Code, for the Department of Agriculture (7 CFR part 3018), Department of Labor (20 CFR Part 93), Department of Education (34 CFR Part 82), Department of Health and Human Services (45 CFR Part 93).

The undersigned contractor states that:

No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement.

If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.

The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

Debarment, Suspension and Other Responsibility Matters: This certification is required by the Federal Regulations implementing Executive Order 12549, Government-wide Debarment and Suspension, for the Department of Agriculture (7 CFR Part 3017), Department of Labor (29 CFR Part 98), Department of Education (34 CFR Parts 85, 668 and 682), and Department of Health and Human Services (45 CFR Part 76).

The undersigned contractor certifies that it or its principals:

Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

Have not within a three-•year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph 2 of this certification; and

Have not within a three-year period preceding this contract had one or more public transactions (federal, state, or local) terminated for cause or default.

Where the prospective recipient of Federal assistance funds is unable to certify any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Drug-‐‐Free Workplace: This certification is required by the Federal Regulations, implementing Sections 5151- 5160 of the Drug-Free Workplace Act, 41 U.S.C. 701; for the Department of Agriculture (7 CFR Part 3017), Department of Labor (29 CFR Part 98), Department of Education (34 CFR parts 85, 668 and 682) and Department of Health and Human Services (45 CFR Part 76).

The undersigned contractor certifies that it shall provide a drug-•free workplace by:

Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violation of such prohibition.

Establishing an on-going drug-free awareness program to inform employees of the dangers of drugs in the workplace, the Contractor’s policy of maintaining a drug-free workplace, the availability of drug counseling, rehabilitation, and employee assistance programs; and the penalties that may be imposed on employees for drug abuse violations occurring in the workplace.

Providing each employee with a copy of the Contractor’s policy statement.

Notifying the employees in the Contractor’s policy statement that, as a condition of employment under the grant, employees will abide by the terms of the policy statement and notifying the Contractor in writing within five (5) days after any conviction for a violation by the employee of a criminal drug statute in the workplace.

Notifying the grantor agency, Workforce Solutions Alamo in writing, within ten (10) calendar days of the Contractor’s receipt of a notice of conviction of an employee.

Taking appropriate personnel action against an employee convicted of violating a criminal drug statute or requires such employee to participate in a drug abuse assistance or rehabilitation program.

These certifications are a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction.

Name of Applicant/Organization Name and Title of Authorized Representative

Signature of Authorized Representative Date

ATTACHMENT D

Certification Regarding Implementation of the Non-‐‐Discrimination & Equal Opportunity

Provisions and the Workforce Innovation and Opportunity Act (WIOA)

As a condition to the award of financial assistance from the Department of Labor (DOL) under Title I of the Workforce Innovation and Opportunity Act (WIOA), the Offeror assures that it will comply fully with the nondiscrimination and equal opportunity provisions of the following laws:

Section 188 prohibits discrimination against all individuals in the United States on the basis of race, color, religion, sex, national…