1-RFP 2025-23 Architectural Services for Thistle Classroom.pdf

UTAH COUNTY

PUBLIC WORKS DEPARTMENT

2855 South State Street

Provo, Utah 84606

(801) 851-8600

REQUEST FOR PROPOSAL

for

PROFESSIONAL ARCHITECTURAL SERVICES

FOR DESIGN AND CONSTRUCTION

MANAGEMENT SERVICES

UTAH COUNTY SHERIFF

THISTLE GUN RANGE TRAINING FACILITY

RFP # 2025-23

CLOSING DATE

FOR RECEIPT OF PROPOSALS: Monday, January 19, 2026

TIME: 3:00 p.m. (Mountain Time)

PLACE: Proposals are to be submitted through the State U3P website, using the Bonfire (EUNA) eProcurement platform.

NOTE: The Contractor is responsible for reading the contents of this bid, including but not limited to, the

Scope of Work, General Requirements, Specifications, the Drawings and Agreement. The Contractor is also responsible to visit the work sites before presenting a bid.

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Utah County

TABLE OF CONTENTS

REQUEST FOR PROPOSALS

Intent

Procedure

Rules of Procurement

Proposal Submission

Proposal Organization

Proprietary Information

Questions and Clarifications

Acceptance of Proposal

Disqualification of Proposal

Disposition of Proposal

Interpretation of RFP

Evaluation of Proposals

Award of Contract

General

GENERAL REQUIREMENTS

Alterations of Plans or Character of Work

Amendments

Assignment

Binding Agreement

Cooperation

Data Privacy

Insurance

Keys

Legal

License

Payment

Safety Requirements

Supervision of Work

Surveying

SPECIFICATIONS .............................................................................................................Exhibit A

Scope of Work ....................................................................................................................... A-1

Description of Services............................................................................................... A-1 to A-4

Miscellaneous Requirements ................................................................................................. A-5

Analyses and Design .................................................................................................. A-5 to A-7

ARCHITECT’S FEE PROPOSAL ........................................................................ Attachment B

PROPOSAL INFORMATION FORM ........................................................................Exhibit A

CERTIFICATE OF NON-COLLUSION ..................................................................... Exhibit B

SAMPLE AGREEMENT ............................................................................................. Exhibit C

CONCEPT DRAWINGS .............................................................................................Exhibit D

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1. REQUEST FOR PROPOSALS

1.1 INTENT

Through this Request for Proposals (RFP), Utah County is seeking qualified architectural firms

(“Architect”) to provide professional services for the designing, permitting and construction management of the new Utah County Sheriff Thistle Gun Range Training Facility. Services will include project scoping; refinement of the existing concept plan drawing; preparation of detailed specifications, drawings, and bid documents for the purpose of competitive bidding; and construction management/administration services following award of the construction contract to a general contractor. The selected Architect will assist Utah County in advancing the concept plan into complete construction documents and will support the County through bidding, contractor selection, and construction of the facility located at the Thistle Gun Range, approximately 12814

South Hwy 89, in the Thistle area of Utah County (approximately 7 miles southeast of Spanish

Fork City).

Responses to this RFP should include details about qualifications, related experience, and project deliverables as described herein. Utah County intends to compare and evaluate all qualifying submittals and select the most qualified Architect based on proposal content.

This is a Request for Proposals only and should not be interpreted as a solicitation for services or as a contract for services. Submittals should be comprehensive, concise, and directly responsive to the goals and format as outlined in this RFP.

If an Architect is selected pursuant to this RFP, an agreement will be executed, a sample copy of which is included herein as Attachment C. The County will not entertain changes to its

Standard Terms and Conditions.

1.2 PROCEDURE

A. The procedure for response to this RFP, evaluation of proposals, and selection of an Architect is as follows:

1. Interested entities will prepare and submit their proposals prior to the specified Closing

Date for Receipt of Proposals.

2. Utah County and/or its representatives will evaluate all submitted proposals as described herein.

3. The selected Architects will enter into contract negotiations with the County.

1.3 RULES OF PROCUREMENT

A. This procurement shall conform to and is governed by the Utah County Division of

Purchasing, Procurement Policy.

B. For this procurement, all proposals must be submitted in the proposal format outlined herein.

C. All prospective Proposers must meet the required criteria as of the date of submission.

Respondents must provide all information requested in the Proposal Information Form.

D. Utah County has established certain requirements with respect to proposals to be submitted by respondents. The use of "shall", "must", or "will", in this RFP indicates a requirement or condition from which a material deviation will not be approved by Utah County.

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1.4 PROPOSAL SUBMISSION

Each respondent must submit its proposal digitally through the U3P website using the State of Utah’s Bonfire (EUNA) account. The proposal must be submitted by Monday, January

19, 2026, at 3:00pm.

1.5 PROPOSAL ORGANIZATION

The proposal must include the following information in a form not to exceed 25 pages

(all-inclusive including all required submittal documents as outlined below):

1. Proposer’s Statement of Qualifications

Each Proposer shall provide a statement of qualifications. This shall be a short document that indicates the experience, qualifications and training of the Proposer and key personnel that will be performing the specified services herein. It should include resumes of the key personnel, copies of applicable licenses and certifications of the key personnel.

2. Proposer’s Project Experience

Each Proposer shall provide information about three (3) similar projects that have been completed by the Proposer and the key personnel. Information about similar projects should include the dates, project size, firm worked for at the time, and what the responsibility of the individual was on the project.

3. Proposed Work Plan and Schedule

Each Proposer shall describe the methodology and process proposed to be used to complete the scope of work for the project defined herein and provide a reasonable schedule which would include major milestones and completion. This should address the proposed schedule for the Proposer’s work; identify proposed strategies to be used to control costs and minimize other risks; describe deliverables; and identify advantages of the proposal to Utah County.

4. Fee Proposal

Each Proposer shall complete Attachment B to include the complete cost of the work as specified in this RFP and a complete Fee Schedule listing hourly rates, unit costs, etc. Attachment B will then be used for evaluating the proposers’ cost value for the services requested. Proposals will be considered incomplete if Attachment B is not completed fully and the requested Fee Schedule not included.

5. Completed Proposal Information Form (Exhibit A).

6. Completed Certificate of Non-Collusion (Exhibit B).

7. A copy of the Proposer’s current local business license.

8. Termination or Debarment Certification

Each Proposer must submit a certification that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency. The Proposer must also certify that neither it nor its principals have been terminated during the performance of a contract or withdrew from a contract to avoid

RFP for Professional Architectural Services Page 3 termination. If the Proposer cannot certify these two statements, the Proposer shall submit a written explanation of the circumstances for review.

1.6 PROPRIETARY INFORMATION

The Proposer shall mark proprietary information contained in the proposal which is not to be disclosed to the public or used for purposes other than the evaluation of the proposals.

Pricing and service elements of the successful proposal will not be considered proprietary.

1.7 QUESTIONS AND CLARIFICATIONS

All questions regarding this RFP must be submitted through the Utah Procurement Place

(U3P) Bonfire website or to the Utah County Purchasing Manager, Robert Baxter, at

RobertB@utahcounty.gov. All questions and answers will be posted to the Bonfire website to allow all prospective proposers to have access to the same information. The deadline for submission of questions is seven (7) business days prior to the closing date.

1.8 ACCEPTANCE OF PROPOSAL

A. Utah County reserves the right to reject any or all proposals or waive minor irregularities when to do so would be in the best interests of Utah County. Minor irregularities are those which will not have a significant adverse effect on overall competition or performance levels.

B. The responding party agrees that Utah County may terminate this procurement procedure at any time, and Utah County shall have no liability or responsibility to the responding party for any costs or expenses incurred in connection with this RFP, or such party's response.

1.9 DISQUALIFICATION OF PROPOSAL

The occurrence of any of the following may result in disqualification of a proposal:

A. Failure to respond within the established timetable.

B. Failure to completely answer all questions presented in the RFP.

C. Use of any type of form or format other than those indicated in the RFP.

D. Failure to provide requested documentation at the time of proposal submission.

E Illegible responses.

F. If the Proposer adds any provisions reserving the right to accept or reject an award or to enter into an agreement pursuant to an award, or any other unauthorized conditions, limitations, or provisions.

G. If the Proposer is unable to evidence a satisfactory record of integrity.

H. If the Proposer is not qualified legally to contract.

I. If the proposal at the opening does not contain a signed proposal, and a signed certificate of non-collusion.

J. Utah County reserves the right to reject any or all proposals.

1.10 DISPOSITION OF PROPOSALS

A. All proposals (and the information contained therein) shall become the property of Utah

County. No proposal shall be returned to the respondent regardless of the outcome of the selection process.

B. The County reserves the right to use any or all ideas presented. Selection or rejection of the proposal does not affect this right.

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C. The proposal may be withdrawn upon request by the respondent, without prejudice, prior to, but not after, the time fixed to receive proposals.

1.11 INTERPRETATION OF RFP

The invalidity of any portion of this RFP shall not prevent the remainder from being carried into effect. Whenever the context of any provision shall require it, the singular number shall be held to include the plural number, and vice versa, and the use of any gender shall include all genders. The paragraph and section headings in this RFP are for convenience only and do not constitute a part of the provisions hereof.

1.12 EVALUATION OF PROPOSALS

A. All proposals will be evaluated by authorized representatives of Utah County (the Evaluation

Committee). The following criteria will be used by the Evaluation Committee in creating a score for each of the proposals. Each member of the Evaluation Committee will individually rank all proposals in the EUNA eProcurement platform. The top-rated proposal will be recommended for contract negotiations.

B. The Selection Committee will consider all criteria in performing a comprehensive evaluation of each proposal. Weights have been assigned to each of the criteria in the form of points.

Total points possible = 100.

1. Technical Qualifications and Project Experience: 30 Points

The Selection Committee will evaluate the qualifications, expertise and experience of the firm, the team, and the project lead as it relates to the project in terms of type scope, size, complexity, quality, duration, etc. Some factors might include:

• Evaluation of key personnel qualifications and expertise working on this project.

• Experience on past similar projects.

• Experience with Utah County on past projects.

• Client satisfaction based on reference checks.

2. Work Plan and Schedule: 40 Points

The Selection Committee will evaluate each Proposer’s work plan and schedule for the

Project and how well it meets the County’s timeline and objectives. Some factors might include:

• The Proposer’s proposed deliverables.

• The Proposer’s scope control plan.

• The Proposer’s budget control plan.

• How the Proposer will identify, communicate and work with the Stakeholders

(Owner, User and Contractor).

• The project schedule and if the Proposer’s start and stop dates for major milestones are realistic.

• The Proposer’s methodology for tracking, managing, and projecting progress of the work and the ability to prepare documentation that will satisfy all approvals without delay.

3. Fee Proposal and overall Proposal Suitability: 30 points

The Selection Committee will evaluate whether each proposal was presented in a clear and organized manner and met the scope of work contemplated herein and evaluate

Attachment B to determine the cost value for the services requested. Some factors might include:

• The Proposer’s Attachment B for the project’s overall cost and the attached fee schedule for completeness.

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• The Proposer’s understanding of the project objectives and work tasks.

• The Proposer’s overall suitability for the project.

1.13 AWARD OF CONTRACT

A. After taking into consideration the Evaluation Committee’s recommendations, tabulations, and rankings, the Board of Utah County Commissioners shall either award the contract to the top ranked Proposer(s) or may elect to reject all proposals.

B. The Board of Utah County Commissioners may make the awarding of a contract subject to further negotiations and modifications deemed to be in the best interest of the County, and the award of contract shall be subject to the County and the Proposer entering into a contract acceptable to the County. An individual contract will be required for the selected Proposer.

1.14 GENERAL

A. Utah County will award a contract in reliance upon the information contained in proposals submitted in response to the RFP. Utah County will be legally bound only when and if there is a signed agreement entered into between Utah County and the awarded Proposers.

Responding to the RFP does not obligate Utah County to enter into any agreements or contracts.

B. It is vitally important that any person who signs a proposal or agreement on behalf of a respondent certifies that he or she has the authority to so act. The Proposer who has its proposal accepted may be required to answer further questions and provide further clarification of its proposal and responses.

C. Receiving this RFP or responding to it does not entitle any entity to participate in services or transactions resulting from or arising in connection with this RFP. Utah County shall have no liability to any person or entity under or in connection with this RFP, unless and until Utah

County and such person have executed and entered into an agreement pursuant to the terms of this RFP.

D. By responding to this RFP each responding party acknowledges that neither Utah County nor any of its representatives is making or has made any representation or warranty, either express or implied, as to the accuracy or completeness of any portion of the information contained in this RFP. The responding party further agrees that neither Utah County nor any of its representatives shall have any liability to the responding party or any of its representatives as a result of this RFP process or the use of the information contained in this

RFP. Only the terms and conditions contained in an agreement when, as, and if executed, and subject to such limitations and restrictions as may be specified therein, may be relied upon by the respondent in any manner as having any legal effect whatsoever.

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GENERAL REQUIREMENTS

Alteration of Plans or Character of Work

The County reserves the right to make at any time during the progress of any particular service, such increases or decreases in quantities and such alterations in the details of the service, and the elimination of one or more items as may be found necessary or desirable. The Contractor agrees to accept the service as altered the same as if it had been a part of the original agreement. The

Contractor shall proceed with the service alterations when ordered in writing from the County.

Financial increases to the various service must be approved in writing through an amendment or a change order to the specific service and/or through an additional approved Utah County

Purchase Order in the amount of the additional service before the service is authorized and can be completed.

Amendments

No oral modifications or amendments to this Agreement shall be effective, but this Agreement may be modified or amended by a written agreement signed by the parties.

Assignment

The parties to this Agreement shall not assign this Agreement, or any part hereof, without the prior written consent of the other party to this Agreement. No assignment shall relieve the original parties from any liability hereunder.

Binding Agreement

This Agreement shall be binding upon the heirs, successors, administrators, and assigns of each of the parties hereto.

Cooperation

Utah County intends to encourage cooperation with the Owner, Architects, Engineers, Supplier, Contractor and its subcontractors. The objectives are effective and efficient agreement performance, intended to achieve completion within budget, on schedule, and in accordance with the Drawings and Specifications.

Alternative dispute resolution (ADR) methodologies will be encouraged in place of the more formal dispute resolution procedures. ADR in this context is intended to be a voluntary, nonbinding procedure available for use by the parties to this Agreement to resolve any dispute that may arise during performance.

Data Privacy

If Contractor, as part of this agreement or transaction, will receive or work with County information, or if they will be gathering data on behalf of the County, Contractor will be required to comply with the following provisions as applicable.

A. Cyber Insurance. Contractor agrees to purchase and maintain throughout the term of this

Agreement a technology and professional liability insurance policy, including coverage for network security and data protection liability insurance (also called “cyber liability”) covering liabilities for financial loss resulting or arising from acts, errors, or omissions, in

RFP for Professional Architectural Services Page 7 rendering technology or professional services or in connection with the specific services described in violation or infringement of any right of privacy, including breach of security and breach of security or privacy laws, rules or regulations globally, now or hereinafter constituted or amended; data theft, damage, unauthorized disclosure, destruction, or corruption, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential government, corporate, or public information in whatever form; transmission of a computer virus or other type of malicious code; participation in a denial of service attack on third party computer systems; loss or denial of service; with no cyber terrorism exclusion; with a minimum limit of three million dollars ($3,000,000) for each and every claim and in the aggregate. Such coverage must include technology and professional liability including breach of contract, privacy and security liability, privacy regulatory defense and payment of civil fines, payment of credit card provider penalties, and breach response costs (including without limitation, notification costs, forensics, credit protection services, call center services, identity theft protection services, and crisis management and public relations services). Such insurance must explicitly address all of the foregoing without limitation if caused by an employee of the Contractor or an independent contractor working on behalf of the Contractor in performing services under this Agreement. Policy must provide coverage for wrongful acts, claims, and lawsuits anywhere in the world. Such insurance must include affirmative contractual liability coverage for any data breach indemnity in this Agreement, for all damages, defense costs, privacy regulatory civil fines and penalties, and reasonable and necessary data breach notification, forensics, credit protection services, public relations and crisis management, and other data breach mitigation services resulting from a confidentiality or security breach by or on behalf of the Contractor. Contractor shall furnish evidence of coverage at the time of any bid or proposal, and upon request at any time during the term of the Agreement.

B. Protecting Personal Identifying Information. Utah Code 63A-19-101 et seq. requires governmental agencies follow specific standards to protect personal data privacy. Consistent with Utah Code 63A-19-401(4)(a) Contractor acknowledges that Contractor is also required to comply with the relevant requirements of this chapter with regard to the personal data processed or accessed by Contractor as part of Contractor’s duties under the Agreement to the same extent as required of the governmental entity.

Insurance

The insurance required by the Utah County Standard Terms and Conditions shall name "Utah

County, 100 East Center, Provo, Utah 84606" as a Certificate Holder.

The Contractor shall file as requested any and all required certificates of insurance with the Utah

County Public Works Department in a timely manner prior to commencing any work.

Keys

If it becomes necessary for the County to issue the Contractor a key to County locks, final payment to the Contractor will be held until the key has been returned and documented. It is illegal to duplicate

County keys.

Legal

The Contractor shall be responsible to provide all legal support for the project including but not limited to the preparation of contracts with subcontractors.

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License

The Contractor shall have a current "Business License", issued by the county or city in which the

Contractor's business is located, and shall provide proof of such license prior to the commencement of said work.

The Contractor and subcontractors shall have the appropriate licenses needed to perform the services in this State. The Contractor shall provide proof of such license prior to the commencement of said work.

Payment

Payment shall be required in the manner prescribed in the Utah County Standard Terms and

Conditions. All bills must be signed and dated by both the Contractor and an authorized representative from the County as designated by the County Public Works Director before the payment process can commence. Each bill shall itemize the work performed in accordance with the approved bid schedule. Actual payment will be based upon verification by the County who will certify that the work has been performed.

The County will decide all questions which may arise as to the quality, quantity, and acceptability of materials furnished and work performed. The County will also decide all questions which may arise as to the acceptable fulfillment of the Agreement on the part of the Contractor.

Payments may be withheld from the Contractor by the County in order to protect or offset the County from loss due to:

1. Defective work not remedied.

2. Liens or claims filed or reasonable evidence of probable filing.

3. The Contractor's failure to promptly pay subcontractors for labor and/or materials accepted by the Contractor.

4. The County's reasonable doubt that the project can be completed for the unpaid balance of the contract price.

5. Damage to another contractor.

6. Failure to maintain scheduled progress.

7. Any other failure of the Contractor which results in liability for the County.

Safety Requirements

In order to protect the life and health of employees and the general public in the performance of this

Agreement, the Contractor shall comply with the general safety orders covering Utah industries, issued by the Industrial Commission of Utah and Occupational Safety and Health Act of 1970.

Nothing in the Agreement shall relieve the Contractor of responsibility assigned in the Specifications, State Industrial Commission's requirements, or state and local laws and ordinances.

The Contractor agrees to hold Utah County and the County's Engineer free and harmless from any and all damages/claims that may occur during the construction operations of this Agreement. The

Contractor shall assume sole liability for any injuries or damages caused to a third party as a result of fulfillment of this Agreement and construction operations.

The County Public Works Director or the County Project Manager will have the authority by written order to suspend work wholly or in part due to the failure of the Contractor to correct conditions

RFP for Professional Architectural Services Page 9 unsafe for the workmen or general public; for failure to carry out provisions of the Agreement; for failure to carry out orders; for such periods as he may deem necessary due to unsuitable weather, for conditions considered unsuitable for the progress of the work, or for any other condition or reason deemed to be in the public interest. Written orders shall state the reason for suspension.

Supervision of Work

The County Public Works Director shall have full supervisory powers in determining the extent of the construction on the project. Compensation shall be based upon log books maintained by the County

Project Manager as a percentage of work completed and payment terms described under General

Requirements. All decisions concerning the extent and acceptability of the work and the quality of all materials shall rest solely with the County Public Works Director.

Surveying

The contractor shall be responsible for all surveying related to the project.

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EXHIBIT A

SPECIFICATIONS

A.1 SCOPE OF WORK

The Architect shall provide project scoping, design services and construction management services for the designing, permitting and construction management of the new Utah County

Sheriff Thistle Gun Range Training Facility as illustrated in Exhibit D “Concept Drawings.” The facility is to be located at the Thistle Gun Range, approximately 12814 South Hwy 89, in the

Thistle area of Utah County (approximately 7 miles southeast of Spanish Fork City).

A.2 DESCRIPTION OF SERVICES

A. Utah County anticipates that the professional services provided by the firm selected for this project shall consist of, but not necessarily be limited to, those outlined below:

• Project Scoping Phase.

o Evaluation of Utah County requirements and of the proposed site.

o Evaluation of Federal, State, and local requirements and standards including city and/or county zoning and other requirements.

• Design Services Phase o Schematic/preliminary design services.

o Preparation of a cost estimate of Schematic/preliminary design.

o Final design services o Preparation of a cost estimate of Final design.

o FF&E planning and design services, including Individual space diagrams showing FF&E.

o Preparation of an FF&E cost estimate.

o Preparation of plans and specifications to be used in construction bidding.

o Preparation of a Construction Design cost estimate.

• Construction Management Phase o Assistance with selecting construction delivery method.

o Assistance with construction bidding and negotiation.

o Construction Administration and Management.

1. Project Scoping Phase.

ARCHITECT shall complete the Project Scoping Phase by consulting with COUNTY and other representatives to plan and document a list of specific project goals, deliverables, features, functions, tasks, deadlines, and associated costs along with identifying the appropriate phases needed for the project. ARCHITECT will identify any constraints and limiting factors such as Federal, State, and local laws, rules, ordinances, regulations, and standards including city and/or county zoning and other requirements that may affect the specified project goals and schedule. ARCHITECT will provide an outline of what needs to be achieved and the work that must be done to provide the appropriate deliverables for the project with alternative approaches, project cost estimates and schedule.

Deliverables:

▪ Participate and lead visionary work sessions with COUNTY.

▪ Provide written outline with work plan detailing needed phases, associated constraints, and alternative approaches.

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▪ Provide written cost estimates.

▪ Provide a proposed schedule with major milestones and important dates.

2. Design Services Phase.

In consultation with the COUNTY, the ARCHITECT shall complete the schematic/preliminary design services in connection with the deliverables from the project scoping phase leading to a recommended solution of said requirements and programming by preparing schematic design drawings and site plans which would include plans, elevations and cross sections, completing a boundary survey including a topographic survey if necessary and preparing a plat map as needed. Coordinate with utility companies in developing the schematic design plans and infrastructure layout for the site plans. Prepare a preliminary estimate of probable project costs that would capture the most cost-effective sustainable design components for written approval by

COUNTY. With the assistance of the COUNTY, the ARCHITECT shall prepare and file all required documents to obtain necessary approvals of all governmental authorities having jurisdiction over the project.

▪ Provide schematic/preliminary design drawings which would include plans, elevations and cross sections with associated memos including recommended solution of said requirements and programming.

▪ Provide a site plan with utility infrastructure layout, floor plan(s), sections, and elevation and other illustrative materials through computer images, renderings, or models. The drawings shall include overall dimensions.

▪ Provide a boundary survey with topographic survey if necessary and a plat map as needed.

▪ Provide a preliminary estimate of probable project costs.

▪ Provide required documents to file in order to obtain permits and approvals for various jurisdictions.

In consultation with the COUNTY, the ARCHITECT shall complete the final design services by preparing design development documents, including plans, elevations and other necessary drawings and outline specifications, based upon the approved schematic/preliminary design drawings, illustrating the size and character of the entire project as to architectural, structural, mechanical, electrical systems, civil engineering, landscape architecture, interior design including Furniture Fixtures and Equipment

(FF&E), materials selection, and such other elements as may be appropriate with associated cost estimates.

▪ Provide final design drawings including plans, elevations and other necessary drawings that illustrate the size and character of the entire project. Final design drawings shall include all plans associated to architectural, structural, mechanical, electrical systems, civil engineering, landscape architecture, interior design including Furniture Fixtures and

Equipment, materials selection, and other elements.

▪ Provide project specifications.

▪ Provide a final cost estimate associated to the final design for the project.

▪ Provide FF&E planning and design services including individual space

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In consultation with the COUNTY, the ARCHITECT shall prepare, based upon the approved final design documents, construction drawings and specifications, setting forth in detail and prescribing the work to be done including but not limited to the materials, workmanship, finished and equipment required for the architectural, structural, mechanical, electrical, civil engineering, landscape architecture, interior design including

FF&E and site work. ARCHITECT shall also prepare the necessary bidding documents and general and special conditions of the construction contract. ARCHITECT shall provide a probable construction cost prepared at ARCHITECT’s expense by an independent construction cost estimating consultant approved in advance by COUNTY.

In providing opinions of probable construction cost, COUNTY understands that neither

ARCHITECT nor the independent cost consultant has control over the price of labor, equipment or materials, or over the Contractor’s method of pricing, and that the opinions of probable construction costs provided under this agreement are to be made on the basis of ARCHITECT’s and the consultant’s qualifications and experience.

▪ Provide complete bid package ready to advertise which should include but not be limited to all construction documents such as plan sets and specifications to be used in construction bidding and any and all standard county forms, terms and conditions.

▪ Provide a probable construction design cost estimate and schedule with major milestones outlined.

3. Construction Management Phase

ARCHITECT shall assist COUNTY in determining the most cost effective and appropriate construction delivery method such as design-bid-build, design-build, multiple award, etc. ARCHITECT, following COUNTY’s approval of the Construction documents and the probable construction design cost estimate and schedule, shall provide

COUNTY with a PDF file and the number of hard copy sets as determined by County, hard copy sets as a reimbursable expense, and all necessary electronic sets of

Construction documents for distribution to potential bidders, and shall assist COUNTY in conducting pre-bid conferences, evaluating the bidders’ proposal, preparing the contracts for construction, and/or determining award or abandoning of the construction phase.

▪ Provide a memo outlining the recommended construction delivery method.

▪ Provide PDF files and hard copy sets of the construction documents.

▪ Assist with the construction bidding process by conducting and/or participating in pre-bid conferences and evaluating the bidders’ proposals.

▪ Provide a memo as to recommendation on awarding or abandoning the construction phase.

▪ Prepare and provide the contracts for construction if awarded in compliance with county standards.

ARCHITECT shall assist COUNTY in administering the construction contract so that the completed work will comply with the contract documents. Neither ARCHITECT nor

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COUNTY assumes responsibility for construction, means, methods, techniques, sequences or procedures, or for safety procedures, precautions and programs employed by the contractor, subcontractor, their employees, or any material suppliers.

ARCHITECT does not guarantee the contractor’s performance or commitments to

COUNTY.

Deliverables and duties during construction:

▪ ARCHITECT shall at all reasonable times be available to make such interpretations of the contract documents as are necessary to facilitate completion of the PROJECT.

▪ ARCHITECT shall make sufficient periodic visits to the site to familiarize himself with the progress and quality of the work to determine if the work is proceeding in accordance with the contract documents. On the basis of his on-site observations, he shall endeavor to guard COUNTY against, and notify County in writing of, defects and deficiencies in the work of the contractor.

▪ To furnish to COUNTY, at intervals agreed to in advance, written reports relative to the progress of the work observed during his periodic visits to the site in a form acceptable to COUNTY.

▪ To appraise and approve certificates of payment and maintain necessary records pertaining thereto for work performed.

▪ To review all contractor specified submittals and shop drawings for compliance with design concepts.

▪ To review and make recommendations on all proposals for substitutions.

▪ To prepare and recommend change orders for COUNTY’s approval during the course of construction.

▪ To confirm date of substantial completion, review written guarantees and maintenance manuals required of the contractors for completeness, and issue the Certificate of Substantial Completion and Final Certificate of

Payment and prepare final record drawings for the PROJECT based on contractor’s red-lined drawings. ARCHITECT shall be entitled to rely upon Contractor’s red-lined drawings and has no affirmative duty to verify the reliability, accuracy or completeness of said red-lined drawings.

▪ It is understood and agreed that ARCHITECT’s services under this contract shall in no way abrogate the control of construction which

COUNTY and its representatives have by reason of ownership, and shall not create for ARCHITECT any independent duties, liabilities, agreements, or rights to or with the contractor, subcontractor, their employees, or any third persons.

ARCHITECT shall assist COUNTY with selection and procurement of Furniture, Fixtures, and Equipment (FF&E). ARCHITECT shall employ a consultant to manage, verify, and document the commissioning and start-up of all building components and systems.

▪ Provide a recommendation in writing as to the appropriate selection and procurement of the selected FF&E based on its functionality and cost.

▪ Employ a consultant to manage, verify and document the commissioning

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A.3 MISCELLANEOUS REQUIREMENTS

A. The Architect shall be a local (Utah) firm, and Architect’s consultant team members shall be from in-house resources or Utah-based firms.

B. The Architect would be responsible to contract directly with subcontractors if needed in order to provide the services and fulfill the deliverables as defined in this RFP

C. Architect shall, as part of Architects design services, procure an ALTA survey of property proposed for construction.

D. Architect shall, as part of Architects design services, procure the necessary water flow analyses.

E. All design work shall be completed in conformance with applicable local, state and federal ordinances and requirements. The project must be designed using energy-efficient and minimum-maintenance materials and equipment; however, LEED Certification is not a requirement.

F. The design shall promote compatibility with the existing buildings in the area. Site utilization for the area must be considered in all plans for the site.

G. The Architect shall comply with and require its subconsultants to comply with the license laws of the State of Utah.

H. Architect’s personnel that need to access certain areas of existing County facilities, or personnel that need to access certain documentation or other information, may, in the County’s sole discretion, be required to successfully pass a security background investigation (such as BCI).

I. The Architect shall assist the County in applying for and obtaining any necessary building permits or other permits from city, county, or state agencies required for proper execution and completion of the work and which are customarily secured after execution of the Agreement with

Architect. County shall pay the required fees for said permits.

A.4 ANALYSES AND DESIGN

Architect’s project scoping, design services and other work phases shall be delivered to County and shall include the associated deliverables as listed in A.2 and the items listed below including, but not be limited to, the following:

A. Site Information

1. Survey of existing site conditions

2. Surrounding facility analysis

3. Demolition requirements

4. Fire and emergency apparatus access

5. Pedestrian circulation patterns

6. Vehicular circulation patterns

7. Parking requirements

8. Dock and service access

9. ADA access

10. Landscape considerations

11. Site storm water compliance

12. Utility impact and connection fee analysis

13. Existing utility location

a. Water

b. Irrigation systems

c. Fire – water flow analysis

d. Sewer

e. Power capacity

f. Data and voice

g. Storm drainage systems

RFP for Professional Architectural Services Page A-6

B. Facility Information

1. Function and use of space

2. Space layout requirements

3. Furniture required

4. Fixtures required

5. Equipment required-fixed

6. Equipment required-not fixed

7. Power required

8. Alternative energy sources (e.g. solar, wind, ground loop heat exchange, etc.)

9. Lighting level

10. Use of natural light (e.g. windows, skylights, etc.)

11. Hours of operation

12. Number of occupants – actual

13. Number of occupants - code

14. Ceiling height

15. Floor finishes

16. Ceiling finishes

17. Wall finishes

18. Special finishes

19. Acoustical requirements

20. AV system requirements

21. Items that will be provided by owner (NIC)

22. Occupancy group (building code)

23. Code considerations

24. Space affinity diagram

25. Space stacking diagram

26. Interior circulation patterns

27. Massing study/relationships to surrounding buildings/designs

a. Glass systems

b. Skin considerations

c. Roof systems

d. Waterproofing systems

e. Entry ways

f. Solar gain patterns

g. Prevailing winds

h. Historic weather patterns

i. Service access systems

j. Texture, color and materials

k. Historical considerations

l. Master plan considerations

m. Special design considerations

28. Engineering systems

a. Electrical power requirements

b. Electrical lighting requirements-interior

c. Electrical lighting requirements-exterior

d. Structural requirements

e. Mechanical requirements

f. Plumbing requirements

g. Civil requirements

h. AV requirements

RFP for Professional Architectural Services Page A-7

i. Special energy requirements

j. Commissioning considerations/requirements

k. Acoustical engineering requirements

l. Security requirements

m. Telecommunication requirements

n. Special engineering consideration/requirements

29. Energy Audit

a. Insulation

b. Heating system

c. Ventilation system

d. Cooling system

e. Electrical system

f. Mechanical system

g. Windows, walls, and eaves

ATACHMENT B

ARCHITECT’S FEE PROPOSAL

This form, and all associated documentation required as part of this form, shall be included in the Proposer’s submittal.

Company Name: _________________________________________________________

Address: _________________________________________________________

City, State, Zip: _________________________________________________________

Phone: _________________________________________________________

B.1 FEE PROPOSAL

A. Project Scoping Phase $_______________

B. Design Services Phase $_______________

C. Construction Management Phase $_______________

TOTAL BID PRICE: $_______________

B.2 COMPLETE FEE SCHEDULE

Each Proposer shall also attach a complete Fee Schedule listing hourly rates, unit costs, etc., for all services provided by the Proposer which may be applicable to various potential projects.

B.3 CERTIFICATION

I hereby certify that I have read, understand, and agree to all sections, Exhibits, and Attachments of this Request for Professional Architectural Services for Design and Construction Management

Services for the Thistle Gun Range Training Facility. I further certify that the information submitted by me/my company in response to this RFP, including the pricing and other information, is true and accurate.

I understand that Utah County has the right to reject any or all proposals, to waive minor irregularities when to do so would be in the best interests of Utah County, and to negotiate a price for the proposed services as determined to be in the best interest of Utah County.

Signature Name (please print)

Title Date

EXHIBIT A

PROPOSAL INFORMATION FORM

In order to receive consideration, submitted proposals must contain responses to all questions.

Failure to respond to all questions may result in disqualification of the proposal.

COMPANY NAME & ADDRESS: ________________________________________________

Is this an Office:_________, Home:__________, Shop:___________, Other:____________

Telephone Number: (____) _______________, Emergency Number: (____) ______________.

Answering Machine: (____) _______________, Fax Number: (____) __________________ .

Email Address:

COMPANY OWNER: ___________________________________________________________

COMPANY PRESIDENT: _______________________________________________________

CONTACT PERSON: ______________________________________ Phone:______________

Type of Company (Partnership, Corporation, Venture etc.): ____________________________

If a Corporation, in what State Incorporated: _________________________________________

Business License Number: _______________________________________________________

State of Utah Architect License Number: ___________________________________________

Federal Tax Identification Number: ________________________________________________

SAM.gov UEI number:__________________________________________________________

How long has this company been in business: _____________Years, and ___________ Months.

Officers authorized to execute contracts: _____________________________________________

What would happen to your company in the event of the owner’s absence or death?

Brief History of the Company: ____________________________________________________

Are there any judgments, suits or claims pending YES NO against your company? If Yes, attach a written explanation. □ □

Has your company operated under any other name (s)? YES NO

If Yes, attach a written explanation. □ □

PROPOSAL INFORMATION FORM Page 2

Has your firm failed to complete a contract within the last five years? YES NO

If "yes" attach explanation. □ □

Has your firm or any partner or officers ever been involved in any YES NO bankruptcy action? If "yes" attach explanation. □ □

Has your firm ever been listed on the Excluded Parties List System? YES NO

Are any of your firm's owners, officers, employees, or agents also YES NO employees of Utah County or related to any employees of Utah County □ □

If "yes" attach explanation.

FINANCIAL REFERENCES

1. Bank Name & Address ________________________________________________________

Manager ____________________________________________ Phone ____________________

2. Bank Name & Address ________________________________________________________

Manager ____________________________________________ Phone ____________________

CLIENT REFERENCES

1. Name: ___________________________, Contact: __________________________________

Address: ______________________________________________, Phone: _________________

2. Name: ___________________________, Contact: __________________________________

Address: ______________________________________________, Phone: _________________

3. Name: ___________________________, Contact: __________________________________

Address: ______________________________________________, Phone: _________________

4. Name: ___________________________, Contact: __________________________________

Address: ______________________________________________, Phone: _________________

EXHIBIT B

CERTIFICATE OF NON-COLLUSION

STATE OF UTAH ) Request for Proposals

)SS for

COUNTY OF UTAH ) Professional Architectural Services for Design and Construction

Management Services

Utah County Sheriff

Thistle Gun Range Training Facility

AFFIDAVIT

The undersigned of lawful age, being first duly sworn, disposes and says:

That as a condition precedent to the award of the Utah County project as above captioned, I___________________________________________________________________________

(owner, partner, officer or delegate) of__________________________________________________________________________do

(company) solemnly swear that neither I, nor to the best of my knowledge any member or members of my firm or company have either directly or indirectly restrained free and competitive bidding on this project by entering into any agreement, participating in any collusion, or otherwise taking any action unauthorized by Utah County, with regard to this bid or potential agreement resulting therefrom.

Signature

By: _____________________________________

Title: ___________________________________

Subscribed/sworn to before me this ____ day of __________ 2026 A.D.

My Commission Expires __________________________

Residing at _________________________________

_________________________________ Seal

By:__________________________________________

Notary Public

EXHIBIT C

SAMPLE AGREEMENT

AGREEMENT No. 20___-_____

AGREEMENT

THIS AGREEMENT is made and entered into by and between Utah County, a political and corporate body of the State of Utah, located at 100 East Center Street, Provo, Utah 84606, and the following CONTRACTOR:

Name: Contact Person:

Address: Phone #:

City: State: Zipcode: Email:

Legal Status of Contractor: Sole Proprietor Non-Profit Corporation

Partnership For-Profit Corporation

Government Department: __________________________

1. PURPOSE OF CONTRACT

This agreement is to obtain the following products, services, or products and services (be specific):

2.

3.

4.

CONTRACT COSTS

Contractor will be:

paid a maximum of $_______________________ for costs authorized by this agreement;

compensated in accordance with ATTACHMENT B: CONTRACTOR’s Proposal.

CONTRACT PERIOD

The term of this agreement shall commence on: ________________, or the date of execution of this agreement.

This agreement shall terminate on _______________ unless terminated early or performance has been completed.

ATTACHMENTS

The following indicated attachments are fully…