1-RFIDOC 6000003144.pdf

PROCUREMENT DEPARTMENT

4 WORLD TRADE CENTER

150 GREENWICH STREET, 21ST FLOOR

NEW YORK, NY 10007

REQUEST FOR INFORMATION

ISSUE DATE: December 17, 2025

TITLE: PORT AUTHORITY OF NEW YORK AND NEW YORK REQUEST FOR

INFORMATION (RFI) RELATED TO AIRSPACE DESIGN, PLANNING,

MONITORING AND PERFORMANCE ANALYSIS SOFTWARE

SERVICES.

RFI NUMBER: 6000003114

QUESTIONS DUE BY: December 24, 2025 TIME: 2:00 PM EST

RESPONSE DUE DATE: December 31, 2025 TIME: 2:00 PM EST

Questions are to be emailed directly to the buyer.

Responses must be submitted via Bonfire.

Refer to instructions within.

CONTRACTS SPECIALIST NAME: ANGEL MOYET

PHONE #: 212-435-4615

EMAIL: AMOYET@PANYNJ.GOV

mailto:AMOYET@PANYNJ.GOV

1. GENERAL INFORMATION: THE PORT AUTHORITY OF NEW YORK AND

NEW JERSEY

For background with respect to The Port Authority of New York and New Jersey (the “Port Authority” or “Authority”) see www.panynj.gov. Additionally, the most recent electronic version of the Authority’s Annual Report is available at https://www.panynj.gov/corporate/en/financial-information/annual-report.html.

The Aviation Department of the Port Authority of New York and New Jersey (the “Port Authority” or “Authority”) is hereby seeking information from firms (also referred to as “Respondents”) who provide integrated aviation software systems with the capacity to provide airspace design and planning, operations monitoring and performance analysis, modeling systems, and airport performance tracking at John F. Kennedy International Airport (JFK), LaGuardia Airport (LGA), Newark Liberty International Airport (EWR), Teterboro Airport, and New York Stewart International Airport (collectively, the “Port Authority Airports”). We are seeking responses (“Responses”) to this Request for Information (“RFI”) from firms and/or joint ventures (“Respondents”), to identify integrated aviation software systems available in the market.

The Port Authority may choose to issue a future solicitation for the purposes of obtaining license(s) for airspace design and planning software and support for use by Port Authority staff and/or third-party consultants.

2. BACKGROUND

The Port Authority operates in the busiest airspace in the United States and as such, the Port Authority regularly evaluates potential systems and efficiency improvements within its operating area. The Port Authority has requirements that evaluate the performance of the Port Authority Airports. The Port Authority’s Aviation Department is interested in exploring a software system with the capability to design new flight procedures, model airport performance improvements, and evaluate the noise impacts on the surrounding communities.

3. PORT AUTHORITY’S GOALS AND OBJECTIVES

The purpose of this RFI is to obtain marketplace information about a potential full service, holistic software system (the “System”) within the aviation sector, with the capability to provide airport surface modeling, aviation environmental monitoring, flight procedure development, noise management performance evaluation, and simulation models in support of operational improvements to the Port Authority Airports.

Through this RFI, the Authority seeks to gain information related to the scalability and integration of a System that should include:

• Capacity to rapidly generate template and ad-hoc reports on a single user-friendly platform.

• Ability for the end user to quickly identify, analyze and resolve complicated airport and airspace issues.

• Provide airspace and procedure design.

http://www.panynj.gov/ https://www.panynj.gov/corporate/en/financial-information/annual-report.html https://www.panynj.gov/corporate/en/financial-information/annual-report.html

• Account for competing factors (i.e. delay, fuel burn, safety, noise).

• Ability to model designs quickly and efficiently.

• Ability to address local community concerns related to noise issues by providing analysis utilizing the various noise metrics available.

• Analyze and review real-time operations with the ability to model alternative actions (i.e.

runway configurations and spacing analysis).

Such information gathered as part of this RFI process may help the Port Authority with the development of future solicitation(s) for the acquisition of such systems and any associated maintenance.

The System should allow end users to efficiently identify, analyze, and resolve complex airport and airspace challenges.

4. RESPONSES

Responses shall address the following information:

A. Business System and Company Overview

Provide a brief description of Respondents’ experience in the aviation software industry, including Respondents’: (1) lines of business; (2) organization; (3) mission; (4) affiliates; (5) objectives; (6) location; (7) government agencies it holds current contracts with; (8) number of years in business under its present business name and a list of previous business names used, if any; and (9) the firm’s name, address, homepage URL, and Federal Employer Identification Number.

B. Application Deployment/Implementation

Responses should include the following:

1. Respondents’ typical buildout, inclusive of timing and the expected responsibilities by each party (provider and customer).

2. Respondents’ process for training new users. If possible, please include samples of training materials.

3. Respondents’ capability to modify the System based on the needs of the various users.

4. The System’s data input capabilities from various sources, including the Federal Aviation

Airport Administration (FAA) System Wide Information Management (SWIM), and weather forecasts (i.e. TAF and METAR reports).

5. Ability for the end users to request changes or additions to the performance metrics tracked by the System.

6. Describe the typical System installation process for an organization the size of the Port Authority’s Aviation Department, including an estimated timeline for deployment.

7. If Respondents use subcontractors and/or third parties to provide services during installation, identify them and their responsibilities during installation.

C. Key Clients/Representative Offerings

Respondents shall provide a list of key representatives and/or relevant clients, including but not limited to public agencies, to which Respondents have provided software related to airspace planning and design.

With respect to each client, Respondents shall provide the following information:

1. Airport and Airspace Modeling: (1) modeling of airfield layouts including runways, taxiways, stands, and apron systems; (2) terminal and approach control airspace design and evaluation; (3) procedure modeling (i.e. Standard instrument departure (SID)), Standard Terminal Arrival Route (STAR), Performance Based Navigation (PBN) including wake-vortex and separation analyses; (4) tools supporting scenario development, traffic growth projections, and operational concept validation; and (5) compatibility with industry-standard simulation environments (e.g., TAAM, SIMMOD, AirTOP, CAST).

2. Capacity and Demand Analysis: (1) full airfield capacity studies, including runway throughput and configuration optimization; (2) gate, apron, and terminal demand-capacity evaluation; (3) delay modeling and predictive congestion analytics; (4) regional and en-route sector capacity assessments under traffic evolution scenarios; and

(5) integration of flight schedule, surveillance, and performance-based navigation data.

3. Aviation Operations Analysis: (1) taxi-time prediction using dynamic surface-movement models; (2) gate-return and gate-conflict analysis with probabilistic modeling; (3) runway queuing and sequencing analysis; (4) performance analyses for weather impacts, ground stops, and recovery scenarios; and (5) Analytics to support Airport Collaborative Decision Making (A-CDM), Next Generation Air Traffic System (NextGen), Single European Sky ATM research (SESAR) initiatives, and airport performance benchmarks.

4. Software Systems: (1) modular tools for airport and airspace simulation; (2) cloud-enabled operational data platforms; (3) Application Programming Interfaces (APIs) for integration with airport systems, Airport Operations Data Base (AODB), and surveillance feeds; (4) Geographic Information System (GIS) based visualization and 3D operational mapping; and (5) custom analytics dashboards for planner and operations managers.

D. Functionality, Features and Capability Expectations

The System must have the following capabilities:

1. Real-time flight tracking with key flight metrics (i.e., latitude/longitude position, altitude/flight level, ground speed, true airspeed, distances, deviation from flight plans) within the entire National Airspace System (NAS).

2. FAA data integration including but not limited to national and local Traffic Management Initiatives, surveillance systems (ASDEX, Radar, ADSB) for both airborne and ground operations, detailed flight information including route of flight, aircraft type, speed, altitudes flown, arrival and departure spacing, runway occupancy time, track aircraft gate returns, and track and monitor for Department of Transportation (DOT) tarmac delays.

3. Integration of weather products and/or applications with historical and current weather information including but not limited to: Meteorological Aerodrome Reports (METAR); Airport Terminal Area Forecasts (TAF); and real-time weather information which highlights the different levels of precipitation including thunderstorms intensity, snowfall rates, and expected accumulations.

4. Track noise management variables and create predictive noise modeling using all available noise metrics to develop Noise Exposure Maps (NEMS).

5. Provide airspace procedure design and performance evaluation systems.

6. Provide obstacle analysis and related information, airport simulation, and scenario-based modeling.

7. Capability to create and configure dashboards that can accommodate individual user preferences and automated reports for daily use.

8. Comprehensive airspace and flight procedure design. Tools that address competing operational factors such as air traffic delays, fuel burn, safety, and community noise impacts.

9. Design tools that can design and model conventional area navigation (RNAV), GBAS Landing System (GLS), Required Navigation Performance (RNP) and Instrument Landing System (ILS), and procedures using obstacle and obstacle clearance surfaces and data.

10. Capability to intake FAA’s SWIM data with supplemental data sources and feeds.

Ability to rapidly model and evaluate design alternatives with dynamic variables.

11. Tools or modules to analyze real-time airport and airspace operations, including the capability to simulate and compare on-demand alternative operational strategies (e.g., runway).

12. Incorporate current and historical data in the System’s reporting, modeling, and real-time displays.

E. Desired Technical System Capabilities (Support/Maintenance). Uptime, dependability, performance, redundancy/hot fail-over, disaster recovery for:

1. Hosted/Cloud System (if applicable).

2. Hybrid System.

3. Cybersecurity Overview.

4. Data Security and Privacy Overview.

5. Sources of data: ADS-B, radar, airline flight plan systems.

6. Describe your customer support, technical services capabilities and system maintenance protocols.

7. Describe your program management practices. At a minimum, please discuss frequency and content of meetings and typical duties of your program manager(s) and expectations of the Port Authority.

F. Maintenance, Support and Warranty

1. Provide an overview of maintenance and support post System implementation.

2. Describe Respondents’ customer support, technical service capabilities and maintenance protocols. Include frequency of maintenance, repair/replacement timeframes and other related items.

3. Provide an overview of Respondents’ service level agreements including standards on up-time availability, response time and remedies.

4. Explain the process and frequency to obtain system updates and upgrades.

G. Pricing Methodology

1. Describe Respondents’ pricing methodology including the metrics Respondents use to calculate pricing and discuss expected costs the Authority could be expected to incur.

a. Include whether clients are billed according to number of users and whether there are features categorized into specific pricing tiers (i.e. customization costs, system costs and/or technical assistance hours, etc).

2. Provide a list of cost factors (e.g., equipment, licenses, project management, installation, configuration, interfaces, training, etc.).

3. Government/Cooperative pricing: advise if any components of the offering (i.e.

subscription/product/services/support etc.) are available on any active government contract (i.e. but not limited to GSA/NYSOGS, etc.) or cooperative agreement. Please also advise if Respondents have won any publicly advertised solicitation for the subject system.

H. Minority and Women Owned Business (M/WBE/SDVOB)

Describe any areas in the procurement of an Aviation Software Platform that could include subcontracting to meet M/WBE/SDVOB goals and objectives. See Expanding Business Opportunities | Port Authority of New York and New Jersey (panynj.gov).

I. Future Solicitation(s)

Identify any information that future solicitation(s) should convey to enable interested firms to develop fully-consider proposals with firm-fixed pricing.

5. HOW TO RESPOND TO THIS RFI

The Port Authority has transitioned to an entirely digital submission process for the receipt of Responses to this RFI using the Bonfire platform, located at the link below.

Respondents must register and create a free Bonfire account at the provided link in order to log in and download the referenced solicitation and associated information, and in order to upload proposal submissions. Registration on the Bonfire platform requires a registration that is separate and distinct from all other Authority software platforms.

The Authority shall accept only those submissions in the electronic format for which the submission or modification is completed at the time of the due date. Responses will be accepted by upload only, at https://panynj.bonfirehub.com/portal/?tab=login and must be uploaded and received by the Authority no later than 2:00 P.M. Eastern Time (ET) on December 31, 2025 Emailed submissions, hand deliveries and mailed deliveries (e.g., UPS, USPS) will not be accepted.

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Submissions must be uploaded, submitted and finalized prior to the due date. Respondents are strongly urged to allow sufficient time of at least one (1) day prior to the due date to begin the uploading process and finalizing the submission. Respondents will receive an email confirmation receipt with a unique confirmation number once a submission is finalized.

Responses to this RFI should take the form of a proposal of no more than a total of twenty-five

(25) pages, addressing the following:

1. A brief description of the Respondent, its lines of business, organization, mission, affiliates, objectives, location, and years in business providing this particular product/service.

2. Contact information (name, title, telephone number, email) of the individual who will act as the Respondent’s contact for communications with the Port Authority. In addition, at any time after the opening of the Responses to this RFI, the Port Authority may request additional information relating to the Respondent’s qualifications and will use this individual as the point of contact for these queries.

3. A signed copy of Attachment A (Agreement on Terms of Discussion) hereof.

4. Information about Respondent’s product as set forth above in Section 4. This may also include a description of the Respondent’s experience relevant to its System, including:

a. A list of Respondent’s projects currently in place or secured for the future which are relevant to this RFI.

b. Any other experiences, insights, ideas, and approaches to the development, financing, operating and maintaining of an integrated aviation software system.

c. Please describe any obstacles you may have encountered in launching and operating similar systems.

6. QUESTIONS AND COMMUNICATIONS REGARDING THIS RFI

All communications concerning this RFI should be directed by email to the Contracts Specialist listed on the cover page of this RFI by the due date and time set forth on the cover page. The Contracts Specialist is authorized only to direct the attention of prospective Respondents to various portions of this RFI so that they may read and interpret such portions themselves.

Neither the Contracts Specialist nor any other employee of the Port Authority is authorized to interpret the provisions of this RFI or give additional information as to its requirements. If interpretation or other information is required, it will be communicated to Respondents by written addenda, and such writing shall form a part of this RFI.

7. CONFERENCE/MEETING AND PRESENTATION DEMONSTRATION

At any time after the receipt of Responses, Respondents may be asked to participate in informal discussions with the Authority regarding further clarification of the Response and/or to provide additional information or to showcase their product capabilities in a real time fashion.

8. GENERAL

A. The Port Authority reserves the right to conduct interviews, issue a solicitation for a proposal, take any other action it is permitted to take, or to perform none of the above.

B. The Port Authority reserves the unqualified right in its sole and absolute discretion to choose to accept or reject any and all firms responding to this RFI on the basis of an evaluation of the responses to the RFI. The Port Authority also reserves the unqualified right to request further information from any Respondent.

C. Neither the information submitted from your firm, nor the submission of your Response to the RFI and any documents or other information supplied by you, nor any correspondence, discussions, meetings or other communications between your organization and the Port Authority, will impose any obligation on the Port Authority and should not be deemed confidential information. The Port Authority shall have no obligation to any Respondent.

D. At any time, in its sole discretion, the Port Authority may, by written addenda to this

RFI, modify, amend, cancel, and/or reissue this RFI. If an addendum is issued prior to the date a response is due, it will be made available on the following website:

https://www.panynj.gov/port-authority/en/business-opportunities/solicitations-advertisements.html. If an addendum is issued after Responses have been received, it may, at the Port Authority’s discretion, be provided only to those Respondents whose submittals may be impacted by such change/addendum.

E. The Port Authority reserves all its rights at law and equity with respect to this RFI including, but not limited to, the unqualified right, at any time and in its sole discretion, to change or modify this RFI, to reject any and all Responses, to waive defects or irregularities in Responses received, to seek clarification of Responses, to request additional information, to request any or all respondents to make a presentation, to undertake discussions and modifications with one or more Respondents, which, at any time, subsequent to the deadline for submissions to this RFI, may express an interest in the subject matter hereof.

F. No Respondent shall have any rights against the Port Authority arising from contents of this RFI, the receipt of information, or the incorporation in or rejection of information contained in any response or in any other document. The Port Authority makes no representation, warranties, or guarantees that the information contained herein, or in any addenda hereto, is accurate, complete, or timely or that such information accurately represents the conditions that would be encountered during the performance of a subsequent contract, if any. The furnishing of such information by the Port Authority shall not create or be deemed to create any obligation or liability upon if for any reason whatsoever and each Respondent, by submitting its information, expressly agrees that it has not relied upon the foregoing information, and that it shall not hold the Port Authority liable or responsible therefore in any manner whatsoever.

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G. Neither the Commissioners of the Port Authority, nor any of them, nor any officer, agent or employee thereof shall be charged personally with any liability by a Respondent or another or held liable to a Respondent or another under any term or provision of this RFI or any statements made herein or because of the submission or attempted submission of information or other response hereto or otherwise.

H. There are no guarantees made or implied by the Port Authority that this RFI will result in a public procurement process. The Port Authority will not preclude firms or organizations that do not respond to this RFI from participating in any possible future procurement.

ATTACHMENT A: AGREEMENT ON TERMS OF DISCUSSION

The Port Authority’s receipt or discussion of any information (including information contained in any proposal, vendor qualification(s), ideas, models, drawings, or other material communicated or exhibited by us or on our behalf) shall not impose any obligations whatsoever on the Port Authority or entitle us to any compensation therefor (except to the extent specifically provided in such written agreement, if any, as may be entered into between the Port Authority and us). Any such information given to the Port Authority before, with or after this Agreement on Terms of Discussion (“Agreement”), either orally or in writing, is not given in confidence. Such information may be used, or disclosed to others, for any purpose at any time without obligation or compensation and without liability of any kind whatsoever. Any statement which is inconsistent with this Agreement, whether made as part of or in connection with this Agreement, shall be void and of no effect. This Agreement is not intended, however, to grant to the Port Authority rights to any matter, which is the subject of valid existing or potential letters patent.

Any information (including information contained in any proposal, vendor qualification(s), ideas, models, drawings, or other material communicated or exhibited by us or on our behalf) provided in connection with this procurement is subject to the provisions of the Port Authority Public Records Access Policy adopted by the Port Authority’s Board of Commissioners, which may be found on the Port Authority website at: http://corpinfo.panynj.gov/documents/Access-to-Port- Authority-Public-Records/. The foregoing applies to any information, whether or not given at the invitation of the Authority.

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ORIGINAL AND PHOTOCOPIES OF THIS PAGE ONLY.

DO NOT RETYPE.

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