1-RFI 26-012 Enterprise Asset Management Technology.pdf

Date

May 22, 2026

Solicitation Number

RFI 26-012

Solicitation Title

Enterprise Asset Management Technology

Proposals will be received until June 19, 2026, 10:00 a.m. MST Electronically through Euna Procurement:

https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities

For additional information please contact

Charles Ellis, Chief Procurement Officer Email: cellis@parkeronline.org 303-805-3188

Documents included in this package • Cover Sheet

• Scope of Work

SCHEDULE OF ACTIVITIES: The following activities and dates outline the process to be used to solicit supplier responses.

Distribute Request for Information May 22, 2026

Deadline for Submitting Questions June 12, 2026 @ 10:00 a.m. MST

Submission Deadline June 19, 2026 @ 10:00 a.m. MST

RESPONSE TO QUESTIONS:

QUESTIONS REGARDING THIS SOLICITATION SHOULD BE SUBMITTED ELECTRONICALLY VIA

THE EUNA PROCUREMENT PORTAL ONLY.

Questions regarding issues this solicitation should be entered electronically ONLY via the https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities Q&A system. The Vendor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the schedule of activities for submitting the question(s).

SOLICITATION DOCUMENTS: The Town of Parker officially distributes solicitation documents through the Rocky Mountain E-Purchasing System and Euna Procurement. Copies of solicitations obtained from any other source are not considered official copies. Only those vendors who obtain solicitation documents from the https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities portal will be in receipt of officially posted and relevant information regarding solicitations issued by the Town of Parker.

Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR INFORMATION RFI 26-012

Enterprise Asset Management Technology

Cover Sheet https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities mailto:cellis@parkeronline.org

The Town of Parker, Colorado (Town), retained Berry, Dunn, McNeil & Parker, LLC (BerryDunn) to help evaluate and plan for the optimization and/or replacement of its existing technology environment through a broader Enterprise Resource Planning (ERP) needs assessment. As part of this effort, the Town is evaluating its current Enterprise Asset Management (EAM) environment and exploring potential solutions to better support asset management, work order management, preventative maintenance, inventory, fleet, facilities, parks, streets, stormwater, traffic, inspections, reporting, and related operational functions.

Currently, the Town’s asset and maintenance management environment is supported by a combination of systems and tools, including but not limited to Beehive, FASTER, GIS-related tools, Caselle, spreadsheets, paper-based processes, and other departmental or supporting applications. While these tools support current operations, the Town is seeking information from the vendor marketplace to better understand available EAM software solutions, implementation considerations, mobile field capabilities, GIS integration, work order functionality, asset lifecycle tracking, preventative maintenance, inventory management, reporting capabilities, and opportunities to streamline workflows across departments.

This issuance of this RFI does not constitute a commitment to issue a request for bids/proposals, award a contract, or pay any costs incurred in preparation of a response to this RFI. The Town requires that all responding vendors abstain from providing any actual quotes or bids in response to this RFI. Pricing, if offered, should be general and is intended to help the Town prepare internal budgetary estimates, inform internal resource and staff planning levels, and educate Town staff on available solutions in the marketplace.

Any information received in response to this will assist the Town’s leadership and project team in determining the Town’s next steps regarding modernization efforts. Information from this RFI may assist the Town in finalizing the scope of work and requirements which may be included at a future date in the issuance of a Request for Proposals (RFP). Submitting a response to this RFI is not a guarantee in any way that a vendor will be selected for any subsequent RFP, nor does it preclude any vendor from responding to future procurement opportunities.

The functional areas in scope of the RFI include the following:

System Functional Areas

1 Enterprise Asset Management

2 Work Orders

3 Inspection & Inventory Management As part of this phase of the project, BerryDunn is contacting the vendor community to understand the availability of modules, functionality, and the related timeline and cost with implementing a new system(s). Information collected from this will inform the Town’s future planning process.

The Town does not intend to award a contract on the basis of this RFI response nor will the Town pay for the preparation of any information submitted. Although "proposal" and "proposer"' may be used in this RFI, responses will be treated as information only. It shall not be used as a proposal.

The Town has not employed a prequalification process. No vendors are either prequalified or precluded from responding to this RFI, and this process will not serve as a prequalification for any potential RFP that is released in connection with this initiative.

Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR INFORMATION RFI 26-012

Enterprise Asset Management Technology

Scope of Work

The following statistics are provided to assist with the development of your response:

Statistical Information Area Statistic

Town Budget $328,460,952 for 2025

Fiscal Year (e.g., July - June) January - December

Population Served 72,147 No. Functional Area/Metric Statistic

Facilities Assets

Number of Town buildings/facilities maintained 30

Number of Structures (Parks Forestry and Open Space Structures) 47

Square Footage Maintained 599,794

Number of building/facilities work orders per year 3772 – (2025)

Monthly Preventative Maintenance Inspections 45-65 depending on the month

Parks Assets

Number of Parks Maintained 17 (14 Parks with 3 additional trailheads)

Acres of Fields Maintained 37.31 (Large turf & athletic fields including infields)

Acres of Open Areas Managed 1,163.34 Number of Parks Equipment Units Maintained:

Amenities, art, electrical devices, light fixtures, athletic equipment, restrooms, signs, & waste receptacles, trucks, tractors implements, small and large equipment

2,561

Specialized facilities: Irrigation structures, courts & fields, number of trails, playground, fitness, dog park components, and wildlife structures

1,922

Number of work orders per year 8,746

Number of Preventative Maintenance Inspections per year 351

Infrastructure Road and Bridge Assets

Service Requests Per Year 500

Work Orders Per Year 31,000

Roadway Miles Maintained 320

Bridges Maintained 44

Miles of Guardrail Maintained 3.2

Culverts Maintained 369

Signs Maintained 9,300

School Zone Lights Maintained 56

Traffic Signals Maintained 120

Roadway Resurfacing Per Year (Square Yards) 139,883

No. Functional Area/Metric Statistic

Acres Mowed Per Year (Acres) 46.4

Asphalt Patches Applied Per Year (Tons) 710

The attached Microsoft Excel workbook contains six worksheets where the Town is requesting information related to the availability of modules, availability of functionality, implementation timeline, cost, and information questions:

1. Availability of Modules (Tab 1): Please respond to the list of the Town’s desired modules using the indicators included in this tab.

2. Availability of Functionality (Tab 2): Please respond to the list of the Town’s desired functionalities using the indicators included in this tab.

3. Implementation Approach (Tab 3): Please provide the recommended phasing for the modules you provide and the related timeline for each phase.

4. Cost (Tab 4): Please provide both low- and high-cost estimates for the products and services included in this tab, specifically for a software-as-a-service (SaaS) deployment. Estimates should be detailed by the following categories:

• Software Licensing and Subscription Fees – Costs associated with software access and usage.

• Professional Services – Costs related to analysis, configuration, customization, project management, training, and change management.

• Hardware – Costs related to any necessary physical infrastructure.

• Travel expenses – Costs related to vendor travel.

• Interface Development Costs – Covers potential system integrations, interfaces, and interoperability; Tab 6 provides more details.

• Data Conversion – Potential costs related to data conversion; the vendor must perform data migration for financial and utility billing records, ensuring essential data transfer while retaining the rest in an alternate repository.

• Other Additional Costs – Any other relevant expenditures.

• Recurring SaaS Costs – Recurring costs associated with software access and usage.

• Optional Costs – Optional service offerings and software costs associated with the proposed software.

5. Informational Questions (Tab 5): Please respond to the list of informational questions related to your solution.

6. Future Systems Environment (Tab 6): Please provide your recommendation for the Town’s future enterprise systems environment using the indicators included in this tab.

The Town politely asks that responses be returned no later than Friday, June 19, 2026, 10:00 a.m.

MST.