1-RFB - 26A Backfill Materials.pdf

REQUEST FOR BID:

Type: Backfill Materials

Issued: December 2025

Contact:

Shawn Ellis

Granger-Hunter Improvement District

2888 South 3600 West

West Valley City, UT 84119

Phone: 801-955-2259

1. PURPOSE OF REQUEST FOR BID:

The purpose of this Request for Bid (RFB) process is to enter into a contract with a qualified contractor (“Vendor”) to obtain delivered backfill materials, which includes estimated quantities of

APWA Grade 1-1/2 Untreated Base Course and Pipe Bedding and Backfill Sand.

2. IMPORTANT DATES: The Following dates are significant for this RFB:

Request for Bid Issued: December 23, 2025

Questions Due Date: January 6, 2026, by 5:00 pm

Bid Due Date: January 12, 2026, by 12:00 pm

Bid Award Date: January 21, 2026

Estimated Start Date: March 2, 2026

3. QUESTIONS:

Questions arising after the issuance of this RFB should be submitted through the Utah Public

Procurement Place (Bonfire) event portal at https://utah.bonfirehub.com/opportunities/215487

Questions will be made public to all other vendors submitting bids. Site visits can be arranged by contacting Shawn Ellis 801-913-1642 or Steve Starr 801-647-6001. Site visits may be scheduled and completed before the Questions Due Date of 5:00 PM on January 8, 2026. Site visits must be scheduled between the hours of 8:00 am to 4:30 pm Monday through Thursday.

4. BID SUBMISSION:

a. Bids must be received by the posted due date and time. Bids received after the posted due date will be deemed late and ineligible for consideration. Bids must be submitted via the

U3P Bonfire website at https://utah.bonfirehub.com/opportunities/215487

b. Submit all materials costs as total delivered price per ton (materials and all additional fees per ton included) for both the road base and sand materials. Also, submit costs as material costs only, assuming that the owner may haul and deliver some or all of the needed materials.

c. Submit the location of the storage site for each fill material type.

d. Pricing must be firm and fixed for the stated term of the contract which will end on

December 31, 2026.

e. Submit information regarding any cost savings for bulk quantities, and at what quantities the cost savings will be triggered.

f. Assume that the delivery site does not have the size and capacity to utilize a pup dump trailer. Material transfer trailers may be utilized on site.

5. AWARD OF CONTRACT & EVALUATION OF CONTRACT AWARD:

It is the intention of this bid solicitation process to accept bids no later than the due date. The bid will be awarded to the vendor or vendors’ who meet the following criteria:

a. Meets all minimum material specifications as outlined in section eight and nine.

b. Submits a bid as specified in section four (BID SUBMISSION).

c. Submits the lowest cost for the materials and services as described in this document.

https://utah.bonfirehub.com/opportunities/215487 https://utah.bonfirehub.com/opportunities/215487

6. QUALIFICATION CRITERIA:

Bidder shall submit with their bid, qualifications, certifying that they possess the capabilities and is skilled and regularly engaged in the general class and type of work described in this document. This shall include:

a. Date of mix design. If older than 365 days from date of submission, recertify mix design.

b. Name of supplier and aggregate source.

c. Target gradation for each material type. Target gradation must meet the specifications as outlined in Section nine and Attachment A of this document.

d. Vendor/Contractor must have the ability to deliver the requested backfill materials to the

District within a reasonable amount of time when requested by District personnel during normal business hours.

e. Vendor/Contractor shall provide a list of equipment, resources, and staffing to verify adequate means to complete the scope outlined in Section nine.

At the Owner’s discretion, Vendors/Contractor’s with inadequate qualifications shall be disqualified.

7. CONTRACT PERIOD AND EFFECTIVE DATE:

The anticipated Contract term will be for the remainder of the 2026 calendar year. The anticipated effective date of the contract is March 1, 2026, to December 31, 2026, and will be subject to annual performance and quality reviews. Pricing must be firm and fixed for the stated term of the contract.

8. MATERIAL SPECIFICATIONS:

Provided below in Section nine and in Attachment A of this document.

9. SCOPE OF WORK:

a. APWA Grade 1-1/2 Untreated Base Course (estimated quantity needed 6,000.00 tons)

b. Pipe Bedding and Backfill Sand (estimated quantity needed 2,500.00 tons)

c. The backfill materials must be delivered to 1360 West Rosa Parks Drive, West Valley City, Utah 84119 within a reasonable amount of time upon request by District personnel during normal business hours. See the picture below for storage site information.

d. Backfill materials will be ordered on an as-needed basis by the owner each month.

GENERAL PROVISIONS:

a. Payment Terms Payment terms are Net 30 Days.

b. Right of

Rejection

The District reserves the right to reject any or all submittals/bids or to waive any formality or technicality in any submittal, in the best interests of the District. While it is the intent of the District to proceed with this appointment, this solicitation does not obligate the District to enter into a purchase and / or agreement.

c. Termination of

Contract

Any contracts or agreements will be subject to the vendor performing satisfactory work and may be terminated by the

District’s management upon a 30-day written notice.

d. Insurance

Coverage

Vendor shall, at its own cost and expense, keep in full force and effect with sound and reputable insurers, insurance coverage in the minimum amounts described below.

e. Minimum

Workers

Compensation

Each Accident: $500,000

Each Employee by Disease: $500,000

Policy Limit by Disease: $500,000

10. EVALUATION OF BIDS

a. OWNER reserves the right: to reject any and all bids or any part thereof; to waive any informalities in the bid Schedule and elsewhere; to negotiate and agree to contract terms

Sand Storage Location

Road Base Storage Location with the successful bidder; to disregard non-conforming, non-responsive, unbalanced or conditional bids; and to withhold the award for any reason deemed in the best interests of the OWNER.

b. OWNER reserves the right to reject any bid if OWNER believes that it would not be in the best interest of the project or the OWNER. Without limitation, such rejection may be because the bid is not responsive, or the bidder is unqualified or of doubtful ability or the bid or bidder fails to meet any other pertinent standard or criteria established by OWNER.

c. If the OWNER intends to make an award to a bidder, a Notice of Intent to Award will be issued.

d. The winning bid will be awarded to the lowest cost bidder after meeting all other specifications, requirements, and requests as described in this document.

11. OWNER may consider all information which OWNER believes is relevant when evaluating bid, including, without limitation:

a. The qualifications and experience of the bidder and of the subcontractors, suppliers, and other persons and organizations proposed (whether or not the bid otherwise complies with the prescribed requirements).

b. Such alternates, unit prices and other data, as may be requested in the bid form, bid schedule, or written requests issued prior to OWNER's Notice of Intent to Award the

Construction Contract.

c. Operating costs, maintenance requirements, performance data, and guarantees of ability to provide the required materials and equipment.

d. Corporate organization and capacity for any party.

e. Ability to perform and complete the Work in the manner and within the time specified.

f. Pending litigation.

g. The amount of the bid.

h. Proper licensing to do the work in compliance with licensing laws of the State of Utah for contractors and subcontractors.

i. All other relevant matters, consistent with OWNER's procurement code and administrative rules, OWNER's ordinances, and program policies.

ATTACHMENT A

Fill Dirt Material Specifications

Aggregate materials shall meet or exceed all APWA and UDOT standards and specifications.

Below are examples of minimum gradation requirements.

Bedding Sand State Spec Road Base

Select Sand Gradation Road Base Gradation

US Sieve Size % Passing by weight US Sieve Size % Passing by weight

3/8" 100 1-1/2" 100

#4 85-10 1" -

#50 25-90 3/4" 70-85

#100 5-45 1/2" -

#200 0-15 3/8" 55-75

#4 40-65

#16 25-40

#200 8-14