1-Request for Proposals - School Psychology Services.pdf

Fargo Public Schools (FPS) Request for Proposals School Psychology Services

Due: July 30, 2026 at 10:00 a.m.

Introduction:

The Fargo Public Schools District (District) is seeking proposals from qualified vendors to provide one (1) full-time equivalent (1.0 FTE) contracted School Psychologist to supplement district staffing and ensure the timely completion of special education evaluations and related school psychological services required under IDEA. Services may be provided either in person or virtually. Vendors shall identify the service delivery model proposed.

Companies responding to this request must submit their proposal in accordance with the enclosed specifications and should reference the Euna Procurement (Bonfire) Submission Instructions attached separately for instructions on the District’s electronic submission process.

All submissions must be submitted through the online Euna Procurement (Bonfire) Portal at:

https://fargok12.bonfirehub.com/portal/?tab=openOpportunities

Bidders should contact the Euna Support team at Support.Bonfire@eunasolutions.com for technical questions. Bidders can also visit Bonfire’s help forum at https://vendorsupport.gobonfire.com/hc/en-us.

Any communication related to submissions, including the posting of Addenda, will be available on https://fargok12.bonfirehub.com Any questions can also be asked through the available communication tools. Bidders must be registered and logged in to ask questions.

RFP Timeline:

Legal Ad Publication July 15 & 22, 2026 Proposals Due July 30, 2026, at 10:00 A.M.

Board Approval August 11, 2026

District Overview:

The District presently operates sixteen (16) elementary schools, three (3) middle schools, three (3) high schools, one (1) alternative high school, one (1) K-8 special education day school, and one (1) virtual school. District enrollment is approximately 11,300 students.

The successful vendor will provide one (1) School Psychologist to serve approximately two schools or other assignments as determined by the District.

Contract Term:

The term of the service contract shall be from August 19, 2026 to May 27, 2027, with the option to renew for up to two (2) additional calendar years. See Attachment A for the District’s 2026-2027 school calendar.

https://fargok12.bonfirehub.com/portal/?tab=openOpportunities mailto:Support.Bonfire@eunasolutions.com https://vendorsupport.gobonfire.com/hc/en-us https://fargok12.bonfirehub.com/portal/?tab=openOpportunities

Scope of Services:

The vendor shall provide one (1) full-time equivalent (40 hours per week) School Psychologist. One individual shall fill the entire assignment.

1. Complete approximately 80 psychoeducational evaluations and reevaluations annually.

2. Serve as case manager for initial evaluations.

3. Participate as a multidisciplinary team member for reevaluations.

4. Conduct comprehensive psychoeducational evaluations using FPS-approved assessment procedures.

5. Prepare written evaluation reports and complete required documentation, including Medicaid documentation when applicable.

6. Participate in eligibility determination meetings and IEP meetings.

7. Maintain accurate and timely records in accordance with District procedures.

8. Provide consultation regarding evaluation findings, eligibility determinations, educational programming, and MTSS supports.

9. Maintain confidentiality of student records and information in accordance with FERPA and applicable state and federal laws.

10. Utilize FPS-approved technology platforms and documentation systems.

School Psychology Service Expectations

The vendor shall ensure that the assigned School Psychologist:

1. Complies with IDEA, FERPA, North Dakota regulations, FPS procedures, and applicable NASP ethical standards.

2. Completes evaluations, reports, and meetings within all federal, state, and District timelines.

3. Uses vendor-supplied assessment materials that are current, publisher-authorized, and appropriate for the evaluations being conducted.

4. Conducts culturally responsive, legally defensible evaluations.

5. Collaborates with multidisciplinary teams to support student programming.

6. Completes all District-required trainings and successfully satisfies District background check requirements.

Virtual Service Expectations For proposals offering virtual service delivery, the vendor shall ensure that the assigned School Psychologist:

1. Utilizes secure telepractice platforms approved by the District.

2. Administers only publisher-approved standardized assessments appropriate for remote administration.

3. Attends evaluation, eligibility determination, and IEP meetings virtually, as requested by the

District.

4. Provides consultation, report writing, and other required documentation remotely.

For virtual service delivery, Fargo Public Schools will provide appropriate testing space, technology, and on-site facilitation necessary to support remote assessment and service delivery.

Vendor Requirements Vendors certify they are independent contractors and that all personnel assigned under this contract are employees of the vendor.

Before the start of services, or upon request of the District, the vendor shall provide resumes, current North Dakota credentials, NCSP certification, licenses, and two professional references for assigned personnel.

1. Current North Dakota School Psychologist Credential required.

2. Nationally Certified School Psychologist (NCSP) preferred.

3. Minimum three (3) years of experience conducting IDEA evaluations, preferably in a public school setting.

4. Designate one vendor representative responsible for contract administration.

5. Provide a staffing contingency plan and obtain District approval before personnel changes.

6. Include all travel costs within the annual proposal price.

7. Vendor is responsible for compliance with all labor and tax laws and shall indemnify the District from failure to comply.

Performance Expectations The vendor shall ensure that the assigned School Psychologist:

1. Maintains continuity of services throughout the contract period.

2. Produces timely, accurate, and legally defensible evaluation reports.

3. Communicates professionally and promptly with District staff and families.

4. Attends required meetings and responds to District requests in a timely manner.

Proposal Requirements:

Proposals must include:

1. Organizational overview and experience providing K-12 school psychological services.

2. Description of proposed service delivery model.

3. Quality assurance process.

4. Description of experience providing virtual school psychological services, if applicable.

5. Supervision model.

6. Staffing contingency plan.

7. References from at least three similar school district contracts.

8. Licenses, credentials, and resumes for proposed personnel.

9. Annual price for one (1) FTE inclusive of travel and all associated costs.

Evaluation Criteria:

Each proposal will be evaluated and given a score based upon the quality of response to each of the following topic areas. The maximum number of points achievable is 100.

Category Percent Qualifications, credentials, and school psychology experience of the firm and proposed personnel

Experience providing IDEA school psychological services to comparable K-12 districts

Understanding of the requested services and the proposed service delivery model 20 Staffing continuity, supervision, and quality assurance 15 References 5 Cost 10

Award or Rejection:

It is the intention of Fargo Public Schools (District) to have a fair and open bid process.

Bidders shall prepare their submission in compliance with the instructions in this package. Failure to do so will constitute a No Bid.

The District reserves the right to reject any or all bids. Bid will be awarded to the lowest responsible bid meeting all specifications. Awards will not necessarily be based on price alone. Suitability to purpose, design, quality, past service, date of delivery, or other factors deemed to be in the best interest of the District may also be considered. The District shall be the sole judge of these factors. In all instances, the decision rendered by the District shall be final and not subject to contest by others.

The District reserves the right to award any Bidder which meets or exceeds the minimum acceptable level of quality as outlined in the specifications. Products that do not meet or exceed the specifications as outlined in the bid documents will not be considered. If the District chooses to consider a product of lesser quality than what has been specified, all Bidders will have the opportunity to rebid that specific product.

Item Specifications: Specifications for requested items are provided.

Evaluation Criteria: The Business Office will be responsible for leading the evaluation process and maintaining bid evaluation records. The Board of Education of the City of Fargo will give ultimate approval. The contract will be awarded to one responsible Bidder who can meet the terms and conditions, who can supply the specified item in the listed quantity and proposes the bid resulting in the lowest financial cost to the District. The Bidder’s Total Price listed on the proposal shall be the final delivered price. By submitting a bid, a Bidder is signifying agreement to the outlined terms and conditions.

Sales Tax: Prices should NOT include Sales Tax. Do NOT include Federal Excise Tax as the District is exempt.

Delivery Charges: All delivery charges, if applicable, must be included in the bid price.

Award of Bid: Upon Board approval, the successful Bidder will execute a contract for services and corresponding Purchase Order.

ATTACHMENT A