1-Refinish the Gymnasium Floors at Beaver High School and Belknap Elementary ( ITB).pdf

SOLICITATION ITB# 26-175

BID FOR SERVICES

Resurfacing/Repaint Gymnasium Floors at Beaver High School and

Belknap Elementary School in Beaver, Utah

RESPONSES ARE DUE PRIOR TO:

November 20, 2025

2:00 PM (MST)

Submit bids through the Bonfire Online Portal or hand deliver to Beaver County School District

291 N. Main Street, Beaver, Utah 84713

Beaver County School District (BCSD) is inviting qualified vendors to submit a bid for the complete resurfacing/ repaint of two gymnasium floors. The floors to be bid on are Beaver High School main gym and Belknap elementary gym.

SUBMITTING BIDS

All information requested must be completed and submitted digitally via email by November 20, 2025 at 2:00 P.M. (MST) through the online Bonfire System (instructions to login and register and submit a bid are in the link below). You may also hand deliver the bids to the Beaver County School District in a sealed envelope with the name and number of the solicitation on the outside of the envelope. Bids will be publicly opened on November 20, 2025 at 2:30 p.m.

(U3P) Bonfire- Instructions to register and submit proposals are in the link below:

https://purchasing.utah.gov/training/for-vendors-training/

Public bid opening link: November 20, 2025 at 2:30 p.m. (MST) https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

If the required information is not submitted in a timely manner, the bid will be deemed non-responsive.

All questions and answers regarding the scope of services, must be submitted through the online Bonfire system.

PRE-BID SITE VISIT AND MEASUREMENTS

As a technical requirement, all interested parties are required to call and set up an appointment with Beaver County School District at (435) 438-2291 and ask for Russell Carter, between the hours of 8:00 a.m.-2:00 p.m. Monday-Thursday for a site visit to get their own measurements. Please set up an appointment prior to November 14, 2025 if possible.

SCOPE OF WORK

By using the information acquired from the site visit:

● Include labor, materials, equipment and related services necessary to strip both gym floors and prep and restore the floors.

● Removal of all finish and paint from remaining wood.

● Seal Wood, repaint lines to match design provided by the principal.

● Re-finish the entire floor with an approved wood floor finish. The contractor is to use paint compatible with the approved finish.

● Contractor to provide a color palette for line color selections.

● Approved water base finish manufactures, must be compatible with Bona SuperCourt or equivalent to. The contractor is to send a submittal for additional manufacture approvals.

● Contractor to apply a seal coat and 2 finish coats following product recommendations.

● On-site dumpsters are available for project waste disposal.

● Prices quoted must include all shipping costs. No additional cost will be allowed.

https://purchasing.utah.gov/training/for-vendors-training/ https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

● Total cost of the entire project including product used such as sealant, paint and finish.

● Companies may give multiple bids for different types of sealant, paint or finish if desired.

● All work to be performed in accordance with the industry standards & manufacturer recommendations. (contractor to apply a seal coat and 2 finish coats following product recommendations).

● Colors will be determined by the school principals along with designs.

● The floors must be buffed and cleaned between each coat.

● The game line must be painted with the paint colors and configuration to comply with all sport association requirements and be approved by the school principal prior to application. ( Paint must be compatible with the finish system and must be applied between the seal and first coat of finish).

● All clean up and disposal will be the responsibility of the vendor.

● Walls must be chemically cleaned to remove all overspray, spills, drips, etc.

● Perimeter trim to remain in place.

● Start date May 26, 2026. Completion date June 30, 2026.

Procedural requirements for closed out of projects

1. All warranty information must be submitted to Beaver County School District.

2. There must be a final cleaning of the gymnasium floors and any area affected by the work done.

3. Instructions of District personnel in regard to maintaining and cleaning the floor's surface.

4. Inspection and sign off of gymnasium floors by Maintenance personnel.

DISCLAIMER: The District will consider all bids and all options.

OTHER INFORMATION

BCSD will not be liable for any cost incurred in preparation of a response to this bid. The district reserves the right to reject any and all bids. The District retains sole discretion to accept the bid it considers most favorable to its interest. BCSD further reserves the right to reject all bids and seek new bids when such a process is in the best interest of the District.

The District will not be liable and will not pay for any cost related to refinishing the gymnasium floors.

BCSD reserves the right to waive or modify any of the foregoing requirements when it appears to be in their best interest to do so. Nothing contained herein shall relieve any Contractor from the obligation to comply with all other documents or requirements connected with the bid process and awarding of the contract to the satisfaction of BCSD.

BID RESULTS

After the bid deadline the results will be emailed to you with an awarded letter or rejected letter.

Notice to proceed will be in the form of a contract or purchase order from the BCSD purchasing department. Do not proceed without a signed contract or purchase order.

SPECIFICATION

SHEET "A"

Refinish the Gymnasium Floors at Beaver High School Main Gym and Belknap Elementary School Gym

Bids must meet or exceed all specifications and requirements as set forth in this document and on Bonfire.

The firm must furnish all equipment, materials, labor, tools, transportation, supplies and incidentals necessary to complete the entire project as described in the specifications and drawings (if applicable).

1. ACCESS TO SITE

Access to the location site for project completion must be arranged through the Dallon Blackner maintenance (435) 421-1532 or the project coordinator, Russell Carter Beaver County School District, hereafter referred to Facilities Director via email russell.carter@beaver.k12.ut.us or via phone

(435) 438-2291.

AMENDMENTS TO THE INVITATION TO BID (ITB)

Any changes in quantity, specifications, schedules, opening date, corrections, clarifications, etc. will be in the form of an addendum. Addendums will be posted on Bonfire and on the District Website. It is the responsibility of the bidders to obtain addendums. Bid submittal constitutes implied acknowledgment of all addendums.

2. CHANGE ORDERS

No payments will be made to the contractor for additional work or materials unless a change order has been signed and executed. Any change order which increases the contract amount shall be subject to prior written certification that the change order is within the determined project or contract budget.

3. CONFLICT WITH SUBMITTALS/INCONSISTENCIES IN CONDITIONS

In the event of conflict with submittals from bids or inconsistencies in bid documents, this bid document will take precedence.

4. AWARD OR REJECTION OF BIDS

The award of the services shall not be based solely upon the firm's price. The firm's qualifications, subcontractors list, cost breakdown, proposed construction schedule and firm’s project references shall be considered in awarding the bid. The owner however, reserves the right to reject any or mailto:russell.carter@beaver.k12.ut.us all bids and to waive any informality in bids received. The award of the bid will be based on the following criteria:

Contractor’s bid price 60%

Bid construction schedule 15%

Contractor’s qualifications and experience with similar projects 10%

References 15%

5. CONSIDERATION, AWARD AND REJECTION OF BIDS

All bids must be able to demonstrate that they are responsible, competent contractors with the resources to complete a project of this type and magnitude and must be prepared to provide documented proof of such upon request including references and financial statements. The firm’s past performance history, organization, equipment and demonstrated ability to perform and complete the project in the manner and within the time limit specified will be elements along with the dollar amount of the bid which will be considered by BCSD in the letting of the bid, if any award is made.

The award, if any award is made, will be on an “all or nothing” basis. BCSD reserves the right to reject any and all bids by reason of this paragraph. Bids shall be irrevocable for a period of 60 days from the bid due date.

Any firm that does not perform in an exemplary professional manner for BCSD or if their work quality is less than exceptional will be notified of the problem and will not be invited to send in a bid on any additional BCSD jobs or perform any additional work for BCSD until they have demonstrated to BCSD’s satisfaction that the cause of the problem(s) has been corrected.

6. CONTRACT DATES/DEADLINES

The start date is May 26, 2026. The completion date is June 30, 2026. Please fill out the form with your start and completion dates. Priority will be given to contractors that can work during these dates.

If these dates do not work for your company, please give alternate dates.

7. CONTACT

Dallon Blackner: Maintenance (435) 421-1532

Russell Carter: Maintenance Department (435) 438-2291 or via email russell.carter@beaver.k12.ut.us

8. INSPECTION

Firms must be prepared, willing and accommodating to on-site inspection of all work at any time, by a BCSD representative, during job progress.

9. INSURANCE/LIABILITY/SAFETY/SECURITY

The firm must secure and maintain liability insurance (general and auto) of one million dollars each occurrence and three million dollars general aggregate (or more as may be required in the project manual on contract) against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder. The contractor's commercial general liability policy must include builders risk insurance and completed operations coverage to guarantee recovery of damages to the work in progress during construction. Insurance must be maintained for the duration of the project. The contractor must provide proof of insurance (policy or endorsement) upon demand by BCSD and agrees to, at all times, protect, indemnify, defend and hold harmless BCSD and BCSD employees from any and all claims. BCSD will assume no liabilities for the contractor including any of the contractor’s representatives, employees or properties.

Contractor shall, at all times, maintain safeguards for safety and protection and keep the work area in a neat, clean, safe and secure condition to avoid injury, risk of loss, theft, vandalism or sabotage.

Any damages occurring during the completion of this project, incidental or otherwise, to BCSD or adjacent properties must be repaired, at the firm’s expense, to the owner’s satisfaction.

10. LAWS/CODES

Firms must abide by all federal, state and local laws including, but not limited to employment laws such as the Americans with Disabilities Act and e-verify and meet or exceed all applicable building codes and Utah state energy code requirements. Undocumented (illegal immigrant) labor will not be allowed to work on BCSD property. Any contract that might arise from this Invitation to Bid (ITB) will be governed by Utah state laws.

11. LICENSING

Bids must meet all current licensing requirements of the city, county and state of Utah to do the type of work required under this bid. Including the proper license classifications with a sufficient monetary limit as established and issued by the division of occupational and professional licensing, state department of commerce, as legally required by state code title 58, chapter 55. Licensing must be current and valid at the date of bid opening.

12. NOTICE TO PROCEED

Notice to proceed will be in the form of a Contract or Purchase Order from the BCSD purchasing department. Do not proceed without this in place.

13. PAST PERFORMANCE

Attach three references to the bid. Poor references may be deemed cause to reject a bid.

14. PAYMENT

Payments will be made no more than once per month for work completed and will not be made until a final inspection and approval (signing of the invoice) is made by Russell Carter. No "draws" or prepayments will be allowed.

15. SUBCONTRACTORS

BCSD reserves the right to reject any subcontractor. BCSD may withhold awarding the contract to a bid if any of the proposed subcontractors are considered by BCSD to be unqualified. Subcontractors must be held, by the general, to all requirements listed herein. A list of subcontractors and their licensing classification will be required. Bids shall certify that all subcontractors are licensed as required by state law.

16. SUBMITTALS

The District is seeking bids for the following:

A. Refinish and paint gym floor at Beaver High School B. Refinish and repaint gym floor at Belknap Elementary School

Submit bids as per instructions on Bonfire. Additional attached or enclosed materials, not requested, are not required will be discarded and may cause bid rejection if the attachments are attempts to alter or amend the bid specifications and/or requirements.

Alternate bids may be submitted by another firm. The District reserves the right to accept or reject any bids.

17. TERMS AND CONDITIONS

In the event of breach, the prevailing party will be entitled to attorney’s fees, regardless of whether the issue is brought to court.

BCSD requests assignment of rights to recover damages from any antitrust violations. BCSD is a governmental entity and as such we do not waive any rights granted under the “governmental immunity act of Utah” [Utah code, title 63g,chapter 07].

NOTE: THE USE OF ALCOHOL, TOBACCO OR E-CIGARETTES ON BCSD PROPERTY IS

PROHIBITED.

18. WARRANTY

Contractor warrants all equipment, materials, and labor furnished or performed will be free from defects for a minimum period of twelve (12) months (unless longer as listed in the technical specifications or drawings) from date of discovery (or when discovery should have been made). Upon notice from BCSD of any defect during the applicable warranty period, the affected item, parts or work shall be redone, redesigned, repaired or replaced by the contractor (at the contractor’s expense) at a time acceptable to BCSD.

SERVICE DATES/DEADLINES

Site work may commence as early as May 26, 2026. Work must be substantially completed by June 30, 2026. Other timelines will be considered. A schedule must be approved before commencing work by BCSD Facilities Director, Russell Carter via email russell.carter@beaver.k12.ut.us or via phone 435-438-2291.

TAX EXEMPT FORMS

Please note that sales made to Utah School Districts are exempt from sales tax according to Utah Code 59-12-104. The vendors must use tax exempt form TC721G when purchasing supplies or materials for Beaver County School District projects. A tax exempt form will be provided upon request. Subcontractors must obtain tax forms from the Contractor.

Thanks for your interest in doing business with Beaver County School District!

mailto:russell.carter@beaver.k12.ut.us http://le.utah.gov/code/TITLE59/htm/59_12_010400.htm http://le.utah.gov/code/TITLE59/htm/59_12_010400.htm

BID SHEET

Project: Refinish and repaint floors at Beaver High School and Belknap Elementary School

NAME OF FIRM : _____________________________________DATE:___________________

Phone #:________________________Email:___________________________________________

The undersigned, in response to the “Notice to Contractors” and in accordance with the “Instructions to firm’s” in compliance with your Invitation to bid and having examined the Contract Documents and the site of the bid work and being familiar with all of the conditions surrounding the construction of the bid Project, including the availability of labor, hereby proposes to furnish all labor, materials and supplies as required for the work in accordance with the Contract Documents as specified and within the time set forth and at the price stated below. This price is to cover all expenses incurred in performing the Work required under the Contract Documents of which this bid is a part:

BASE BID: For work on the project listed above and described in the specifications and contract documents, I/We agree to perform for the sum of:

Refinish and repaint gymnasium floor at Beaver High School

Refinish and repaint gymnasium floor at Belknap Elementary

Total price for both projects $__________________________

(In the case of discrepancy, written amount shall govern)

Product to be used on all floors:________________________________________

COMPLETION DATES:

I/We guarantee that the Work on to refinish Gymnasium floors will be complete according to the following schedule:

The project will be be started by:____________________________________________

The entire project is to be completed by:_________________________________________.

This means total completion, with no outstanding punch list items.

The undersigned Contractor’s License Number for Utah is _________________________.

Signature_______________________________.

Title or Office ________________________.

(Seal)

Legal Address __________________________.

Contractor’s License Number_____________.

If Corporation, organized under the Laws of the State of____.