1-RA26-68 Sandy City RFSQ Document.pdf

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SANDY CITY

ADVERTISEMENT FOR REQUEST FOR SOQ

2026 Utility Project

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Project: 2026 Utility Project

SCOPE OF WORK

PROJECT

Sandy City's Department of Public Utilities (Owner) invites interested contractors to submit a Statement of Qualifications (SOQ) for the 2026 Utility Projects. This request for Statements of Qualification provides instructions for submittal of contractor's qualifications and describes the evaluation criteria to be used by the Owner in the evaluation of submissions.

SUBMITTING YOUR SOQ

A. The Statement of Qualifications (SOQ) and supplemental information must be submitted/accepted on IonWave by the due date and time listed.

B. Delivery means and methods for the submittal of the SOQ are the sole responsibility of the Contractor. In order to be considered for prequalification, all information requested must be completed and submitted by the date and time listed on Sandy City’s IonWave website. SOQs received after that will be deemed non-responsive. Neither faxed nor emailed SOQs will be accepted.

C. Each Contractor shall submit only one (1) Statement of Qualifications (SOQ). Alternate or multiple SOQs from a single Contractor are prohibited.

D. Rejection of SOQs: Sandy City reserves the right to reject any or all SOQs, to accept any SOQ in total or in part unless the Contractor clearly states in its SOQ that acceptance must be on an “all or none” basis, to waive any minor irregularity or technical error in the form of SOQs or in compliance with the instructions to Contractor, and to stop the selection process at any time it is considered to be in the best interests of Sandy City. Any SOQ containing significant deviations from the specifications of the SOQ will be rejected as non-responsive. Contractors claiming minor irregularities or technical errors must assume the burden of identifying them and justifying them to Sandy City in order for their SOQ to receive consideration.

The purpose of the prequalification process is to select only those contractors the Owner deems to be qualified and capable of successfully completing the project based on the contractor's expertise, experience, and performance on previous similar projects, proposed project personnel, current ability and resources to perform the work, and other criteria described herein. Only pre-qualified contractors will be allowed to submit SOQ’s. Subcontractors, product suppliers and equipment suppliers do not require prequalification.

Selection as a prequalified contractor does not imply Owner's acceptance or approval of the contractor's specific personnel, equipment, or methods, whether or not these items are described in the contractor's prequalification SOQ, nor does it ensure that the contractor's SOQ will be considered responsive or responsible. Vendors who meet the minimum mandatories lined out in the "Requirements" section will be placed on the prequalified vendors list to move to the bidding process. Those who do not meet the minimum mandatories will not be placed on the prequalified list and will not be invited to submit a bid for the project.

SCOPE OF WORK

The project comprises work at three different locations in Sandy City: Green Way, Bryce Drive, and

700 East.

The work along Green Way includes the installation of approximately 930 feet of 24” diameter RCP, 230 feet of 19”x30” Elliptical RCP, 290 feet of 18” diameter RCP, and 50 feet of 15” diameter RCP;

installation of junction boxes and inlet boxes; coordination with third party utilities for their relocation; removal and disposal of existing storm drain infrastructure; removal of existing waterways, regrading, and new asphalt installation.

The work along Bryce Drive includes the installation of approximately 175 feet of 29”x45” Elliptical RCP (primarily along the north property line of house 8196 S Bryce Drive); 30 feet of 24” RCP;

installation of new junction boxes, double inlet boxes, and double combination box; outfall into an existing canal; coordination with third party utilities for their relocation; relocation of an existing water service line and meter; roadway, landscape, and driveway restoration.

The work near 700 East and Skylark Lane includes modification of approximately 230’ of existing East Jordan Canal flume wall. These modifications include raising the west wall of the flume by 18”;

removal and reinstallation of existing chain-link fence; modifications of two existing outfalls; and overall landscape restoration and flume cleaning.

ANTICIPATED SCHEDULE

The following schedule for 2026 Utility Projects is tentative and subject to change prior to bidding at the Sandy City's sole discretion:

• Statement of Qualification (SOQ) Documents Available:

12/3/2025

• Statements of Qualifications (SOQs) Due: 12/18/2025

• Notification of Prequalified Contractors: 1/8/2026

• Bid Documents Available: 1/13/2026

• Bid Opening: 1/28/2026

• Notice of Award: 2/2/2026

• Construction Start: 3/15/2026

• Construction End: 9/15/2026

Owner reserves the right to cancel, delay, or postpone bidding and award of the project for any reason that the Owner deems necessary and in its best interest.

REQUIREMENTS

The Contractor shall meet the following criteria for prequalification to SOQ on the 2026 Utility Projects:

1. Submit a complete SOQ, as outlined in the following section, and SOQ Contractor Information Form as outlined herein.

2. The Contractor's business must be registered in Utah.

3. The Contractor shall have a current Contractor's License appropriate to the type of work being proposed.

4. The Contractor's firm shall have been in business performing similar services for municipalities, water districts, or other governmental agencies for a minimum of 5 years.

5. The proposed Project Manager and Superintendent for this project shall have a minimum of 10 years experience performing construction services similar in size and complexity to the advertised project and be able to communicate in English.

6. The Contractor must meet the minimum bonding capacity with sufficient uncommitted bonding capacity to cover the amount of the SOQ and comply with Sandy City's Exhibit A (in attachments).

7. Sandy City must receive positive feedback from references pertaining to related project experience.

8. Contractor shall not have been involved in any litigation within the last 5 years.

9. The Contractor shall have completed at least (3) open-cut storm drain projects within the last six (6) years in highly urban areas, similar in scope and complexity to the advertised project, i.e., 36-inch diameter concrete pipe, and clearly demonstrating experience with dewatering, by-pass pumping, and working in complex areas such as busy streets and transportation corridors with associated traffic control.

10. The Contractor shall demonstrate the ability to begin work on the project the middle of March

2026 and finish by the middle of September 2026.

CONTENT OF STATEMENT OF QUALIFICATIONS

The Statement of Qualifications shall include and generally follow the outline below:

1. Title Page

2. Personnel and Qualifications

3. Approach to Project

4. Previous Project Experience

5. Financial Information

6. Safety and Quality Assurance Programs

7. Contractor Availability

8. Additional Information as Needed

1. Title Page

The Title Page shall identify the documents as a Statement of Qualifications (SOQ) and shall include the Owner (Sandy City), the name of the Project (2026 Utility Projects), as well as, the name and contact information of the Contractor submitting the SOQ.

2. Personnel and Qualifications

Present information which will identify key personnel who will be assigned to the 2026 Utility Projects;

such as the Project Manager, Project Superintendent, etc.

Describe the background and experience of each of the key personnel. Provide detailed resumes for the Project Manager and Project Superintendent that will be assigned to the project. Resumes should demonstrate that the assigned Project Manager and Project Superintendent have completed projects similar in scope and complexity to the advertised project.

3. Approach to Project

Describe the approach to scheduling and accomplishing the work. Identify which major trade work (i.e., utility, structural, mechanical, electrical, earthwork, etc.) will be completed by the Contractor's forces and which will be performed by subcontractors.

4. Previous Project Experience

Provide detailed information on projects completed by the Contractor that meet the minimum experience criteria required to SOQ on these projects. Include the following information for each project listed:

1. Name of Project

2. Owner (include reference and phone number)

3. Engineer (include reference and phone number)

4. Name of Project Manager and Superintendent responsible for the project.

5. Year Completed

6. Contractor's role in the project.

7. Dollar value of the work performed.

8. Completed within time allowed? (If no, explain).

9. Were any claims or disputes filed? (If yes, explain).

10. Description of the project.

11. References for the project.

Sufficient information should be provided that demonstrates the required experience of key personnel who will be assigned to the project, including the proposed Project Manager, Project Superintendent, Foreman, and other key personnel on the project team.

5. Financial Information

Provide the following financial information:

1. Contractor's Surety (surety name, address, phone number, and contact name)

2. Contractor's Bank or financial Institution (name of bank or financial institution, address, phone number, and contact name)

3. Contractor's Insurance Company (company name, address, phone number, and contact name) Provide a certified financial statement for the Contractor's most recent accounting period. Submit a letter from the Contractor's surety company specifying the Contractor's total bonding capacity and current unused bonding capacity. Submit additional references and information sufficiently comprehensive to permit an appraisal of the Contractor's current financial condition. No bid or cost information is to be included in the Statement of Qualifications.

6. Safety and Quality Assurance Programs

Provide a summary or outline of the Contractor's safety and quality assurance programs.

7. Contractor's Availability

Provide a list of current projects and a projection of proposed availability for the project.

8. Additional Information as Needed

Provide additional descriptions and requested information from the Background Information section of the SOQ Contractor Information Form (as needed) related to the following:

1. Bankruptcies (date, circumstances, resolution, and other details)

2. Unresolved claims or disputes (owner's name and details)

3. Work failed to be completed (owner's name and details)

4. If the Contractor has ever previously performed work for Sandy City, provide information related to the last 3 projects (project name and approximate dates of work performed)

5. Levied liquidated damages (information related to levied liquidated damages).

EVALUATION OF QUALIFICATIONS

SOQs will be evaluated based on the requirements stated herein. Contractors must meet the stated requirements to be prequalified and invited to bid on the project.

Sandy City will make the Request For SOQ (“RFP”) available to any interested parties at:

https://sandycity.ionwave.net/Login.aspx.

Deadline for submittal of questions is 12/16/2025 10:00:00 AM (MT). All questions shall be submitted in writing to:

https://sandycity.ionwave.net/Login.aspx

All SOQ’s should be submitted to:

https://sandycity.ionwave.net/Login.aspx

Closing Date for SOQ’s is 12/18/2025 03:00:00 PM (MT)

Any Addendums for this solicitation will be posted on the sandycity.ionwave.net/login.aspx website and in the Utah Public Procurement Place (U3P). Offerors shall acknowledge Addendum(s) in their SOQ response. Please check website/U3P frequently for updates.

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