1 - PWS - Gym Rental Services - CWM VAMC.docx

Department of Veterans Affairs Edward P. Boland Department VA Medical Center, Leeds MA October 01, 2026

Performance Work Statement Relocate Gerofit Off-Campus Temporarily

I. GENERAL

A. The VA Gerofit Program is a supervised exercise program that promotes health and wellness for Veterans. As a part of Gerofit, Veterans are given a personal exercise program based on their physical profile and goals. Participants have shown improved health, physical function and well-being.” (va.gov – Geriatric and Extended Care) Due to multiple Leeds Campus construction projects, the Gerofit space in Building 11 is currently undergoing renovations. During FY 2026, the Gerofit Program continued to serve Veteran’s using the facilities at the Northampton Athletic Club. Due to both construction contractor delays and Building 11 safety deficiencies, the renovations in Building 11 have not been completed in the time expected. To continue operation of the Gerofit program, with minimal disruption to the program, a new contract is requested for FY 2026.

1) Period of Performance: Firm 6-month and additional 6-month option

2) Start Date of Performance: November 15, 2026 (FY 2027)

II. PROJECT SCOPE OF NEED

A. The Gerofit program requires access to a facility which can provide the following:

1) Access 3 times per week to 2,000 – 3,000 square feet of enclosed or separated multi-purpose gym space where Gerofit staff can lead 20-25 people in an exercise class for 2.5 hours total. Gerofit staff must be able to access strong WIFI in space to provide livestream WebEx Class for Veterans who choose to attend virtually. Gerofit staff will use VA VPN once connected to the internet.

· Currently met by renting the Basketball Court on Mondays, Wednesdays and Fridays from 7:30 AM- 10 AM

2) Access for Veterans attending Gerofit Program to use the Gym’s Facilities and workout equipment and space while VA staff and volunteers assist or instruct participants as needed. VA staff and volunteers will be available to Veterans for 2.5 hours on the same days of week as the group classes and within 1-2 hour of the start of the day’s first class. A larger number and variety of equipment is appreciated, but at minimum should include the following: 10 cardio machines (i.e., 4 Treadmills, 3 Ellipticals or Recumbent Cross Trainers and 3 Stationary or Recumbent Bikes), a variety of strength machines which collectively allow for the strengthening of all major body parts, free weights and a free weight area which can fit at least 5 people, and a stretching area with exercise mats which can fit at least 4 people.

· Currently met by providing 50 memberships to Gerofit program for use on Mondays, Wednesdays and Fridays from 9 AM- 11 AM. During this time Gerofit participants use weight and cardio machines under the supervision and help of VA Gerofit Staff members.

3) A location within a 15-minute drive from the Edward P. Boland Department of Veterans Affairs Medical Center.

· Supervision The NAC is a 3.5 mile/ 8–10-minute drive from the VA Leeds Campus.

4) On-site storage for VA staff’s Projector Screen and other small Gerofit specific gym and class items

· Currently met using a 1st floor storage area for the TV Monitor and VA provided exercise equipment and a 2nd floor room for paperwork storage with a VA specific lock available.

B. The Gerofit program would prefer a facility which can additionally provide:

1) Strong Preference for group space and individual exercise equipment available from 7:30-11:30 AM.

· MET

2) Access to typical workout support items for those with mobility issues during class times, specifically solid stable chairs for seated/supported workouts that are easily available and setup by VA staff.

· MET – VA provides stable chairs from campus, stored at NAC for use/.

III. MEASUREMENTS OF PERFORMANCE

A. Successful relocation of program to new facility without financial cost or significant disruption to Gerofit Patients B. All Gerofit participants are able to join in-person programming if desired.

C. Gerofit staff are able to live stream class for participants who choose to join virtually.

D. All Gerofit participants are able to access facilities equipment and exercise resources listed in Project Scope of Need throughout Period of Performance E. Gerofit Staff are able to assist and coach Gerofit patients at the same or better level as when program was located on Edward P. Boland Department VAMC.