1-Project Manual.pdf

GENERAL SERVICES

PROJECT MANUAL

FOR

Unspecified Roadway and Signal Construction Services FY26B

PROJECT NUMBER:

269-2026-151

CITY OF CHARLOTTE, NORTH CAROLINA

ADVERTISEMENT DATE: OCTOBER 31, 2025

2024 NCDOT STANDARD SPECIFICATIONS

v.9-12-2024 (Bonfire Version)

10/29/2025

Project #: 269-2026-151 Division 00 - Procurement & Contracting Requirements Project Name: «strProjectName»

Introduction 00 01 00 - 2

TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 10 00 – INVITATION TO BID

00 20 00 – INSTRUCTIONS TO BIDDERS

ARTICLE 1: DEFINITIONS

ARTICLE 2: BIDDER’S REPRESENTATIONS

ARTICLE 3: BIDDING PROCEDURES

ARTICLE 4: BID AWARDS AND REJECTIONS

ARTICLE 5: POST-AWARD

00 40 00 – BID FORMS AND SUPPLEMENTS

ITEMIZED BID

ITEMIZED BID

ITEMIZED BID

ITEMIZED BID

ITEMIZED BID

ITEMIZED BID

ITEMIZED BID

ITEMIZED BID

ITEMIZED BID

ITEMIZED BID

ITEMIZED BID

ITEMIZED BID

CBI FORM 3 - Subcontractor / Supplier Utilization Commitment

COMMERCIAL NON-DISCRIMINATION CERTIFICATION

EXECUTION OF BID

00 50 00 – ACCEPTANCE BY THE CITY

00 55 00 – CHARLOTTE BUSINESS INCLUSION (CBI) PROGRAM

00 60 00 – PROJECT FORMS

00 70 00 – STANDARD SPECIAL PROVISIONS

ARTICLE 1: NCDOT STANDARD SPECIFICATIONS

1.1 NCDOT Standard Specifications

1.2 ERRATA

ARTICLE 2: CITY STANDARD PROVISIONS

2.1 Curb and Gutter Tapers and Transitions

2.2 Pipe Culverts

2.3 Existing Utilities

2.4 CDOT Street Maintenance Division Street Cut Regulations

2.5 Concrete

2.6 Reclamation of Waste or Borrow Sources

2.7 Hazardous Materials

Introduction 00 01 00 - 3

2.8 Sedimentation Pollution Control Act

2.9 Construction Stakes, Lines, and Grades

2.10 Maintenance of the Project

2.11 Storage of Materials and Equipment

2.12 Subletting

2.13 Quantity Tickets

2.14 Periodic Payments

2.15 Final Payment

2.16 Payment Reporting

2.17 Sales and Use Tax

2.18 Allowances

2.19 Commercial Non-Discrimination Policy

2.20 E-Verify

2.21 Iran / Israel

2.22 Indemnification

2.23 Guarantee

2.24 Insurance Requirements

2.25 Holiday Work Restrictions

2.26 Drainage Structures

2.27 Termination

2.28 Dispute Resolution

2.29 Surface Water Quality Protection

2.30 Prohibition of Use of High PAH Pavement Products

2.31 Billing Records

00 75 00 – PROJECT SPECIAL PROVISIONS

ARTICLE 1: GENERAL REQUIREMENTS

1.1 Contract Time

1.2 Contract Liquidated Damages

1.3 Project

1.4 Project Liquidated Damages

1.5 Project Notice to Proceed

1.6 Project Period

1.7 Price Adjustments – Asphalt Cement for Plant Mix

1.8 Bituminous Plant Mix Pavements - Recycled

ARTICLE 2: SPECIAL PROVISIONS (SP)

SP-01, PROJECT MOBILIZATION PER PROJECT LOCATION

SP-02R, EARTHWORK, EXCAVATION, UNSUITABLE MATERIALS, AND BACKFILL MATERIALS

SP-03R, SELECT MATERIAL

SP-04, PROJECT CLEARING AND GRUBBING

SP-05, REMOVAL OF EXISTING PAVEMENT AND CURB & GUTTER

SP-06, 6” SHARED USE PATH

SP-07, 6” REINFORCED CONCRETE SIDEWALKS (BRIDGING TREE ROOTS, CLDS 40.11)

SP-08, 6” CONCRETE WHEELCHAIR RAMPS

SP-09, PEDESTRIAN REFUGE ISLAND (PASS-THRU)

SP-10, CONCRETE BICYCLE RAMPS

SP-11, WALL, PRECAST MODULAR BLOCK RETAINING

SP-12, SAFETY RAIL, METAL CLDS 50.04

SP-13, GREEN THERMOPLASTIC

SP-14, REFLECTIVE PADDLES

SP-15, 6” YELLOW TACTILE GUIDE STRIP

Introduction 00 01 00 - 4

SP-16, TREE PROTECTION FENCE

SP-17, PERMANENT SEEDING AND MULCHING

SP-18, INLET PROTECTION FILTER BAG

SP-19R, TRAFFIC CONTROL

SP-20, CONCRETE FOUNDATION FOR PEDESTRIAN SIGNALS

SP-21, CONCRETE BASE FOR CONTROLLER CABINET

SP-22 CONTROLLER CABINET

SP‐23 2070LX CONTROLLER w/ 1C CPU, MODULES AND ACCESSORIES

SP-24 APS PEDESTRIAN PUSHBUTTON DETECTOR, SIGN & 3-WIRE CONTROL BOARD

SP-25 CORE DRILL CONCRETE CABINET FOUNDATIONS

SP- 26 GREEN UNINTERRUPTIBLE POWER SUPPLY

SP - 27 PEDESTRIAN SIGNAL HEADS

SP-28 VEHICLE SIGNAL HEADS (1705 MODIFIED)

SP-29 LEAD-IN CABLE (1726 MODIFIED)

SP-30 STANDOFF BRACKET ASSEMBLY

SP-31 LED BLANKOUT SIGN (1747 MODIFIED)

SP-32 SIGNAL HEAD COVERS

SP-33 ADJUST/RELOCATE CDOT PULL BOXES/VAULTS

SP-34 RELOCATE/ADJUST CONDUIT TO EXISTING PULLBOX

SP-35 VIDEO DETECTION CAMERA AND COMM MANAGER

SP-36 SOLAR POWERED RECTANGULAR RAPID FLASHING BEACONS (RRFB)

SP-37 SCREW-IN HELICAL FOUNDATION ASSEMBLY (1743 MODIFIED)

SP-38 AERIAL FIBER OPTIC CABLE (WITH HARDWARE)

SP-39 UNDERGROUND FIBER OPTIC CABLE

SP-40 FIBER OPTIC CABLE STUB

SP-41 FIBER OPTIC PATCH PANEL

SP-42 AERIAL FIBER OPTIC SPLICE ENCLOSURE

SP-43 UNDERGROUND FIBER OPTIC SPLICE ENCLOSURE

SP-44 FIBER OPTIC SPLICING ASSEMBLY UNIT

SP-45 FIBER OPTICAL POWER LEVEL TEST ASSEMBLY UNIT

SP-46 FIBER OPTIC SPLICE TEST ASSEMBLY UNIT

SP-47 FIBER CURB MARKER

SP-48 ELECTRONIC BALL MARKER

SP-49 CABLE RISER GUARD

SP-50 FIBER OPTIC CABLE SLACK-STOW

SP-51 FIBER OPTIC JUMPER

SP-52 SFP

SP-53 ETHERNET SWITCH

SP-54 REMOVE EXISTING FIBER CABLE FROM CONDUIT

SP-55 COMMUNICATION CABLE DE-LASHING

SP-56 COMMUNICATION CABLE LASHING

SP-57 INSTALL COPPER INTERCONNECT CABLE

SP-58 COPPER INTERCONNECT SPLICING

SP-59 COPPER INTERCONNECT SPLICE CLOSURE

SP-60 OBSERVATION CAMERA

SP-61 AERIAL CAT 6 ETHERNET CABLE FOR OBSERVATION CAMERA

SP-62 UNDERGOUND CAT6 ETHERNET CABLE FOR OBSERVATION CAMERA

SP-63 POLE GROUND ASSEMBLY UNIT

SP-64 REMOVAL ONLY OF SIGNAL EQUIPMENT

SP-65 COMBINATION METER PEDESTAL AND GROUNDING GRID

SP-66 CONCRETE WASHOUT STRUCTURE:

Introduction 00 01 00 - 5

SP-67, RISER ASSEMBLIES (1722 MODIFIED)

SPSRW -01, EROSION CONTROL MATTING

ARTICLE 3: CHARLOTTE WATER SPECIAL PROVISIONS

SPU-01, ADJUST WATER VALVES, WATER METER BOXES, WATER MANHOLES, WATER VAULTS, SANITARY

SEWER MANHOLES, SANITARY SEWER CLEANOUTS, & SANITARY SEWER LID CONVERSION:

SPU-02, RELOCATE EXISTING WATER METER

SPU-03, RELOCATE EXISTING FIRE HYDRANT

SPU-04, DUCTILE IRON RESTRAINED JOINT WATER PIPE

SPU-05, DUCTILE IRON RESTRAINED JOINT WATER PIPE FITTINGS

SPU-06, LINE STOPS

SPU-07, CONCRETE THRUST BLOCKING

00 90 00 – ADDENDA

Introduction 00 01 00 - 6

LIST OF PLANS

Plans will be issued with Work Orders under the Contract as applicable.

INVITATION TO BID 00 10 00 - 1

00 10 00 – INVITATION TO BID

The City of Charlotte (hereinafter the “City”) will receive sealed bids for the following Project:

PROJECT NAME: Unspecified Roadway and Signal Construction Services FY26B

PROJECT NUMBER: 269-2026-151

PRE-BID DATE: November 12, 2025

PRE-BID TIME: 10:00 AM

PRE-BID LOCATION: Microsoft Team Meeting Only

Meeting Link: Join the meeting now Meeting Number (access code): 239 575 771 078 6 Meeting Password: Yt3e6vg3

Call in (audio only): +1 872-256-4172,,341299956# United States, Chicago

The Pre-Bid meeting is not mandatory, but attendance is strongly encouraged.

BID DUE DATE: November 25, 2025 BID DUE TIME: Before 1:00 PM

BID SUBMISSION LOCATION: Bids must be submitted electronically through the Procurement

Portal (https://charlottenc.bonfirehub.com)

BID OPENING DATE: November 25, 2025

BID OPENING TIME: 1:00 PM

BID OPENING LOCATION: Microsoft Team Meeting Only

Meeting Link: Join the meeting now Meeting Number (access code): 236 454 679 812 5 Meeting Password: du93u7i6

Call in (audio only): +1 872-256-4172,,995791715# United States, Chicago

NOTICE TO BIDDERS

(As a precautionary measure due to COVID-19), the City will hold all Bid Opening Meetings via conference call or video conference only until further notice.

DESCRIPTION OF WORK:

This unspecified contract will provide construction services on an as-needed basis to the Engineering Department.

The work includes traffic control, erosion control, clearing and grubbing, grading, drainage systems, pedestrian islands and wheelchair ramps, water/sewer relocations, new installs, and adjustments, and traffic signal and pedestrian crossing systems.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTlkMTg3NTAtZDUwZi00ZjEwLWIyNzktNmQyOTI0NWY1ODBi%40thread.v2/0?context=%7b%22Tid%22%3a%223392a0ee-6ccb-49c5-94b5-f5e6d8a665d6%22%2c%22Oid%22%3a%2222f4adb7-0088-4f0a-a715-a3e140407aaa%22%7d tel:+18722564172,,341299956 https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDFmYzczNjAtZTkxYi00NzkyLTk5MTctYzdlMzQ3NTEwZTFk%40thread.v2/0?context=%7b%22Tid%22%3a%223392a0ee-6ccb-49c5-94b5-f5e6d8a665d6%22%2c%22Oid%22%3a%2222f4adb7-0088-4f0a-a715-a3e140407aaa%22%7d tel:+18722564172,,995791715

INVITATION TO BID 00 10 00 - 2

Bidding documents, which include a downloadable copy of one (1) Project Manual and one (1) full-size Drawing set, are available for free from the Procurement Portal.

Bidders must be properly licensed under North Carolina state law to perform the work.

A 5% bid security is required with each bid that equals or exceeds $300,000.

The estimated cost of this Project is between $5,000,000-$9,000,000.

For information regarding this Invitation to Bid, contact as follow:

Jordan Politowicz, Contracts Administrator 600 East Fourth Street, Charlotte, NC 28202 Direct Phone: (980)420-4986 Email: Jordan.Politowicz@charlottenc.gov

Please submit questions or inquiries at least seven (7) calendar days before the Bid Due Date. Questions or inquiries past this deadline may not be addressed by the City prior to the Bid Due Date. Questions or inquiries should be submitted in writing through the Vendor Discussions section of the Procurement Portal (https://charlottenc.bonfirehub.com).

The City of Charlotte reserves the right to reject any and all bids and to waive any informalities or technicalities as it may deem to be in its best interest.

This project is subject to the requirements of the City’s Charlotte Business INClusion Program to promote diversity, inclusion, and local business opportunities in the City’s contracting and procurement process for Minority, Women, and Small Business Enterprises headquartered in the Charlotte Combined Statistical Area.

Following Charlotte Business INClusion goals have been established for this project:

MBE = 5%

WBE = 14%

Questions relating to the CBI Program should be addressed in writing to:

Joshua Burrus, Business Inclusion Specialist Lead Email: Joshua.Burrus@charlottenc.gov mailto:Jordan.Politowicz@charlottenc.gov https://charlottenc.bonfirehub.com/ mailto:Joshua.Burrus@charlottenc.gov

INSTRUCTIONS TO BIDDERS 00 20 00 - 1

00 20 00 – INSTRUCTIONS TO BIDDERS

ARTICLE 1: DEFINITIONS

Whenever the following terms are used in the NCDOT Standard Specifications, in any of the Contract Documents, or in the plans, the intended meaning of such terms shall be as follows:

1) “Chief Engineer”, or “State Highway Administrator” shall mean the “City Engineer”

2) “Alternate” or “Alternate Bid” shall mean the amount stated in the Bid which may be added to or subtracted from the Base Bid amount if such Alternate(s) are accepted by the City.

3) “Total Amount Bid” or “Total Base Bid” shall mean the correct sum total obtained by adding together the amounts bid for every item in the proposal including contingencies or allowances, but excluding Alternates.

4) “Board of Transportation” shall mean “City Council”

5) “City” shall mean the “City of Charlotte, North Carolina”; the City is the Project Owner

6) “City Engineer” shall mean the “Head of the City of Charlotte Engineering and Project Management

Division”.

7) “City Standard” shall mean the latest edition of the applicable “Charlotte Land Development Standards

Manual (CLDSM)”, “Charlotte-Mecklenburg Storm Drainage Design Manual”, “Charlotte Mecklenburg BMP Design Manual” and “Charlotte-Mecklenburg Utility Department Policies, Procedures, Standards and Specifications”

8) “Construction Manager”, “Engineer”, “Division Engineer” or “Resident Engineer” shall mean the City Engineer’s duly authorized Construction Manager to oversee the construction of the project

9) “Contract” shall mean the reciprocal undertakings, obligations, and rights of the City and the Contractor evidenced by the executed agreement and other Contract Documents between the City and the Contractor, covering the performance of and compensation of the Work.

10) “Contract Amount”, “Total Contract Amount” or “Contract Sum” shall mean the Total Base Bid plus Alternates accepted by the City.

11) “Contract Documents” shall consist of the Project Manual, all forms from Section 00 40 00, Bonds and Certificate of Insurance,, Acceptance by the City, and any change orders issued after execution of the contract.

12) “Date of Availability” shall mean “Notice to Proceed Date”

13) “Department”, “Department of Transportation”, “Division of Highways”, and “Raleigh Central Office” shall all mean “City of Charlotte General Services”.

14) “Procurement Portal” shall mean the electronic portal where Bids will be digitally submitted. The portal can be accessed at https://charlottenc.bonfirehub.com.

15) “Project Manual” shall mean the complete set of bidding documents issued by the City of Charlotte

General Services to include the Invitation to Bid, Instructions to Bidders, Bid Forms, sample project forms, conditions and special provisions of the contract, addenda issued prior to the execution of the contract, and drawings.

16) “State” shall mean “City of Charlotte”

17) “State Contract Officer” shall mean “Contract Officer”

18) “Supplemental Agreements” shall mean “Change Orders”

INSTRUCTIONS TO BIDDERS 00 20 00 - 2

ARTICLE 2: BIDDER’S REPRESENTATIONS

2.1 Contractor’s Licenses

Bidders shall be properly licensed under North Carolina state law to perform the Work specified in the Bidding Documents and per SECTION 102-14 of the NCDOT Standard Specifications. Bids received from bidders not meeting the applicable Contractors’ licensure requirements as required by law and as determined by the Engineer’s estimate may be considered non-responsive and may not be considered for award.

2.1.1 Contractor’s Registration for Landscape Projects: The City requires that Contractors performing landscape work be registered with the North Carolina Landscape Contractors Registration Board (NCLCRB). The NCLCRB registrant must be a full-time employee of the Bidder. The successful Bidder must maintain a full-time employee with the required registration during the life of the Contract.

2.2 Bidder Qualifications

The City issued a Pre-Qualification Notice to Bidders for this Project. Bidders must pre-qualify to demonstrate evidence that they possess the ability, experience, and resources necessary to successfully perform the work involved. All bidders of this Project must be approved by the City of Charlotte as a pre-qualified bidder who is qualified to successfully complete the Project. Bids will only be accepted from pre-qualified bidders.

Bidders must be experienced in the class of work proposed who can refer to projects of similar magnitude and scope that have been successfully completed by them within the past three (3) years. Bidders to whom award of a Contract is under consideration may be required to submit to the City, upon request, a properly executed Contractor’s Qualifications Statement. The Contractor’s Qualifications Statement may include, but is not limited to, the Bidder’s past projects, financial capability, staff qualifications and availability, references, litigation or claims against the Bidder, list of equipment available to execute the Work and NCDOT pre-qualification status. The City reserves the right to request such qualifications from Bidders as part of its bid evaluation. The Bidder’s failure to submit the requested Qualifications Statement within the timeframe specified by the City may be grounds for bid rejection.

2.3 Site Investigation and Conditions Affecting the Work

By submitting a bid, Bidders certify to have carefully examined the Project site and familiarized themselves with the existing conditions on the Project, affecting the cost and execution of the work as described in Section 102-6 of NCDOT Standard Specifications.

ARTICLE 3: BIDDING PROCEDURES

3.1 Electronic Bids

All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with any of the requirement may cause the bid to be considered irregular and may be grounds for bid rejection.

1) Obtain an account on the Procurement Portal ‘Bonfire’ to bid electronically at https://charlottenc.bonfirehub.com.

2) Download and read carefully the Project Manual, Plans, and other supplemental documents related to this project from the Procurement Portal.

3) Download electronic bid submittal forms from the Procurement Portal. Bid submittal forms includes 1) Itemized Bid Form, 2) CBI Form -3 : Subcontractor / Supplier Utilization Commitment , 3) Commercial Non- Discrimination Certification Form, and 4) Execution of Bid Form. Each form must be completed in its entirety. Upon completion, bidders shall upload them back on the Procurement Portal as part of the bid submittal. Failure to complete and submit the required forms may be grounds for bid rejection.

4) Itemized bid form in Microsoft Excel format must be completed in its entirety. Bidders shall enter a unit price for each line item requiring a bid amount. The electronic version of the Itemized Bid Form will

INSTRUCTIONS TO BIDDERS 00 20 00 - 3

contain formulas to calculate the extensions, percentages and totals which shall not be altered by the bidders.

5) The bid shall be accompanied by a bid bond or bid deposit when applicable. The bid bond shall be prepared in accordance with Article 3.3 Bid Security of this section.

6) Addenda will be published on the Procurement Portal. Bidders shall be responsible for inquiring if any addendum has been issued and shall acknowledge receipt of all addenda on the “Execution of Bid” Form.

All addenda shall become part of the Contract Documents whether or not received or acknowledged by the Bidder.

7) All bids shall be submitted with an electronically affixed digital signature. Affixing a digital ID to the bid shall be equivalent of signing before a notary public. If the bidder does not have such digital ID, a wet signature will be acceptable when it is notarized on the bid form.

8) On the day of the bid opening, bids will be opened and read publicly at the time mentioned on the Invitation to Bid.

3.2 The Project Manual

The Project Manual is the bidding document and shall not be altered.

3.3 Bid Security

A five-percent (5%) bid security is required with each bid that equals or exceeds $300,000. Bid Bond or Bid Deposit, made payable to the City of Charlotte, must be provided in accordance with Section 102-10 of NCDOT Standard Specifications.

3.3.1 Electronic Execution of Statutorily-Required Bid Bond

Traditionally, the City has required bonds to be submitted as hard copies with wet signatures. Until further notice, the City will also accept electronically executed bid bonds to satisfy the requirements of N.C.G.S. 143-129(b). In order for electronically executed bid bonds to be valid, a principal and N.C. licensed surety must agree to transact by electronic means. Additionally, the City requires the bidder and surety to use digital signatures that have the following characteristics: (a) each signature is unique to the person using it; (b) the signatures are capable of certification; and (c) each signature is under sole control of the person using it. The notary requirement is waived for bid bonds that are signed electronically.

The bid bond must meet all other statutory criteria for bid bonds and must be submitted in compliance with the Instruction to Bidders. The City reserves the right to reject bid bonds that do not meet the above criteria.

3.4 Sales and Use Tax

Refer to Section 00 70 00 of this Project Manual for additional information on sales and use tax. The City reserves the right to request from the bidder after bid opening the estimated amount of total Eligible Taxes that were used to calculate the Bid and any supporting documentation of such. The Bidder, in submitting the Bid for consideration, agrees to provide any such sales or use tax estimates or documentation that may be requested by the City.

ARTICLE 4: BID AWARDS AND REJECTIONS

4.1 Bid Opening

Bid Opening will be conducted in accordance with Section 102-13 of NCDOT Standard Specifications.

4.2 Rejection of Bids and Disqualification of Bidders

Rejection of Bids and Disqualification of Bidders will be provided in accordance with Sections 102-14 and 102-15 respectively of NCDOT Standard Specifications.

4.3 Award and Execution of Contract

INSTRUCTIONS TO BIDDERS 00 20 00 - 4

Award and execution of Contract will be in accordance with Section 103 of NCDOT Standard Specifications.

The City will award the contract or contracts conditioned upon funds being available for construction and other governmental approvals as may be required.

The City reserves the right to accept Alternates in any order or combination. The City further reserves the right to determine the low bidder on the basis of the Total Base Bid with Accepted Alternates.

ARTICLE 5: POST-AWARD

5.1 Bonds and Insurance

For bids equal to or greater than $300,000, the successful bidder shall provide the City with performance and payment bonds each in the amount equal to one hundred percent (100%) of the contract amount. Bonds shall be submitted to the City upon ten (10) calendar days of award of the Contract and shall be in conformance with NC GS 44A-33. Failure to provide acceptable bonds within ten (10) calendar days of award of the Contract shall be just cause for forfeiture of the bid bond or bid deposit and rescinding the award of the Contract. Award may then be made to the next lowest responsive, responsible bidder or the Project may be re-advertised at the City’s sole discretion.

The Contractor shall submit to the City within ten (10) calendar days of recommendation of award of the Contract a certificate of insurance in the minimum amounts required in the Contract Documents.

5.1.1 Electronic Execution of Statutorily-Required Performance and Payment Bonds Traditionally, the City has required bonds to be submitted as hard copies with wet signatures. Until further notice, the City will also accept electronically executed performance and payment bonds to meet the requirements of N.C.G.S. 143-129(c) and Article 3 of Chapter 44A of the General Statutes. In order for electronically executed bonds to be valid, a principal and N.C. licensed surety must agree to transact by electronic means. Additionally, the City requires the bidder and surety to use digital signatures that have the following characteristics: (a) each signature is unique to the person using it; (b) the signatures are capable of certification; (c) each signature is under sole control of the person using it; and (d) each signature is linked to document in such a manner that if the text of the document is changed, the electronic signature is invalidated. The notary requirement is waived for payment and performance bonds that are signed electronically and electronically submitted.

Per N.C.G.S. 44A-33, bonds are still required to be submitted to the City upon ten (10) calendar days of award of the Contract.

The bonds must meet all other statutory criteria for payment and performance bonds and must be submitted in compliance with the Instruction to Bidders. The City reserves the right to reject payment and performance bonds that do not meet the above criteria.

5.2 Pre-Construction Conference

A pre-construction conference will be scheduled as soon as practical after award of the Contract. The Contractor shall attend the pre-construction conference with the prospective project superintendent, any anticipated major subcontractors and major suppliers. A proposed progress schedule in a form satisfactory to the Construction Manager and a statement of the anticipated monthly progress payments showing the percent of progress each month shall be submitted by the Contractor to the City. The Contractor shall also provide at least two (2) local telephone numbers that may be used to contact the Contractor or the Contractor’s authorized representative in the event of an emergency after normal business hours. The Contractor shall also provide the name of the Contractor’s on-site representative who is OSHA certified for trenching, shoring, and confined space entry.

5.3 Notice to Proceed

INSTRUCTIONS TO BIDDERS 00 20 00 - 5

The City will issue a Notice to Proceed (NTP) to the Contractor upon award and execution of the contract. The Contractor shall not perform any Work prior to the date on which the NTP commences. The City reserves the right to issue an Administrative Notice to Proceed authorizing the Contractor to place orders for products requiring long lead times, or to obtain certain permits prior to beginning any Work. If an Administrative Notice to Proceed is issued, the Contractor shall not perform any Work prior to the date on which the Notice to Proceed commences.

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 1

00 40 00 – BID FORMS AND SUPPLEMENTS

Bidder shall download individual BID FORMS posted on the Procurement Portal at https://charlottenc.bonfirehub.com

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 2

ITEMIZED BID

Bidder Name:

Project #: 269-2026-151

Project Name: Unspecified Roadway and Signal Construction Services FY26B

SECTION 1: BID

Item # Section Item Description Quantity Unit Unit Price Amount

1 SP-01 Project Mobilization ($2,500) 20 EA 2500.00

2 SP-03 Select Material 500 TN

3 SP-04 Clearing and Grubbing 20 EA 500.00

4 SP-04 Selective Tree Removal 50 EA

5 SP-04 Mowing 25 EA

6 SP-05 Removal of Existing Pavement, Drives & Sidewalks 1000 SY

7 SP-05 Removal of Existing Curb & Gutter 1000 LF

8 225 Unclassified Excavation 10000 CY

9 226 Undercut Excavation 50 CY

10 230 Borrow Excavation 1000 CY

11 270 Geotextile for Soil Stabilization 250 SY

12 300 Foundation Conditioning Material, Minor Structures 500 TN

13 300 Foundation Conditioning Geotextile 150 SY

14 310 15" R.C. Pipe Culverts, Class III 500 LF

15 310 15” R.C. Pipe Culverts, Class IV 500 LF

16 310 18" R.C. Pipe Culverts, Class III 500 LF

17 310 18" R.C. Pipe Culverts, Class IV 500 LF

18 310 24" R.C. Pipe Culverts, Class III 100 LF

19 310 24" R.C. Pipe Culverts, Class IV 100 LF

20 310 15” Precast Parallel End Section 15 EA

21 310 18” Precast Parellel End Section 15 EA

22 310 24” Precast Parellel End Section 5 EA

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 3

Project #: 269-2025-151

23 310 15” Precast Flared End Section 15 EA

24 310 18” Precast Flared End Section 15 EA

25 310 24” Precast Flared End Section 5 EA

26 340 Pipe Removal 50 LF

27 350 Pipe Cleanout 160 EA

28 520 Aggregate Base Course 500 TN

29 545 Incidental Stone Base 500 TN

30 607 Milling Asphalt Pavement, 0.0" to 3.0" 2000 SY

31 610 Asphalt Concrete Base Course, Type B 25.0C 250 TN

32 610 Asphalt Concrete Intermediate Course, Type I 19.0C 250 TN

33 610 Asphalt Concrete Surface Course, Type S 9.5C 300 TN

34 610 Asphalt Concrete Surface Course, Type S 9.5B 250 TN

35 620 Asphalt Binder for Plant Mix 20 TN

36 654 Asphalt Plant Mix, Pavement Repair 20 TN

37 840 Frame with Grate (All Types) 10 EA

38 840 Masonry Drainage Structures 10 EA

39 840 Masonry Drainage Structures 20 LF

40 840 Pipe Collars 5 CY

41 840 Pipe Plugs 5 CY

42 846 1' 6" Concrete Curb and Gutter 500 LF

43 846 2' 0" Concrete Valley Gutter, CLDS 10.17B 500 LF

44 846 2' 6" Concrete Curb and Gutter 500 LF

45 846 6" X 18" Concrete Curb 500 LF

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 4

46 SP-06 6” Shared-Use-Path 500 SY

47 SP-07

6" Reinforced Concrete Sidewalks (Bridging Tree Roots, CLDS 40.11)

250 SY

48 SP-08 6" Concrete Wheelchair Ramps 1000 SY

49 SP-09 Pedestrian Refuge Island (Pass-Thru) 250 SY

50 SP-10 Concrete Bicycle Ramps 250 SY

51 848 6" Concrete Driveway 250 SY

52 848 6" Concrete Sidewalk 25 SY

53 848 4" Concrete Sidewalk 500 SY

54 852 4" Concrete Island Cover 75 SY

55 852 5" Monolithic Concrete Islands, (Keyed In) 75 SY

56 853 5" Monolithic Concrete Islands, (Surface Mounted) 75 SY

57 853 5" Monolithic Concrete Medians, (Keyed In) 75 SY

58 854 5" Monolithic Concrete Medians, (Surface Mounted) 75 SY

59 858 Adjustment of Catch Basins 5 EA

60 858 Adjustment of Drop Inlets 5 EA

61 858 Adjustment of Manholes 5 EA

62 859 Convert Existing Catch Basin to Drop Inlet 5 EA

63 859 Convert Existing Catch Basin to Junction Box with Manhole

5 EA

64 859 Convert Existing Drop Inlet to Catch Basin 5 EA

65 859 Convert Existing Drop Inlet to Junction Box with Manhole

5 EA

66 859 Convert Existing Junction Box to Drop Inlet 5 EA

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 5

67 859 Convert Existing Junction Box to Catch Basin 5 EA

68 SP-11 Wall, Precast Modular Block Retaining 1500 SF

69 SP-12 Safety Rail, Metal CLDS 50.04 750 LF

70 867 4' Chain Link Fence Reset 50 LF

71 867 8' Chain Link Fence Reset 50 LF

72 867 10' Chain Link Fence Reset 50 LF

73 867 12' Chain Link Fence Reset 50 LF

74 867 8' Wooden Privacy Fence Reset 50 LF

75 867 10' Wooden Privacy Fence Reset 50 LF

76 876 Geotextile for Drainage 200 SY

77 876 Rip Rap Class I 50 TN

78 876 Rip Rap Class II 50 TN

79 901 Contractor Furnished, Type D Sign 150 SF

80 901 Contractor Furnished, Type E Sign 150 SF

81 903 Supports, 3-lb Steel U-Channel 150 LF

82 904 Sign Erection, Type D 25 EA

83 904 Sign Erection, Type E 25 EA

84 904 Sign Erection, Relocate Type D (Ground Mounted) 10 EA

85 904 Sign Erection, Relocate Type E (Ground Mounted) 10 EA

86 907 Disposal of Sign System, U-Channel 10 EA

87 1115 Flashing Arrow Board 15 EA

88 1205 Paint Pavement Marking Lines, 4", 90 mils 500 LF

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 6

89 1205 Paint Pavement Marking Lines,24", 90 mils 500 LF

90 1205 Thermoplastic Pavement Marking Lines, 4", 90 mils 500 LF

91 1205 Thermoplastic Pavement Marking Lines, 6", 90 mils 500 LF

92 1205 Thermoplastic Pavement Marking Lines, 8", 90 mils 500 LF

93 1205 Thermoplastic Pavement Marking Lines, 24", 90 mils 500 LF

94 1205 Thermoplastic Pavement Marking Symbols, 90 mils 25 EA

95 1205 Thermoplastic Pavement Marking Characters, 90 mils 25 EA

96 1205 Removal of Pavement Marking Lines, 4" 500 LF

97 1205 Removal of Pavement Marking Lines, 8" 500 LF

98 1205 Removal of Pavement Marking Lines, 24" 500 LF

99 1205 Removal of Pavement Marking Symbols & Characters 25 EA

100 SP-13 Green Thermoplastic (90 mils) 5000 SF

101 SP-14 Reflective Paddles 10 EA

102 SP-15 6" Yellow Tactile Guide Strip 150 LF

103 1605 Temporary Silt Fence 1000 LF

104 1610 Sediment Control Stone 100 TN

105 1610 Erosion Control Stone Class A 75 TN

106 SP-16 Tree Protection Fence 500 LF

SPSRW-

Matting for Erosion Control 250 SY

108 1630 Silt Excavation 30 CY

109 1632 ¼” Hardware Cloth 100 LF

110 1642 Coir Fiber Wattle Barrier 250 LF

111 SP-17 Permanent Seeding and Mulching 1500 SY

112 SP-17 Temporary Seeding and Mulching 1500 SY

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 7

113 SP-17 Repair Seeding and Mulching 500 SY

114 SP-18 Catch Basin or Drop Inlet Protection - Filter Bag 25 EA

115 SP-19 Traffic Control (Major or Minor Thoroughfare) 5 EA

116 SP-19 Traffic Control (Major or Minor Thoroughfare) 5 EA

117 SP-19 Traffic Control (Collector) 5 EA

118 SP-19 Traffic Control (Local) 5 EA

119 SP-20

Concrete Foundation for 15-foot Metal Base/ Pole/Pedestrian Signal

5 EA

120 SP-20

Concrete Foundation for 10-foot Metal Base/ Pole/Pedestrian Signal

15 EA

121 SP-20 15 ft. Metal Base/Pole/Cap for Pedestrian Signal 12 EA

122 SP-20 10 ft. Metal Base/Pole/Cap for Pedestrian Signal 13 EA

123 SP-21 Concrete Base for Controller Cabinet 15 EA

124 SP-22 Supply/Install/Activate Controller Cabinet 4 EA

125 SP-23 2070LX Controller w/1C CPU, Modules, and Accessories 15 EA

126 SP-24

Supply/Install APS Pedestrian Pushbutton Detector, Sign, & 3‐Wire Control Board

25 EA

127 SP-25 Core drill concrete cabinet foundation 8 EA

128 SP-26 Green Uninterruptible Power Supply (UPS) 5 EA

129 SP-27 16" Pedestrian Signal Head 25 EA

130 SP-28 Vehicle Signal Head (Polycarbonate, 12", 3‐section) 25 EA

131 SP-28 Vehicle Signal Head (Polycarbonate, 12", 3‐section HAWK) 25 EA

132 SP-28 Vehicle Signal Head (Polycarbonate, 12", 3‐section Bi‐Modal

FYA)

25 EA

133 SP-28 Vehicle Signal Head (Polycarbonate, 12", 4‐section) 25 EA

134 SP-28 Vehicle Signal Head (Polycarbonate, 12", 4‐section FYA) 25 EA

135 SP-28 Vehicle Signal Head (Polycarbonate, 12", 5‐section) 25 EA

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 8

136 SP-29 Lead in Cable (1726 Modified) 2000 LF

137 SP-30 Standoff Bracket Assembly 8 EA

138 SP-31 LED Blankout Sign 10 EA

139 SP-32 3 Section 12" Signal Head Cover 50 EA

140 SP-32 4 Section 12" Signal Head Cover 50 EA

141 SP-32 5 Section 12" Signal Head Cover 50 EA

142 SP-32 Pedestrian Signal Cover 25 EA

143 1705 Signal Cable (16 AWG ‐ 4 Conductor) 20000 LF

144 1705 Signal Cable (16 AWG ‐ 7 Conductor) 20000 LF

145 1706 Backplates 100 EA

146 1710 Messenger Cable (3/8" Galvanized) 10000 LF

147 1715 Tracer Wire 2000 LF

148 1715 Unpaved Trenching (1-2" SCH80) 400 LF

149 1715 Unpaved Trenching (2-2" SCH80) 1000 LF

150 1715 Unpaved Trenching (3-2" SCH80) 750 LF

151 1715 Unpaved Trenching (4‐2" SCH80) 750 LF

152 1715 Unpaved Trenching (5‐2" SCH80) 750 LF

153 1715 Unpaved Trenching (6‐2" SCH80) 500 LF

154 1715 Paved Trenching (2‐2" SCH80) 250 LF

155 1715 Paved Trenching (6‐2" SCH80) 250 LF

156 1715 Directional Drill (2-2") 50 LF

157 1715 Directional Drill (3-2") 50 LF

158 1715 Directional Drill (4‐2") 250 LF

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 9

159 1715 Directional Drill (6‐2") 250 LF

160 1715 Directional Drill (8‐2") 250 LF

161 1716 Junction Box (24"x36"x30" PC, CDOT FIBER OPTIC logo) 15 EA

162 1716 Junction Box (13"x24"x12" PC, TRAFFIC SIGNAL logo) 50 EA

163 1716 Junction Box (24"x36"x24" PC, TRAFFIC SIGNAL logo) 10 EA

164 1716 Junction Box (17"x30"x24" PC, CDOT FIBER OPTIC logo) 3 EA

165 1716 Junction Box (24"x36"x24" PC, CDOT FIBER OPTIC logo) 10 EA

166 1716 Junction Box (30"x48"x36" PC, TRAFFIC SIGNAL logo) 3 EA

167 SP-33 Adjust Existing 13”x 24"x 12” CDOT PULL BOX 3 EA

168 SP-33 Adjust Existing 17”x 30"x 24” CDOT PULL BOX 2 EA

169 SP-33 Adjust Existing 24”x 36"x 24” CDOT PULL BOX 2 EA

170 SP-33 Adjust Existing 36”x 36"x 12” CDOT VAULT 2 EA

171 SP-33 Relocate Existing CDOT PULL BOX 5 EA

172 SP-34 Relocate/Adjust Conduit to Existing Pull Box 10 EA

173 SP-35 Supply/Install Video Detection Camera 10 EA

174 SP-35 Supply/Install Video Detection Comm Manager 10 EA

175 1720 Supply/Install Wood Poles (40/5) 6 EA

176 1721 Supply/Install Down Guy 7 EA

177 1721 Supply/Install Anchor 7 EA

178 1725 Inductive Loop Sawcut 4000 LF

179 1734 Remove Existing cable 1250 LF

180 1745 Sign for signals 20 EA

181 SP-36 Solar Powered Rectangular Rapid Flashing Beacons (RRFB) 10 PR

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 10

182 SP-37 Screw‐In Helical Foundation Assembly (Type I) 4 EA

183 SP-37 Screw‐In Helical Foundation Assembly (Type II) 8 EA

184 SP-38 24 Fiber Aerial Fiber Optic Cable (With Hardware) 3000 LF

185 SP-38 36 Fiber Aerial Fiber Optic Cable (With Hardware) 750 LF

186 SP-38 48 Fiber Aerial Fiber Optic Cable (With Hardware) 750 LF

187 SP-38 72 Fiber Aerial Fiber Optic Cable (With Hardware) 350 LF

188 SP-39 24 Fiber Underground Fiber Optic Cable 3000 LF

189 SP-39 36 Fiber Underground Fiber Optic Cable 750 LF

190 SP-39 48 Fiber Underground Fiber Optic Cable 750 LF

191 SP-39 72 Fiber Underground Fiber Optic Cable 350 LF

192 SP-40 6‐Fiber Cable Stub 1250 LF

193 SP-41 Fiber Optic Patch Panel 5 EA

194 SP-42 Supply/Install Aerial Fiber Optic Splice Enclosure 5 EA

195 SP-43 Supply/Install Underground Fiber Optic Splice Enclosure 5 EA

196 SP-44 Fiber Optic Cable Splicing Assembly Unit 100 EA

197 SP-45 Fiber Optic Power Level Test Assembly Unit 100 EA

198 SP-46 Fiber Optic Splice Test Assembly Unit 100 EA

199 SP-47 Supply/Install Fiber Curb Marker 25 EA

200 SP-48 Supply/Install Electronic Ball Marker 25 EA

201 SP-49 Supply/Install Cable Riser Guard Unit 4 EA

202 SP-50 Supply/Install 24 Fiber Optic Cable‐Slack Stow 250 LF

203 SP-50 Supply/Install 36 Fiber Optic Cable‐Slack Stow 50 LF

204 SP-50 Supply/Install 48 Fiber Optic Cable‐Slack Stow 50 LF

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 11

205 SP-50 Supply/Install 72 Fiber Optic Cable‐Slack Stow 50 LF

206 SP-50 Supply/Install 24 Fiber Optic Cable Splice‐Slack Stow Unit 250 LF

207 SP-50 Supply/Install 36 Fiber Optic Cable Splice‐Slack Stow Unit 50 LF

208 SP-50 Supply/Install 48 Fiber Optic Cable Splice‐Slack Stow Unit 50 LF

209 SP-50 Supply/Install 72 Fiber Optic Cable Splice‐Slack Stow Unit 50 LF

210 SP-1 Supply/Install Fiber Optic Jumper Assembly 50 EA

211 SP-52 Supply/Install SFP 42 EA

212 SP-53 Supply/Install Ethernet Switch 25 EA

213 SP-54 Remove Existing Fiber Cable from Conduit 250 LF

214 SP-55 Communication Cable De‐lashing 300 LF

215 SP-56 Communication Cable Lashing 400 LF

216 SP-57 Install Copper Interconnect Cable 150 LF

217 SP-58 Copper Interconnect Splicing 5 EA

218 SP-59 Supply/Install Copper Interconnect Splice Enclosure 3 EA

219 SP-60 Supply/Install Observation Camera 5 EA

220 SP-61 Aerial CAT 6 Ethernet Cable for Observation Camera 600 LF

221 SP-61 Aerial CAT 6 IP66 Ethernet Cable for Observation Camera 500 LF

222 SP-62 Underground CAT6 Ethernet Cable for Observation Camera 500 LF

223 SP-62

Underground CAT6 IP66 Ethernet Cable for Observation Camera

500 LF

224 SP-63 Pole Ground Assembly Unit 6 EA

225 SP-64 Remove Existing Junction Box 5 EA

226 SP-64 Remove Existing Wood Pole 10 EA

227 SP-64 Remove Existing Down Guy 5 EA

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 12

228 SP-64 Remove Existing Anchor 5 EA

229 SP-64 Remove Pedestrian Signal 10 EA

230 SP-64 Remove Push Button 10 EA

231 SP-64 Remove Pedestrian Signal Pole Foundation 10 EA

232 SP-65 Combination Meter Pedestal and Grounding Grid 5 EA 233 SP-66 Concrete Washout Structure 25 EA

234 SP-67 Riser Assembly (2" Sch. 80 PVC) 60 EA

235 SPU-01 Adjust Existing Water Valve 15 EA

236 SPU-01 Adjust Existing Meter Box 15 EA

237 SPU-01 Adjust Existing Fire Hydrant 5 EA

238 SPU-01 Adjust Existing Water Manhole 5 EA

239 SPU-01 Adjust Existing Water Vault 5 EA

240 SPU-01 Adjust Existing Sewer Manhole 5 EA

241 SPU-01 Adjust Existing Sanitary Sewer Cleanout 5 EA

242 SPU-01 Convert to Solid Lid & Sealed Frame & Cover (Watertight) 5 EA

243 SPU-02 Relocate Existing Water Meter & Meter Box 5 EA

244 SPU-03 Relocate Existing Fire Hydrant 3 EA

245 SPU-04 4” DI Restrained Joint Water Pipe, PC 350 50 LF

246 SPU-04 6” DI Restrained Joint Water Pipe, PC 350 50 LF

247 SPU-05 DI Restrained Joint Water Pipe Fittings 100 LB

248 SPU-06 4" Line Stop 2 EA

249 SPU-06 6" Line Stop 2 EA

250 SPU-06 8" Line Stop 2 EA

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 13

251 SPU-06 12" Line Stop 2 EA

252 SPU-07 Concrete Thrust Blocking 25 CY

TOTAL BID

Do not include any North Carolina Sales and Use Tax that qualifies as Eligible Taxes per Section 00 70 00, Subsection 2.17

“Sales and Use Tax”.

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 14

CBI FORM 3 - Subcontractor / Supplier Utilization Commitment (page 1 of 2)

This form MUST be submitted at the time of Bid Opening. Copy this CBI Form 3 as needed.

Failure to properly complete and submit Form 3 with the Bid constitutes grounds for rejection of the Bid.

Per Section 3.5 of the CBI Administrative Procedures Manual, the Subcontractor/Supplier Utilization Commitment (CBI Form 3), captures information regarding the MWSBEs and other subcontractors and suppliers that the Bidder intends to use on the Contract FOR ALL TIERS.

For Construction Contracts under $500,000, M/W/SBEs must satisfy the requirements of Section 2 of the CBI Administrative Procedures Manual in order to count the work they intend to perform on the contract with its own current workforces towards the established Subcontracting Goal, and must list themselves below along with their projected utilization amount.

Bidder Name:

Project Name: Unspecified Roadway and Signal Construction Services FY26B

Established MWBE Goal: Established MBE Goal:

Established MSBE Goal: Established WBE Goal:

Established SBE Goal:

List below all M/W/SBEs (Non-Hauling Services) that you intend to use on this Contract. NOTE: You will only receive credit for M/W/SBEs that are currently certified with the City as of the Bid Opening Date.

M/W/SBE Vendor Name (Non-Hauling Services) Description of work / materials NIGP Code Total Projected Utilization ($)

For all hauling services on this Contract, list below all SBEs and MBEs that you intend to provide such work and the Total Projected Utilization ($).

M/W/SBE Vendor Name

(Hauling Services) Description of work / materials NIGP Code Total Projected Utilization ($)

Total Subcontractor / Supplier Utilization (including SBEs, MBEs, WBEs, and Non-MWSBEs) $

Total MBE Utilization $

Total WBE Utilization $

Total SBE Utilization $

Total MWBE/MSBE Utilization (if goal listed above is combined) $

Total Bid Amount (including Contingency) $

Percent MBE Utilization* (Total MBE Utilization divided by Total Bid Amount) %

Percent WBE Utilization* (Total WBE Utilization divided by Total Bid Amount) %

Percent SBE Utilization* (Total SBE Utilization divided by Total Bid Amount) %

Percent MWBE/MSBE Utilization* (Total MWBE or MSBE Utilization divided by Total Bid Amount) %

* The M/W/SBE Utilization percentage stated MUST be rounded to (2) decimal places.

Version 06-2023

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 15

CBI FORM 3: Subcontractor / Supplier Utilization Commitment (page 2 of 2)

List below all non-M/W/SBEs (subcontractors and suppliers) that you intend to use on this Contract

Vendor Name Description of work / materials NIGP Commodity

Code Projected Utilization (if known) ($)

Letters of Intent submitted upon notice from the City Per Section 3.5 of the CBI Administrative Procedures Manual, within three (3) Business Days after receiving a request from the City (or within such longer time as may be communicated by the City in writing), Bidders must submit a separate Letter of Intent (CBI Form 4) for each M/W/SBE listed on CBI Form 3. Each Letter of Intent must be executed by both the M/W/SBE and the Bidder. The City shall not count proposed M/W/SBE utilization for which it has not received a Letter of Intent by this deadline. In addition, a Hauler’s fees or commissions charged by an MWSBE hauler for providing a Commercially Useful Function shall count towards meeting the applicable Contract Goals. The costs of a hauler’s materials or supplies shall not count as part of the fees or commissions. The Bidder is still obligated to pay the M/W/SBE the full amount listed on the Contract with the M/W/SBE regardless of what percentage is actually counted towards the M/W/SBE Goal.

Adding subcontractors or suppliers after submitting this form Nothing in this certification shall be deemed to preclude you from entering into subcontracting arrangements after submission of this form. However, per the CBI Administrative Procedures Manual, you must comply with the following:

• You must maintain the level of M/W/SBE participation proposed on this CBI Form 3 (and CBI Form 3A, if applicable) throughout the duration of the Contract, except as specifically allowed in Section 5

• If you need to terminate or replace a M/W/SBE, you must comply with Section 5.3

• If the scope of work on the Contract increases, or if you elect to subcontract any portion of work not identified on this form as being subcontracted, then you must comply with Section 5.4

• A Letter of Intent (CBI Form 4) must also be submitted for each M/W/SBE you add subsequent to contract award.

All Subcontractors and Suppliers must be registered with the City of Charlotte.

Pursuant to the City’s Vendor Registration Policy, each subcontractor or supplier (non-MBE/SBE, WBEs, SBEs and MBEs) that you use on this contract must be registered in the City’s vendor database.

Signature

Your signature below indicates that the undersigned firm certifies and agrees that:

(a) It has complied with all provisions of the CBI Policy and Administrative Procedures Manual; and,

(b) Failure to properly document such compliance in the manner and within the time periods established by the CBI Policy and Administrative Procedures Manual shall constitute grounds for rejection of your bid.

Signature of Authorized Official Printed Name Title Submittal Date

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 16

CBI FORM 3B: UTILIZATION COMMITMENT – TASK ORDER

(page 1 of 2)

This form MUST be submitted at the time of Task Order Submittal. Copy this CBI Form 3B as needed.

Failure to properly complete and submit Form 3B at the time of Task Order Submittal constitutes grounds for denial of the Task Order.

All MBEs, WBEs, SBEs, and other subcontractors/suppliers that are intended to be used on the Task Order FOR ALL TIERS must be documented.

For Construction Contracts under $500,000, any MWSBE must satisfy the requirements of the CBI Manual in order to count its performance with its own current workforces towards the Contract Goal and must list itself below along with their projected utilization amount.

Contractor Name:

Contract Name: Unspecified Roadway and Signal Construction Services FY26B

Contract Number:

Task Order Number:

Established MBE Goal: Established WBE Goal: Established SBE Goal:

List below all MBEs, WBEs, and/or SBEs (Non-Hauling Services) that you intend to use on this Task Order. NOTE: You will only receive credit, as of the Task Order Submittal Date, for SBEs that are currently certified with the City or MBEs and WBEs that are registered with the City.

MBE/WBE/SBE

Vendor Name

(Non-Hauling Services) Description of work / materials NIGP Code Vendor # Total Projected

Utilization ($)

For all hauling services only, list below all MBEs, WBEs, and SBEs that you intend to provide such work and the Total Projected

Utilization ($).

MBE/WBE/SBE

Vendor Name

(Hauling Services) Description of work / materials NIGP Code Vendor # Total Projected

Utilization ($)

Total Subcontractor / Supplier Utilization (including MBEs, WBEs, SBEs, and Non-MWSBEs)

Total MBE Utilization $

Total WBE Utilization $

Total SBE Utilization $

Total Task Order Amount (including Contingency) $

Percent MBE Utilization* (Total MBE Utilization divided by Total Task Order Amount) %

Percent WBE Utilization* (Total WBE Utilization divided by Total Task Order Amount) % Percent SBE Utilization* (Total SBE Utilization divided by Total Task Order Amount) %

* The Utilization percentage stated MUST be rounded to (2) decimal places.

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 17

CBI FORM 3: UTILIZATION COMMITMENT – TASK ORDER (page 2 of 2)

List below all non-MWSBE (subcontractors and suppliers) that you intend to use on this Task Order

Vendor Name Description of work / materials NIGP Commodity Code Vendor # Projected Utilization (if known) ($)

Letters of Intent submitted upon notice from the City Pursuant to the CBI Manual, within three (3) Business Days after receiving a request from the City (or within such longer time as may be communicated by the City in writing), Contractors must submit a separate Letter of Intent (CBI Form 4) for each MBE, WBE, and/or SBE listed on this CBI Form 3B. Each Letter of Intent must be executed by each MBE, WBE, and/or SBE and the Contractor. The City shall not count proposed MBE, WBE, and/or SBE utilization for which it has not received a Letter of Intent by this deadline. The Contractor is still obligated to pay the MBE, WBE, and/or SBE the full amount listed with the MBE, WBE, and/or SBE regardless of what percentage is actually counted towards the Contract Goal.

Adding subcontractors or suppliers after submitting this form Nothing in this certification shall be deemed to preclude you from entering into subcontracting arrangements after submission of this form. However, per the CBI Manual, you must comply with the following:

• You must maintain the level of MBE, WBE, and/or SBE participation proposed on this CBI Form 3B throughout the duration of the Task Order.

• If you need to terminate or replace a MBE, WBE, and/or SBE, you must comply with the CBI Manual requirements.

• If the scope of work on the Task Order increases, or if you elect to subcontract any portion of work not identified on this form as being subcontracted, then you must comply with the CBI Manual requirements.

• A Letter of Intent (CBI Form 4) must also be submitted for each MBE, WBE, and/or SBE you add subsequent to Task

Order assignment.

All Subcontractors and Suppliers must be registered with the City of Charlotte.

Pursuant to the City’s Vendor Registration Policy, each subcontractor or supplier that you use on this contract must be registered in the City’s vendor database. You will need to provide the vendor number for each subcontractor or supplier used on this contract as a condition for receiving payment on this Contract.

Signature Your signature below indicates that the undersigned firm certifies and agrees that:

(a) It has complied with all provisions of the CBI Manual; and,

(b) Failure to properly document such compliance in the manner and within the time periods established by the CBI Manual shall constitute grounds for liquidated damages under the CBI Manual.

Signature of Authorized

Printed Name Title Submittal Date

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 18

COMMERCIAL NON-DISCRIMINATION CERTIFICATION

Project: Unspecified Roadway and Signal Construction Services FY26B

Name of Company (Bidder):

The undersigned Bidder hereby certifies and agrees that the following information is correct:

1. In preparing its Bid, the Bidder has considered all bids submitted from qualified, potential subcontractors and suppliers, and has not engaged in or condoned discrimination, as defined in Section 2 below.

2. For purposes of this form, discrimination means discrimination in the solicitation, selection, or treatment of any subcontractor, vendor, supplier or commercial customer on the basis of a person's race, color, gender, religion, national origin, ethnicity, age, familial status, sex (including sexual orientation, gender identity and gender expression), veteran status, pregnancy, natural hairstyle or disability, or any otherwise unlawful form of discrimination. Without limiting the foregoing, discrimination also includes retaliating against any person or other entity for reporting any incident of discrimination.”

3. Without limiting any other remedies that the City may have for a false certification, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the City to reject the bid submitted with this certification and terminate any contract awarded based on such bid. It shall also constitute a violation of the City’s Commercial Non-Discrimination Ordinance and shall subject the Bidder to any remedies allowed thereunder, including possible disqualification from participating in City contracts or bid process for up to two years.

4. As a condition of contracting with the City, the Bidder agrees to promptly provide to…