1-Professional Integrator Services RFP Final.pdf

City of St Pete Beach Request for Proposal

Professional Integrator Services

Timeline Date Time Publication of Bid 03/18/2026 8:00 AM Mandatory Pre-Bid Meeting 03/25/2026 11:00 AM

Deadline for Question Submission 04/01/2026 10:00 AM Submittal Deadline electronically via Bonfire 04/15/2026 9:00 AM Submittal Opening 04/15/2026 10:00 AM

Submittals are due on or before 04/15/2026 at 9:00 AM EST

Electronically Via Bonfire Only

TABLE OF CONTENTS

I. INVITATION

II. STATEMENT OF WORK

III. BID FORM

IV. GENERAL CONTRACT TERMS

V. REFERENCES & MINIMUM QUALIFICATIONS

VI. CONTRACTOR’S PROPOSAL SUBMITTAL

VII. PUBLIC ENTITY CRIMINAL AFFIDAVIT

VIII. NON-COLLUSION AFFADAVIT

I. INVITATION

The City of St. Pete Beach seeks to modernize and optimize its utilities SCADA system to improve operational efficiency, reliability, and remote access. This project will transition from the current SCADA platform to Inductive Automation's Ignition system or equivalent, upgrade PLC programming, enhance cellular communication, and unify data collection and reporting for all lift stations. The project will meet long-term monitoring, control, and reporting needs with future expandability in mind.

This SCADA upgrade will position the City of St. Pete Beach for more secure, cost-effective, and modern wastewater operations and stormwater management. With most hardware already in place, the emphasis on efficient communication, reliable control, and user-friendly interfaces ensures this project will bring long-term value and stability to the city’s infrastructure.

The City of St. Pete Beach is looking for the following, but not limited to:

Transition & takeover plan (existing system, missing info, current pain points) Discovery and documentation plan Cutover and rollback plan Alarm cleanup and normalization plan Backup, restore, and disaster recovery plan Ongoing maintenance and update plan Service and Support: Defined response times (business + after‑hours). Escalation paths (named roles, not just a number) Remote access policies Support hours, rates, and retainers Costs (structure, hourly rates by category):

• Discovery

• Engineering / programming

• Field work

• Testing

• Documentation

• Training

• Ongoing support

CONTACT INFORMATION

Procurement Manager – Sara Spain Email – purchasing@stpetebeach.org

II. STATEMENT OF WORK

1. PROJECT GOALS

• Transition to a centralized, web-based Ignition SCADA platform

• Improve standardization across all 22 lift stations

• Optimize data transmission using MQTT to reduce cellular costs

• Enable PID-level control at master stations (PS1, PS2, PS3)

• Implement secure and redundant connectivity where possible

• Provide long-term data retention (3–5 years)

• Deliver intuitive HMI interfaces and mobile access

• Reduce operational complexity and dependency on integrators

2. SCOPE OF WORK

2.1 SCADA Platform

• Install and configure Ignition SCADA software on redundant industrial servers (PS1 primary, PS2 backup)

• Implement Vision and Perspective modules for desktop and mobile access

• Set up historical data logging with rollover policies (3–5-year retention)

• Configure alarm notifications (email/SMS) and historical trending

2.2 PLC Standardization

• Utilize 6 standardized PLC programs:

o Small stations without VFDs o Small stations with VFDs o Small stations with VFDs and generators (pending hurricane mitigation) o Master Station PS1 (dual wet wells, double duplex configuration, VFDs, flowmeter, generator, etc.)

o Master Station PS2 (triplex configuration, similar to PS1) o Master Station PS3 (duplex configuration, similar to PS2)

• Optimize local control logic with watchdogs and intelligent alarms

• Add PID control loops at PS1, PS2, and PS3 for smoother operation

2.3 Communications Infrastructure

• Maintain Cradlepoint routers at PS1–PS3 (existing)

• Install rugged Verizon cellular modems at the remaining 19 stations (Verizon as primary, Spectrum available at PS1–PS3)

• Use MQTT protocol to reduce data usage and improve transmission efficiency

• Configure VPNs with failover routing for secure station-to-hub communication

2.4 Instrumentation

• No new instrumentation is currently required (existing radar sensors, flowmeters, VFDs, generators, etc.)

• Ensure all analog and digital inputs/outputs are mapped and calibrated

2.5 HMI and Reporting

• Design custom HMIs for mobile and desktop interfaces

• Integrate status views for all stations

• Include runtime logs, motor performance graphs, level trends, and alarm history

• Enable real-time dashboards for management reporting

2.6 Data Management

• Configure centralized historian with tag rollover rules (overwrite oldest after 3-5 years)

• Optimize database indexing and archival for low resource usage

2.7 Training and Documentation

• Provide training to City staff on Ignition usage and maintenance

• Deliver standard operating procedures (SOPs), tag lists, and UDT documentation

3. ANTICIPATED PROJECT CATEGORIES

Category Details Licensing Full Vision + Perspective (1500 tag license) Server Hardware 2 industrial-grade servers (PS1, PS2) Cellular Modems + SIMs 19 rugged Verizon modems + 2 years of service Integration & Programming Ignition config, PLC logic, MQTT setup, PID tuning Historian Setup SQL/time-series DB, tag rollover config HMI & Reports Mobile dashboards, custom views, performance trends Testing & Commissioning Field validation, comms redundancy testing Training & Docs Staff training, SOPs, tag sheets, documentation

4. KEY BENEFITS

• Improved Reliability: Event-based alerts, redundant VPNs, and lossless communication

• Better Visibility: Real-time monitoring, faster alarms, and 5+ year trend data

• Self-Sufficiency: Fully documented, supportable by internal staff

• Disaster Resilience: Systems hardened for storms, with generator telemetry and mobile access

• Efficiency: Reduced truck rolls, clear troubleshooting logic, less overtime

• Expandability: As more stormwater lift stations are needed, they can be easily added to the system

5. VENDOR COMPLIANCE REQUIREMENTS

• Vendor Qualifications: Must be a licensed systems integrator with documented experience in Ignition SCADA deployments and municipal infrastructure projects.

• Compliance with City of St. Pete Beach Procurement Policies: All vendors must adhere to applicable city and state procurement regulations, including competitive bidding and reporting requirements.

• Insurance and Bonding: Vendors must provide proof of liability insurance, workers’ compensation coverage, and performance bonding as required by city standards.

• Cybersecurity Standards: Solutions must comply with industry best practices, including VPN-based secure connectivity, encryption of all data in transit, and multi-factor authentication for remote access.

• Warranty and Support: Vendors must offer a minimum one-year warranty on all hardware and software components, along with defined service level agreements for ongoing support.

• Documentation Deliverables: Vendors must provide complete as-built drawings, standard operating procedures (SOPs), and training certificates for all personnel trained on the system.

III. BID FORM

No Bid Form

IV. GENERAL CONTRACT TERMS

REQUEST FOR PROPOSALS

Wastewater System Rehabilitation Services

REQUEST FOR PROPOSAL SUMMARY

The City of St. Pete Beach has issued this Request for Proposal (RFP) to solicit proposals from Proposers to modernize and optimize its utilities SCADA system to improve operational efficiency, reliability, and remote access. The City of St. Pete Beach has an existing system that needs to be updated and configured to allow the Owner to independently maintain, modify and expand the system without integrator dependency. The successful proposer shall provide the following, including, but not limited to: plans, costs, field work, testing, training and support for the City of St Pete Beach.

PROPOSAL SUBMITTALS

Proposal documents must include a signed/notarized Contractor’s Proposal Submittal, Bid Form, References, Contractor’s license and insurance certificates, and Public Entity Criminal Affidavit. The Contractor shall submit electronic proposals only. Bidders must submit electronically only through Bonfire platform. When bidding electronically, only one copy should be submitted.

Proposals shall include the following:

• A signed and notarized Proposer’s Contract Proposal.

• Current proof of insurance certificate.

• A list of references and minimum qualifications as outlined in Section V.

• One copy of the bid electronically submitted to Bonfire platform.

The City is not responsible for any Addendums or other supplementary information that is not received due to non-submittal of the aforementioned information. Please refer back to the city website (http://www.stpetebeach.org/news-and-links/city-projects.html) for additional project information as it becomes available. The City reserves the right to decide whether to answer addendums or not. The City is not required to provide any additional information.

Proposers or persons wishing to submit a proposal on this project shall be licensed, and insured in accordance with the City’s requirements

The City of St. Pete Beach reserves the right to reject any or all proposals or parts of proposals, or accept any proposal or part thereof deemed to be in the best interests to the City of St. Pete Beach.

Electronic proposals must be submitted by 9:00 AM on April 15, 2026 (Deadline), clearly marked as:

“Professional Integrator Services.”

MANDATORY PRE-PROPOSAL MEETING

A mandatory pre-proposal meeting will be held on March 18, 2026 at 10:00 AM EST via Microsoft Teams conference/Teleconference. Please contact the City’s Procurement Manager (purchasing@stpetebeach.org) for a meeting invitation and instructions.

WRITTEN REQUESTS FOR INTERPRETATIONS/CLARIFICATIONS

No oral interpretations will be made to any firms as to the meaning of the scope of work or any other contract documents included in this RFP. All questions pertaining to the terms and conditions or scope of work of this Request for Proposal (RFP) must be sent in writing via email only to the City Procurement Manager (purchasing@stpetebeach.org) and shall be received no later than 10:00 AM EST on April 1, 2026. Responses to questions may be handled as an Addendum if the response would provide clarification to the requirements of the RFP. All such Addenda shall become a part of the contract documents. The City http://www.stpetebeach.org/news-and-links/city-projects.html mailto:purchasing@stpetebeach.org will not be responsible for any other explanation or interpretation of the proposed RFP made or given prior to the award of the contract. The City will not respond to questions received after the specified deadline.

The City reserves the right to respond to any and all questions but is not required to do so. If the Proposer discovered the opportunity through the online platform (Bonfire), do not submit questions through these platforms. Only questions emailed directly to the City Procurement Manager will be answered.

BEGINNING DATE

The Proposer shall, within ten (10) business days after receipt of the Notice of Award and before commencement of any operations hereunder, execute the Agreement. Additionally, the Proposer shall, within twenty (20) business days after receipt of the Notice of Award, provide all required documentation to the City.

COMPLETION OF WORK

This will be a three (3) year initial contract with the option to be extended for two (2) additional one (1) year periods upon mutual consent of both parties.

COSTS INCURRED BY PROPOSERS

All expenses involved with the preparation and submission of proposals to the City, or any work performed in connection therewith, shall be borne solely by the Proposers. No payment will be made for any responses received or for any other effort required of or made by; the Proposer’s prior to contract commencement.

ORAL PRESENTATION

The City may require an oral presentation of the proposal at the Evaluation Committee’s discretion. This could also include a formal interview of any and all members of the Proposer’s contract management staff.

CONFLICT OF INTEREST

The Proposer represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided for in FL Stat. 112.311. The Proposer further represents that no person having any interest shall be employed for said performance.

The Proposer shall promptly notify the City’s representative, in writing, by certified mail, of all potential conflicts of interest for any prospective business association, interest, or other circumstance, which may influence or appear to influence the contractor’s judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that the Proposer may undertake and request an opinion of the city as to whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the Proposer. The City agrees to notify the Proposer of its opinion by certified mail within thirty days of receipt of notification by the Proposer.

LATE PROPOSAL OR MODIFICATIONS

Modifications in writing received prior to the time set for the proposal submittal will be accepted.

Proposal modifications received after the time set for the proposal submittal will not be considered.

RELATED PARTIES AND MULTIPLE PROPOSALS

Where two (2) or more related parties each submit a proposal or multiple proposals are received from (1) Proposer, for any such contract, such proposals shall be judged non-responsive. Related parties mean Proposers or the principles thereof, which have a direct or indirect ownership interest in another Proposer for the same contract or in which a parent company or the principles thereof where one (1) Proposer has a direct ownership interest in another Proposer for the same contract.

RIGHT TO AUDIT

The City of St. Pete Beach reserves the privilege of auditing a Proposer’s record as such records relate to purchases or work between the City and said Proposer. Records should be maintained for three years from contract date.

VARIANCE FROM STANDARD TERMS & CONDITIONS

All standard terms and conditions stated throughout the RFP apply to this contract except as specifically stated. This should be fully understood by Proposers prior to submitting a proposal.

ASSIGNMENT

The Proposer shall perform this contract. No assignment or subcontracting shall be allowed without prior written consent of the City. If a Proposer intends to subcontract a portion of this work, the Proposer must disclose that intent in the proposal. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) business days of Proposer’s notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City shall include but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its response to the RFP, without exception shall constitute approval for purpose of this Agreement.

LOBBYING Lobbying of Evaluation Committee members, City employees, or elected officials regarding request for proposals, request for qualifications, bids or contracts, during the pendency of bid award or bid protest, by the bidder/proposer/protestor or any member of the bidder’s/proposer’s/protestor’s staff, an agent of the bidder/proposer/protestor, or any person employed by any legal entity affiliated with representing an organization that is responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City and shall be prohibited until either an award is final or the protest is finally resolved by the City Manager or Procurement Manager; provided, however, nothing herein shall prohibit a prospective bidder/proposer from contacting City departments to address situations such as clarification and/or questions related to the procurement process. For purposes of this provision, lobbying activities shall include but not be limited to, influencing or attempting to influence action or non-action in connection with any requests for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected.

ADDITIONAL REQUIREMENTS

The City reserves the right, by change order, to unilaterally add or delete locations/services, either collectively or individually, at the City’s sole option, at any time after award has been made as may be deemed necessary or in the best interest of the City. In such case, the Proposer will be required to provide or reduce services to this contract in accordance with the terms, conditions, and specifications.

SERVICES AGREEMENT

A written agreement incorporating the RFP and the successful proposal will be prepared by the City, signed by the successful Proposer, and presented to the City Commission for approval and signature.

INTEGRITY OF REQUEST FOR PROPOSAL DOCUMENTS

Proposers shall use the original RFP forms provided within the RFP and enter information in the spaces where a response is requested. Proposers may use an attachment as an addendum to the RFP forms if sufficient space is not available on the original form for the Proposer to enter a complete response. Any modifications or alterations to the original RFP documents by the Proposer, whether intentional or otherwise, will constitute grounds for rejection of the RFP. Any such modifications or alterations a Proposer wishes to propose must clearly be stated in the Proposer’s RFP response and presented in the form of an addendum to the original RFP documents.

RESPONSIBILITY OF THE CITY MANAGER OR DESIGNEE

The term “City Manager or designee” wherever used in this Contract shall be the City of St. Pete Beach or its duly authorized representative. Notices of any change in the City Manager or designee shall be given in writing by the City to the Contractor. The City Manager or designee shall have full authority to interpret the contract and requirements and shall determine acceptance of the work under this Contract and every question relative to the fulfillment of the terms and provisions therein. It shall be the duty of the City Manager or designee to enforce the contract terms in a fair and unbiased manner.

If a variation from any requirements is allowed, the City Manager or designee shall grant the same in writing with the reasons for his action outlined, and such action will not invalidate or change the Contract in any other manner.

EXAMINATION OF SITE

Proposer shall carefully examine project site and be familiar with the work required for the project, investigate all site conditions that may affect execution of work as detailed in the construction documents.

Contact the City’s Procurement Manager or their designee for changes or alterations before proceeding.

ASSURANCES

The responding Proposer shall provide a statement of assurance that the Proposer is not presently in violation of any statutes or regulatory rules that might have an impact on the firm’s operations. All applicable laws and regulations of the State of Florida, and ordinances and regulations of the City of St. Pete Beach will apply.

ASSIGNMENT AND TRANSFER OF CONTRACT

The Proposer shall not assign or transfer this Agreement or any part thereof or any interest therein without consent in writing of the City and the Proposer’s Surety, and any such assignment or transfer without such written consent shall be null and void.

SUBCONTRACTS

The Proposer shall not subcontract this Agreement or any part thereof or any interest therein without consent in writing of the City and the Proposer’s Surety. Any Subcontractor approved by the City will be subject to the same standards and qualifications as stated in this Contract.

PAYMENT

Payment shall be made to the Proposer for work performed under this Contract for the quantities of work as determined in accordance with Payments for Work Completed and Payments Withheld of this Contract.

Payment for extra work will be made in accordance with the Changes in Work, Contract Amount, and Contract Time sections below.

PERIOD OF PERFORMANCE

The target completion for the base Scope of Services is December 2026. The City reserves the right, at its sole discretion and subject to funding availability, to amend this Agreement to extend the Consultant’s services through final (100%) design. Any additional services shall be authorized by written amendment and negotiated in accordance with the Consultants’ Competitive Negotiation Act (Section 287.055, Florida Statutes).

CHANGES IN THE WORK

Without invalidating the Contract, the City may, at any time or from time to time, order additions, deletions or revisions in the work authorized by written Change Orders or directives. Upon receipt of a Change Order, the Proposer will proceed with the work involved. All such work shall be executed under the applicable conditions of the Contract documents. If any Change Order causes an increase or decrease in the Contract Amount or any extension or shortening of the Contract Time, an equitable adjustment will be made.

Additional Work performed by the Proposer without authorization of a Change Order will not entitle them to an increase in the Contract Amount or any extension of the Contract Time, except in the case of an emergency (subject to approval by City Manager or designee).

It is the Proposer's responsibility to notify their Surety of any changes affecting the general scope of the Work or change of the Contract Amount and the amount of the applicable bonds shall be adjusted accordingly, and an amended bond document furnished to the City. In the event the City directs the Proposer to make a change in the Work, and if the City and the Proposer do not arrive at a mutually acceptable increase or decrease in the Contract Amount, the Proposer shall not use any such lack of mutual acceptance as a basis or cause to stop or otherwise delay the progress or the execution and completion of any of the work ordered, directed or required pursuant to the Contract Documents.

If the Proposer believes an event or situation has occurred which justifies a change in the Contract Amount or Contract Time, they shall deliver a written notice to the City Manager or designee. Each such written notice shall be delivered promptly and no later than fifteen (15) business days after the Proposer first discovered the occurrence. The Proposer shall be deemed to have waived the right to collect any and all costs incurred more than fifteen (15) business days prior to the date of delivery of the written notice and shall be deemed to have waived the right to seek an extension of the Contract Time with respect to any delay in the Progress Schedule which accrued more than fifteen (15) business days prior to the date of delivery of the written notice.

Any such notice shall include sufficient detail to explain the basis of entitlement to a claim for an adjustment to the Contract Amount of Contract Time. When requested by the City Manager or designee, the Proposer shall furnish any additional information and details as may be required to determine the facts or allegations involved, which shall be provided within fifteen (15) business days of the request unless a longer time period is allowed by the City Manager or designee.

The Proposer shall prepare proposals detailing proposed adjustments to Contract Amount and/or Contract Time and submit them to the City Manager or designee within fifteen (15) business days of the City’s issuance of a proposed Change Order or the Proposer’s submitting a written notice of a change or claim for an adjustment to the Contract Amount or Contract Time. Proposer’s proposals shall be irrevocable for a period of at least sixty (60) business days after receipt by the City. Any delay in the submittal of a complete, adequate and acceptable proposal will not justify an increase in Contract Amount or Contract Time.

Proposer agrees that it shall give the City access to any and all of Proposer’s and Subcontractors’ books, records and other materials relating to proposed Change Orders and other claims for adjustment to Contract Amount or Contract Time.

CHANGE OF CONTRACT AMOUNT

The Contract Amount constitutes the total compensation payable to the Proposer for performing the Work.

All duties, responsibilities and obligations assigned to or undertaken by the Proposer shall be at his expense without change in the Contract Amount. The Contract Amount may only be changed by written Change Order issued by the City. Any claim for an increase in the Contract Amount shall be in writing and delivered to the City Manager or designee within fifteen (15) business days of the occurrence of the event giving rise to the claim.

All claims for adjustment in the Contract Amount shall be determined by the City Manager or designee.

However, no claim for an adjustment to the Contract Amount will be considered for unforeseeable causes that were beyond the fault or negligence of the Proposer or his Subcontractors or supplier such as acts of God, floods, riots, etc. This restriction does not restrict submission of claims for additional Contract Time due to events of this nature. Any change in the Contract Amount shall be incorporated in a Change Order.

Proposer proposals or claims shall cover all aspects of the Work involved and shall be fully documented and itemized as to all costs, quantities and charges for overhead and profit. Amounts for Subcontractors or Suppliers at any tier shall be similarly supported. When determining Subcontractors’ costs, the methods to be used shall be those used for the Proposer’s costs, except that the term “Subcontractor” shall replace the term “Proposer,” context permitting.

The value of any Work covered by a Change Order or of any claim for an increase or decrease in the Contract Amount where the Work involved is covered by unit prices contained in the Contract Documents shall be determined by application of unit prices to the quantities of the items involved. If the quantities originally contemplated are so changed in a proposed Change Order, that application of the Unit Prices to the quantities proposed will cause substantial inequity to the City or the Proposer, the applicable unit price(s) shall be equitably adjusted by mutual agreement.

If the value of work covered by a Change Order cannot be established or mutually agreed to utilizing previously established unit rates, the value shall be determined by the City on the basis of an estimate of the out-of-pocket cost and percentages that are acceptable to the City for overhead and profit.

In such case, the Proposer will submit in the form prescribed by the City an itemized cost breakdown together with supporting data.

The amount of credit to be allowed by the Proposer to the City for any such change which results in a net decrease in cost, will be the amount of the actual net decrease as determined by the City. When both additions and credits are involved in any one change, the combined overhead and profit shall be figured on the basis of the net increase, if any.

CHANGE OF CONTRACT TIME

The Contract Time may only be changed by written Change Order. Any claim for an extension in the Contract Time shall be in writing and include an analysis of the Progress Schedule as further described in the Specifications and shall be delivered to the City Manager or designee within fifteen (15) business days of the occurrence of the event giving rise to the claim. All claims for adjustment in the Contract Time shall be determined by the City Manager or designee. Any change in the Contract Time resulting from any such claim shall be incorporated in a Change Order. The Contract Time may be extended for an amount equal to time lost due to unforeseeable causes beyond the control of the Proposer (and his Subcontractors and Suppliers) if he makes a claim therefrom. Such delays shall include, but not be restricted to, acts or neglect by any separate Proposer employed by the City; fires; floods; labor disputes; epidemics; or acts of God.

All time limits stated in the Contract Documents are of the essence to the Contract. The stated time limits are agreed to be adequate to complete the work, including the procurement, manufacture and delivery of all material and equipment required, and account for any and all potential impact, delays, disruptions and costs that may be expected.

PAYMENTS FOR WORK COMPLETED

All payments under this agreement shall comply with the requirements of Florida Statutes, Section 215.422, commonly referred to as the “Prompt Payment Law.” This includes timely processing of invoices and adherence to statutory interest provisions for late payments. The Contractor shall submit detailed invoices for services rendered under this agreement. Each invoice must include: Purchase Order or Contract Number, Description of services provided, Dates of service, Total amount due. Payment will be made within 45 days of receipt of a proper invoice and acceptance of deliverables, as required by Florida law. If payment is not made within the statutory timeframe, interest penalties will apply in accordance with Section 215.422, Florida Statutes. Payments will be issued via electronic funds transfer (EFT) unless otherwise agreed in writing. Contractor must provide accurate banking information to facilitate EFT.

PAYMENTS WITHHELD

The City Manager or designee may withhold, or, on account of subsequently discovered evidence, nullify the whole or part of any estimate to such extent as may be necessary to protect the City from loss on account of:

a) Defective work not remedied

b) Claims and/or liens filed or reasonable evidence indicating probable filing of claims

c) Failure of the Proposer to make payments properly to Subcontractors or for labor

d) A reasonable doubt that the Contract can be completed for the balance then unpaid

e) Damage to another Proposer

f) Failure of the Proposer to keep their work progressing in accordance with their time schedule

FINAL PAYMENTS

Upon the completion and acceptance of the work, the City Manager or designee shall issue a certificate that designates that the whole work provided for in this Contract has been completed and accepted by him under the conditions and the terms thereof and shall make the final estimate of the work. After issuance of the certificate, the entire balance found to be due the Proposer, including said retained percentage by the City in accordance with existing state laws as may be retained lawfully by said City, shall pay excepting such sums to the Proposer.

Before the approval of the final payment, the Proposer shall submit evidence satisfactory to the City that states that all payrolls, materials, bills and outstanding indebtedness in connection with this Contract have been paid.

LIENS

If at any time there shall be evidence of any lien or claim for which the City might become liable and which is chargeable to the Proposer, the City shall have the right to retain out of any payment then due or thereafter to become due, an amount sufficient for complete indemnification against such lien or claim. In the event the City has already paid to the Proposer all sums due under this contract or the balance remaining unpaid is insufficient to protect the City, the Proposer and his Surety shall be liable to the City for any loss so sustained.

RESPONSIBILITY OF THE CITY MANAGER OR DESIGNEE

The term “City Manager or designee” wherever used in the Contract shall be the City of St. Pete Beach or its duly authorized representative. Notices of any change in the City Manager or designee shall be given in writing by the City to the Proposer. The City Manager or designee shall have full authority to interpret the Plans and Specifications and shall determine the amount, quality, and acceptance of the work and supplies to be paid for under the Contract and every question relative to the fulfillment of the terms and provisions therein. It shall be the duty of the City Manager or designee to enforce the Plans and Specifications in a fair and unbiased manner. If a variation from any requirements is allowed the City Manager or designee shall grant the same in writing with the reasons for his action outlined, and such action will not invalidate or change the Contract in any other manner.

LICENSES AND PERMITS

The Proposer shall obtain and pay for all necessary City licenses and work permits and shall faithfully comply with all laws, ordinances and regulations, (Federal, State or local) which may be applicable to the operations to be conducted hereunder, except for those permits obtained by the City. Notwithstanding the provisions above, the Proposer is responsible for non-compliance of all permit requirements, including all fines resulting from Proposer’s non-compliance of said requirements.

Chapter II, Section II-4, “Registration of Licenses Obtained From Other Municipalities:” “Persons, partnerships, corporations, or other business entities doing business with the City who are not required to obtain a City occupational license, but who must have either a State or County or Municipal occupational license from another municipality, shall register such occupational license with St. Pete Beach Community Development Department. The City may charge a fee for such registration.” The Proposer shall be responsible for obtaining all City, County, State and Federal permits required by those government agencies and must provide documentation of receipt of those permits prior to project commencement. This shall include a notice to commence work letter and the applicable fee, if required. Any sub-contractor hired by the Proposer awarded the project, MUST also register their license with the City.

LABOR PROVISIONS

The Proposer and his Subcontractors shall discharge, whenever ordered to do so by the City Manager or designee, any employee who is disorderly or whose conduct in the opinion of the City Manager or designee is detrimental to the prosecution of the work. No person whose age or physical condition is such as to make this employment dangerous to his/her health and safety or to the health and safety of others shall be employed on the work, and in no event shall any persons under the age of sixteen (16) years be employed.

The State of Florida prevailing wage law requires that the Proposer shall fully comply with all provisions contained in Section 215.19, “Schedule of Prevailing Wage Rates for Specified Public Construction.” The wage rates set forth by such determination shall apply to this project.

INSURANCE

The Proposer shall procure and maintain at his/her own expense, during the life of the Contract, liability insurance as hereinafter specified. All such insurance shall be subject to the approval of the City for adequacy of protection and shall include a provision preventing cancellation without twenty (20) business days prior notice to the City in writing. The City shall be included as an additional insured on all liability insurance. The liability insurance required is as follows: Proposer’s General Public Liability and Property Damage Insurance issued to the Proposer and protecting the Proposer from all claims for personal injury, including death, and all claims for destruction of or damage to property, arising out of or in connection with any operations under this Contract, whether such operations be by the Proposer or by any Subcontractor hired by the Proposer or anyone directly or indirectly employed by the Proposer or hired by the Proposer.

The successful Proposer shall supply and maintain insurance which defends, indemnifies and holds harmless the City of St. Pete Beach, its officers, employees and agents from and against any and all liability, damage claims, demands, costs, judgments, fees, attorney’s fees or loss arising directly out of acts or omissions hereunder by the Proposer or third party under the direction or control of the Proposer. Such general and excess liability coverage shall be primary to any other coverage carried by the City of St Pete Beach. Proposer must furnish the City with Certificate of Insurance prior to commencement of work. An approved Certificate of Insurance furnished by the Proposer’s carrier to guarantee the Proposer being insured with the City of St Pete Beach must be named as a certificate holder for this contract. The following minimum coverage:

• Professional Liability Insurance $2,000,000 each occurrence.

• Commercial General Liability Insurance $1,000,000.00.

• Comprehensive General Liability Insurance of $1,000,000.00 each occurrence.

• Personal Injury for $1,000,000.00 each occurrence.

• Automobile Liability $1,000,000.00.

• General Workers Compensation Insurance as required by Florida law.

• Longshore Harbor Workers Compensation Insurance

PROTECTION OF WORK AND PROPERTY

The Proposer shall continuously maintain adequate protection of all their work and materials from damage or theft and shall protect the City’s property and all adjacent property from injury or loss arising in connection with activities under their Contract. The Proposer shall make good any such damage, injury, or loss, except such as may be caused by agents or employees of the City.

The Proposer shall take, use, provide, and maintain all necessary precautions, safeguards, and protection to prevent accidents, or injury to persons or property on, about, or adjacent to the site of the work. Should the situation arise that physical security is needed the Proposer will provide security on off days and holidays. The Proposer shall be responsible for all charges incurred with such action.

The Proposer shall post danger signs warning against any hazards created by the work being done under their Contract. They shall designate a responsible member of their organization on the work, whose duty shall be the prevention of accidents, and the name of the person so designated shall be reported to the City Manager or designee and City in writing. In an emergency affecting the safety of life, or of the work or adjoining property, the Proposer, without special instruction or authorization from the City Manager or designee, or City, is hereby permitted to act, at their own discretion, to prevent such threatened loss or injury, and they must take such action if so instructed or authorized by the City Manager or designee. The Proposer shall also protect adjacent property as required by law.

PROPOSAL REVIEW AND CONTRACT AWARD

Failure to submit all documents requested at the time of proposal may deem the Proposer’s proposal ineligible for award. The City of St. Pete Beach reserves the right to reject any or all proposals or parts of proposals. The contract shall be awarded by written notice to the responsible and responsive Contractor whose proposal is determined in writing to be the most advantageous to the City, taking into consideration the price and other criteria set forth in this request for proposals. The City may waive any informality.

LOCAL, STATE AND FEDERAL COMPLAINCE REQUIREMENTS

The laws of the State of Florida do apply to any purchase made under this Request for Proposal. Proposers shall comply with all local, state, and federal directives, orders and laws as applicable to their proposal and subsequent contracts include but not limited to Equal Employment Opportunity, Minority Business Enterprise, and OSHA as applicable to this contract.

Compliance with Fla. Stat. 448.095:

• Proposer agrees to comply with all applicable portions of Fla. Stat. 448.095. Proposer must use the U.S. Department of Homeland Security’s E-Verify System, hhtps://e-verify.uscis.gov/emp, to verify the employment eligibility of all employees hired on or after January 1, 2021 during the term of this Agreement.

• Subcontractors (i) Proposer shall also require all subcontractors performing work under this Agreement to use the E-Verify system for any employees they may hire during the term of this Agreement. (ii) Subcontractors shall provide Proposer with an affidavit stating the subcontractor does not employ, contract with, or subcontract with an unauthorized alien, as defined by Fla. Stat.

448.095 (iii) Proposer shall provide a copy of such affidavit to the City upon receipt and shall maintain a copy for the duration of the Agreement.

• Proposer must provide evidence of compliance with Fla. Stat. 448.05 by January 1, 2021. Evidence may consist of, but is not limited to, providing notice of Proposer’s E-Verify number.

• Failure to comply with this provision is a material breach of the Agreement, and the City may choose to terminate the Agreement at its sole discretion. Proposer may be liable for all costs associated with the City securing the same services, inclusive, but not limited to, higher costs for the same services and proposal costs (if necessary). Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination. If this agreement is terminated for a violation of the statute by the Proposer, the Proposer may not be awarded a public agreement for a period of 1 year after date of termination.

RESERVES THE RIGHT

The City reserves the right to accept or reject any and/or all proposals, to waive irregularities and technicalities, and to request re-submission. If only one proposal is received by the proposal date and time listed, the proposal may or may not be rejected by the City depending upon proposal review and the needs of the City.

The City reserves the right to select a firm with or without additional interviews and may decide to select any of the firms submitting proposals. The City reserves the right to award the contract to a responsible proposer submitting a responsible proposal, with a resulting negotiated agreement which is most advantageous and in the best interest of the City.

Proposers, Proposers, their agents, and associates shall not contact or solicit any City Commission member, City employee, or official regarding this RFP during any phase of the proposalding process. Failure to comply with the provision may result in disqualification of the Proposer, at the option of the City. Only that individual listed, or an approved designee, as the contact person for this RFP shall be contacted.

SUBMITTAL WITHDRAWAL

After submittals are opened, corrections or modifications to submittals are not permitted, but a responding firm may be permitted to withdraw an erroneous submittal prior to the award by the City Commission, if the following is established:

• That the responding firm acted in good faith in submitting the submittal;

• That in preparing the submittal there was an error of such magnitude that enforcement of the submittal would work severe hardship upon the respondent;

• That the error was not the result of gross negligence or willful inattention on the part of the respondent;

• That the error was discovered and communicated to the City within twenty-four (24) hours of submittal opening, along with a request for permission to withdraw the submittal; or

• The responding firm submits documentation and an explanation of how the error was made.

CONE OF SILENCE

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

TERMINATION

The resulting contract may be canceled by the City when:

• Sufficient funds are not available to continue its full and faithful performance of this contract.

• There is sub-standard or non-performance of contract.

• The City wishes to terminate at any time and for any reason, upon giving thirty (30) days prior written notice to the other party.

The resulting contract may be canceled by either party in the event of substantial failure to perform in accordance with the terms by the other party through no fault of the terminating party.

FISCAL NON-FUNDING

If funds for the requested services described herein are not appropriated via the annual budget adoption process, the City reserves the right to cancel this Agreement immediately upon written notice to the vendor.

PROJECT RECORDS

The awarded firm shall maintain auditable records concerning the procurement to account for all receipts and expenditures, and to document compliance with the Contract. These records shall be kept in accordance with generally accepted accounting methods, and the City of St. Pete Beach reserves the right to determine the record-keeping method in the event of non-conformity. These records shall be maintained for three (3) years after final payment has been made and shall be readily available to City personnel with reasonable notice, and to other persons in accordance with the Florida Public Disclosure Statutes.

Additionally, the awarded firm shall abide by and comply with Florida Statutes regarding public records.

Specifically, the firm shall be aware of the provisions found in Section 119.0701, Florida Statutes.

Upon completion of the project, all reports, studies, recommendations, forms, and other project specific information will need to be submitted in paper and in an electronic file format (.PDF, .JPEG) on CD or USB storage device.

V. REFERENCES & MINIMUM QUALIFICATIONS

Provide at least three (3) or more professional, business references with which you have contracted to provide similar services in the past five (5) years. Include the name of the person, its organization, telephone number, fax number, and e-mail address. Include any governmental agencies, with the same contact and descriptive information for which you have provided similar service within the past five (5) years.

Provide a brief description of the history and capabilities of the firm. Describe the types of projects or services the firm performs/has performed and the dollar value of each. Provide information regarding your firm’s ability to complete this project. Demonstrate that the firm’s personnel have experience with similar projects.

Identify all unresolved and ongoing claims and disputes against your firm in excess of $500,000. Include any claims against the principals of your firm or any claims your company may have against a third party.

Provide a history of litigation, including the outcomes, for the past five (5) years.

The responding firm shall provide a statement of assurance that the firm is not presently in violations of any statutes or regulatory rules that might have an impact on the firm’s operations. All applicable laws and regulations of the State of Florida and ordinances and regulations of the City of St. Pete Beach will apply.

Provide the overall bonding capacity for the company and provide a history of any claims against the Proposer’s previous bonds for the past five (5) years.

The City shall be the sole final judge of qualifications of Proposer to perform service and reserves the exclusive right to accept or reject any proposal as it deems to be in the best interests of the City. The City reserves the right to make such investigation, as it deems necessary, to determine the ability of any proposer to perform the work or service requested. Failure to comply with the requirements of this section may be grounds for rejecting a response.

VI. CONTRACTOR’S PROPOSAL SUBMITTAL

The company that is submitting a proposal declares that it has extensive experience modernizing and optimizing utilities SCADA systems.

The undersigned, as Proposer, hereby declares that the only person or persons interested in the Proposal as principal or principals are named herein, and that no person other than herein mentioned has any interest in the Proposal or in the Agreement to be entered into; that this Proposal or Agreement is made without connection with any other person, company, or parties making a Proposal; and that it is in all respects fair and in good faith without collusion or fraud.

The Proposer further declares that they have examined the site of the work and informed themselves fully in regard to all conditions pertaining to the place where the work is to be done; that they have examined the Plans and Specifications for the work and Contract Documents relative thereto, and have read all special provisions furnished prior to the opening of proposals; and that they have satisfied themselves relative to the materials to be supplied and work to be performed.

The Proposer proposes and agrees, if the Proposal is accepted, to contract with the City of St. Pete Beach, Florida, in the form of an Agreement specified for “Professional Integrator Services” in St. Pete Beach, Florida, in full and complete accordance with the shown, noted, described, and reasonably intended requirements of the Plans, Specifications, and Contract Documents, to the full and entire satisfaction of the City of St. Pete Beach, Florida.

The Proposer proposes to furnish all materials, equipment, labor, and perform the work submitted in their proposal schedule for the City of St. Pete Beach “Professional Integrator Services.”

COMPANY: DATE: ______

ADDRESS: PHONE:_____________________

PROPOSER: ________________________________ NAME: _____________________

(SIGNATURE) (PRINT…