TOWN OF PRESCOTT VALLEY

PRESCOTT VALLEY, ARIZONA

BIDDING REQUIREMENTS

AND

CONTRACT DOCUMENTS

for purchase of

PFAS PRESSURE VESSEL SYSTEM

QUAILWOOD 3 PFAS TREATMENT SYSTEM

TOWN OF PRESCOTT VALLEY

JACOBS

Tempe, AZ

OCTOBER 2026

©Jacobs 2026. All rights reserved.

This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of Jacobs and is not to be used in whole or part, for any other project without the written authorization of Jacobs.

Project No. PW\JA WATER-001\W7Y63000 Copy No.

10/1/26

QUAILWOOD 3 PFAS TREATMENT SYSTEM

PW\JA WATER-001\W7Y63000 TABLE OF CONTENTS

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TABLE OF CONTENTS

Pages

PART 1—BIDDING REQUIREMENTS

00 11 14 Invitation to Bid ............................................................................. 1- 3 00 21 14 Instructions to Bidders ................................................................... 1- 13 00 41 63 Bid Form ........................................................................................ 1- 9

Attachments:

Bidder Qualifications Form .................................................... 1- 2 Project References .................................................................. 1- 1 List of Proposed Subcontractors and Suppliers ...................... 1- 2 Affidavit of Non-Collusion .................................................... 1- 2 Boycott of Israel Form ........................................................... 1- 2 Forced Labor of Ethnic Uyghurs Ban Form ........................... 1- 1 Executive Order 2009-09, Superseding 99-4 and Amending 75-5 .................................................................... 1- Executive Order 99-4, Amending 75-5 .................................. 1- Executive Order 75-5 ............................................................. 1- EPA Federal Compliance Forms:

Disadvantaged Business Enterprise Compliance Checklist ........................................................................ 1- 2 Bidder Compliance Statement/Certification Regarding Equal Employment Opportunity (EEO) ...... 1- 1

. Build America, Buy America (BABA) Initial Certification Statement .................................................. 1- 1 American Iron and Steel Initial Certification Statement . 1- 1 Non-Segregated Facilities Certification Statement .......... 1- 1 Byrd Anti-Lobbying Certification .................................... 1- 1

00 43 14 Surety Bond Form .......................................................................... 1- 1 00 61 14.13 Supply Contract Bond Form .......................................................... 1- 4

PART 2—CONTRACTING REQUIREMENTS

CONTRACT FORMS

00 52 63 Agreement ...................................................................................... 1- 9 Exhibit A1: Assignment of Contract; Consent to Assignment and Acceptance of Assignment ................................................... 1- 2

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CONDITIONS OF THE CONTRACT

00 72 05 Standard General Conditions for Procurement Contracts .............. 1- 21 00 73 05 Supplementary Conditions ............................................................. 1- 7 00 73 40 Funding Agency Requirements ...................................................... 1- 25

PART 3—SPECIFICATIONS

DIVISION 01—GENERAL REQUIREMENTS

01 26 01 Contract Modification Procedures ................................................. 1- 3 01 30 00 Administrative Requirements ........................................................ 1- 9

Supplements:

Notice of Schedule Impact ............................................................. 1- 1 Transmittal of Seller’s Submittal Form ......................................... 1- 1 Maintenance Summary Form ......................................................... 1- 2

01 40 00 Quality Requirements .................................................................... 1- 1 01 43 34 Special Services ............................................................................. 1- 3

Supplements:

Manufacturer’s Certificate of Proper Installation .......................... 1- 2 American Iron and Steel (AIS) Final Certification Statement ....... 1- 1 Build America, Buy America (BABA) Final Certification ........... 1- 1 Statement ..................................................................................... 1- 1

01 61 01 Product Requirements .................................................................... 1- 3 Supplement:

Seller’s Notice of Shipment of Goods ........................................... 1- 1

DIVISION 43—PROCESS GAS AND LIQUID HANDLING, PURIFICATION,

AND STORAGE EQUIPMENT

43 42 15 PFAS Pressure Vessels .................................................................. 1- 16

PART 4—DRAWINGS (BOUND SEPARATELY)

END OF SECTION

PART 1

BIDDING REQUIREMENTS

THIS PAGE INTENTIONALLY LEFT BLANK

PW\JA WATER-001\W7Y63000 INVITATION TO BID

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SECTION 00 11 14

INVITATION TO BID

Electronic bids for the PFAS Removal Pressure Vessel System for the Town of Prescott Valley, Arizona (“Owner”), will be received until 3:30 PM local time on Wednesday, August 26, 2026, on the Town’s Bonfire website. The Bid proposal and Bid proposal guarantee (Bid bond form) shall be submitted electronically at https://prescottvalleyaz.bonfirehub.com/portal. Please note that Bids will only be accepted electronically, not in person. Immediately following the Bid closing, the Bid proposals will be electronically unsealed and read aloud in Room 330 at the Civic Center, 7501 E. Skoog Blvd., Prescott Valley, Arizona. Bid proposals received after the deadline will not be considered.

A Pre-Bid Conference will NOT be held. Project Site walk-throughs may be provided via appointment only for prospective Bidders. Requests for an appointment for a Site walk can be made on the Town’s Bonfire website.

All Bidders on this Project will need to have or obtain federal SAM.gov registration. Bidders will need to upload their registration into Bonfire along with all other required Bid information at the time of the Bid.

Bidders will be required to comply with State of Arizona Executive Order No. 75-5 and Executive Order No. 2009-09 relating to nondiscrimination.

Project Information

The Town of Prescott Valley, Arizona, operates a network of drinking water wells. One of their wells, Quailwood No. 3 well, has historically contained elevated levels of per- and polyfluoroalkyl substances (PFAS). Incorporated into the design of the Quailwood 3 PFAS Treatment System is a PFAS removal pressure vessel system that will be used for the removal of PFAS from the Quailwood No. 3 well.

The Seller shall furnish one (1) 250 gallon per minute lead-lag pressure vessel system, including but not limited to two (2) ASME stamped pressure vessels, self-supported pipe and valve racks, isolation valves, pressure gauges, sample ports, air relief valves, and pressure relief valves as included within the Specifications and Drawings. Additionally, Seller shall provide a minimum of one (1) field superintendent to supervise and observe the onsite assembly of the System as well as assisting with media loading, startup operations, and other requirements listed in the Specifications. The Seller shall be responsible for coordinating and payment for shipping and handling of the System to the Site and applicable state and local taxes, fees, insurance, and other government charges. System installation will be completed by others.

Monday, November 9, 2026, on the Town's Bonfire website.November 16, 2026, on the Town's Bonfire website. The Bid proposal and Bid proposal

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Scope by others includes:

Ion exchange media and media fill.

All building and regulatory permits.

Concrete pad suitable for selected system.

Piping or valving beyond the limits of the Seller’s scope of work.

Crane and operators.

Anchor bolts and anchoring and grouting of systems and pipe stands.

Final tie-ins at terminations.

Hydrostatic and disinfection testing.

The Contract created between the Owner and the Seller will be assigned to the Contractor upon successful Contractor bidding of the Project. Final coordination for the procurement, fabrication, delivery and installation of the System shall be part of the overall Project construction and responsibility of the Contractor to coordinate. Shop Drawing review and approval may be coordinated directly with Owner and Engineer.

Completion of Scope of Work

Bidder shall coordinate design requirements for the System with Engineer within 15 calendar days of issuing Notice to Proceed. This information will be used to finalize the water treatment facility design documents by Engineer.

Initial Shop Drawings shall be provided to Engineer by Seller within 30 calendar days of issuing Notice to Proceed. Upon receipt of comments from the Engineer, Seller shall provide updated Submittals to Engineer for review within 10 business days for subsequent Submittal revisions.

Seller shall be responsible to coordinate with the Contractor for delivery of the entire System to the Project Site as early as June 1, 2027, and as late as August 10, 2027, for Contractor to incorporate System in the Construction Work. The Project will be substantially complete by September 30, 2027.

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Disadvantaged Business Enterprise

Minority-Owned Business Enterprises (MBE) and Women-Owned Business Enterprises (WBE) firms are encouraged to submit Bids.

Bidders must comply with the following: The President’s Executive Order # 11246 prohibiting discrimination in employment regarding race, color, creed, sex, or national origin; the President’s Executive Orders # 12138 and 11625 regarding utilization of MBE/WBE firms; the Civil Rights Act of 1964; the Davis-Bacon Act; and Section 436 of P. L. 113-76, American Iron and Steel. Bidders must certify that they do not or will not maintain or provide for their employees any facilities that are segregated on the basis of race, color, creed, or national origin.

Bid Security

Bidding Documents are available on the Bonfire website:

https://prescottvalleyaz.bonfirehub.com/portal.

Each Bid must be submitted on the prescribed Bid Form and accompanied by Bid security as prescribed in the Instructions to Bidders, payable to the Buyer in an amount not less than 10 percent of the Bid.

Successful Bidder will be required to furnish the additional Bond(s) prescribed in Bidding Documents.

The Town of Prescott Valley’s right is reserved to accept or reject any and all bid proposals, or any part thereof, to withhold the award, and waive any informalities deemed in the best interest of the Town.

Dated this 5th day of October, 2026

2TC PUB October 11, 2026 Fatima Fernandez/Town Clerk October 18, 2026

END OF SECTION

12th day of October, 2026

October 18, 2026 October 25, 2026

PW\JA WATER-001\W7Y63000 INSTRUCTIONS TO BIDDERS

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SECTION 00 21 14

INSTRUCTIONS TO BIDDERS

1. DEFINED TERMS.

1.1. Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below which are applicable to both the singular and plural thereof:

1.1.1. Issuing Office – The office from which the Bidding Documents are to be issued and where the Bidding procedures are to be administered.

1.1.2. Bidder – The individual or entity who submits a Bid directly to Buyer.

1.1.3. Buyer – The individual or entity (Town of Prescott Valley or “Town”) purchasing the Goods and Special Services.

1.1.4. Contractor – The individual or entity with which the Buyer has contracted for performance of the Construction Work and System Installation associated with the Project.

1.1.5. Construction Work – Tasks associated with the construction of the Project to be completed by a Contractor upon successful Project bidding.

1.1.6. Project – Quailwood No. 3 Well PFAS Treatment System construction and equipment installation.

1.1.7. Successful Bidder – The lowest responsible Bidder submitting a responsive Bid to whom Buyer (based on Buyer’s evaluation is hereinafter provided) makes an award.

1.1.8. System – Lead-lad pressure vessel skids, self-supported pipe and valve racks, isolation valves and actuators, pressure gauges, sample ports, air relief valves, and pressure relief valves as shown on the Drawings and as included within the Specifications. Any other items not specifically identified by the Contract Documents are not included within the System.

1.1.9. Seller – The individual or entity with which the Buyer has contracted for performance of the System Work in regard to designing, manufacturing, furnishing, delivering, installation support and startup support regarding the System for the Project per the terms and conditions of the Contract.

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1.1.10. System Work – Tasks completed by the Seller associated with the System for which the Bid is to be submitted.

2. BIDS RECEIVED.

2.1. Refer to Invitation to Bid for information on receipt of Bids.

3. COPIES OF BIDDING DOCUMENTS.

3.1. A complete set of Bidding Documents is available on the Bonfire website:

https://prescottvalleyaz.bonfirehub.com/portal.

3.2. Complete sets of Bidding Documents shall be used in preparing Bids; neither Buyer nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

3.3. Buyer and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for furnishing Goods and Special Services and do not confer a license or grant for any other use.

4. QUALIFICATIONS OF BIDDERS.

4.1. All Bidders on this Project will need to have or obtain federal SAM.gov registration. Bidders will need to upload their registration into Bonfire along with all other required Bid information at the time of the Bid.

4.2. Per Arizona Revised Statute 34-255, Bidders, their Subcontractors and Suppliers who have been convicted of violation of ARS 34-252, concerning non-collusion, within the last 3 years are prohibited from Bidding.

4.3. To demonstrate Bidder’s qualifications to furnish Goods and Special Services, within 10 calendar days of Buyer’s request, Bidder shall submit written evidence, such as financial data, previous experience, and other such data as may be called for below.

4.3.1. Provide an installation list of at least five (5) similar PFAS removal systems over the past 5 years. The Seller shall have at least 5 years’ experience in the design, installation and operation of ASME code certified PFAS adsorptive media systems in the United States. The systems should each be at least 250 gallons per minute, installed and operational for drinking water systems. Projects under design and projects not installed and operational shall not be listed.

https://protect.checkpoint.com/v2/r01/___https://prescottvalleyaz.bonfirehub.com/portal___.YzJ1OmF6Y3JwdG93bnByZXNjb3R0dmFsbGV5OmM6b2ZmaWNlMzY1X2VtYWlsc19hdHRhY2htZW50Ojc5YTgyNmNmM2M0OTFhMzUzMDU2YzUzOWQ1NjkzMDEyOjc6ZmU5MTpiNTQyYTVlZGM3MTkxZjhhNDQzOWU3OTYzZjkzZDc0ZjllYWFlYWNjMGY5ODc5OGM3OWUxNWJmZjcwZmYzOTg1OnA6VDpG

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4.3.2. Please include the following for each Project:

4.3.2.1. Project Name

4.3.2.2. Project Description

4.3.2.3. Project Location

4.3.2.4. PFAS Treatment Capacity (total and each skid)

4.3.2.5. PFAS Treatment Adsorptive Technology Used (i.e. GAC, IX, etc.)

4.3.2.6. Date of Installation

4.3.2.7. Vessel Model Number and Size (diameter, side wall height and quantity of media)

4.3.2.8. Date of Contract

4.3.2.9. Date of Completion

4.3.2.10. Contract Amount

4.3.2.11. Project Reference Name

4.3.2.12. Reference Telephone Number and Address

4.3.3. Provide credentials and statement of qualifications for tank welders and certified welding inspectors:

4.3.3.1. Certified Welding Inspector shall be certified in accordance with AWS QC1 and have prior experience with specified welding codes.

4.3.3.2. Welding/Welding Operator Performance Qualification

Record in accordance with American Welding Society D1.1 (Annex M Forms), American Welding Society D1.6 (Annex H Forms); or American Society of Mechanical Engineers BPVC SEC IX (Form WC-484).

4.3.3.3. Independent Testing Agency (if used) personnel shall be NDT Level II certified in accordance with ASNT SNT-TC-1A.

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5. EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND

POINT OF DESTINATION.

5.1. Upon request, Buyer will provide Bidder access to the Point of Destination and the site where Goods are to be installed, or Special Services are to be provided so that Bidder may conduct such investigations, examinations, tests, and studies as Bidder deems necessary for submission of a Bid.

5.2. It is the responsibility of each Bidder, before submitting a Bid, to:

5.2.1. Examine and carefully study Bidding Documents, including Addenda and related data identified in Bidding Documents.

5.2.2. If specified or, if in Bidder’s judgment, any local condition may affect cost, progress, or furnishing of Goods and Special Services, visit the Point of Destination and the Site where the Goods are to be installed and Special Services are to be provided to become familiar with local conditions.

5.2.3. Become familiar with and satisfy itself to Laws and Regulations that may affect cost, progress, or furnishing of Goods and Special Services.

5.2.4. Carefully study, consider, and correlate information known to Bidder;

information commonly known to Sellers of similar Goods doing business in the locality of the Point of Destination and the site where the Goods will be installed or where Special Services will be provided; information and observations obtained from Bidder’s visits, if any, to the Point of Destination and the Site where the Goods are to be installed or Special Services are to be provided; and any reports and drawings identified in the Bidding Documents regarding Point of Destination and site where Goods will be installed or where Special Services will be provided, with respect to the effect of such information, observations, and documents on the cost, progress, and performance of Seller's obligations under Contract Documents;

5.2.5. Promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder.

5.2.6. Determine that Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for furnishing Goods and Special Services.

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6. PREBID CONFERENCE.

6.1. A Pre-Bid Conference will NOT be held. Project Site walk-throughs may be provided via appointment only for prospective Bidders. Appointment can be coordinated with the Town of Prescott Valley Utilities Department, 7501 E. Skoog Blvd., Prescott Valley, Arizona. Oral statements may not be relied upon and will not be binding or legally effective.

7. INTERPRETATIONS AND ADDENDA.

7.1. Questions are only to be submitted through Bonfire Q&A. Questions are publicly posted when answered. Addenda (if issued) will also be publicly posted and Bidders are required to submit an addendum acknowledgement with their Bid submittal.

7.2. Question and Answer Process:

7.2.1. Proposers may utilize the internal chat feature of Bonfire to ask any questions about the Project. Please note that these chats are considered public and will be housed on the Project listing.

7.2.2. Questions will not be accepted via phone or email. Any such attempt to directly ask questions of Town staff or employees of firms contracted by the Town through phone, email, or in-person outside of the Pre-Bid Meeting may result in the rejection of the proposal.

7.2.3. Any and all questions regarding the solicitation must be submitted virtually through the Q&A feature of the Town of Prescott Valley’s eProcurement portal (Bonfire). All questions must be submitted no later than the date and time indicated on the Town of Prescott Valley’s eProcurement portal (Bonfire). Any violations of these guidelines by a Proposer may constitute grounds for immediate disqualification from this procurement.

7.3. Solicitation Contact Restrictions: The Town is conducting a competitive solicitation process for this Bid, free from improper influence or lobbying. Contact with members of Town staff, Town Council, Town Mayor, or anyone connected to the solicitation regarding this opportunity is strictly prohibited until the conclusion of the associated evaluation period and Contract award. Contact includes direct or indirect contact by the Proposer, its employees, attorneys, lobbyists, etc. to influence the solicitation process.

7.4. Addenda may be issued to clarify, correct, or change Bidding Documents as deemed advisable by Buyer or Engineer.

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8. BID SECURITY.

8.1. Each Bid shall be accompanied by a certified check, cashier’s check or surety bond for 10 percent of the amount of the Bid included in the Bid proposal as a guarantee. Bonds are uploaded electronically with Bid submission in Bonfire. Upon Bid opening, the Town will request that the apparent Successful Bidder mail or deliver their original certified check, cashier’s check or surety bond.

8.2. The Bid security of the apparent Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished required Contract security, and met other conditions of the Notice of Award, whereupon Bid security will be returned. If apparent Successful Bidder fails to execute and deliver the Contract Documents and furnish required Contract security within 15 days after the Notice of Award, Buyer may consider Bidder to be in default, annul the Notice of Award, and Bid security of that Bidder will be forfeited. The Bid security of other Bidders that Buyer believes to have a reasonable chance of receiving award may be retained by Buyer until the earlier of 7 days after Effective Date of the Agreement or 61 days after Bid opening whereupon Bid security furnished by such Bidders will be returned.

8.3. Bid security of other Bidders that Buyer believes do not have a reasonable chance of receiving the award will be returned within 7 days after Bid opening.

8.4. Buyer has sole discretion to waive or not waive irregularities, including timely submission, regarding Bid security.

9. CONTRACT TIMES.

9.1. See applicable provisions in the Agreement.

10. LIQUIDATED DAMAGES.

10.1. Provisions for liquidated damages such as those for Seller’s failure to attain a Milestone, or to deliver the Goods or furnish Special Services within the Contract Times, are set forth in the Agreement.

11. “OR-EQUAL” ITEMS

11.1. The Contract, if awarded, will be based on materials and equipment specified or described in Bidding Documents, or those substitute or “Or-equal” (or “Prior Approved Equivalent”) materials and equipment approved by Engineer and identified by Addendum. The materials and equipment described in the Bidding Documents established a standard of required type, function and quality to be met by any proposed substitute or “Or-equal” (or “Prior Approved Equivalent”) unless written request for approval has been submitted by Bidder and has been received by Engineer at least 15 calendar days prior to the date for receipt of Bids. Each such request shall

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conform to requirements of paragraph 5.04 of the General Conditions. The burden of proof of the merit of the proposed item is upon Bidder. Engineer’s decision for approval or disapproval of a proposed item will be final. If Engineer approves any proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other matter.

11.2. All processes that Bidder sets forth in its Bid shall be based on the presumption that the Bidder will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “Or-equal” or substitutions requests are made at Bidder’s sole risk.

11.3. The Engineer shall have sole authority for determining conformance of a proposed "Prior Approved Equivalent” item with the Contract Documents. Except for identification of non-compliance with the specifications, the Engineer will not be required to provide that a “Prior Approved Equivalent” item is not equal to “Basis of Bid” items.

11.4. Qualifications for “Or-equal” described in Section 43 42 15, PFAS Pressure Vessels, and Contract Documents shall clearly indicate how the proposed substitution(s) meet or exceed the performance, experience, and other minimum requirements listed in the Specifications.

12. PREPARATION OF BID.

12.1. The Bid Form is included with Bidding Documents. Additional copies may be obtained from Bonfire website.

12.2. All blanks on Bid Form shall be completed and the Bid Form signed. A Bid price shall be indicated for each Bid item listed therein, or the words “No Bid”, “No Change”, or “Not Applicable” entered.

12.3. A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

12.4. A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear on the line below the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown below the signature.

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12.5. A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state in which the firm was formed, and the official address of the firm shall be shown below the signature.

12.6. A Bid by an individual shall show the Bidder’s name and official address.

12.7. A Bid by a joint venture shall be executed by each joint venture partner in the manner indicated on the Bid Form. The official address of the joint venture shall be shown below the signature.

12.8. All names must be typed or printed in ink below the signatures.

12.9. The Bid shall contain an acknowledgement of receipt of all Addenda; the numbers of which shall be filled in on the Bid Form. Failure to acknowledge receipt will cause Bid to be considered in nonconformance.

12.10. Each Bidder shall list the postal address, e-mail address, and telephone number for communications regarding the Bid.

13. BASIS OF BID; COMPARISON OF BIDS.

13.1. Lump Sum:

13.1.1. Bidder shall submit a Bid on a lump sum basis as set forth in the Bid Form.

13.1.1.1. Submission of a Bid signifies Bidder’s willingness to enter into a Contract at the price offered.

13.1.1.2. Bidders offering a Bid must be capable of completing the System Work within the time period stated in the Agreement.

14. SUBMISSION OF BID.

14.1. Each prospective Bidder is to upload the completed Bid Form and submit with the Bid Security and other required documents listed in the Bid Form at the Bonfire website.

14.2. Bid shall be submitted electronically on the Bonfire website no later than the date and time prescribed in Invitation to Bid.

15. MODIFICATION OR WITHDRAWAL OF BID.

15.1. A Bid may be modified or withdrawn through the Bonfire portal if the Bid period is still open.

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16. OPENING OF BIDS.

16.1. Immediately following the Bid closing, the Bid proposals will be electronically unsealed and read aloud in Room 330 at the Civic Center, 7501 E. Skoog Blvd., Prescott Valley, Arizona.

17. BIDS TO REMAIN SUBJECT TO ACCEPTANCE.

17.1. All Bids will remain subject to acceptance for the period stated in Bid Form, but Buyer may, in its sole discretion, release any Bid and return Bid security prior to end of this period.

18. BASIS OF AWARD; AWARD OF CONTRACT.

18.1. Buyer reserves the right to reject any or all Bids, including without limitation, nonconforming, non-responsive, unbalanced, or conditional Bids. Buyer further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to be non-responsive. Buyer may also reject the Bid of any Bidder if Buyer believes that it would not be in the best interest of the Project to make an award to that Bidder.

18.2. More than one Bid for the same System Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the System Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

18.3. In evaluating Bids, Buyer will consider whether or not the Bids comply with the prescribed requirements, and such alternatives, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

18.4. Buyer may conduct such investigations as Buyer deems necessary to establish the responsibility, qualification and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities to perform the System Work in accordance with the Contract Documents.

18.5. If the Contract is to be awarded, Buyer will award the Contract to the Bidder whose Bid in the sole discretion of the Buyer is in the best interests of the Project.

18.6. Responsibility Determination:

18.6.1. Award of this Contract will be made to the lowest responsive and responsible Bidder. Submission of the lowest Bid price alone does not entitle a Bidder to award of the Contract. Prior to award, the Town may evaluate the apparent low Bidder's responsibility, including, but not limited to, the Bidder's

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experience, technical capability, past performance, financial capacity, integrity, record of contract performance, compliance with applicable laws and regulations, and ability to successfully perform the Work within the required time.

18.6.2. As part of this responsibility determination, Bidders shall provide the references requested in the Bid Forms. The Town may contact any or all references, owners, engineers, or other persons or entities having knowledge of the Bidder's past performance and may consider information obtained from those sources, as well as any other information reasonably available to the Town.

18.6.3. References are requested solely for the purpose of determining Bidder responsibility and are not evaluated as scored criteria. This Invitation for Bids is not a qualifications-based procurement, and no points or qualitative ranking will be assigned to references. However, if the Town determines, based upon the information received, that the apparent low Bidder lacks the experience, capability, capacity, satisfactory performance history, or other qualifications necessary to successfully perform the Contract, the Town may determine that Bidder to be non-responsible and reject the Bid in accordance with applicable Arizona procurement requirements and federal funding requirements.

18.6.4. For Projects funded, in whole or in part, with federal financial assistance, the Town's responsibility determination shall also include compliance with all applicable federal funding requirements. The Town may consider the Bidder's eligibility to receive federal funds, record of integrity and business ethics, satisfactory performance of previous federally assisted contracts, compliance with public policy, financial and technical resources, and any other responsibility factors required by applicable federal laws, regulations, grant conditions, or funding agency requirements. Award will be made only to a responsible Bidder possessing the ability to successfully perform the Contract in accordance with applicable federal procurement requirements.

18.6.5. The Town reserves the right to investigate the qualifications and responsibility of any Bidder, to require additional information necessary to complete its responsibility determination, and to reject the Bid of any Bidder determined to be non-responsible. Failure to provide requested information or references may be grounds for a determination of non-responsibility.

19. CONTRACT SECURITY AND INSURANCE.

19.1. Article 4 of the General Conditions and Article 4 of Supplementary Conditions set forth Buyer’s requirements as to furnishing a supply contract bond and insurance.

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When Successful Bidder delivers executed Agreement to Buyer, it must be accompanied by the required bond.

20. SIGNING OF AGREEMENT.

20.1. Notice of Award will be sent through the Bonfire messaging. All Contract Documents will be submitted electronically to winning Bidder through email. Within 15 calendar days thereafter, Successful Bidder shall sign and electronically submit via Bonfire Agreement and attached documents to Buyer.

21. SALES AND USE TAXES.

21.1. Seller is NOT exempt from State of Arizona sales and use taxes on materials and equipment to be incorporated in the System Work. Said taxes SHALL be included in the Bid Form.

22. REGULATIONS, LAWS AND RULES

22.1. The Project is being funded in whole or in part by United States Environmental Protection Agency (USEPA) and the Water Infrastructure Finance Authority of Arizona (WIFA). Bidder shall cooperate with the Buyer to respond to any reasonable requests by funding agencies within the scope of the agreements entered between the USEPA and the Buyer for use of funds for the Project including providing data, information, or reports.

22.2. Disadvantaged Business Enterprises (DBEs) have an equal opportunity to complete for and participate in the performance of all agreements, contracts and subcontracts, in order to be in compliance with federal procurement requirements, funding recipients and contractors are obliged to make reasonable efforts, otherwise known as “good faith efforts”, to solicit DBEs in their procurement methods. The Bidder is responsible for completing the following as part of Bid submission:

22.2.1. Six Good Faith Efforts: Activities during preparation of Bids and offers. Bidders shall make a good faith effort to solicit DBE firms in compliance with the regulations, prior to submission of Bids or closing date for receipt of initial offers, to encourage participation in projects by DBEs.

Such efforts include:

22.2.1.1. Ensure DBEs are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State and Local and Government recipients, this will include placing DBEs on solicitation lists and soliciting them whenever they are potential sources.

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22.2.1.2. Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by DBEs in the competitive process. This includes, whenever possible, posting solicitations for Bids or proposals for a minimum of 30 calendar days before the Bid or proposal closing date.

22.2.1.3. Consider in the contracting process whether firms

competing for large contracts could subcontract with DBEs. For Indian Tribal, State and local Government recipients, this will include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the competitive process.

22.2.1.4. Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle individually.

22.2.1.5. Use the services and assistance of the SBA and the Minority Business Development Agency of the Department of Commerce.

22.2.1.6. If the prime contractor awards subcontracts, require the prime contractor to take the steps in paragraphs (1) through (5) of this section.

22.2.2. Bidders must demonstrate compliance with DBE requirements to be deemed responsible. Demonstration of compliance may include the following information; however, the recipient may specify other methods of demonstrating compliance:

22.2.2.1. Names, addresses and phone numbers of DBEs expected to perform work;

22.2.2.2. Work to be performed by the DBEs;

22.2.2.3. Aggregate dollar amount of work to be performed by DBEs, showing aggregate to MBEs and aggregate to WBEs separately;

22.2.2.4. Description of contacts to DBE organizations, agencies and associations which service DBEs, including names of organizations, agencies and associations and dates of contacts;

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22.2.2.5. Descriptions of contacts to DBEs, including number of contacts, fields (i.e., equipment or material supplier, excavators, transport services, electrical subcontractors, plumbers, etc.) and dates of contacts.

22.2.3. Successful Bidders should make reasonable good faith efforts to subcontract with DBE firms whenever additional subcontracting opportunities arise during the performance of the Contract.

22.3. Failure to comply with the submission of appropriate DBE documentation may result in the determination of Bidder as non-responsive and shall be cause for Bid to be rejected.

22.4. The Project is required to comply with the Davis-Bacon Act.

22.5. This Project is subject to Build America, Buy America (BABA) and American Iron and Steel (AIS) requirements. These requirements are outlined within Section 00 73 40, Funding Agency Requirements.

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SECTION 00 41 63

BID FORM

1. BID RECIPIENT.

1.1. This Bid is submitted to:

Buyer: Town of Prescott Valley, Arizona

Address: 7501 E. Skoog Boulevard, Prescott Valley, AZ 86314

Project: Quailwood 3 PFAS Treatment System Pressure Vessel System

1.2. Undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into a Contract with Buyer in the form included in Bidding Documents to furnish Goods and Special Services as specified or indicated in Bidding Documents for the prices and within the times indicated in this Bid and in accordance with other terms and conditions of Bidding Documents.

2. BIDDER’S ACKNOWLEDGEMENTS.

2.1. Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with disposition of Bid security. Bid will remain subject to acceptance for 60 days after Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Buyer.

3. BIDDER’S REPRESENTATIONS.

3.1. In submitting this Bid, Bidder represents that: Bidder understands and acknowledges that the representations made in their submitted proposal material and important and will be relied upon by the Town in evaluation of the proposal.

3.1.1. Bidder has examined and carefully studied Bidding Documents, related data identified in Bidding Documents, and the following Addenda, receipt of all of which is hereby acknowledged. Bidder will acknowledge each addenda issued through the Bonfire portal.

Addendum No. Addendum Date

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3.1.2. Bidder has become familiar with and is satisfied as to the observable local conditions where the Goods are to be installed that may affect cost, progress, or furnishing of Goods and Special Services if required to do so by Bidding Documents, or if, in Bidder’s judgment, any local condition may affect cost, progress, or the furnishing of Goods and Special Services.

3.1.3. Bidder is familiar with and is satisfied as to Laws and Regulations in effect as of the date of the Bid that may affect cost, progress, and furnishing of Goods and Special Services.

3.1.4. Bidder has carefully studied and correlated information known to Bidder; information commonly known to Sellers of similar goods doing business in the locality of the Point of Destination and the site where the Goods will be installed or where Special Services will be provided;

information and observations obtained from Bidder’s visits, if any, to the Point of Destination and the site where the Goods will be installed or Special Services will be provided; and any reports and drawings identified in the Bidding Documents regarding the Point of Destination and the site where the Goods will be installed or where Special Services will be provided, with respect to the effect of such information, observations, and documents on the cost, progress, and performance of Seller’s obligations under Bidding Documents.

3.1.5. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in Bidding Documents, and written resolution thereof by Engineer is acceptable to Bidder.

3.1.6. Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for furnishing Goods and Special Services for which this Bid is submitted.

4. BIDDER’S CERTIFICATIONS

4.1. Bidder certifies that:

4.1.1. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation;

4.1.2. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

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4.1.3. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

4.1.4. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.1.4:

4.1.4.1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process;

4.1.4.2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Buyer, (b) to establish Bid prices at artificial noncompetitive levels, or

(c) to deprive Buyer of the benefits of free and open competition;

4.1.4.3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Buyer, a purpose of which is to establish Bid prices at artificial, noncompetitive levels; and

4.1.4.4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process.

4.1.1. Within the last 3 years, neither Bidder nor its Subcontractors or Suppliers have been convicted of violating ARS 34-252 concerning non-collusion.

5. BASIS OF BID.

5.1. Lump Sum Price: Bidder will furnish the Goods and Special Services in accordance with the Contract Documents for the following price(s) which include all taxes:

Line Item Item Description Unit Quantity Unit Price Total Cost

1 Contract Execution

LS 1 $ $

2 Approved Submittals/Shop Drawings of System

LS 1 $ $

SAMPLE

Please fill out the BidTable within the Bonfire Platform

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Line Item Item Description Unit Quantity Unit Price Total Cost

3 Fabrication of System

LS 1 $ $

4 Shipping and Handling to Site

LS 1 $ $

5 Installation Oversight

LS 1 $ $

6 Commissioning and Training Support

LS 1 $ $

7 Sales Tax LS 1 $ $

8 Bonds and Insurance

LS 1 $ $

LUMP SUM BID PRICE $

5.2. Base Bid Summary:

5.2.1. Lump Sum Bid Price: $

5.2.2. Total of all Estimated Unit Prices: $

TOTAL BASE BID $

6. TIME OF COMPLETION.

6.1. Bidder agrees to the following timeline:

6.1.1. Bidder shall coordinate design requirements for the System with Engineer within 15 calendar days of issuing Notice to Proceed. This information will be used to finalize the water treatment facility design documents by Engineer. Design requirements include, but are not limited to, the following:

6.1.1.1. Materials of construction for vessels and pipe systems.

6.1.1.2. System layout and configuration with not-to-exceed

dimensions and weights.

6.1.1.3. Electrical interconnection requirements.

SAMPLE

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6.1.1.4. Controls and instrumentation design.

6.1.1.5. Alarm system design.

6.1.2. Initial Shop Drawings shall be provided to Engineer by System Supplier within 30 calendar days of issuing Notice to Proceed. Upon receipt of comments from the Engineer, System Supplier shall provide updated submittals to Engineer for review within 10 business days for subsequent submittal revisions.

6.1.3. The final procurement and fabrication of the System shall be coordinated between the System Supplier and the Contractor upon Contractor bidding of the Project and transfer of the System contract from Owner to the Contractor. The storage and delivery of any System components shall be the responsibility of the System Supplier prior to and including delivery of the System to the Project Site. Contractor shall be responsible for unloading the System components. System Supplier shall be responsible for coordinating with the Contractor for delivery of the entire System to the Project Site as early as June 1, 2027, and as late as August 10, 2027, for Contractor to incorporate System in the Construction Work. The Project is scheduled for Contractor bidding in Fall 2026. Actual delivery, installation and startup dates shall be coordinated between the System Supplier and the Contractor. Partial deliveries of the System may not be necessary. The Project is anticipated to be substantially completed by the Contractor September 30, 2027, and ready for final payment to Contractor on or before November 30, 2027. Substantial and final completion dates may be subject to change upon successful bidding of the Project. Payments to System Supplier prior to transfer of the System Contract to Contractor shall be coordinated through Buyer. Progress and final payments to System Supplier upon transfer of the System Contract to the Contractor shall be coordinated through the Contractor.

6.2. Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the System Work within the times specified above and to pay Buyer specified liquidated damages as indicated in the Agreement.

7. ATTACHMENTS TO THIS BID.

7.1. The following documents are attached to and made a condition of this Bid:

7.1.1. Completed Bid Form.

7.1.2. Required Bid security in the form of a certified check, cashier’s check, or surety bond, payable to TOWN OF PRESCOTT VALLEY.

7.1.3. Completed Surety Bond Form.

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7.1.4. Supply Contract Bond Form.

7.1.5. Required Bidder Qualifications Form with supporting data.

7.1.6. Required List of Project References.

7.1.7. Required List of Proposed Subcontractors and Suppliers.

7.1.8. Affidavit of Non-Collusion.

7.1.9. Boycott of Israel Form.

7.1.10. Forced Labor of Ethnic Uyghurs Ban Form.

7.1.11. Executive Order No. 2009-09, Superseding 99-4 and Amending 75-5.

7.1.12. Executive Order 99-4, Amending 75-5.

7.1.13. Executive Order No. 75-5.

7.1.14. EPA Federal Compliance Forms:

7.1.14.1. Disadvantaged Business Enterprise Compliance Checklist.

7.1.14.2. Bidder Compliance Statement/Certification Regarding Equal Employment Opportunity.

7.1.14.3. Build America Buy America (BABA) Initial Certification Statement.

7.1.14.4. American Iron and Steel (AIS) Initial Certification Statement.

7.1.14.5. Non-Segregated Facilities Certification Statement.

7.1.14.6. Byrd Anti-Lobbying Certification.

8. DEFINED TERMS.

8.1. Terms used in this Bid with initial capital letters have meanings stated in the Instructions to Bidders, General Conditions, and the Supplementary Conditions.

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9. BID SUBMISSION.

9.1. This Bid submitted by:

An Individual

Name (typed or printed):

By (signature):

Doing Business As:

Business Address:

Phone No.: Facsimile:

E-mail Address:

A Partnership

Partnership Name: (SEAL)

By:

(Signature of general partner – attach evidence of authority to sign)

Name (typed or printed):

Business Address:

Phone No.: Facsimile:

E-mail Address:

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A Corporation

Corporation Name:

State of Incorporation:

Type (General Business, Professional, Service, Limited Liability):

By:

(Signature – attach evidence of authority to sign)

Name (typed or printed):

Title: (CORPORATE SEAL)

Attest:

(Signature of Corporate Secretary)

Business Address:

Phone No.: Facsimile:

E-mail Address:

A Limited Liability Company (LLC)

LLC Name:

State in Which Organized:

By:

(Signature – attach evidence of authority to sign)

Name (typed or printed):

Title:

Business Address:

Phone No.: Facsimile:

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A Joint Venture

First Joint Venture Name: (SEAL)

By:

(Signature of joint venture partner – attach evidence of…