1_NEARNG _SAM Sources Sought_2021.05.25.pdf

W91243-21-Q-JE05

THIS IS A SOURCES SOUGHT NOTICE AND SHOULD NOT BE CONSTRUED AS A

SOLICITATION ANNOUNCEMENT. THE SUBMISSION OF THIS INFORMATION IS FOR

PLANNING PURPOSES ONLY. IT IS NOT TO BE CONSTRUED AS A COMMITMENT BY

THE GOVERNMENT TO PROCURE ANY SERVICES, NOR IS IT THE INTENT OF THE

NEBRASKA ARMY NATIONAL GUARD TO AWARD A CONTRACT ON THE BASIS OF

THIS SOURCES SOUGHT REQUEST OR OTHERWISE PAY FOR THE INFORMATION

SOUGHT.

INFORMATION: This Sources Sought Notice is a market research tool being used to determine the availability and adequacy of potential small business sources prior to determining the method of acquisition. The information provided in response to this notice will assist the Government in determining the extent of the small business and socio-economic market. The primary type of work will include providing meals and subsistence to the Nebraska National Guard. Any resulting solicitation will be issued under the North American Industry Classification System (NAICS) code 722320 and size standard is $8.0 million.

BACKGROUND: As of October 1, 2021, the GPC (Government Purchase Card) will no longer be used to purchase meals and subsistence. Therefore, Nebraska would like to have several BPAs (Blanket Purchase Agreements) that will be used to procure food for the Nebraska National Guard. Each BPA should be able to provide meals and subsistence to any location in the Nebraska. A small test BPA was ran April-June 2021 with great success. The procedures that were developed and refined during the test will be used to setup statewide, long-term BPAs.

Interested Vendors shall complete the attached "Sources Sought Form" and email it to the Contracting Officer, Jarod Epp, at jarod.w.epp.civ@mail.mil.

Nebraska National Guard (NENG), Meal and Subsistence Coordination, Master BPA Agreement

1. The NENG Purchasing & Contracting (P&C) office seeks to enter into multiple Master Blanket Purchase Agreements (BPA) for Meal and Subsistence Coordination in support of the Nebraska National Guard (NENG) training within the state of Nebraska.

a. Fiscal Year 2020 approximate dollars were $500,000.00. Fiscal Year 2022 is expected to be higher with COVID restrictions loosening.

b. NENG intends to rotate usage of each Master BPA.

c. The total of the BPA Calls (individual orders for supplies) placed against each Master

BPA shall not exceed $1,000,000.00.

d. The maximum limit for any individual BPA Call shall not exceed $250,000.00.

e. There is no guaranteed minimum.

f. Each BPA will be a Base year and 4 Option years.

mailto:jarod.w.epp.civ@mail.mil

2. The Government may on-ramp and off-ramp contractors at any point determined to be in the Best Interest of the Government.

3. Small Business: The Master BPAs are reserved for Small Businesses under NAICS 722320. At the task order level, the contracting officer may set-aside an individual task order for other socio-economic programs in accordance with FAR Part 19.

4. Payment: Contractors shall invoice and receive payment through Procurement Integrated Enterprise Environment (https://piee.eb.mil/) in accordance with DFARS 252.232-7006.

5. Ordering Process. NENG Program Managers shall inform the USPFO – Nebraska Purchasing & Contracting Office of their requirements via a BPA Order Request (BOR). The BOR will allow the customer to ‘order’ meals/raw subsistence that are defined in Meal Types and Guidelines. Meal prices and fees will be provided by each vendor and agreed upon in the BPA.

a. BPA Call issued one cycle (month) prior to cycle of requirement. For example, the Call for subsistence in December will be provided to the vendor at the end of October/beginning of November.

b. With issuance of the Call, all orders will be issued at the same time. The order form is called the BOR (BPA Order Request). Each BOR, will contain all the data the vendor needs. See attached sample.

c. Vendor will confirm receipt of the Call by signing and returning.

d. Vendor will confirm receipt of BORs with an email response.

e. Vendor will make all necessary arrangements and confirm delivery/pickup details to

POCs (Point of Contact) listed on the BOR. Confirmation will be sent a minimum of one week prior to first delivery. Confirmation will be by email.

f. Subsistence will be delivered to or picked-up by NENG POC.

g. NENG POC will confirm Receipt and Acceptance of subsistence via BOR.

h. Vendor will provide receipt as proof for payment for PWS 2. Raw Subsistence and

Edibles to contracting. The receipt will determine the allowable fee added based on predetermined pricing.

i. Once cycle ends, vendor will invoice in PIEE/WAWF.

6. Locations:

• The Delivery location is Nebraska. The specific address will be provided with each BOR. Potentially, any city in NE could have a delivery/pickup. However, the vast majority of all requests will at the below locations.

• Ashland, Beatrice, Columbus, Lincoln, Norfolk, Omaha, Wahoo, Wayne, York, Yutan o (Approximately 49% of requirements.)

• Grand Island, Hastings, Kearney, McCook, North Platte https://piee.eb.mil/ o (Approximately 33% of requirements.)

• Chadron, Kimball, Ogallala, Scottsbluff, Sidney o (Approximately 18% of requirements.)

• Known locations:

1400 W. Scott Road, Beatrice, NE 68073 160 S 1st Ave, Broken Bow, NE 68822 220 County Road A, Ashland, NE 68003 485 E 12th St, Chadron, NE 69337 2018 Armory Drive, Columbus, NE 68601 3090 East Airport Road, Grand Island, NE 68801 6700 East J St, Hastings, NE 68901 5710 Airport Rd, Kearney, NE 68847 1776 N 10th St, Lincoln, NE 68508 2601 NW 25th St, Lincoln, NE 68524 2433 NW 24th St, Lincoln, NE 68524 2411 W Butler Ave, Lincoln, NE 68524 2400 NW 24th St, Lincoln, NE 68524 2000 N 33rd St, Lincoln, NE 68524 38709 East Hwy 6 & 34, McCook, NE 68701 1707 N Airport Road, Norfolk, NE 68701 817 S 1st St, Norfolk, NE 68701 1700 N Jeffers, North Platte, NE 69101 11650 Rainwood Rd, Omaha, NE 68142 6929 Mercy Rd, Omaha, NE 68106 2810 1st Ave, Scottsbluff, NE 69631 201 N 8th St, Seward, NE 69434 2225 Legion Park Rd, Sidney, NE 69162 338 W 15th St, Wahoo, NE 68066 800 E 7th St, Wayne, NE 68787 789 County Road J, Yutan, NE 68467

7. Supplies required, see Meal Types and Guidelines for details:

a. Meals types. All meals will be delivered.

i. Hot Breakfast and Lunch/Dinner.

ii. Box Now, Breakfast and Lunch/Dinner.

iii. Box Later, Lunch/Dinner.

iv. Short Notice Meals.

b. Subsistence. All subsistence will be picked up by NE POC.

i. A list of subsistence (groceries) will be provided along with the city to be picked up in.

ii. Vendor will arrange the pickup of groceries at a grocer in requested city. NENG will pick up groceries.

c. Edibles.

i. A list of requirements will be provided along with the specific business and the city to be picked up in.

ii. Vendor will arrange the delivery or pickup of requirements at the specified business in the requested city.

iii. Example: 100 cookies from Acme’s Cookies in Scottsbluff NE or 6 large pizzas from Acme’s Pizza in Omaha NE.

8. Pricing.

a. Pre-priced items. Meals (7.a.) will be pre-priced to include any fees, i.e. delivery fees and/or credit card fees.

b. Unpriced items. Groceries (7.b.) and Edibles (7.c.) will be unpriced as there are too many items to price. Pricing will be based on receipt total. Contractor will provide two fee percentages for under $500.00 and for orders over $500.00.

i. After delivery of Groceries or Edibles, contractor will provide the receipt to the NENG P&C office POC.

9. Delivery and/or pickup times will be detailed on the BOR. Requests may be for one meal to three meal services per day.