1-Memorial Park Playground.pdf

SPRINGVILLE CITY’S REQUEST FOR PROPOSALS FOR

MEMORIAL PARK – PLAYGROUND REPLACEMENT

GENERAL DESCRIPTION OF PROJECT

Memorial Park located at 200 South 600 East, Springville, Utah has served the community for many years. The existing playground is in poor condition and does not adequately serve the park patrons.

Funding for a new playground is now available, and we are requesting proposals for a complete turn-key project for a BASE BID playground replacement.

BID SUBMITTAL INSTRUCTIONS

Bids will be accepted by the OWNER on-line via Bonfire until 12:00 PM (local time) on Friday, November 14th, 2025. The OWNER will then make the decision of award and contact the individual bidders. NO LATE PROPOSALS WILL BE ACCEPTED.

CITY CONTACT

Questions shall be referred to David Ashton, Parks and Recreation Superintendent, via email at dashton@springville.org.

PROJECT SCOPE OF WORK

Base Bid:

The work of this project consists of the following tasks.

1. Assess the existing playground area, and its setting.

2. Design a unique playground that will adequately accommodate children aged 2-5 and 5-12 years old.

3. Submit 1-2 playground design concepts with a cohesive color scheme and contains appropriate playground features for the location of the playground. The playground is located adjacent to a skate park that has a history of graffiti and vandalism. The playground design should be such that it is not easy to vandalize.

The current playground attracts mostly younger children.

4. Submit a cost proposal for the project that includes at a minimum the following work:

RFP # 2025-16

mailto:dashton@springville.org

a. Removal of existing playground equipment and surfacing

b. Provide safety fencing during construction.

c. Installation of the new playground and wood chip safety surfacing.

5. Provide construction administration services during the project’s construction stage.

6. Submit operation and maintenance manuals, extra parts, parts list, and all applicable warranties for the playground.

The project will be subject to the contract terms listed under Attachment B and the Base Bid provided needs to include all costs necessary to meet the contract terms.

SCHEDULE

The anticipated schedule for this project is as follows:

1. Proposals Due: Friday, November 14th 2025 – by 5:00pm

2. Project Award: Friday, November 21st 2025 (approximate)

3. Construction: Spring 2026

PROJECT BUDGET AND PAYMENT

The estimated budget for this project is $127,600 The contractor will be paid according to the following percentage schedule as the work is completed:

1. Delivery of playground, and other components: 50%

2. Acceptance of Project: 50%

Acceptance of the Project means that time when the project has been completed constructed, ready for use as attended, all punch list items completed, and meets the approval of Springville City.

PROPOSAL EVALUATION

At least three members of Springville City’s Parks and Recreation department will evaluate and rank each proposal individually based on the following criteria and weight.

The individual evaluations will be combined to select the final proposal.

• Expertise and Work Quality 20%. Entity’s experience and quality of work on projects similar in type and complexity for the proposed project and the required work of the project.

• Design 35%. Entity’s creativity, and approach to successfully achieving the project’s scope of work.

• Schedule 10%. Entity’s ability to work within the schedule of the project, commitment to meet the schedule, and available resources to complete the work with the project schedule. Ability to complete the project prior to the schedule completion date under the scope of work is preferred.

• Bid 35%. Entity’s overall bid to design and construct the project.

BID PROPOSAL

BIDDER: __________ _____ __ _______________________ _____

Date

Business License Number

State Contracting License

Name, Address, and Phone Number State License Classification Number

The undersigned, after having personally and carefully examined the site where the work is to be performed, as shown on Attachment A; all RFP requirements; any addendums to the RFP; the general contract terms found under Attachment B; all documents which are made a part hereof, proposes to furnish all design work, labor, engineering, equipment, tools, improvements, machinery, and other costs, and to furnish and deliver any and all materials that are required to complete the construction of the:

Memorial Park - Playground Replacement

For Springville City

RFP #2025-16

For the total sum of ____________________ _________Dollars, ($________________.___), as detailed on the Bidding Schedule.

The undersigned further proposes to execute an agreement that includes all requirements of the RFP, including attachments thereto, any RFP addenda, and everything in the undersigned’s submitted proposal in response to the RFP, within five working days after the date of the award, if the undersigned is awarded the contract, and to begin work within five working days after being notified to do so by the local agency, weather pending, and to complete the same on or before March 30, 2026, after the signing of the agreement by both parties.

It is understood that Springville City has the right to reject this bid or to accept it at the above listed price and the prices located in the Bidding Schedule.

Signature of the Preparer Company Seal Company Seal

Title of Preparer

ATTACHMENT A

(Location and Measurements of Memorial Park Playground)

ATTACHMENT B

(General Contract Terms)

The Contract Documents for this Request for Proposals shall include all RFP requirements, all RFP addenda, these general contract terms, and all documents and provisions found in the awarded submitted proposal. The Contract Documents shall become the contract between the selected Bidder and the City. The term

Contract and Agreement shall refer to all Contract Documents. The term Bidder and

Contractor in these general terms shall mean the entity awarded the contract based on the entity’s submitted proposal to the RFP.

Location of

Memorial

Park

Playground

Location of

Skate Park

AMENDMENTS: No oral modifications or amendments to this Agreement shall be effective, but this Agreement may be modified or amended by a written agreement signed by the parties.

ASSIGNMENT: The parties to this Agreement shall not assign this Agreement, or any part hereof, without the prior written consent of the other party to this

Agreement. No assignment shall relieve the original parties from any liability hereunder.

BINDING AGREEMENT: This Agreement shall be binding upon the heirs, successors, administrators, and assigns of each of the parties hereto.

COMPLETION DATE: The completion date for all work is on or before March 30, 2026.

TERMINATION: Springville City may terminate this Agreement at any time and for any reason by giving the Contractor a 30-day written notice of termination.

INDEMNIFICATION: The Contractor shall defend, indemnify, save and hold harmless Springville City, its officers, employees, and agents, from and against any and all claims, demands, causes of action, orders, decrees, judgments, losses, damages, and liabilities (including all costs and attorney’s fees incurred in defending any claim, demand, or cause of action) occasioned by, growing out of, or arising or resulting from (a) Contractor, its subcontractors, agents or employees performance of this Agreement or their provision of any services required herein to be performed by the Contractor or its subcontractors, agents or employees, and (b) any act or omission of Contractor, or its subcontractors, agents or employees. The

Contractor shall assume sole liability for any injuries or damages caused to a third party as a result of fulfillment of this Agreement.

INDEPENDENT CONTRACTOR: Contractor states and affirms that he is acting as an independent contractor, holding himself out to the general public as an independent contractor for other work or agreements as he sees fit; that he advertises his services as he sees fit to the general public, maintains his office or place of employment separate from Springville City, and that this AGREEMENT is not exclusive of other agreements, contracts or opportunities.

Both parties agree that Contractor shall be deemed an independent contractor in the performance of this AGREEMENT, and shall comply with all laws regarding unemployment insurance, disability insurance, and workers’ compensation. As such, Contractor shall have no authorization, express or implied, to bind Springville City to any agreement, settlement, liability, or understanding whatsoever, and agrees not to perform any acts as agent for Springville City.

INSURANCE: The Contractor agrees to carry Commercial General Liability insurance coverage equal to or greater than $2,000,000 per occurrence and $4,000,000 aggregate or as modified by the risk manager pursuant to state statute during the term of this Agreement. This coverage shall provide liability insurance to cover the activities of Contractor including Contractor’s agents, employees and subcontractors, and for all equipment and vehicles, public or private, used in the performance of this Agreement. This insurance shall name “Springville City, 110 South Main, Springville, Utah 84663" as an additional insured. Prior to commencing any work, Contractor shall provide a Certificate of Insurance to

Springville City, evidencing that the Contractor has this insurance in place and shall maintain said insurance for the duration of this Agreement.

Prior to execution of the Agreement, the selected Contractor shall provide a

Certificate of Insurance to Springville City evidencing that the Contractor has

Workers Compensation Insurance for the Contractor, all subcontractors, and all employees of the Contractor and/or subcontractors.

The Contractor shall file all required certificates of insurance with the Springville

City Parks and Recreation Department in a timely manner following the Closing

Date for Receipt of Bids.

LICENSE: The Contractor shall have a current “Business License”, issued by the county or city in which the Contractor’s business is located, and shall provide proof of such license prior to the commencement of said work. The Contractor shall be a licensed “General Contractor” through the State of Utah, Utah Division of

Occupational and Professional Licensing, to perform construction work in this State.

He shall provide proof of such license prior to the commencement of said work.

NON-DISCRIMINATION AND EQUAL OPPORTUNITY: The Contractor agrees to comply with all federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and

1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps and the Americans with Disabilities Act of

1990; (d) the Age Discrimination Act of 1974, as amended (42 U.S.C. §§ 6101-

6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C.

290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §

3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (I) any other nondiscrimination provisions in any specific statute(s) applicable to any Federal funding for this Agreement; and (j) the requirements of any other nondiscrimination statute(s) which may apply to this

Agreement.

LAWS AND ORDINANCES: The laws of the State of Utah shall govern the Contract.

Further, the place of performance and transaction of business shall be deemed to be in the Utah County, Utah, and in the event of litigation, exclusive venue and place of jurisdiction shall be Utah, and more specifically, the district court of Utah

County, Utah.

NOTICES: All notices, demands and other communications required or permitted to be given hereunder shall be in writing and shall be deemed to have been properly given if delivered by hand or by certified mail, return receipt requested, postage paid, to the parties at their addresses first above written, or at such other addresses as may be designated by notice given hereunder.

PAYMENT: The Contractor shall be paid by Springville City within 30 days of an invoice. All bills must be received by the Parks and Recreation Department. Each bill shall be itemized as to work performed and shall show progress of the work that can be verified. Actual payment will be based upon inspection by the Parks and

Recreation Department who will certify that the work has been performed in a workmanlike manner. Payments may be withheld from the Contractor by the City in order to protect or offset the City from loss due to:

1. Defective work not remedied.

2. Liens or claims filed or reasonable evidence of probable filing.

3. The Contractor’s failure to promptly pay subcontractors for labor and/or materials accepted by the Contractor.

4. The City’s reasonable doubt that the project can be completed for the unpaid balance of the contract price.

5. Damage to another contractor.

6. Failure to maintain scheduled progress.

7. Any other failure of the Contractor which results in liability for the City.

LIQUIDATED DAMAGES: The Contractor agrees to deliver services as quoted in this proposal. Failure to deliver as quoted constitutes an event of default. The actual damages to the City for the delay will be difficult or impossible to determine.

Therefore, in lieu of actual damages, the Contractor shall pay the City, liquidated damages for each calendar day of delay, an amount of $1,000.00 per day, up to a maximum of sixty (60) calendar days. Should the Contractor be unable to complete the delivery at the end of the sixty (60) day period, the City, at its option, may treat the contract as breached, terminate the contract, purchase substitute product else-where, and charge the full increase, if any, in cost and handling for such purchase to the defaulting Contractor, and seek such additional relief as provided by law. The Contractor shall not be charged for liquidated damages when delay arises out of causes beyond control and without the fault or negligence of the

Contractor.

UTILITIES: The Contractor shall hold Springville City harmless and reimburse owners and utilities for any damage to their properties, utilities, pole lines, signs, pipelines and improvements, and interference with their service caused through

Contractor’s operations. The Contractor has the responsibility for contacting "Blue

Stake."

WARRANTY: The Contractor warrants to Springville City that all materials furnished under this Agreement will be new unless otherwise specified, and that all work will be of good quality, free from faults and defects and in conformance with this

Agreement. All work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective.

If required by Springville City, the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment. If, within one year after the

Date of Substantial Completion of the work, or designated portion thereof, or within one year after acceptance by Springville City, or within such longer period of time as may be prescribed by law or by the terms of any applicable special warranty required by this Agreement, any of the work or materials are found to be defective or does not conform with this Agreement, the Contractor shall correct it promptly after receipt of a written notice from Springville City to do so. This obligation shall survive termination of this Agreement.