1-MAY17012026 2025 RFA-Homeless Services .pdf

REQUEST FOR APPLICATION

SALT LAKE COUNTY

Homeless Services System

Components for Individuals Experiencing Homelessness

RFA # MAY17012026

Date of Issue: November 19th, 2025

Office of Homelessness and Criminal Justice Reform

I. INTRODUCTION

Salt Lake County “SLCo” is soliciting applications from qualified firms “Applicant / Contractor” that currently provide services/resources to connect individuals with the homeless services system in Salt Lake County. SLCo is interested in helping to support existing efforts including coordinated entry, by providing funding for critical components, which include, but aren’t limited to, transportation, outreach, and coordinated intake.

Applicants are advised that SLCo is not bound by the terms of the RFA until a written agreement is fully executed and any activity taken on by the Applicant prior to full execution of a written agreement is done at the Applicant’s sole risk

II. DEADLINE FOR APPLICATION SUBMISSION

Applications will be due on Thursday December 4th, 2025, by 5:00 pm MST.

III. PROJECTED SCHEDULE FOR THE RFA PROCESS

County reserves the right to modify the following schedule at their discretion:

Activity Date Application Due Date 12/4/2025 Committee Meeting 12/8/2025 Award of Contract 12/15/2025

V. QUESTION SUBMISSION

Questions may be submitted to the Brooke Lockyer at blockyer@saltlakecounty.gov.

VI. LENGTH OF AGREEMENT

A contract will be negotiated and signed in 2025, and all funds must be spent by December 31, 2026.

VII. BACKGROUND

Salt Lake County is committed to supporting efforts that lead to a more effective and coordinated method to connect those experiencing homelessness with services and ultimately, housing. As the manager of Coordinated Entry, Salt Lake County works with all stakeholders to ensure that those who are experiencing homelessness have every opportunity to self-resolve or get connected to services as quickly and efficiently as possible.

One of the critical components of implementing coordinated entry activities in the homeless services system is consistency and accountability, and by mailto:blockyer@saltlakecounty.gov funding critical components, Salt Lake County is positioned to provide adequate oversight and evaluation of these activities.

Salt Lake County will provide approximately $400,000 in funding that will be used to support program(s) servicing individuals seeking homeless services in Salt Lake County.

One priority for this funding will include critical components of Coordinated Entry, which include transportation and/or coordinated intake activities. Projects specifically serving those experiencing unsheltered homelessness will also be prioritized.

IX. SCOPE OF WORK AND TASKS TO BE COMPLETED

Salt Lake County is committed to helping ensure that those who are experiencing homelessness have every opportunity to self-resolve or get connected to services as quickly and efficiently as possible.

Salt Lake County seeks organizations that currently participate in efforts to coordinate and effectively connect those experiencing homelessness with needed resources and services in Salt Lake County.

The program(s) should already include dedicated staff and an annual funding stream.

Funding from Salt Lake County will be used to support or enhance these programs, including, but not limited to:

*Transportation/Shuttle – Transportation could consist of the following activities:

o Run a shuttle between the homeless resource centers and community partners daily.

o Run additional shuttles during peak times and/or as additional overflow facilities and/or community partners come online.

*Coordinated Intake – Coordinated Intake could consist of the following activities:

o Operating a resource and referral phone line o Intake assessment for clients entering a resource center o Assigning shelter beds o Diversion Services

Alignment with Continuum of Care Coordinated Entry policies and procedures

*Coordinated Street Outreach – Coordinated Outreach could consist of the following activities:

o Engagement o Assist with Access to shelter and/or housing o Increase access to basic needs, including food, hygiene and information o Physical and/or Behavioral health support

*Additional priority program(s) and efforts identified by the Salt Lake Valley Coalition to End Homelessness to address those experiencing unsheltered homelessness.

XI. PRICING/COSTS/FEES

$50,000-$275,000 of funding will be awarded to the successful organization or organizations.

XII. APPLICATION FORMAT

All applications shall be submitted via email by the due date and can be in a Microsoft word or PDF Format, submitted to Brooke Lockyer at BLockyer@saltlakecounty.gov .

Applications shall include a completed organization cover sheet (provided below) and a completed questionnaire document:

QUESTIONAAIRE FOR NEW ORGANIZATIONS

1. History, mission, and services provided by organization.

2. Overall description of existing programming including annual budget, number of clients served each year and staffing.

3. Detailed description of proposed program: transportation, coordinated intake, and/or outreach within the homeless services system.

Description should include services offered.

4. Identify how funding from Salt Lake County would expand the existing program including estimated numbers of additional clients served.

5. Description of how Salt Lake County funds will be tracked and what type of report will be generated and sent to Salt Lake County when funds have been spent.

QUESTIONAAIRE FOR RETURNING ORGANIZATIONS

Organizations who received 2024 funding for 2025 spend-down and wish to reapply may use the shortened application questionnaire below:

1. Please provide a summary and data of how the awarded 2024 funds were spent throughout 2025, including data on your organization’s increased capacity/clients served.

2. Detailed summary of how funds would be spent in 2026 with the existing programming if application was awarded, and any changes from the previously submitted application.

3. Description of how Salt Lake County funds will be tracked and what type of report will be generated and sent to Salt Lake County when funds have been spent. (Quarterly reports will be required).

mailto:BLockyer@saltlakecounty.gov

XIII. EVALUATION AND SCORING CRITERIA

Applications will be evaluated, scored, and ranked based on three separate categories:

Scoring Criteria Weight Demonstration of the organization’s existing efforts to connect individuals with resources and/or services in Salt Lake County.

40%

Organization’s ability to address priority coordinated entry activities, including, but not limited to transportation and/or coordinated intake, within the existing program.

30%

Organization’s ability to reach/serve individuals experiencing unsheltered homelessness who need resources and/or services.

20%

Demonstration of alignment of the proposed program with the strategic plan and/or an identified priority of the Salt Lake Valley Coalition to End Homelessness.

10%

A. Program Application The Program Application will be evaluated and scored based on a 1 to 5 scoring system.

Excellent (5): If the application exceeds expectations, with an excellent probability of success in achieving all requirements of the RFA.

Good (4): If the application offers a very good probability of success and achieves all requirements of the RFA in a reasonable fashion.

Acceptable (3): If the application offers a reasonable probability of success, but some of the requirements may not be met.

Poor (2): If the application falls short of expectations and has minimal probability of success.

Very Poor (1): If the application fails to meet most expectations and has a very poor probability of success.

Unacceptable (0): If the approach completely fails the requirements.

XIV. RESULTING AGREEMENT

The contract resulting from this RFA will include the following provision:

A. INSURANCE. Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the contracting party, agents, representatives, employees or subcontractors.

REQUIRED INSURANCE POLICIES AND BONDS

Contractor (the Contractor) shall maintain or cause to be maintained on its behalf insurance policies of the types required below with insurance companies authorized to do business in the State of Utah, (i) having a Best Insurance Reports rating of "A" or better and a financial size category of "X" or higher, or (ii) otherwise being acceptable to the County with coverage limits and provisions at least sufficient to satisfy the requirements set forth below.

(1) Workers' Compensation Insurance: Statutory workers' compensation insurance (Part A). Such insurance shall also include employer’s liability (Part B) insurance in a limit of not less than $1,000,000 for each: accident, disease, employee. No owner or officer may be excluded.

(2) General Liability Insurance: Commercial general liability insurance on an occurrence form with County as an additional insured, in the minimum amount of $1,000,000 per occurrence with a $3,000,000 general policy aggregate. The policy shall protect County and Contractor from claims for damages for personal injury, including accidental death, and from claims for property damage that may arise from Contractor’s acts or omissions under this Contract, whether performed by Contractor itself, any subcontractor, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premises operations, acts of independent contractors, and completed operations.

(3) Professional Liability or Fiduciary Liability Insurance: Professional liability insurance for Contractor’s liability arising out of the rendering of financial advisory services, educational services, or advice and shall maintain such professional liability or fiduciary liability insurance in an amount not less than $1,000,000.

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ATTACHMENT A

Request for Application Cover Sheet

Legal Name

Doing Business As (if applicable)

Address City State Zip Code

Contact Person after contract award Telephone Number

E-mail Contact

I certify that to the best of my knowledge the information contained in this application is accurate and complete and that I have the legal authority to commit this organization to a contractual agreement. I realize the final funding for any service is based upon funding levels and the approval of the Mayor for Salt Lake County.

Applicant Authorized Representative Type or Print Name

Date

Position or Title

Signature required when submitting hard copy.

Electronic signature acceptable if an electronic application is allowed.

X

Applicant

Please include one or two e-mail address for notification of an interview.

Name, telephone number, E-mail address