1-Janitorial Service Specification.docx

Invitation for Contractor Proposals:

The City of Burleson is inviting qualified contractors to submit informal proposals for the work detailed in the attached specification sheet. This document is intended to serve as a starting summary of the project, outlining key components and expectations. Contractors are required to provide pricing based on the specific items listed in this sheet.

In the event any items are not included or require clarification, contractors should clearly notate these in their proposal. Additional information or documentation can and should be submitted to ensure that the full project scope is properly addressed and accounted for in the pricing. This will help provide a comprehensive proposal that captures all elements of the project.

All responses should be submitted on your company letterhead and accompanied by this specification sheet, including any additional details or clarifications necessary to ensure an accurate and complete scope of work.

Disclaimer: All work is subject to the City of Burleson’s terms and conditions outlined in the purchase order, unless otherwise specified through a separate contract method.

Exhibit A – Specification Sheet

Project Overview:

The City of Burleson is requesting informal proposals from qualified contractors for the cleaning and janitorial services for city owned buildings. These services will include daily, weekly, monthly and annual cleaning. Buildings included range is size depending on the use.

The selected contractor shall perform the professionally operated cleaning and related services described in this scope of work.

· Contractor shall maintain complete personnel files on all employees including documentation of employment and termination dates. Contractor must also keep personnel records as mandated by any federal, state, and/or local government including immigration and/or naturalization requirements.

· Contractor shall frequently inspect the quality and effectiveness of its work and when inspection indicates that there is a deficiency. Contractor will then follow through without hesitation to correct the deficiency.

· The Contractor shall furnish all cleaning supplies, trashcan liners, materials and equipment necessary for the provision of complete janitorial services. These supplies, materials and equipment must be of quality acceptable to the City.

· Contractor shall comply with all MSDS requirements.

· The Contractor shall provide certification that all janitorial personnel assigned to City facilities are drug free prior to their assignment, and CJIS certified, where applicable.

· The Contractor shall carry insurance, including

· Workers Compensation - $100,000

· General Liability - $1,000,000

· Work must be performed during the overnight and weekend hours except for sensitive areas that require cleaning to be done while staff is onsite during daytime hours such as the Human Resources, IT Services, Police and Municipal Court locations.

Cleaning Service Levels:

Level 1:

· Floors, baseboards, and moldings must be bright, clean, and free of buildup in corners and along walls.

· Vertical and horizontal surfaces must appear freshly cleaned or polished with no dust, dirt, marks, streaks, smudges, or fingerprints.

· Restrooms and office fixtures must gleam, be odor-free, and fully stocked with supplies.

· Waste containers serviced daily, kept clean and odor-free.

· Spot-cleaning performed daily to address carpet stains, walls, glass, and fixtures.

· Sweep and dust mop all floors with dust-control sweeping cloths.

· Vacuum all carpets and rugs with commercial-grade cleaner.

· Spot clean carpet and rug stains immediately with appropriate cleaner.

· Mop all tile floors with clean wet mop, fresh water, and appropriate non-stripping floor cleaner.

· Empty all wastebaskets and trash receptacles.

· Clean marks and smudges from glass doors, windows, mirrors, and partitions.

· Wipe down and polish display cases and glass entry doors (interior and exterior).

· Remove dirt spots, ink marks, fingerprints, and smudges from walls.

· Clean, polish, and sanitize drinking fountains.

· Clean and sanitize restrooms: scour sinks, countertops, urinals, and toilet seats.

· Clean and polish restroom partitions, mirrors, and fixtures.

· Mop restroom floors with disinfectant using a separate mop from other floors.

· Refill all soap, paper towel, toilet tissue, seat cover, and facial tissue dispensers.

· Maintain janitorial rooms in a clean and organized condition.

· Remove dead insects and clean light fixtures as needed.

· Perform routine glass service including windows, doors, mirrors, partitions, display cases, and interior/exterior entry doors.

· Facility must present the highest professional standard daily.

Level 2:

· Floors and baseboards clean, with some minor buildup tolerated in corners or along walls.

· Vertical and horizontal surfaces generally free of noticeable dust, dirt, or smudges, though light accumulation may occur between cleanings.

· Restrooms are clean, odor-free, and supplied; fixtures show regular care but may lack polish.

· Waste containers emptied regularly, with light odor or minor marks acceptable before next service.

· Floors swept and dust mopped on a regular schedule, not necessarily daily.

· Carpets vacuumed regularly with commercial-grade cleaner; spot stains addressed as noticed.

· Tile floors mopped with appropriate non-stripping cleaner; shine not always maintained.

· Glass cleaned regularly, though occasional streaks or fingerprints may be visible.

· Walls wiped down as needed for noticeable spots, smudges, or marks.

· Drinking fountains cleaned and sanitized routinely.

· Restrooms sanitized regularly, with partitions, mirrors, and fixtures wiped down.

· Restroom floors mopped with disinfectant on a routine basis, separate mop used.

· Soap, paper towel, and tissue dispensers checked and refilled as necessary.

· Janitorial rooms kept functional, with basic organization.

· Light fixtures and insects addressed periodically.

· Facility maintains a clean and orderly appearance.

Level 3:

· Floors and baseboards clean and free of visible buildup; corners maintained on a consistent basis.

· Surfaces dusted and wiped on a routine cycle to minimize noticeable accumulation.

· Restrooms consistently cleaned and stocked; free of odors and visibly sanitary.

· Waste containers emptied on a regular cycle and kept clean; odors controlled.

· Floors swept or dust mopped routinely (minimum of several times per week).

· Carpets vacuumed multiple times per week; visible stains treated within a reasonable time.

· Tile floors mopped regularly to maintain a clean, safe appearance.

· Glass and mirrors cleaned on a set schedule; streaks or smudges limited.

· Walls cleaned on a routine basis; marks removed within normal service intervals.

· Drinking fountains cleaned and sanitized on a regular cycle.

· Restrooms sanitized regularly with attention to high-touch points; separate mop used.

· Restroom dispensers refilled reliably to prevent shortages.

· Janitorial rooms kept functional and reasonably organized.

· Light fixtures dusted and insects removed on a scheduled basis.

· Facility maintains a consistent, orderly, and hygienic appearance suitable for daily use.

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