1 - Instructions to Offerors.pdf

SOLICITATION NO. 15B31024Q00000006

CHAILLE ROOF REPAIR

FDC MIAMI, MIAMI,FL.

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

ISSUE DATE: MAY 16, 2024

OFFER DUE DATE: JUNE 14, 2024, by 12:00 P.M. EASTERN

OFFERS SHALL BE ADDRESSED TO:

Elton Clarke

Contract Specialist eclarke@bop.gov

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15B31024Q00000006

TITLE: CHAILLE ROOF REPAIR

DEADLINE FOR JUNE 14, 2024

RECEIPT OF OFFERS: 12:00 P.M. EASTERN

E-MAIL OFFERS TO:

Elton Clarke eclarke@bop.gov

*Note: Offers received through any other means but though e-mail to eclarke@bop.gov will not be accepted.

***********************************IMPORTANT*********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE

METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD

REQUIREMENT FOR NAICS CODE 238160 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES 1, 2, 4, 40-42 OF THE SOLICITATION DOCUMENT*

A. SECTION 1: SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c. Specify the number of days your prices/offer is good for after closing of the solicitation.

(remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government.

Include your Unique Entity Identifier, TAX ID#, CAGE CODE and Email address indicated in block 10.

B. SECTION 2: Commodity or Services Schedule, page 4 mailto:eclarke@bop.gov

Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

C. SECTION 7: Representations and Certifications, pages 40-42

1. FAR Provision 52.204-8

NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation.

Therefore, offeros should not mark either of the two options under section (b)(2) since paragraph (d) AUTOMATICALLY applies. Leave these options unmarked.

2. FAO-0020, List of References and Bank Information

Attached to this document are two past performance questionnaires, one for your references, and one for your bank.

Past Performance Questionnaire: Forward this document to at least 5 companies/Government agencies who you have current work or have completed work within the last 24 months. The references submitted should be in the same range as your bid price. Please submit reference forms for projects of a similar nature or as similar as possible. If you do not have references similar to what you are bidding for this project, please indicate so by including a separate letter with your bid stating so. Not having references similar will not determine your bid non-responsive.

Bank Reference: Forward this document to your bank and inform them in writing they are authorized to respond to this document. Ensure they are aware that only this document will be accepted.

You are responsible for ensuring the questionnaires are delivered to your references, and that they respond via forwarding the completed reference forms to eclarke@bop.gov by the offer deadline, Friday, June 14, 2024. The completed reference documents must come from your reference, and not from an email address in your firm.

D. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 4, 40-42 OF THE SOLICITATION DOCUMENTS*

II. PRE-QUOTATION CONFERENCE/SITE VISIT:

********************************* IMPORTANT

A pre-quotation site visit is scheduled for:

Thursday, May 30, 2024, at 9:00 am local time at 401 N. Miami Ave, Miami, FL.

33128 on the sidewalk in front of the Chaille Block Buildings.

This is the only pre-quotation site visit scheduled. The pre-quotation site visit is not mandatory (see provision 52.236-27 Alternate I of the solicitation). However, all offerors are urged to attend.

NCIC background checks will be required for participants attending this site visit. The authorization for release of information (Form BP-A0660 - Criminal History Check, attached) shall be completed for each attendee and submitted to FDC Miami no later than 12:00 pm local time, Tuesday, May 28, 2024, fax or email to Elton Clarke, eclarke@bop.gov, or fax(305)982-1258.

The forms must include a cover letter indicating they are for the Chaille Roof Repair project in addition to the following information:

• Company name and list/number of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation site visit is Elton Clarke, Contract Specialist, (305)982-1238, eclarke@bop.gov

Any questions relating to the solicitation after the closing of the pre-quotation site visit shall be sent to Elton Clarke, Contract Specialist, via email at eclarke@bop.gov no later than 12:00 pm local time, Tuesday, June 4, 2024. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

PAST PERFORMANCE QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your taxpayer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached with a second page for comments. Please ensure you provide your professional opinion in the comments section so that I may combine your rating and comments into a fair rating.

Please submit responses by Friday, June 14, 2024, by 12:00 pm eastern, as this is the day offers are due. Please scan and email back.

Please provide the name of the company for whom you are providing the reference: ____________________________ Please provide the following information regarding YOUR Company/Government Agency in case I have questions:

a. Name of Company/Government Agency:

b. Telephone Number:

c. Name/Title of Contact Person:

d. Contact Person E-Mail Address:

e. Description of Work Performed:

f. Amount of Contract:

g. Contract Status: Active or Complete (circle one)

h. List Month/Year of Completion (if applicable): _

If you have any questions, please do not hesitate to contact me, Elton Clarke, Contract Specialist, at (305)982-1238. Your assistance is greatly appreciated!

THIS DOCUMENT MUST BE SENT DIRECTLY TO eclarke@bop.gov DO NOT EMAIL BACK TO THE REFERENCED

CONTRACTOR.

This document, once completed, must be emailed to eclarke@bop.gov Do not return this document to the Contractor who forwarded you this document.

Chaille Roof Repair

RESPONSIBILITY QUESTIONNAIRE

Contractor Name:

RATING

1 5/6 10 Poor Average Best

1 2 3 4 5 6 7 8 9 1

PERFORMANCE

WORKLOAD

How would you rate their overall performance to date?

How would you rate the contractor’s adherence to contract delivery and/or performance schedule?

How would you rate the contractor’s quality control?

How would you rate the contractor’s efforts in fostering good business relations?

How would you rate the contractor’s meeting all the contract requirements?

Has the contractor required changes to the contract due to contractor problems?

Yes No Comments

BUSINESS

ETHICS

Based on your observations, do you believe the contractor to be ethical in their business relationship with your organization?

Are you aware of any ethics problems being experienced by the contractor?

ORGANIZATION Does the contractor demonstrate good organizational structure?

Do you have recourse within the company if you are not satisfied with the on/off-site supervision? (Please explain under comments)

Are you aware of any organizational deficiencies with the contractor? (If yes, please explain under comments)

RESOURCES Did the contractor demonstrate themselves to have sufficient financial resources?

Did the contractor demonstrate themselves to have sufficient qualified personnel resources?

LEGAL Are you aware of any legal problems being experienced by the contractor?

GENERAL

If the work is complete, would you have the contractor come back for another contract if this contract were completed?

Do you have anything else you would like to add? Please attach any notes you may have in reference to this contractor, either positive or negative.

Signed: Date:

Company Name: _______________________________________ THIS DOCUMENT MUST BE SENT DIRECTLY TO eclarke@bop.gov DO NOT EMAIL BACK TO THE REFERENCED

CONTRACTOR.

PLEASE PROVIDE ANY COMMENTS EITHER POSITIVE OR NEGATIVE THAT YOU BELIEVE

COULD IMPACT THE GOVERNMENTS ABILITY TO DO BUSINESS WITH THIS

FIRM:

THIS DOCUMENT MUST BE SENT DIRECTLY TO eclarke@bop.gov DO NOT EMAIL BACK TO THE REFERENCED

CONTRACTOR.

BANKING QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your taxpayer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened, and respond to each of the three questions posed. The document does not require any detailed bank account information.

Please submit responses by Friday, June 14, 2024 @ 12:00 pm eastern, as this is the day offers are due. Please scan and email back.

This document once completed must be emailed to eclarke@bop.gov. Do not return this document to the Contractor who forwarded you this document.

If you have any questions, please do not hesitate to contact me, Elton Clarke, Contract Specialist, at 305-982-1238 Your assistance is greatly appreciated!

CONTRACTOR FINANCIAL INQUIRY:

THE INTENTION OF THIS REQUIREMENT IS TO ENSURE CONTRACTOR FINANCIAL

RESPONSIBILITY PRIOR TO AWARDING A FEDERAL CONTRACT. THE COMPANY

LISTED BELOW HAS GIVEN YOUR NAME AND INFORMATION SO THAT WE MAY

CONTACT YOU TO INQUIRE REGARDING THEIR STANDING WITH YOUR BANK. IF

YOU HAVE ANY QUESTIONS, PLEASE DO NOT HESITATE TO CONTACT ME AT

305-982-1238.

Contractor:

Contractor Name:

Contractor Point of Contact:

Contractor Address:

Name and Address of Financial Institution:

Name of Bank:

Bank Point of Contact:

Bank Address:

PLEASE ANSWER THE FOLLOWING:

1. Does the contractor maintain satisfactory account status (making timely debt payments, maintains positive cash flow and overdraft protection, etc.)?

[ ] always [ ] often [ ] not often

2. What credit standing does the contractor currently have?

[ ] excellent [ ] fair [ ] poor

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Signature and Title of Bank Representative Date

THIS DOCUMENT MUST BE SENT DIRECTLY TO eclarke@bop.gov. DO NOT EMAIL BACK

TO THE REFERENCED CONTRACTOR.

DATE ACCOUNT OPENED: