1-IFFP and CFP 2025 RFP.pdf

CLEARFIELD CITY

REQUEST FOR PROPOSALS (RFP) 2025-07

FOR

CLEARFIELD CITY

Capital Facilities and Impact Fee Facilities Plans

OVERVIEW OF SOLICITATION

1. Clearfield City is soliciting competitive Requests For Proposals (RFP) from qualified

Professionals to update the city’s current Capital Facilities Plan (CFP) and an Impact Fee Facilities Plan (IFFP) and an Impact Fee Analysis (IFA) and to assist, as needed, in the enactment of an Impact Fee for one or more of the following services:

A. Parks

B. Recreation/Aquatic Facilities and Programs C. Open Space

D. Trails

2. This RFP is designed to provide interested vendors with sufficient basic information to submit proposals meeting minimum requirements but is not intended to limit a proposal’s content or exclude any relevant or essential data. Vendors are at liberty and are encouraged to expand upon the specifications so long as minimum requirements are met.

3. Clearfield City reserves the right to reject any or all proposals, or to waive any formality or technicality in any proposal, in the best interests of the City. While it is the intent of the City to proceed with this solicitation, nothing herein shall obligate the City to enter into a contract. The City reserves the right to cancel this RFP in whole or in part at any time if it is in the best interest of the City.

GENERAL INFORMATION

1. Proposals will only be accepted through https://vendor.bonfirehub.com/. Electronic submissions of proposals must be received no later than Thursday, December 19, 2025 at 3:00 p.m. No proposals will be accepted after 3:00 p.m. on the above-mentioned date.

2. Electronic proposals may require uploading of electronic attachments. Each attachment will have a 50 MB limit, or a link can be uploaded that will direct Clearfield City to the document. The Bonfire site will accept a wide variety of document types as attachments. However, the submission of documents containing embedded documents (zip files), .mov, .wmp, and .mp3 files are prohibited. All documents should be attached as separate files.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fvendor.bonfirehub.com%2F&data=05%7C02%7CCurtis.Dickson%40clearfieldcity.org%7C38284fb582154348ffd308dda2be11d0%7C18046d74a76f4a219ec852785abbe067%7C1%7C0%7C638845659534263414%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ijL68fG%2F0L9VrtSCP7qKN9Jyy5WRKELo4RFkuNWTQcY%3D&reserved=0

3. When submitting a proposal electronically through Bonfire, allow sufficient time to complete the online forms and to upload documents. The solicitation will end precisely at the closing time listed. If you are in the middle of uploading your proposal at the closing time, Bonfire will stop the process and your proposal will not be received.

a. Vendor is responsible for verifying that all required documents have been successfully uploaded with proposal.

b. Clearfield City is not responsible for vendor access with Bonfire.

c. All questions must be submitted through Bonfire and all answers will be given via the Bonfire website.

d. Questions may be submitted through Bonfire until Thursday, December 12, 2025 at 3:00 p.m.

e. Clearfield City will select the proposal determined to be in its best interest according to the criteria outlined in the RFP.

BACKGROUND

Clearfield City is located in the northern area of Davis County, Utah. The city is approximately 35 miles north of Salt Lake City Utah. The city is approximately 7 square miles and has an approximate population of 35,100 (approximately 6,000 households).

Parks Clearfield City has approximately 120 acres of developed parks spread out over 18 individual areas. Within these parks areas are 26 pavilion’s/bowery’s (7 large, 16 small), 2 community fishing ponds. In addition, the park system includes 14 park restrooms, 2 scorekeeper/concession towers and 15 play structures. Finally, the city has a 10-acre cemetery with 4 acres developed and the remaining 6 undeveloped.

Recreation/Aquatic Facilities and Programs

Recreation Facilities

• Baseball/Softball Fields - 7

• Multi-Sport Fields(Football, Soccer, etc.) - 7

• Tennis Courts - 1

• Pickleball Courts - 16

• Sand Volleyball Courts - 3

• Outdoor Basketball Courts - 4

• Indoor Basketball Courts - 3

Recreation Programs

• 40 Youth Programs with approximately 4,000 participants per year

• 15 Adult Programs with approximately 4,500 participants per year

Aquatic Facility - 1 (Clearfield Aquatic Center - 79,000 square feet)

• Hot Tub - 2,024 gallons

• Splash Pad - 4,320 gallons

• Wading Pool - 8,000 gallons

• Leisure Pool - 82,000 gallons

• Lap Pool (6 lanes) - 200,000 gallons

• Day Care

• Spin Room

• Weight Room

• Fitness Area

• Aerobics Room

• Gymnasium (24,000 square feet)

Aquatic Center Programs

• The Clearfield Aquatic Center has approximately 2,875 family, couple and individual memberships. The center offers 50 land and 25 water aerobics classes per week. In addition, the center offers swim lessons to over 6,000 people a year and first aid, lifeguarding and water safety instructor classes.

Open Space Clearfield City has approximately 150 acres of open space to maintain.

The areas include undeveloped park space, areas along the City’s trail system, and two on and off freeway ramps within the City.

Trails The City has 3 trail systems with a total of 8.5 miles of developed trail.

SCOPE OF WORK

The City is requesting municipal engineering and financial analysis services to update the current CFP, IFFP, and IFA for one or more of the City’s services. An IFFP and IFA shall be prepared for those projects that are impact fee eligible. After completing the CFP, IFFP, and IFA the consultant shall prepare a recommendation for impact fees and user fees for the City Council’s consideration for its comprehensive long-range infrastructure and financial planning efforts.

Impact Fee Facilities Plans and their corresponding Impact Fee Analysis shall be prepared in strict accordance with all applicable UTAH STATE CODES.

Each proposal shall include all work, services, and expenses necessary to complete the CFP, IFFP, and IFA for the service. All proposals shall include at a minimum the following:

Capital Facilities Plans (CFP):

• Analysis of existing City population and projected growth from present to build out.

• Identification of existing infrastructure and delineation of associated service areas.

• Calculation of current Level of Service for the service system.

• Identification of system deficiencies or surpluses for the service system.

• Projected asset replacement schedule and projects for the service system.

• Analysis of the demands placed upon existing facilities by new development activity.

• Identification of Capital Improvement Projects (CIP) necessary to accommodate projected development within the service area for the service system.

• Categorization of identified CIP into impact fee vs. non-impact fee eligible projects including a list of potential funding sources for each project.

• Cost estimates for each CIP inclusive of land/easement acquisition, construction, and planning/surveying/engineering costs.

• Recommended construction schedule for each CIP project based on prioritization of CIP’s.

• Identification and quantification of all revenue sources, including impact and user fees, available to finance proposed CIP’s.

• Recommendations on service fee structures to address system deficiencies and maintain utility infrastructure.

• Solicit and document input from all stake holders and affected entities during the CFP process.

Impact Fee Facilities Plans (IFFP):

• Identify demands placed on existing facilities by new development activities.

• Identify and propose means whereby the City will meet those demands.

• Identify and consider all revenue sources including impact fees and anticipated dedication of system improvements to finance the impacts on system improvements.

• Identify the public facilities required to serve development resulting from new development activity.

• Calculate the costs of needed improvements including:

° Construction contract price.

° Costs for land acquisition, improvements, materials, fixtures.

° Costs for planning, surveying, engineering fees for services directly related to the construction of the system improvements.

° Debt Service Charges.

• Analysis of the City’s plan for financing system improvements to ensure that any impact fees imposed are necessary to achieve an equitable allocation of the costs borne in the past and to be borne in the future, in comparison to the benefits already received and yet to be received.

• Identify overhead costs consistent with generally accepted accounting principles and methodological standards set by the Office of Management and Budget for Federal grant reimbursement.

• Ensure that all cost estimates are based on realistic estimates and assumptions that shall be disclosed in the IFA.

• Identify and value excess capacity at actual cost.

• Solicit and document input from all stakeholders and affected entities during the IFFP process.

• Include any other requirements for an Impact Fee Facilities Plan contained in the Impact Fees Act, Utah Code.

Impact Fee Analysis (IFA):

• Identify anticipated impact on, or consumption of, any existing capacity of a public facility by the anticipated development activity.

• Identify the anticipated impact on system improvements required by the anticipated development activity to maintain the established level of service for each public facility.

• Define the existing level of service for each area under this study.

• Identify how the anticipated impacts are reasonably related to the anticipated development activity.

• Estimate the proportionate share of the costs for existing capacity that will be recouped and how the cost of impact in system improvements is reasonably related to new development.

• Identify and communicate in the study how the impact fees are calculated.

• Identify and analyze whether or not the proportionate share of the costs of public facilities are reasonably related to the new development activity.

• Identify the cost of each existing facility that has excess capacity to serve anticipated development resulting from new development activity.

• Identify the cost of system improvements for each public facility.

• Identify, other than impact fees, the manner of financing each public facility (i.e. user charges, special assessments, general taxes, etc.).

• Identify the relative extent to which development activity will contribute to the cost of existing public facilities and system improvements in the future.

• Identify the extent to which development activity is entitled to a credit against impact fees because the development activity will dedicate system improvements of public facilities that will offset the demand for system improvements, inside or outside the proposed development.

• Identify extraordinary costs, if any, in servicing newly developed properties.

• Identify the time-price differential inherent in fair comparisons of amounts paid at different times.

• Prepare summary of Impact Fee Analysis designed to be understood by a lay person.

• Include any other requirement for an Impact Fee Analysis contained in the Impact Fees Act, Utah Code

• The successful firm or team shall manage the implementation of the entire Impact Fee process including all public notices and any documentation necessary to adopt the CFP, IFFP, and IFA according to State Code.

• The successful firm shall complete the required Impact Fee Certification for both the IFFP and IFA consistent with Utah State Code.

INSTRUCTIONS TO PROPOSERS

Proposal Document

A complete set of official proposal documents may be obtained as noted in the Advertisement for Proposal. The original, on-line proposal documents are required to be used in preparing a proposal; the proposer will assume responsibility for errors or misinterpretations resulting from the use of unofficial and/or incomplete proposal documents.

Required Proposal Specifications, each proposal must include (Failure to include ALL of these items may disqualify a proposer’s proposal):

All requested documentation must be included. The proposal must include (in the following order):

a. Transmittal letter stating the respondent’s intent to participate in the contract.

b. Name and complete mailing address of the respondent along with e-mail and telephone number.

2. Comprehensive RFP response including all requested information and documentation.

The proposed price and schedule must be included and shall be inclusive of all costs to complete the work including but not limited to travel, equipment, and reproduction costs.

Proposals shall also include a copy of current billing rates for key personnel. The proposal response shall include at a minimum the following sections:

a. Executive summary (two pages maximum) with proposed bid price.

b. Organizational chart showing the team involved including individual members, all organizations, relationships, and breakdown of responsibilities, and the percentage of work that is expected to be performed by each team member.

Indicate offices/locations that will provide services along with a percentage of work to be performed at each of these locations.

c. Proposer Qualifications: This section should describe the proposer’s experience on similar projects, including the individual team members’ involvement on the specific projects described. Project information, such as photographs and plans for the identified projects, should be included. Résumés or Bio of principals and other key staff scheduled to participate on the projects should be included. For all major participants, note the approximate full time equivalent hours to be devoted to the project.

d. Provide a minimum of three references. Preference will be given to Utah local governments.

e. Work Plan: This section should describe the methodology and process proposed to be used to complete the scope of work as defined in this RFP, including any potentially innovative or creative solutions for the project. It should address the proposed schedule for the Consultant’s work and identify any proposed strategies to be used to keep the project on schedule, control costs, and maximize project effectiveness. The work plan should also identify milestones, describe outputs to be delivered, propose a quality assurance/quality control (“QA/QC”) plan, and identify advantages of the proposal to the City.

EVALUATION CRITERIA

All requirements identified in this RFP must be satisfied to insure that the proposal will qualify for consideration. The City desires to receive proposals from firms who can demonstrate operational and technical qualifications and capabilities.

All proposals will be evaluated by representatives of the City to identify the proposal that best meets the needs of the City as set forth in the RFP. A component-based system will be used to evaluate all proposals. A brief description of each component includes:

1. Qualifications: This category represents an evaluation of the Consultant’s understanding of the project and the technical approach to be used to meet the City’s needs for completing the CFP, IFFP, and IFA. 15%

2. Key Personnel and Project Teams: This category deals with the experience level of key personnel proposed for this project and the proposer’s willingness and demonstrated ability to work effectively with the City. Experience relates to the overall assessment of the proposer’s assigned personnel. Evaluation will be based on résumés that are provided, direct contact with identified current and previous clients, submitted information in response to the RFP. 15%

3. Project Approach: This category represents an evaluation of the Consultant’s plan for managing the project, QA/QC plan, and previous experience with this type of project. This category will also evaluate the Consultant’s proposed schedule and work plan to ensure completion by the requested date. 20%

4. Project and Client Experience: This category deals with the proposer’s performance on similar prior projects and the proposer’s willingness and demonstrated ability to work effectively with the City. Experience relates to the overall assessment of the proposer’s assigned personnel. Evaluation will be based on resumes that are provided, direct contact with identified current and previous clients, and submitted information in response to the RFP. 25%

5. Fee Proposal: This category will evaluate the Consultant’s proposed fees. 25%

OPTIONAL INFORMATION

Bidders may provide information you think would be helpful to the evaluation committee which is not previously addressed in this RFP. For any such information provided, please explain the benefits to the City.

PROJECT FAMILIARITY

Prior to submitting a project proposal, each proposer should make a complete examination of the proposal documents. Items of additional concern may include but are not limited to:

1. Examination of the specifications, photos, and other RFP documents.

2. Site visit to become familiar with proposed project conditions that may affect costs, progress, performance, or furnishing of the proposed work.

3. Any questions or concerns with discrepancies of the proposal documents must be submitted electronically through the Bonfire website. All answers will be provided via Bonfire or in the form of an addendum. Any questions or submittal for clarification must be made by Tuesday, December 11, 2025, at 3:00 p.m.

which is the deadline. Interpretation and/or correction of the proposal documents shall be made only by official project addendum. Project addenda shall be made available for all prospective proposers and receipt thereof must be acknowledged with the proposal submitted.

4. Give consideration to federal, state and local laws, rules and regulations that may affect the costs, progress timetable, the performance, or completion of the work.

Should the proposer fail to do any of the suggested foregoing standard research procedures, that omission shall not relieve the proposer from any proposal requirements with respect to his submitted proposal.

PROPOSERS RESPONSIBILITY

The proposer is fully responsible for examining and understanding all conditions of the RFP documents and elements associated with performing the work and the condition at the site.

1. The proposer shall review the accuracy of the site information.

2. A submittal of proposal will constitute an express representation by the proposer that the proposer understands the proposed work requirements and has complied with every requirement of the RFP documents.

3. Upon submittal of the electronic proposal through Bonfire, the proposer shall not claim that there was a misunderstanding concerning the scope of work or the quantities of work items.

4. The submitted proposal upon the premise of furnishing all the materials, equipment, tools, labor and services and performing the work as required by the RFP documents.

5. Proposers must hold an appropriate valid Utah Business License and be properly qualified to do business in the State of Utah.

Form of the Proposal

All proposals shall be made on the original RFP documents. Except as allowed and noted in these proposal documents, proposals shall be submitted via Bonfire web site, using the online RFP documents.

1. The proposal must be prepared and submitted via Bonfire online RFP documents.

2. The proposal must contain:

a. No additions, deletions, or alterations to the proposal form or proposal document.

b. No unauthorized conditions, limitations, qualifications, or provisions may be included or attached to the proposal schedule.

c. No telegraphic proposals or telegraphic modifications of a proposal will be considered.

d. Violation of the above conditions may render the proposal unresponsive and may cause its rejection.

3. All proposals submitted by corporations must be executed in the corporate name of the company by the president or vice-president or other authorized corporate officer. Proposals must include evidence of authority to sign, and the corporate seal affixed thereto.

4. All proposals submitted by partnerships shall be executed in the partnership's name and signed by a partner having authority on behalf of the partnership.

5. All proposals submitted must be signed by the proposer or the proposer's authorized representative.

6. All proposals submitted must have all names typed or printed below the signature and must be completed with an electronic signature.

7. All proposals submitted must contain an acknowledgment of receipt of all addenda (the number of addenda must be noted on the proposal documents).

8. All proposals submitted must include name/company name, address, phone number and email address of the proposer. This information must be shown for communications regarding the proposal.

Delivery of the Proposal

Proposals shall be submitted at the time and place indicated in the RFP documents.

1. The proposal documents shall be submitted via Bonfire web site online proposal documents, to Clearfield City.

2. Any proposal received after the scheduled closing date and time will not be accepted or considered.

Withdrawal of the Proposal

Any proposal may be modified or withdrawn by the proposer with a formal written request. The withdrawal or modification request must be signed by the proposer or his duly authorized representative. Such written requests must be delivered to Clearfield City’s location stipulated in the request for proposal, prior to the proposal opening.

1. Should a prospective proposer wish to withdraw his proposal after the appointed proposal opening the following conditions must be demonstrated.

a. Withdrawal of a proposal must be within 24 hours of the proposal opening.

b. The withdrawal of a proposal must be properly signed and a written statement as to the reasons for the withdrawal.

c. Reasons for the proposal withdrawal may be as follows:

i. Material mistake with proposal schedule items,

ii. Legal conditions,

iii. Other.

2. Only as provided above, the proposer may withdraw a proposal. No proposals may be withdrawn after the 24-hour withdrawal period which is immediately after the date and time of the proposal opening. Should there be reasons why the project cannot be awarded within the specified period, the time may be extended by mutual agreement between Clearfield City, and the proposer.

Proposal Opening

All proposals will be electronically opened and read aloud publicly. All proposals shall be subject to acceptance by Clearfield City for a period of sixty (60) days after the day and time specified for the opening of the proposals.

Award of the Proposal Contract

Clearfield City reserves the right to reject any and all proposals, to waive any and all informalities not involving proposal price, time, or changes in the required work, and to negotiate contract terms with the successful proposer.

1. Clearfield City further reserves the right to disregard any and all nonconforming, nonresponsive, unbalanced, or conditional proposals.

2. Clearfield City further reserves the right to reject the proposal of any proposer, should Clearfield City believe it would not be in the best interest of Clearfield City to make an award to the proposer, whether because that proposal is non-responsive, or the proposer is unqualified or of doubtful financial ability, or fails to meet any other pertinent standards or criteria established by Clearfield City.

3. Clearfield City may consider the qualifications and experience of the proposer, the subcontractors, suppliers and other organizations or persons proposed for portions of the required work.

a. The apparent low proposer, if required, shall supply the names and addresses of suppliers, subcontractors and other persons performing portions of the required work.

b. Clearfield City may also consider the potential project costs, the proposer’s projected operating costs, project maintenance requirements, and guarantees of major items of the materials and equipment proposed for incorporation into the proposed project.

c. Clearfield City shall have the right to require the proposal to prepare and submit within 10 days additional evidence, such as financial statements, previous work experience, present workload commitments, and other similar information.

4. Clearfield City may investigate the abilities and standings of the proposal as deemed necessary in the evaluation of any proposal.

5. The proposed project, if awarded, may be awarded to the most responsible proposer. The submitted proposal may or may not be awarded to the financially lowest price proposer. The project award will be considered, granted or rejected in the best interest of Clearfield City.

6. If the proposed project is to be awarded, Clearfield City will give the successful proposer a “Notice of Award” within 45 days from the date of the proposal opening, unless a longer waiting period before project award is expressly provided in a written addendum.

B. Contractual Agreement

A contractual agreement between Clearfield City and the successful proposer will be required.

1. The successful proposer shall secure and furnish to Clearfield City all Certificates of Insurance, as required by the proposal documents. Certificates of Insurance shall be submitted to the Community Services Department and approved by Clearfield City prior to entering into the contractual agreement.

2. Failure or refusal of the proposer to enter into and deliver the contractual agreement as required in the proposal documents or to comply with any of the requirements connected thereto shall be just cause for annulment of the award. If the proposer fails or refuses to execute the contractual agreement, Clearfield City may award the project to the next lowest and/or responsible proposer.

Execution of the Contract by Clearfield City

Upon completion and submittal of all notices and certificates of insurance, Clearfield City shall authorize the designated representative to execute the contractual agreement documents with the successful proposer. All contractual documentation required in the proposal documents will be prepared in duplicate. Distribution of the original document copies shall be to 1) Clearfield City, 2) and the successful proposer.

Notice to Proceed

Notice to proceed shall be issued upon the execution of the contractual agreement by Clearfield City following the project planning meeting.

Insurance

When a proposal agreement is awarded, an insurance certificate must be submitted.

Insurance shall: (1) name the Clearfield City as an additional insured; (2) be cancelable;

provided, that no cancellation thereof may be made without first giving Clearfield City at least ten (10) days’ prior written notice; and (3) be in sums sufficient to fully protect Clearfield City and its interests. All corporate guarantors or sureties shall be licensed to do business in the state and shall be sound and reputable firms.

1. Certification of insurance must be submitted by the successful proposer to Clearfield City which meets the minimum insurance requirements (see attached

Insurance Requirements).

A. Taxes/Licenses

Retail taxes and rental taxes and licensing are the responsibility of the Proposer and shall be handled in accordance with Utah State Statutes.

The successful Proposer shall be responsible for and, at its own expense, in obtaining all necessary permits, pay all licenses, fees and taxes, required to comply with all local laws and ordinances; county, state and federal laws, rules and regulations which are applicable to the business to be carried on under this contract.

B. Firm Price Clause

The prices submitted shall be the maximum allowed during the contract period.

Contract Price Adjustment.

The scope of the work may be increased or decreased at the discretion of the Owner after the contract is awarded. During the execution of the contract, the scope of the contract may be further adjusted at the option of the Owner. The contractual proposer shall be allowed no additional claims other than those stated in the contract documents.

PROPOSER’S EXPERIENCE CERTIFICATION

The award of the proposed contract, if awarded, will not be based upon the submitted proposed proposal price alone. The award will also be based upon the experience and the ability of the proposer to begin and carry out the proposed work. The project proposal must complete this mandatory “Proposer’s Experience Certification” online at Bonfire. Should the proposer fail to complete in full and submit the “Proposer’s Experience Certification” with the tendered online proposal documents, the proposal may be rejected and considered a non-responsive proposal.

Please answer all questions as briefly as possible:

Proposer’s Company Name:________________________________________________

Proposer’s Company Address:______________________________________________

Proposer’s Contact Representative:_________________________________________

Proposer’s Telephone Number: ____________________________________________

Proposer’s License Classification:___________________________________________

License Number(s) / State of License Issuance:______________________________

Other License Classifications:_____________________________________________

Qualifying Years of Experience:___________________________________________

Proposer’s Company Officers:

Name (printed) Title

Name (printed) Title

Name (printed) Title

Name (printed) Title

Proposer’s Representative Who Evaluated the Proposed Work Sites:

Proposer’s Current Workload:

Facility Name / Facility size (Square Feet)

List three contracts of similar scope and size; successfully executed:

Name Contract Cost

1. _______________________________________ $ ____________________________

2. _______________________________________ $ ____________________________

3. _______________________________________ $ ____________________________

4. _______________________________________ $ ____________________________

A. List any contracts that you have failed to meet contract obligations:

Entity Name Reason why couldn’t meet contract?)

1. _________________________________ ____________________________________

2. _________________________________ ___________________________________

3. _________________________________ ____________________________________

B. Explain how you will meet the proposal requirements as required in the Proposal Documents?

Respectively Submitted:

(Signature)

(Print name / title)

PROPOSAL FORM

Document Includes A. Proposal B. Proposer C. Proposer’s Subscription

Proposal Project: Capital Facilities and Impact Fee Facilities Plans

Date: _____________________________________________________________________

1. Proposal of ________________________________________________(hereinafter called "PROPOSER"), organized and existing under the laws of the State of Utah, doing business as a ____________________________________________________________, (corporation, partnership, or individual)

To the City of Clearfield.

2. In compliance with your Advertisement for Proposals, and after having personally and carefully examined all conditions surrounding the work, PROPOSER hereby proposes to perform all WORK in strict accordance with the PROPOSAL DOCUMENTS, within the time set forth therein, and at the price stated below.

The lump sum price for BASE PROPOSAL is as follows:

(Written)

3. By submission of this PROPOSAL, each PROPOSER certified, and in the case of a joint PROPOSAL, each party thereto certified as to his own organization, that this PROPOSAL has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this PROPOSAL with any other PROPOSER or with any competitor.

4. PROPOSER hereby agrees to commence work under this contract on or before a date to be specified in the NOTICE TO PROCEED.

5. PROPOSER acknowledges receipts of the following ADDENDUM:

6. The PROPOSER agrees that this proposal shall be good and may not be withdrawn for a specified number of calendar days, as stated in the specifications, after the scheduled closing time for receiving proposals.

7. The above prices shall include all labor, equipment, tools and machinery; and to furnish and deliver all materials not specifically mentioned as being furnished by the Owner, which is required in and about the construction of the Construction Contract. Price also includes all overhead, profit, insurance, sales tax, other applicable taxes and fees, etc., to cover the finished work called for.

A. Proposer

1. Proposal of the PROPOSER, organized and existing under the laws of the State of

Utah, doing business as a:

(Corporation, partnership, or individual)

To the City of Clearfield:

Name: ________________________________________________________________________

Address: ______________________________________________________________________

Telephone Number: _____________________________________________________________

Fax number: ______________________________________________________________

Tax identification number: ________________________________________________________

2. Proposer holds license number _______________________________________, issued on the _____ day of ________________________, ________, by the Utah State.

B. Proposer’s Subscription

Respectfully submitted:

Signature: __________________________________________________________________

Address: ___________________________________________________________________

Title: ______________________________________________________________________

Date: ______________________________________________________________________

(Seal - if proposal is by a corporation)

Attest:_____________________________________________________________________

Name: ____________________________________________________________________

MEASUREMENT AND PAYMENT

A. MEASUREMENT AND PAYMENT

1. Measurement of completed Work Items shall be made in monthly payments for services rendered.

2. Payment for completed Work items shall be made at the lump sum proposal price as contained in the “Proposal”. Payment will include all costs associated in furnishing labor, tools, equipment, materials, testing, etc. Payment shall be for completed Work, as specified, and as indicated in the Contract Documents.

B. PROPOSAL ITEM – DESCRIPTION OF WORK AND PAYMENT

Work shall include furnishing all labor, tools, materials, equipment, transportation, and services required for the Capital Facilities and Impact Fee Facilities Plans.

The City shall make payment on a monthly billing basis and shall be equal to the proportion of the work completed per month.

NOTICE OF AWARD

A. CONTRACTOR: _________________________________________________________

B. PROJECT DESCRIPTION: Capital Facilities and Impact Fee Facilities Plans

C. PROPOSAL CONSIDERED AND ACCEPTED

The Owner has considered the proposals submitted for the above-described Work in response to the Advertisement for Proposals date ___________________________________. You are herewith notified that your Proposal has been reviewed and accepted by the Owner in the amount of:

$ _______________________________________________________________ (written)

C. ACKNOWLEDGED RECEIPT

The Contractor is required to return an acknowledged copy of the Notice of Award to the Owner. Dated this ________day of_________ , 20____.

Clearfield City (Owner)

Signed: _______________________________________________

By: __________________________________________________

Title:_________________________________________________

NOTICE TO PROCEED

A. CONTRACTOR:

B. PROJECT DESCRIPTION: Capital Facilities and Impact Fee Facilities Plans

C. NOTIFICATION TO PROCEED The Contractor is hereby notified to commence Work in accordance with the Agreement dated __________________________________, 20____.

ACKNOWLEDGED RECEIPT

The Contractor is required to return an acknowledged copy of the Notice to Proceed to the Owner.

Clearfield City (Owner)

Signed: _______________________________________________

By:

Title:_________________________________________________

F. ACCEPTANCE OF NOTICE TO PROCEED

Receipt of the Notice to Proceed is hereby acknowledged this ________day of __________, 20____.

By: _______________________________________________________________________