1-IFB Flooring Removal and Carpet Replacement Wellsville Elementary 3.11.2026 .docx (1).pdf

INVITATION FOR BIDS

FLOORING REMOVAL AND CARPET REPLACEMENT

Wellsville Elementary

Solicitation CCSD-IFB33026

I. PURPOSE OF THIS SOLICITATION

This Invitation for Bids (IFB) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code.

The purpose of this IFB is to enter into an agreement with a qualified flooring contractor to remove existing carpet and corridor VCT flooring and furnish and install new Tarkett Powerbond commercial carpet at Wellsville Elementary.

It is anticipated that this IFB will result in an award to a single contractor; however, CCSD reserves the right to award to a single contractor as deemed in the best interest of the District.

II. PROCUREMENT UNIT DESIGNATION AND SOLICITATION NUMBER

The Cache County School District (CCSD) Purchasing Department is the issuing office for this document and all addenda relating to it, on behalf of the Facilities Department.

The reference number for this IFB is Solicitation #CCSD-IFB33026. This solicitation number must be referenced on all bids, correspondence, and documentation submitted to CCSD.

Bidder shall not contact any employee, board member, or member of the evaluation committee of the issuing procurement unit regarding this IFB. Failure to comply may result in disqualification.

III. TERMS AND CONDITIONS

A contract resulting from this IFB will include the Cache County School District Standard Terms and Conditions (Attachment A).

The CCSD Terms and Conditions are non-negotiable.

A bid shall be rejected if it is not responsive or responsible. A bid that is not responsive includes a bid that:

● Is conditional

● Attempts to modify the bid requirements

● Contains additional terms or conditions

● Fails to conform to the requirements or specifications of the IFB

Exceptions must be raised during the Question-and-Answer period.

IV. SUBMITTING A BID

All bids must be received by March 30, 2026, 1:00 pm (MST).

Bids will be submitted electronically through a secure mailbox at the Utah Procurement Place (U3P), Bonfire:

https://utah.bonfirehub.com/portal/?tab=openOpportunities

When submitting a bid electronically through Bonfire, please allow sufficient time to complete the online forms and upload documents. If you are in the middle of uploading at the closing time, Bonfire will stop the upload, and the bid will not be received or reviewed.

Electronic bids may require uploading attachments. Documents containing embedded encryptions cannot be processed.

Submission of zip files, MOV, WMP, and MP3 files is prohibited. All documents must be attached as separate files.

Late submissions will not be accepted.

V. QUESTION AND ANSWER PERIOD

All questions must be submitted through U3P during the posted Question-and-Answer period.

Question & Answer Deadline: Wednesday, March 26, 2026 – 3:00 PM (MST)

Responses and addenda will be posted on U3P. Bidders are responsible for reviewing all posted answers and addenda prior to submission.

VI. ADDENDA

Any modification to this procurement will be made by a formal addendum issued by the CCSD Purchasing Department.

Only written addenda posted on U3P are binding.

VII. SCOPE OF WORK

A. Project Description

CCSD is soliciting bids for the removal and replacement of flooring at Wellsville Elementary, located at:

https://utah.bonfirehub.com/portal/?tab=openOpportunities

Wellsville Elementary 525 W 200 S Wellsville, Utah 84339

Work includes:

1. Removal and disposal of all existing carpet in classrooms, offices, media center, choir platform area, ramps, and all other currently carpeted instructional and administrative areas.

2. Removal of all corridor VCT flooring and associated adhesive.

3. Installation of new carpet in all areas identified above.

4. Existing VCT in Art rooms and Storage rooms shall remain and is excluded from replacement.

5. In Kindergarten and lower-grade classrooms where small VCT areas exist at the sink or wet work areas, those

VCT sections shall be removed and replaced with carpet as part of this project. These areas are typically located immediately adjacent to classroom sinks and were historically installed as moisture protection zones. The District’s intent is to remove the remaining VCT sections and provide a consistent carpet finish across the entire classroom floor. Bidders shall field verify these locations and include removal of the VCT and installation of carpet in these areas as part of the base bid.

6. In addition to the primary classroom, office, and instructional spaces identified above, bidders shall include the replacement of existing carpet in smaller associated areas such as closets, storage rooms serving carpeted areas, small offices, or similar incidental spaces where carpet currently exists. The intent is to achieve a consistent carpet finish throughout areas that presently have carpet. These smaller incidental spaces shall be treated as carpet-for-carpet replacement only. Hard surface flooring in these types of rooms is not intended to be converted to carpet, except for the corridor areas specifically identified elsewhere in this IFB, where existing VCT flooring will be removed and replaced with carpet. Bidders are responsible for field verification and shall measure and include these types of carpeted incidental spaces in their base bid.

All quantities shall be field verified by the contractor. Estimated quantities may be provided for reference only and do not alter the lump sum nature of the bid.

B. Carpet Specification

The contractor shall furnish and install:

Tarkett Powerbond Cushion RS – Crayon Series

OR

Any similarly priced Tarkett Powerbond commercial line meeting equivalent construction and warranty requirements.

Requirements:

● Powerbond construction only. Broadloom carpet is not permitted.

● Manufacturer-certified installation required.

● Minimum 10-year commercial wear warranty (or greater if provided by manufacturer).

● Installation must comply with Tarkett's written standards.

● Carpet material must be sourced through Utah State Contract PA5074 (or successor contract).

● Pricing must be at or below state contract pricing.

C. Attic Stock

Contractor shall provide 5% attic stock based on actual installed quantities.

Attic stock shall:

● Include 5% of installed carpet (square footage).

● Include 5% of installed integral carpet base (linear footage).

● Include 5% of installed rubber base (linear footage where applicable).

● Be rolled, full factory width.

● Be wrapped and protected from moisture and damage.

● Not include remnants shorter than six (6) feet.

● Be clearly labeled with school name, product line, color, dye lot, and installation date.

Delivery of attic stock is required prior to final payment.

D. Base Requirements

Integral carpet cove base (Powerbond flashed up wall with factory-applied binding) shall be installed in all carpeted areas where feasible.

4" rubber base shall be installed only in rooms remaining VCT.

E. Substrate Preparation

Base Bid shall include:

● Removal of all existing carpet.

● Removal of all corridor VCT and adhesive.

● Removal of existing base.

● Adhesive scraping and glue removal.

● Standard substrate preparation.

● Minor patching and skim coating.

● Surface ready for carpet installation.

Major repairs shall be handled via approved change order using unit pricing.

F. Moisture Testing

Contractor shall perform moisture testing of all concrete slabs receiving new carpet.

● ASTM F2170 preferred.

● ASTM F1869 acceptable.

● Cost included in Base Bid.

● Written results required prior to installation.

If slab moisture exceeds manufacturer limits, the contractor shall notify the District and await written authorization for mitigation.

G. Furniture and Coordination

District custodial staff will move furnishings.

Contractor shall:

● Coordinate daily with Wellsville custodial staff.

● Provide a phasing schedule within ten (10) days of award.

● Protect adjacent finishes and secure the building after extended hours.

H. Phasing and Work Hours

Work shall be phased by wing or section due to summer programs and custodial operations.

Evening and weekend work is permitted.

No additional compensation will be provided for extended hours.

VIII. IFB SCHEDULE TIMELINE

Issue Date: March 17, 2026

Mandatory Site Visit: Monday, March 23, 2026 – 10:00 AM (MST)

Question & Answer Deadline: Thursday, March 26, 2026 –3:00 PM (MST)

IFB Closing Date: Monday, March 30, 2026 – 1:00 PM (MST)

Anticipated Notice of Award: Monday, April 6, 2026

Latest Project Start: On or before June 5, 2026

Substantial Completion Deadline: July 15, 2026

Time is of the essence.

Liquidated damages of $500 per calendar day shall apply for failure to meet the completion deadline.

IX. MANDATORY PRE-BID SITE VISIT

A mandatory pre-bid site visit will be held at:

Wellsville Elementary 525 W 200 S Wellsville, Utah 84339

Date: Monday, March 23, 2026 Time: 10:00 AM (MST)

Attendance is mandatory. Bidders who do not attend will be deemed non-responsive and will not be eligible for award.

Site Visit Contact:

Casey Hillyard Custodial Manager Cache County School District Mobile: 435-994-6015 Email: casey.hillyard@ccsdut.org

X. PROPOSAL REQUIREMENTS

Each bid shall include:

● Completed Attachment B – Bid Form

● Utah contractor license

● Insurance Certificate

Failure to provide required documentation may result in non-responsiveness.

XI. EVALUATION AND AWARD

Bids will be evaluated for responsiveness using administrative pass/fail criteria:

● Pre-bid site meeting

● Timely receipt

● Complete bid packet

● Required attachments

● Compliance with Proposal Requirements

Pursuant to UCA §63-6a-Part 6, CCSD shall:

● Award to the responsible bidder submitting the lowest responsive bid; or

● Cancel the IFB

A solicitation award through U3P does not constitute a contract.

mailto:casey.hillyard@ccsdut.org

Only a fully executed Purchase Order or contract constitutes a binding agreement. Vendor may not begin work until receipt of a fully executed PO or contract.

XII. PRICE GUARANTEE PERIOD

Vendor guarantees the pricing submitted in the bid for the duration of the procurement process and the project completion period, unless otherwise approved in writing by the Cache County School District Purchasing Department.

Any requested price adjustment must follow CCSD policy and be approved by the Purchasing Manager.

XIII. TAX EXEMPTION

Sales to Utah School Districts are exempt from sales tax under Utah Code 59-12-104.

Cache County School District will provide a tax-exempt certificate upon request.

XIV. COMMERCIAL TERMS

CCSD will issue the Purchase Order directly to the awarded contractor.

The selected contractor shall coordinate with the District Facilities Department and the school’s custodial staff regarding access, scheduling, and work phasing.

Contractor shall not begin work until receipt of a fully executed Purchase Order issued by Cache County School District.