1-IFB-CCSD 3926-SKY VIEW Floor Tile and Asbestos .pdf

INVITATION FOR BIDS

ASBESTOS-CONTAINING FLOOR TILE AND MASTIC REMOVAL

Sky View High School

Solicitation CCSD-IFB31726

I. PURPOSE OF THIS SOLICITATION

This Invitation for Bids (IFB) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code.

The purpose of this IFB is to enter into an agreement with a qualified and licensed asbestos abatement contractor to remove and properly dispose of asbestos-containing floor tile and associated asbestos-containing mastic at Sky View High.

It is anticipated that this IFB will result in an award to a single contractor; however, CCSD reserves the right to award to a single contractor as deemed in the best interest of the District.

II. PROCUREMENT UNIT DESIGNATION AND SOLICITATION NUMBER

The Cache County School District (CCSD) Purchasing Department is the issuing office for this document and all addenda relating to it, on behalf of the Facilities Department.

The reference number for this IFB is Solicitation #CCSD-IFB31726. This solicitation number must be referenced on all bids, correspondence, and documentation submitted to CCSD.

Bidder shall not contact any employee, board member, or member of the evaluation committee of the issuing procurement unit regarding this IFB. Failure to comply may result in disqualification.

III. TERMS AND CONDITIONS

A contract resulting from this IFB will include the Cache County School District Standard Terms and Conditions (Attachment A).

The CCSD Terms and Conditions are non-negotiable.

A bid shall be rejected if it is not responsive or responsible. A bid that is not responsive includes a bid that:

● Is conditional

● Attempts to modify the bid requirements

● Contains additional terms or conditions

● Fails to conform to the requirements or specifications of the IFB

If a bidder’s terms and conditions are attached, referenced, or embedded into a bid, the bid may be rejected as non-responsive. Exceptions must be raised during the Question-and-Answer period.

IV. SUBMITTING A BID

All bids must be received by March 17, 2026, 2:00 pm (MST).

Bids will be submitted electronically through a secure mailbox at the Utah Procurement Place (U3P), Bonfire:

https://utah.bonfirehub.com/portal/?tab=openOpportunities

When submitting a bid electronically through Bonfire, please allow sufficient time to complete the online forms and upload documents. If you are in the middle of uploading at the closing time, Bonfire will stop the upload, and the bid will not be received or reviewed.

Electronic bids may require uploading attachments. Documents containing embedded encryptions cannot be processed. Submission of zip files, MOV, WMP, and MP3 files is prohibited. All documents must be attached as separate files.

V. QUESTION AND ANSWER PERIOD

All questions must be submitted through U3P during the posted Question-and-Answer period.

Responses and addenda will be posted on U3P. Bidders are responsible for reviewing all posted answers and addenda prior to submission.

VI. ADDENDA

Any modification to this procurement will be made by a formal addendum issued by the CCSD Purchasing Department. Only written addenda posted on U3P are binding.

VII. SCOPE OF WORK

A. Project Description

CCSD is soliciting bids for the removal and proper disposal of asbestos-containing floor tile and asbestos-containing mastic at Sky View High, as shown on Exhibit A.

https://utah.bonfirehub.com/portal/?tab=openOpportunities

Areas include:

● Red areas: asbestos-containing tile and asbestos-containing mastic

● Blue areas: non-asbestos flooring installed over asbestos-containing mastic; both layers must be removed

● Non-asbestos stair treads are included in the Base Bid removal

Classrooms B206 and B207 are not part of this project and shall be excluded from all work.

All quantities shall be field verified by the contractor.

Contractor is solely responsible for verifying quantities and existing conditions. No adjustment to the Base Bid will be made due to discrepancies in measured quantities unless authorized in writing by the District through a formal change order.

B. Regulatory Compliance

All work must comply with:

● OSHA 29 CFR 1926.1101

● EPA NESHAP 40 CFR 61 Subpart M

● Utah Administrative Code R307-801

● All applicable permitting and disposal regulations

C. Contractor Responsibilities

The contractor shall provide all:

● Labor

● Supervision

● Equipment

● Containment systems

● Disposal

● Documentation

D. Pre-Abatement Requirements

Contractor shall:

● Attend the mandatory pre-bid walkthrough

● Attend pre-construction meeting (if required)

● Submit project-specific work plan, including containment layout and negative air design

● Identify removal methods

● Identify any chemical products and provide SDS

● Obtain required notifications and permits

● Provide proof of licensing and training

E. Chemical Use and Neutralization

If chemical or solvent-based products are proposed:

● Products must be identified in advance

● SDS must be submitted

● The contractor must describe the removal and neutralization process

● Final substrate must be free of oily or bond-inhibiting residue

Methods leaving residue incompatible with new flooring are not acceptable.

F. Mockup Requirement

Prior to production removal, the contractor shall complete a mockup area measuring 50–100 SF.

Mockup must demonstrate:

● Removal method

● Chemical neutralization (if applicable)

● Final substrate meeting “no visible mastic” standard

District review and approval are required prior to continuation. Approval does not relieve the Contractor of responsibility to meet the firm completion deadline of July 1, 2026.

G. Clearance and Acceptance

Final acceptance requires:

● Successful clearance by the District environmental consultant

● Acceptance of substrate condition

● Completion of all documentation

VIII. PROJECT SCHEDULE

Abatement Start: No earlier than June 1, 2026 Abatement Completion Deadline: July 1, 2026

Time is of the essence.

Liquidated damages of $1,000 per calendar day will be assessed for failure to:

● Commence by the approved start date

● Achieve completion by July 1, 2026

● Liquidated damages are intended to compensate the District for schedule impacts and operational disruption and are not a penalty.

IX. PROPOSAL REQUIREMENTS

Each bid shall include:

● Completed Attachment B – Bid Form

● Completed Attachment C – Final Compliance Checklist

● Utah asbestos contractor license

● Supervisor and worker certifications

● Project-specific work plan

● Staffing plan and duration

● Base Bid lump sum

● Required cost breakout

● Unit pricing

Failure to provide required documentation may result in non-responsiveness.

X. PRICE GUARANTEE PERIOD

Vendor guarantees pricing as submitted. Any price adjustment must follow CCSD policy and be approved by the Purchasing Manager.

XI. TAX EXEMPTION

Sales to Utah School Districts are exempt from sales tax under Utah Code 59-12-104.

XII. COMMERCIAL TERMS

CCSD will issue the purchase order directly.

The selected contractor shall coordinate with the Facilities Department regarding access and scheduling.

Location:

Sky View High 520 S 250 E Smithfield, Utah 84335

XIII. IFB SCHEDULE TIMELINE

Issue Date: March 2, 2026 Q&A Deadline: March 11, 2026 - 2:00 PM (MST) IFB Closing Date: March 17, 2026 - 2:00 PM (MST) Anticipated Notice of Award: March 19, 2026 Anticipated Project Commencement: June 1, 2026

XIV. EVALUATION AND AWARD PROCESS

Bids will be evaluated for responsiveness using administrative pass/fail criteria:

● Timely receipt

● Complete bid packet

● Required attachments

● Compliance with Proposal Requirements

Pursuant to UCA §63-6a-Part 6, CCSD shall:

● Award to the responsible bidder submitting the lowest responsive bid; or

● Cancel the IFB

A solicitation award through U3P does not constitute a contract.

Only a fully executed Purchase Order or contract constitutes a binding agreement. Vendor may not begin work until receipt of a fully executed PO or contract.

ATTACHMENT A

ATTACHMENT B

BID FORM

ASBESTOS-CONTAINING FLOOR TILE AND MASTIC REMOVAL

Sky View High

Cache County School District Solicitation #CCSD-IFB31726

I. BIDDER INFORMATION

Bidder Name: __________________________________________

Address: ______________________________________________

City, State, Zip: _______________________________________

Primary Contact: _______________________________________

Phone: _______________________

Email: _______________________

Utah Asbestos Contractor License No.: ____________________

License Expiration Date: ________________________________

II. BASE BID (LUMP SUM)

The undersigned bidder proposes to perform all labor, materials, supervision, containment, abatement, removal, disposal, coordination, documentation, and all work described in the IFB documents, including Exhibit A, for the following lump-sum amount:

Base Bid Amount (Lump Sum):

The Base Bid includes all red and blue areas shown on Exhibit A and all non-asbestos stair treads and flooring identified for removal.

Classrooms B206 and B207 are excluded from this project.

The Base Bid remains lump sum regardless of the measured quantities provided below.

III. REQUIRED MEASURED QUANTITIES (INFORMATIONAL ONLY)

Bidder acknowledges that all Exhibit A areas have been independently field measured.

Measured quantities are provided for informational and evaluation purposes only and do not alter the lump-sum nature of the Base Bid.

Scope Category Area Description Measured SF Asbestos-containing tile + asbestos-containing mastic Red areas (Exhibit A) ______ SF Non-asbestos flooring over ACM mastic Blue areas (Exhibit A) ______ SF Non-asbestos stair treads / other flooring As shown on Exhibit A ______ SF

IV. REQUIRED COST BREAKOUT (FOR EVALUATION PURPOSES)

The Base Bid includes the following components. Cost breakout is required for evaluation and comparison but does not change the lump-sum nature of the bid.

Description Included Cost (Reference Only) Removal of asbestos-containing tile and mastic (Red Areas) ☐ $ ______ Removal of non-asbestos flooring over ACM (Blue Areas) ☐ $ ______ Removal of non-asbestos stair treads/flooring ☐ $ ______

Failure to provide the required breakout may result in the bid being deemed non-responsive.

V. UNIT PRICING (ADDITIONAL MATERIALS – IF AUTHORIZED)

Unit prices shall include all labor, containment, disposal, supervision, overhead, profit, incidentals, and compliance costs.

Unit pricing will be used only if additional materials are identified and authorized in writing by CCSD.

Item Unit Unit Price Asbestos-containing floor tile removal SF $ ______ / SF Asbestos-containing mastic removal SF $ ______ / SF Removal of non-asbestos flooring required to access ACM SF $ ______ / SF

Unit pricing shall apply to both additive and deductive quantity changes and shall remain firm for the duration of the project.

VI. SCHEDULE ACKNOWLEDGMENT

Bidder acknowledges and agrees:

● Abatement start window: June 1–June 4, 2026

● Firm completion deadline: July 1, 2026

● Liquidated damages of $1,000 per calendar day apply for failure to meet contractual start or completion dates

VII. INSURANCE ACKNOWLEDGMENT

Bidder certifies that it will provide insurance meeting or exceeding the minimum requirements stated in the IFB, including:

● Commercial General Liability

● Asbestos / Pollution Liability

● Workers’ Compensation

● Employer’s Liability

● Automobile Liability

Certificates must be provided prior to contract execution.

VIII. BIDDER CERTIFICATION

By signing below, the bidder certifies that:

● All IFB documents, addenda, and Exhibit A have been reviewed

● All quantities have been independently verified

● The Base Bid is inclusive of all work required

● The bidder meets all licensing and regulatory requirements

● The bidder accepts CCSD Standard Terms and Conditions

● The bid is valid as submitted

Authorized Signature: __________________________________

Printed Name & Title: __________________________________

Date: __________________________________

ATTACHMENT C

FINAL COMPLIANCE CHECKLIST

ASBESTOS-CONTAINING FLOOR TILE AND MASTIC REMOVAL

Sky View High

Cache County School District Solicitation #CCSD-IFB31726

SECTION I – BIDDER COMPLETION CHECKLIST

(To Be Completed and Submitted by Bidder)

I.A. Administrative Submission Requirements

☐ Bid submitted electronically through U3P Bonfire ☐ Attachment B – Bid Form completed and signed ☐ All required fields completed ☐ Bid submitted prior to closing deadline

I.B. Licensing & Qualifications

☐ Current Utah Asbestos Abatement Contractor License provided ☐ Supervisor certifications provided ☐ Worker certifications provided ☐ License expiration dates identified

I.C. Technical Submittals

☐ Project-specific work plan submitted ☐ Containment and negative air methodology described ☐ Removal methods identified ☐ Chemical products (if any) identified ☐ SDS sheets included (if applicable) ☐ Chemical neutralization and residue removal procedures are described ☐ Waste handling and disposal procedures described ☐ Staffing plan and estimated duration provided

I.D. Exhibit A Verification

☐ All areas shown on Exhibit A were independently field-measured ☐ Measured square footage provided for:

● Red areas (AC tile + ACM mastic)

● Blue areas (non-AC flooring over ACM)

● Non-asbestos stair treads/flooring ☐ Bidder acknowledges quantities are informational only ☐ Acknowledgment that Classrooms B206 and B207 are excluded

I.E. Pricing Requirements

☐ Base Bid provided as a lump sum ☐ Required cost breakout included:

● Red areas

● Blue areas

● Non-asbestos stair treads/flooring ☐ Unit pricing provided for:

● AC tile (SF)

● ACM mastic (SF)

● Non-AC flooring (SF)

I.F. Schedule & Contractual Acknowledgments

☐ Acknowledgment of June 1–June 4, 2026 start window ☐ Acknowledgment of July 1, 2026, completion deadline ☐ Acceptance of $1,000 per calendar day liquidated damages ☐ Acceptance of District-provided air monitoring and clearance ☐ Acceptance of mockup requirement ☐ Acceptance of “no visible mastic” substrate standard ☐ Acknowledgment that additional materials require written authorization ☐ Acceptance of CCSD Standard Terms and Conditions

I.G. Insurance Compliance

☐ Commercial General Liability meets minimum requirements ☐ Asbestos / Pollution Liability meets minimum requirements ☐ Workers’ Compensation meets statutory requirements ☐ Employer’s Liability meets minimum requirements ☐ Automobile Liability meets minimum requirements

Bidder Signature (Acknowledgment of Complete Submission):

Authorized Signature: __________________________________

Printed Name & Title: __________________________________

Telephone #: ____________________

Email: ____________________

Date: ____________________

SECTION II – PURCHASING USE ONLY

(Administrative & Mandatory Minimum Review)

II.A. Administrative Review (Pass / Fail)

☐ Timely receipt of bid ☐ Submission through U3P Bonfire ☐ Complete Bid Form (Attachment B) ☐ Complete Compliance Checklist (Attachment C) ☐ Required documentation attached

Administrative Determination:

☐ Pass ☐ Fail

II.B. Mandatory Minimum Requirements Review

☐ Valid Utah asbestos contractor license ☐ Required certifications submitted ☐ Work plan included ☐ Required cost breakout included ☐ Unit pricing included ☐ Schedule acknowledgment included ☐ Acceptance of liquidated damages

Mandatory Minimum Determination:

☐ Pass ☐ Fail

II.C. Scope Compliance Review

☐ Bid meets or exceeds Scope of Work requirements ☐ No unauthorized exceptions taken

Scope Compliance Determination:

☐ Pass ☐ Fail

II.D. Final Determination

☐ Bid deemed Responsive ☐ Bid deemed Non-Responsive ☐ Bid deemed Responsible ☐ Bid deemed Non-Responsible

Reviewed By: __________________________________

Title: __________________________________

Date: __________________________________