1-IFB-80514 - PROVISION OF ACCESS CONTROL SYSTEM - PART III FINAL.pdf

IFB 2025/80514

INVITATION FOR BIDS

IFB – 80514

PROVISION OF ACCESS CONTROL SYSTEM

FOR NATO HEADQUARTERS

PART III – STATEMENT OF WORK (SOW)

TABLE OF CONTENTS

1. GENERAL

2. STATEMENT OF OBJECTIVES

3. CONTRACTOR TASKS

4. QUALITY CONTROL

5. QUALITY ASSURANCE AND PERFORMANCE ASSESSMENT

1. GENERAL

1) Introduction

This document provides background information about the Contract requirements for the provision of Access Control System for NATO Headquarters, specifies the tasks to be performed, and the specialist products to be delivered by the Contractor, and identifies any relevant constraints and prerequisites for the execution of the Services.

2) Background Information

The North Atlantic Treaty Organisation (NATO) is an alliance of 32 countries from North America and Europe, with its headquarters in Brussels, Belgium.

The NATO Office of Security (NOS) is responsible for the overall coordination of NATO’s security and for the implementation of security rules. Regarding this document, in particular, its Joint Intelligence and Security Division (JIS) is in charge of the Physical Security of NATO HQ.

2. STATEMENT OF OBJECTIVES

1) Corporate Objective

a) Ensure the provision of Access Control systems of the NATO Headquarters by the qualified Contractor that helps the Organisation achieving greater service excellence, efficiency, and effectiveness at a reasonable cost.

3. CONTRACTOR TASKS

1) General

a) Under the guidance and supervision of the Joint Intelligence and Security Division, the selected provider will be responsible for the execution of the tasks and for the delivery of the products specified in this SOW.

b) The list of the required items is the following:

Item type Item description Estimated volumes

Cylindres

Cylindres électronique s Aperio1

505201C0-0000 : Aperio C100 double cylindre à bouton profil Européen, inox, IP52, V3 online/OSS offline, BLE, lecture multi-technologie, 30/30 mm.

50720190-0-00 : Aperio C100 demi cylindre à bouton, RVS, IP52, V3 online/OSS offline, RFID ISO 14443 A/B, 30/10 mm.

Cylindres mécaniques Abloy Protec

/ Protec² 2

CY331C9T00MK : Abloy Protec², demi cylindre, acier chromé, 32x10 mm, passe-partout, sans clé.

Approx. 50 / year

QKC52T_TA22NN : Abloy Protec² TA22NN, clé propre avec cylindre.

CY323T (51x56) : Cylindre Protec² OTAN (registre 16T0011), profil TA22NN, avec 3 clés, MK "MKD".

CY323T (41x31) : Cylindre Protec² OTAN (registre 16T0011), profil TA22NN, avec 3 clés, MK "MKD".

K800 : Double cylindre Swiss 22 mm, SKG**, chrome brillant, 32,5/32,5 mm, plan de fermeture, sans clé.

C20200800M : Cylindre double profilé Euro SKG**, 30/30 mm, paneton Euro 35°, nickelé mat.

C202108A0M : Demi-cylindre Euro SKG**, 80/10 mm, paneton réglable 8x45°, nickelé mat.

C20200823M : Cylindre double Euro SKG**, 45/40 mm, paneton Euro 35°, nickelé mat.

C20200824M : Cylindre double Euro SKG**, 50/40 mm, paneton Euro 35°, nickelé mat.

C20200801M : Cylindre double Euro SKG**, 30/35 mm, paneton Euro 35°, nickelé mat.

🛠️ Béquilles électroniques Aperio3

5001-1C8B--212 : Ensemble de béquilles Aperio V3 type-U, IP52, online/OSS offline, BLE, aveugle, porte 50–60 mm, carré 8 mm.

4200/60 year

H100B8L-EU : Béquille Aperio H100 (gauche).

H100B8R-EU : Béquille Aperio H100 (droite).

AH100-010 : Adaptateur USB pour raccordement au PC pour béquilles Aperio H100.

ould🔑 Clés4 QKC53D_NA77FF : Abloy Protec NA77FF, clés passe-partout et passe-partiels. 50

5 K800PD : Clé propre pour cylindre K800.

🔒 Cadenas5 PL34199T50MK : Abloy Protec², cadenas 57 mm, anse ø10x50 mm, combinaison, sans clés. Approx. 20 / year PL32199T50GS : Assa Abloy cadenas Protec² OTAN, tous sur la même clé, PL321/50, code ébauche 2N.

1 Or similar and compatible with the existing NATO proprietary profile 2 Or similar and compatible with the existing infrastructure at NATO HQ 3 Or similar and compatible with the existing NATO proprietary profile 4 Or similar and compatible with the existing NATO proprietary profile 5 Or similar and compatible with the existing NATO proprietary profile

2) The warranty for these items should be a minimum of two (2) years from the installation date.

4. QUALITY CONTROL

1) Contractor’s Products and Services must comply with the acceptance criteria specified in the relevant product descriptions. The Contractor must implement an appropriate quality control process in order to make sure that the products and services which are subject to quality review, inspection, or acceptance are of acceptable quality.

2) The Organization will immediately stop the review, inspection, acceptance or delivery of those products or services that are affected by material deficiencies, significant omissions, or gross mistakes and return the delinquent products to the Contractor for complimentary replacement, or in the case of services, request the complimentary reperformance of the delinquent service. The review and acceptance processes will be suspended until the Contractor’s demonstrates that the product has been subject to a thorough quality control before being submitted again for review.

5. QUALITY ASSURANCE AND PERFORMANCE ASSESSMENT

1) General

a) NATO will evaluate the Contractor’s performance under each order in accordance with reasonable quality assurance procedures and techniques such as random and periodic inspections and surveys. All observations will be recorded by NATO Service Manager or his/her designees. When an observation indicates defective performance, the NATO Service Manager will obtain the Contractor’s representative’s initials on the record of the observation. Discrepancy Reports will be issued wherever the nature and circumstances of the deficiency warrant such a measure.

2) Performance Evaluation Meetings

a) The Contractor’s contract or project manager may be required to meet periodically with the NATO Service Manager and the Procurement Officer during the period of Contract performance. Meetings will be scheduled as required. The Contractor may request meetings whenever a Discrepancy Report is issued. The written minutes of these meetings shall be signed by the contractor’s manager, Procurement Officer, and NATO Service Manager. If the Contractor does not concur with the minutes, any objection with detailed identification of areas of disagreement shall be submitted to NATO Service Manager within ten (10) working days of receipt of the signed minutes.