1-IEHP-RFB-25-06397 Meter Consolidation Service FInal Posted 7-16-25.pdf

CONTRACT DOCUMENTS FOR

ELECTRICAL METER CONSOLIDATION SERVICES

CONTRACT NO. RFB-25-06397

JULY 16, 2025

9500 Cleveland Avenue Rancho Cucamonga, CA 91730

-i- TABLE OF CONTENTS

TABLE OF CONTENTS

Page

00 11 16 – NOTICE INVITING BIDS

00 21 13 – INSTRUCTIONS TO BIDDERS

00 41 43 – BID FORMS

00 52 13 – CONTRACT FOR CONSTRUCTION

ARTICLE 1. SCOPE OF WORK

ARTICLE 2. TIME FOR COMPLETION

ARTICLE 3. CONTRACT PRICE

ARTICLE 4. LIQUIDATED DAMAGES

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT

ARTICLE 6. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE

ARTICLE 7. INDEMNIFICATION

ARTICLE 8. PREVAILING WAGES

ARTICLE 9. FALSE CLAIMS

00 61 13 – BOND FORMS

00 72 13 – GENERAL CONDITIONS

ARTICLE 1. DEFINED TERMS

ARTICLE 2. CONTRACT DOCUMENTS

ARTICLE 3. PRECONSTRUCTION AND CONSTRUCTION COMMUNICATION

ARTICLE 4. CONTRACT DOCUMENTS: COPIES AND MAINTENANCE

ARTICLE 5. EXAMINATION OF DRAWINGS, SPECIFICATIONS AND SITE OF

WORK

ARTICLE 6. SCHEDULE

ARTICLE 7. MOBILIZATION

ARTICLE 8. EXISTENCE OF UTILITIES AT THE WORK SITE

ARTICLE 9. UTILITY USAGE

ARTICLE 10. SOILS INVESTIGATIONS

ARTICLE 11. CONTRACTOR’S SUPERVISION

ARTICLE 12. WORKERS

ARTICLE 13. INDEPENDENT CONTRACTORS

ARTICLE 14. SUBCONTRACTS

ARTICLE 15. VERIFICATION OF EMPLOYMENT ELIGIBILITY

ARTICLE 16. REQUESTS FOR SUBSTITUTION

ARTICLE 17. SHOP DRAWINGS

(Continued)

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ARTICLE 18. SUBMITTALS

ARTICLE 19. MATERIALS

ARTICLE 20. PERMITS AND LICENSES

ARTICLE 21. TRENCHES

ARTICLE 22. TRAFFIC CONTROL

ARTICLE 23. DIVERSION OF RECYCLABLE WASTE MATERIALS

ARTICLE 24. HAZARDOUS MATERIALS

ARTICLE 25. SANITARY FACILITIES

ARTICLE 26. AIR POLLUTION CONTROL

ARTICLE 27. WATER QUALITY MANAGEMENT AND COMPLIANCE

ARTICLE 28. RIGHT OF WAY

ARTICLE 29. LAYOUT AND FIELD ENGINEERING

ARTICLE 30. EXCESSIVE NOISE

ARTICLE 31. TESTS AND INSPECTIONS

ARTICLE 32. PROTECTION OF WORK AND PROPERTY

ARTICLE 33. CONTRACTOR’S MEANS AND METHODS

ARTICLE 34. INSPECTOR’S FIELD OFFICE

ARTICLE 35. AUTHORIZED REPRESENTATIVES

ARTICLE 36. HOURS OF WORK

ARTICLE 37. PAYROLL RECORDS; LABOR COMPLIANCE

ARTICLE 38. PREVAILING RATES OF WAGES

ARTICLE 39. PUBLIC WORKS CONTRACTOR REGISTRATION

ARTICLE 40. EMPLOYMENT OF APPRENTICES

ARTICLE 41. NONDISCRIMINATION/EQUAL EMPLOYMENT OPPORTUNITY

ARTICLE 42. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS

ARTICLE 43. LABOR/EMPLOYMENT SAFETY

ARTICLE 44. INSURANCE

ARTICLE 45. FORM AND PROOF OF CARRIAGE OF INSURANCE

ARTICLE 46. TIME FOR COMPLETION AND LIQUIDATED DAMAGES

ARTICLE 47. COST BREAKDOWN AND PERIODIC ESTIMATES

ARTICLE 48. PROGRESS ESTIMATES AND PAYMENT

ARTICLE 49. SECURITIES FOR MONEY WITHHELD

ARTICLE 50. CHANGE ORDERS AND TIME EXTENSIONS

(Continued)

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ARTICLE 51. FINAL ACCEPTANCE AND PAYMENT

ARTICLE 52. OCCUPANCY

ARTICLE 53. INDEMNIFICATION

ARTICLE 54. PROCEDURE FOR RESOLVING CLAIMS

ARTICLE 55. IEHP’S RIGHT TO SUSPEND/TERMINATE CONTRACT

ARTICLE 56. WARRANTY AND GUARANTEE OF WORK

ARTICLE 57. DOCUMENT RETENTION AND EXAMINATION

ARTICLE 58. CONCEALED OR UNKNOWN CONDITIONS

ARTICLE 59. SEPARATE CONTRACTS

ARTICLE 60. NOTICE AND SERVICE THEREOF

ARTICLE 61. NOTICE OF THIRD PARTY CLAIMS

ARTICLE 62. STATE LICENSE BOARD NOTICE

ARTICLE 63. INTEGRATION

ARTICLE 64. ASSIGNMENT OF CONTRACT

ARTICLE 65. CHANGE IN NAME AND NATURE OF CONTRACTOR’S LEGAL

ENTITY ......................... …………………………………………………………….…………125

ARTICLE 66. ASSIGNMENT OF ANTITRUST ACTIONS

ARTICLE 67. PROHIBITED INTERESTS

ARTICLE 68. CONTROLLING LAW

ARTICLE 69. JURISDICTION; VENUE

ARTICLE 70. LAWS AND REGULATIONS

ARTICLE 71. PATENTS

ARTICLE 72. OWNERSHIP OF CONTRACT DOCUMENTS

ARTICLE 73. NOTICE OF TAXABLE POSSESSORY INTEREST

ARTICLE 74. SURVIVAL OF OBLIGATIONS

00 73 13 – SPECIAL CONDITIONS

APPENDIX A - SPECIFICATIONS

APPENDIX B - PLANS AND DRAWINGS

RFB-25-06397 -4- 00 11 16 – NOTICE INVITING BIDS

LONG FORM RFB TEMPLATE_ REV_12/16/2024

00 11 16 – NOTICE INVITING BIDS

PUBLIC WORKS

NOTICE INVITING BIDS

REQUEST FOR BID (RFB)

1. The Inland Empire Health Plan (IEHP), a local public entity of the State of California invites sealed bids for: Electrical Meter Consolidation Services

The Contractor shall furnish all labor, materials, equipment, tools, supervision, transportation, waste disposal, facilities and other required items necessary to complete the following work in strict accordance with all of the Contract Documents:

A. Overview: The project involves consolidating three (3) electrical services into a single service, integrating an existing 1500KW generator to support building loads, and removing the existing Uninterruptible Power Supply (UPS) as it is no longer needed.

B. Project Description: The project entails providing electrical services at the

Inland Empire Health Plan (IEHP) Dr. Bradley P. Gilbert Center for Learning & Innovation (“The Center”), located at 9500 Cleveland Avenue, Rancho Cucamonga, CA 91730. The scope includes, but is not limited to:

1) Consolidating three (3) electrical meters/services into one.

2) Incorporating an existing 1500KW generator into the new system

3) Installing a new Automatic Transfer Switch (ATS) to support the entire building.

4) Removing the existing UPS, which is no longer needed.

C. Existing Electrical Services. The following electrical services currently exist:

1) Main Switchboard 1 (MS-1): 2500A, 480/277V, 3-phase, 4-wire.

2) Main Switchboard 2 (MS-2): 2500A, 480/277V, 3-phase, 4-wire.

3) Main Switchboard B (MSB): 3000A, 480/277V, 3-phase, 4-wire.

D. Detailed Scope of Work. The Contractor shall complete the following tasks:

1) Establish a temporary feed for MS-1 from the Main Service Cabinet

(MSC).

2) Remove the Southern California Edison (SCE) transformer for MS-1.

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3) Establish a temporary feed MS-2 from MSC.

4. Remove the SCE transformer for MS-2.

5. Install a new SCE transformer.

6. Remove the UPS system.

7. Install new MSA service.

8. Connect MS-1 to the new MSA service.

9. Connect MS-2 to the new MSA service.

10. Replace MSC to allow for future provisions to transfer loads onto generator power.

11. Connect MSC to the new MSA service.

ESTIMATED PROJECT COST: $1,700,000

2. CONTRACT DOCUMENTS - Each bid shall be in accordance with all of the Contract Documents.

A. DRAWINGS: The following drawings and plans are applicable to this project and made part of the Contract Documents:

1) Drawings: The plans and drawings dated 2/20/2025 made available on Procurement’s Bonfire website free of charge:

http://iehp.bonfirehub.com. The drawings will not be distributed at the mandatory job walk.

B. CONTRACT DOCUMENTS: The Contract Documents, including the Instructions to Bidders, Bid Forms, Contract, General Conditions, Special Conditions, and Specifications, applicable to the work are made available on Procurement’s Bonfire website free of charge: http://iehp.bonfirehub.com.

The Contract Documents will not be distributed at the mandatory job walk.

C. BID FORMS: It is the responsibility of each prospective bidder to download and print all Bid Forms, part of the Contract Documents, for review and to verify the completeness of Bid Forms before submitting a bid. IEHP does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading or printing of the Bid Forms.

D. PROCUREMENT WEBSITE: Addenda, registration and other information related to the RFB are available at http://iehp.bonfirehub.com.

3. LICENSE REQUIRED: Each bidder and bidder subcontractor shall be a licensed contractor pursuant to §§ 7000 et seq. of the Business and Professions Code, and the following license(s) is required at the time it submits its bid and for the duration of this project: C-10 Electrical Contractor.

http://iehp.bonfirehub.com/

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4. CONFIDENTIALITY PERIOD: Any contact with IEHP personnel regarding this procurement, other than the IEHP Procurement Contract Specialist identified in this RFB, or other designated IEHP Procurement Team Member, may result in disqualification of your bid.

5. TIMELINES:

Ref Event Date Time Location Additional Information

A.

Release of

Request for Bids

July 16, 2025 3:00 p.m.

PT

http://iehp.bonfirehub .com

B. Mandatory Job Walk #1 July 23, 2025 08:00 a.m.

PT

Meet at the Security Desk at the main entrance to IEHP’s main campus at

10801 6th Street, Rancho Cucamonga, CA 91730

Attendees who are more than five minutes late will not be allowed to attend.

Bids will not be accepted from bidders that did not attend the mandatory job walk.

Late arrivals will not be permitted to join the job walk.

Job Walk Contact #:

909-296-0902

D.

Deadline for Submission of Questions

July 29, day, No later than 2:00 p.m. PT http://iehp.bonfirehub.c om

Post all questions on http://iehp.bonfirehub

.com. It is the responsibility of the bidder to confirm the question has been posted.

E.

Deadline for Bids (Closing

Date)

August 8, day, No later than 2:00 p.m. PT http://iehp.bonfirehub .com

A virtual Public Bid Opening of sealed bids will be conducted immediately after the http://iehp.bonfirehub.com/ http://iehp.bonfirehub.com/ http://iehp.bonfirehub.com/ http://iehp.bonfirehub.com/ http://iehp.bonfirehub.com/ http://iehp.bonfirehub.com/

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bid closing time using the conference call information provided herein.

CONFERENCE CALL

DIAL-IN: 800-220-

9875 PARTICIPANT

CODE: 16194610

6. BID SUBMITTAL: All bids must be submitted on IEHP Bid Forms. Bids shall be valid for a period of 90 calendar days after the bid opening date. All Bid Forms must be delivered via electronic delivery to IEHP Procurement on the Bonfire website at http://iehp.bonfirehub.com on or before 2:00 p.m. PT on or before the closing date.

Under no circumstances will a bid be accepted after the closing date and time. It is the bidder’s sole responsibility to ensure that its bid is received as specified and no relief will be given for improperly submitted bids.

BIDS SHALL BE DELIVERED TO:

Inland Empire Health Plan (IEHP)

Via electronic delivery on http://iehp.bonfirehub.com

7. PREVAILING WAGES AND LABOR CODE REQUIREMENTS: This is a public works project subject to compliance monitoring and enforcement by the California Department of Industrial Relations. The awarded bidder shall comply with all applicable provisions of the California State Labor Code regarding prevailing wages, Department of Industrial Relations Division of Apprenticeship Standards Labor and other requirements, including but not limited to Labor Code §§ 1771.4, 1773.1, 1774, 1775 and 1776. In bidding on this project, it shall be the bidder’s sole responsibility to evaluate and include the cost of complying with all labor compliance requirements under this contract and applicable law in its bid.

IEHP’s Procurement Department has obtained the most recent determination of general prevailing rates of per diem wages applicable to the work, and for holiday and overtime work, including employer payments for health and welfare, pension, vacation, and similar purposes; this is on file at its office and will be made available to any bidder upon request. This information can also be obtained at the California State Department of Industrial Relations, 464 West Fourth St., San Bernardino or online at: www.dir.ca.gov/dlsr/.

http://www.iehp.bonfirehub.com/ http://www.iehp.bonfirehub.com/

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The awarded bidder shall post job site notices as prescribed by regulation, including a copy of the determination of general prevailing rates of per diem wages applicable to the work. Contractor or subcontractor shall furnish records specified in Labor Code § 1776 to the Labor Commissioner.

Pursuant to Labor Code § 1771.1, any contractor submitting a bid, or subcontractor listed on the Bid Form, must be currently registered with the Department of Industrial Relations and qualified to perform public work pursuant to Labor Code § 1725.5. No bid will be accepted, nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a contract, the bidder and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the project.

8. INSURANCE DOCUMENTS AND BONDS: The awarded bidder will be required to furnish insurance documents in accordance with the Contract Documents and performance and payment bonds equal to one hundred percent (100%) of the Contract price. Each bond shall be secured from a surety company that meets all State of California bonding requirements, as defined in California Code of Civil Procedure § 995.120 and is admitted by the State of California. Each bond shall be accompanied, upon the request of IEHP, with all documents required by California Code of Civil Procedure § 995.660 to the extent required by law. All bonding and insurance requirements shall be completed and submitted to IEHP within ten (10) working days from the date IEHP provides the successful bidder with the Notice of Award.

A. Substitute Securities: Pursuant to Public Contract Code of the State of California, § 22300, the successful bidder may substitute certain securities for funds withheld by IEHP to ensure its performance under the Contract.

9. AWARDED BIDDER: IEHP shall award the contract for the project to the lowest responsive, responsible bidder (“Awarded Bidder”) as determined by IEHP, in its sole discretion.

10. LIQUIDATED DAMAGES: This project is subject to Liquidated Damages as set forth in Article 4 (LIQUIDATED DAMAGES) of the Contract. Contractor acknowledges that IEHP will sustain actual damages for each and every Day that completion of the Project is delayed beyond the Contract Time. Because of the nature of the Project, it would be impracticable or extremely difficult to determine IEHP’s actual damages.

Accordingly, in accordance with Government Code § 53069.85 and Public Contract Code § 10226, it is agreed that the Contractor will pay IEHP the sum of $1,000 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees IEHP may deduct that amount from any money due or that may become due the Contractor under the

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Contract. This Section does not exclude recovery of other damages specified in the Contract Documents. Liquidated damages may be deducted from progress payments due to Contractor, Project retention or may be collected directly from Contractor, or from Contractor's surety. These provisions for liquidated damages shall not prevent IEHP, in case of Contractor's default, from terminating the Contractor.

11. REQUESTS FOR SUBSTITUTIONS: Requests to substitute “or equal” products, materials, things or services shall be governed by Article 16 (REQUESTS FOR SUBSTITUTIONS) of the General Conditions and must be made within 60 days of the bid award. IEHP discourages substitution requests on this project because the project has gone through extensive and time-consuming City Planning review, engineering, and preparation of detailed construction documents specific to the products and Owner review for performance. IEHP reserves the right to reject any substitution request that would require time-consuming redesign, accrue additional design cost, or delay in the project. Bidders whose bids contemplate use of “or equals” do so at their own risk. IEHP will not be responsible for any costs related to substitution requests.

12. SPECIAL NOTICE ABOUT COVID-19: By submitting a Bid for this work, Bidder agrees to proceed with the work as proposed and to execute the contract on the form provided. Any conditions, caveats, or force majeure notices submitted with a bid will not be accepted and may result in a determination that the bid is non-responsive.

Any such conditions, caveats, or notices submitted after award may result in the forfeiture of Bidder’s bid security and award to the next lowest bidder. Bidders shall comply with all governmental requirements for safety related to COVID-19, including but not limited to orders and guidance of the California Department of Public Health, orders and guidelines of Cal/OSHA, and orders of the public health officer of the County of San Bernardino. The costs of adhering to and complying with such COVID- 19 safety measures shall be the responsibility of the bidders and shall be included and incorporated into their respective bid amounts.

END OF NOTICE INVITING BIDS

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00 21 13 – INSTRUCTIONS TO BIDDERS

INSTRUCTIONS TO BIDDERS

1. CONTRACTOR REGISTRATION: The awarded bidder shall submit all of its current information to IEHP at the above-mentioned address including W-9 and IRS 147C forms; or update its information if already registered. It is suggested that all Bidders register their information at IEHP so their information will be available for future consideration.

2. EXAMINATION OF SITE AND CONTRACT DOCUMENTS: At its own expense and prior to submitting its Bid, each Bidder shall visit the site of the proposed work and fully acquaint itself with the conditions relating to the construction and labor required so that the Bidder may fully understand the work, including but not limited to difficulties and restrictions attending the execution of the work under the Contract.

Each Bidder shall carefully examine the Drawings, and shall read the Specifications, Contract, and all other documents referenced herein and/or part of the Contract Documents. Each Bidder shall also determine the local conditions which may in any way affect the performance of the work, including local tax structure, contractors’ licensing requirements, availability of required insurance, the prevailing wages and other relevant cost factors, shall familiarize itself with all federal, state and local laws, ordinances, rules, regulations and codes affecting the performance of the work, including the cost of permits and licenses required for the work, and shall make such surveys and investigations, including investigations of subsurface or latent physical conditions at the site or where work is to be performed as may be required.

The failure or omission of any Bidder to receive or examine any Contract Documents, forms, instruments, addenda, or other documents, or to visit the site and acquaint itself with conditions there existing shall in no way relieve any Bidder from any obligation with respect to its Bid or to the contract and no relief for error or omission will be given except as required under State law. The submission of a Bid shall be taken as conclusive evidence of compliance with this Section.

3. ALTERNATE BIDS: If alternate bid items are called for in the Bid Forms, the time required for completion of the alternate bid items has already been factored into the Contract duration and no additional Contract time will be awarded for any of the alternate bid items. IEHP may elect to include one or more of the alternate bid items, or to otherwise remove certain work from the project scope of work. Accordingly, each Bidder must ensure that each bid item contains a proportionate share of profit, overhead, and other costs or expenses which will be incurred by the Bidder.

4. PRICES/NOTATIONS: All prices/notations must be typewritten or written in ink. No erasures permitted. Mistakes shall be crossed out, corrections made adjacent and initialed by person signing document. Each item shall be bid separately. All signatures must be by an authorized representative of bidder. When requested by IEHP, satisfactory evidence of the authority of any signatory on behalf of the Bidder

RFB-25-06397 -11- 00 21 13 – INSTRUCTIONS TO BIDDERS

shall be furnished. Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract Documents. Unauthorized additions, modifications, revisions, conditions, limitations, exclusions or provisions attached to a Bid may render it non-responsive and may cause its rejection. Bidders shall not delete, modify, or supplement the printed matter on the Bid Forms, or make substitutions thereon.

5. SUBCONTRACTORS: Pursuant to Public Contract Code § 4100 et seq., Bidder shall set forth the name, address of the place of business, contractor license number, and public works contractor registration number of each subcontractor who will perform work, labor, furnish materials or render services to the bidder on said contract and each subcontractor licensed by the State of California who, under subcontract to bidder, specially fabricates and installs a portion of the work described in the Drawings and Specifications in an amount in excess of one half of one percent (0.5%) of the total bid price, and shall indicate the portion of the work to be done by such subcontractor. Bidder shall list only one subcontractor for each portion as defined by Bidder in its Bid. Each subcontractor shall possess at all times when it is performing work, a valid license in accordance with the provisions of the California Contractor’s State License Law (Business and Professions Code § 7000 et seq.) for the appropriate classification necessary to perform all work to be performed by that subcontractor.

6. BID GUARANTEE (BOND): Each bid shall be accompanied by: (a) cash; (b) a certified or cashier’s check made payable to Inland Empire Health Plan; or (c) a Bid Bond secured from a surety company satisfactory to IEHP, the amount of which shall not be less than ten percent (10%) of the Total Bid Price, made payable to Inland Empire Health Plan as bid security. Personal sureties and unregistered surety companies are unacceptable. The surety insurer shall be California admitted surety insurer, as defined in Code of Civil Procedure § 995.120. The bid security shall be provided as a guarantee that within ten (10) working days after IEHP provides the successful bidder the Notice of Award, the successful bidder will enter into a contract and provide the necessary bonds and certificates of insurance. The bid security will be declared forfeited if the successful bidder fails to comply within said time, and IEHP may enter into a contract with the next lowest responsible bidder or may call for new bids. No interest shall be paid on funds deposited with IEHP. IEHP will return the security accompanying the bids of all unsuccessful bidders no later than 60 calendar days after award of the Contract.

7. IRAN CONTRACTING ACT OF 2010: In accordance with Public Contract Code § 2200 et seq., IEHP requires that any person that submits a bid or proposal or otherwise proposes to enter into or renew a contract with IEHP with respect to goods or services of one million dollars ($1,000,000) or more, certify at the time the bid is submitted or the contract is renewed, that the person is not identified on a list created pursuant to subdivision (b) of Public Contract Code § 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Public Contract Code § 2202.5, or as

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a person described in subdivision (b) of Public Contract Code § 2202.5, as applicable.

8. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS: On March 4, 2022, California Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs all California state agencies and departments to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. All contractors and grantees are obligated to comply with the Economic Sanctions. Accordingly, should the State of California (the State) or IEHP determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this Agreement. Contractor shall be provided with advance written notice of such termination, allowing Contractor at least thirty (30) calendar days to provide a written response. Termination shall be at the sole discretion of the State or IEHP.

9. NONCOLLUSION DECLARATION: Bidders on all public works contracts are required to submit a declaration of non-collusion with their bid. This form is included with the Bid Forms and must be signed and dated under penalty of perjury.

10. PREVAILING WAGES: IEHP’s Procurement Department has obtained the most recent determination of general prevailing rates of per diem wages applicable to the work, and for holiday and overtime work, including employer payments for health and welfare, pension, vacation, and similar purposes; and this is on file at its office and will be made available to any bidder upon request. This information can also be obtained at the California State Department of Industrial Relations, 464 West Fourth St., San Bernardino or online at: www.dir.ca.gov/dlsr/. The awarded bidder shall post job site notices as prescribed by regulation, including a copy of the determination of general prevailing rates of per diem wages applicable to the work.

11. PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION: Pursuant to Labor Code §§ 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No Bid will be accepted, nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a contract, the bidder and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Project. To this end, Bidder shall sign and submit with its Bid the Public Works Contractor Registration Certification on the form provided, attesting to the facts contained therein. Failure to submit this form may render the bid non-responsive. In addition, each Bidder shall provide the registration number for each

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listed subcontractor in the space provided in the Designation of Subcontractors form.

12. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS: In accordance with the provisions of the Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code §§ 1777.1 or 1777.7. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid to a debarred subcontractor by the Contractor for the project shall be returned to IEHP. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.

13. BIDDER INFORMATION AND EXPERIENCE FORM: Each Bidder shall complete the questionnaire provided herein and shall submit the questionnaire along with its Bid.

Failure to provide all information requested within the questionnaire along with the Bid may cause the bid to be rejected as non-responsive. IEHP reserves the right to reject any Bid if an investigation of the information submitted does not satisfy IEHP that the Bidder is qualified to properly carry out the terms of the Contract. IEHP reserves the right to reject any Bid containing fraudulent, deceptive or untruthful information.

14. WORKERS' COMPENSATION CERTIFICATION: In accordance with the provisions of Labor Code § 3700, the selected bidder shall secure the payment of compensation to its employees. Contractor shall sign and file Workers' Compensation Certificate as part of the Bid Forms.

15. PRICING/TERMS/TAX: All pricing shall include applicable tax, permits, fees, and licenses required by the agencies with authority in the jurisdiction in which the work will be located, unless otherwise expressly provided by the Contract Documents.

IEHP pays California sales tax and is exempt from Federal excise tax. The Contractor shall pay all taxes related to the work.

16. ADDENDA TO RFB: IEHP reserves the right to issue such addenda to the RFB as it may desire at any time prior to the time for receiving bids. The number and date of each addendum shall be listed on each bid in the space provided. All addenda issued by IEHP shall be made part of the Contract Documents. Each prospective Bidder shall provide IEHP an email address to which addenda may be sent. Copies of addenda will be furnished by email to all bidders who have obtained a copy of the Contract Documents and posted at: https://iehp.bonfirehub.com. Bidders are responsible for ensuring that they have received any and all addenda. Addenda shall also be acknowledged on the Bid Forms.

17. IEHP RESERVATION OF RIGHTS: IEHP reserves the right to reject any or all bids, to waive any discrepancy, technicality or informalities in a bid or in the bidding process, and to make the award in any manner determined by IEHP to be most advantageous

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to IEHP. IEHP may reject as non-responsive any Bid which unevenly weights or allocates costs, including but not limited to overhead and profit to one or more particular bid items.

18. WITHDRAWAL/MODIFICATION OF BID: A bid may be withdrawn only prior to the bid closing date and time by written request. Following withdrawal of its Bid, Bidder may submit a new Bid, provided that such a new Bid is received prior to the stated closing time. No bidder may modify its bid after the bid closing date. Bids may be withdrawn after bid opening only by providing written notice to IEHP within five (5) working days of the bid opening and in compliance with Public Contract Code § 5100 et seq., or as otherwise may be allowed with the consent of IEHP.

19. INTERPRETATION OF THE BID DOCUMENTS: Discrepancies in and omissions from any of the Contract Documents, questions as to their meaning or uncertainties that might cause disputes, shall immediately be brought to the attention of IEHP by the Bidder. Any interpretation of the terms of the Contract Documents will be made only by written addenda issued by IEHP and available at http://iehp.bonfirehub.com. IEHP will not be responsible for any other explanations or interpretations.

20. BID PROTESTS: Bidders may file a “protest” of a Bid with IEHP’s Supply Chain Management – Procurement Department via email: procurement@iehp.org, (with a follow up hard copy). In order for a Bidder’s protest to be considered valid, the protest must:

A. Be filed in writing within five (5) calendar days after IEHP sends a notice of intent to award (or reject) a bid;

B. Clearly identify the specific irregularity or accusation;

C. Clearly identify the specific IEHP staff determination or recommendation being protested;

D. Specify in detail the grounds for protest and the facts supporting the protest;

and

E. Include all relevant, supporting documentation with the protest at time of filing.

1) If the protest does not comply with each of these requirements, IEHP may reject the protest without further review.

2) If the protest is timely and complies with the above requirements, IEHP’s Procurement Director, or other designated IEHP staff member, shall review the protest, any response from the challenged Bidder(s), and all other relevant information. The IEHP Procurement Director, or other designated IEHP staff member, will render a decision on the protest.

3) The procedure and time limits set forth in this section are mandatory and are the sole and exclusive remedy in the event of a Bid protest.

mailto:procurement@iehp.org

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Failure to comply with these procedures shall constitute a failure to exhaust administrative remedies and a waiver of any right to further pursue the Bid protest, including filing a Government Code Claim or legal proceedings.

21. AWARD OF CONTRACT: Once all Bids are opened and reviewed to determine the lowest responsive and responsible Bidder, the Governing Board may award the contract. The apparent successful Bidder may begin to prepare the following documents: (1) the Performance Bond; (2) the Payment Bond; and (3) the required insurance certificates and endorsements. Once IEHP notifies the Bidder of the award, the Bidder will have ten (10) working days from the date of this notification to execute the Contract and supply IEHP with all of the required documents and certifications. Once IEHP receives all of the properly executed documents and certifications from the Bidder, IEHP will issue a Notice to Proceed to that Bidder within forty-five (45) days. The Bidder shall be prepared for the Notice to Proceed to issue immediately, and IEHP expects that it may issue within ten (10) days.

22. EXECUTION OF CONTRACT: As required herein the Bidder to whom an award is made shall execute the Contract in the amount determined by the Contract Documents. IEHP may require appropriate evidence that the persons executing the Contract are duly empowered to do so. The Contract and bond forms to be executed by the successful Bidder are included within these Contract Documents and shall not be detached.

END OF INSTRUCTIONS TO BIDDERS

Inland Empire Health Plan

(IEHP)

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BID ACKNOWLEDGMENT

Name of Bidder: ________________________________________________________________

The undersigned, having carefully examined the proposed site and all of the Contract Documents for the Meter Consolidation project, proposes and agrees to furnish all tools, equipment, services, apparatus, facilities, transportation, labor and materials necessary to complete the project in strict conformity with all of the Contract Documents for the total bid price indicated herein.

The undersigned hereby agrees to sign the Contract and furnish the necessary bonds and certificates of insurance within ten (10) working days after IEHP provides the successful bidder with the Notice of Award.

Upon receipt of the signed Contract and other required documents, the Contract will be executed by IEHP, after which IEHP will prepare a letter giving Contractor Notice to Proceed. The official starting date shall be the date of the Notice to Proceed, unless otherwise specified.

The undersigned certifies that it is licensed in accordance with the California law, License No. _________, Expiration Date _______, class of license _____ and that it is registered with the Department of Industrial Relations to perform public works, Registration No.__________, Expiration Date ________. If the bidder is a joint venture, each member of the joint venture must include the above information.

The undersigned acknowledges receipt, understanding, and full consideration of the following addenda:

Addendum No. Date:

Addendum No. Date:

Addendum No. Date:

1. The following are attached:

A. Bid Summary form

B. Designation of Subcontractors form

C. Bid Guarantee

D. Bidder Information and Experience form

E. Noncollusion Declaration form

F. Iran Contracting Act Certification form

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G. Public Works Contractor Registration Certification form

H. Contractor’s Certificate Regarding Workers’ Compensation form

I. California Contractor’s State License Board (CSLB) License

I hereby certify under penalty of perjury under the laws of the State of California that all of the information submitted in connection with this Bid and all of the representations made herein are true and correct.

Executed at _________________________, on this ____ day of __________, _____.

(Name of Bidder)

(Name and Title)

(Signature)

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BID FORMS

BID SUMMARY

TOTAL BASE BID

The undersigned agrees to perform all work required for this project for the sum of:

(In Numbers)

(In Written Form)

In case of discrepancy between the written price and the numerical price, the written price shall prevail.

This Bid Form constitutes a firm offer to IEHP, which cannot be withdrawn for the number of calendar days indicated in the Request for Bids from and after the Bid opening, or until a Contract for the work is fully executed by IEHP and a third party, whichever is earlier.

The Base Bid shall include all tools, equipment, services, apparatus, facilities, transportation, labor and materials. This includes all applicable taxes, permits, licenses, insurance and bond costs, and all other costs incidental or related to the work.

The following percentage information must also be provided for the Base Bid (though it will not be used in awarding the contract):

Labor: % Materials: % Other: %

All three must total 100%.

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DESIGNATION OF SUBCONTRACTORS

1. The subcontractor listed below will perform work or labor or render service to the contractor in or about the construction of the work or improvement, or are subcontractors licensed by the State of California who will, under subcontract to the contractor, specially fabricate and install a portion of the work or improvement according to detailed drawings contained in the Contract Documents, in an amount in excess of one-half of one percent (1/2 of 1%) of the contractor’s total bid.

2. In compliance with the Subletting and Subcontracting Fair Practices Act Chapter 4

(commencing at § 4100), Part 1, Division 2 of the California Public Contract Code, the Bidder shall set forth below:

A. The name and the location of the place of business;

B. The California contractor license number;

C. The DIR public works contractor registration number;

D. The portion of the work which will be done by each subcontractor; and

E. The cost of the work.

3. If a Bidder fails to specify a subcontractor or if a contractor specifies more than one subcontractor for the same portion of work, then the Bidder shall be deemed to have agreed that it is fully qualified to perform that portion of work and that it shall perform that portion itself.

Portion of Work

Name of

Subcontractor Location of

Business

CSLB

Contractor License No.

DIR

Registration

Number

Cost of

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Portion of

Name of

Subcontractor Location of

Business

CSLB

Contractor License No.

DIR

Registration

Number

Cost of

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BID GUARANTEE

The enclosed certified or cashier’s check or bid bond on the provided form, made payable to IEHP in the amount of ten percent (10%) of the total bid, is hereby given as a guarantee that the bidder will execute and deliver the Contract and required bonds if awarded the contract.

Bid Bond

The makers of this bond are, _____________________________________________, as Principal, and ______________________________________________________, as Surety and are held and firmly bound unto the Inland Empire Health Plan, hereinafter called IEHP, in the penal sum of TEN PERCENT (10%) OF THE TOTAL BID PRICE of the Principal submitted to IEHP for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying bid dated _______June 5______, 20 25____, for the Meter Consolidation project.

If the Principal does not withdraw its Bid within the time specified in the Contract Documents; and if the Principal is awarded the Contract and provides all documents to IEHP as required by the Contract Documents; then this obligation shall be null and void.

Otherwise, this bond will remain in full force and effect.

Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents shall affect its obligation under this bond, and Surety does hereby waive notice of any such changes.

In the event a lawsuit is brought upon this bond by IEHP, and judgment is recovered, the Surety shall pay all litigation expenses incurred by IEHP in such a suit, including reasonable attorneys’ fees, court costs, expert witness fees and expenses.

IN WITNESS WHEREOF, the above-bound parties have executed this instrument under their several seals this _______ day of ________________, 20____, the name and corporate seal of each corporation.

(Corporate Seal) Contractor/ Principal

By

Title

(Corporate Seal) Surety

By Attorney-in-Fact

(Attach Attorney-in-Fact Certificate) Title

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Notary Acknowledgment

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF ______________

On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory Name(s) of Signer(s) evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL

Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

Individual Corporate Officer

Title(s) Title or Type of Document

Partner(s) Limited

General Number of Pages

Attorney-In-Fact

Trustee(s)

Guardian/Conservator Date of Document

Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)

Signer(s) Other Than Named Above

NOTE: This acknowledgment is to be completed for Contractor/Principal.

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verifies only the identity of the individual who signed the evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

General Number of Pages

Attorney-In-Fact

Trustee(s)

Guardian/Conservator Date of Document

Other:

NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of- Attorney to local representatives of the bonding company must also be attached.

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Bidder Information and Experience Form

Information About Bidder

NOTE: Where Bidder is a joint venture, pages shall be duplicated and information provided for all parties to the joint venture. Indicate not applicable (“N/A”) where appropriate.

1. Name of Bidder: _______________________________________

2. Type, if Entity: ___________________________________________

3. Bidder Address: ___________________________________________

Facsimile Number Telephone Number

Email Address

4. How many years has Bidder’s organization been in business as a Contractor? ______________________________

5. How many years has Bidder’s organization been in business under its present name? ________________________

6. Under what other or former names has Bidder’s organization operated? _______________________________________________

7. If Bidder’s organization is a corporation, answer the following:

A. Date of Incorporation: ________________________________

B. State of Incorporation: ________________________________

C. President’s Name: ________________________________

D. Vice-President’s Name(s): ________________________________

E. Secretary’s Name: ________________________________

F. Treasurer’s Name: ________________________________

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8. If an individual or a partnership, answer the following:

A. Date of Organization: ______________________________________

B. Name and address of all partners (state whether general or limited partnership): _______________________________________

8. If other than a corporation or partnership, describe organization and name principals:

9. List other states in which Bidder’s organization is legally qualified to do business.

10. What type of work does the Bidder normally perform with its own forces?

11. Has Bidder ever failed to complete any work awarded to it? If so, note when, where, and why:

12. Within the last five years, has any officer or partner of Bidder’s organization ever been an officer or partner of another organization when it failed to complete a contract? If so, attach a separate sheet of explanation:

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13. List Trade References:

14. List Bank References (Bank and Branch Address):

15. Name of Bonding Company and Name and Address of Agent:

16. Has the Bidder’s contractor’s license been suspended or revoked by the California Contractor’s State License Board within the last five (5) years? If so, attach a separate sheet of explanation:

17. Has any surety paid out any monies on claims on the performance or payment bond issued by a surety for the Bidder arising out of the construction activities of the Bidder within the last five years? If so, attach a separate sheet of explanation:

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18. Has (under its current name or under any other alias) the Bidder

(including any member of the Bidder if a joint venture or partnership) been disqualified or otherwise barred from doing business with a public agency within the last ten (10) years? If so, attach a separate sheet of explanation:

19. Has (under its current name or under any other alias) the Bidder (including any member of the Bidder if a joint venture or partnership) been found in a final decision of a court to have submitted a false claim to a public agency within the last ten (10) years? If so, attach a separate sheet of explanation:

20. Has (under its current name or under any other alias) the Bidder been terminated for cause by an owner after construction commenced within the last ten (10) years? If so, attach a separate sheet of explanation:

21. Has (under its current name or under any other alias) the Bidder been assessed liquidated damages of more than $10,000 on either a private or public construction contract within the last ten (10) years? If so, attach a separate sheet of explanation:

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22. Has (under its current name or under any other alias) the Bidder been a party to any lawsuits or arbitrations where the total of claims (including pass-through claims) asserted by or on your behalf exceeded $50,000 within the last five (5) years? Has (under its current name or under any other alias) the Bidder (including any member of the Bidder if a joint venture or partnership) been a party to any lawsuits or arbitrations where the total of claims (including pass-through claims and claims for indemnity or contribution) asserted against you exceeded $50,000 within the last five (5) years? For each claim, complete a copy of the below Claim Data Sheet and attach.

[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]

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CLAIM DATA SHEET

A separate data sheet must be prepared for each lawsuit or arbitration as required above. If the claims were made against the Bidder and were resolved for more than 50% of the highest amount sought, state why the claims should not be considered meritorious design or construction claims asserted against prospective Bidder and/or persons or entities associated with prospective Bidder:

(Make copies of this CLAIM DATA SHEET as needed.)

Case Name and Number including Name and Location of Court or Arbitration Service:

Date Arbitration or Litigation Commenced:

Project or Contract Number:

Project Name:

Project or Contract Number:

Project Location: City) (State)

Name of Owner:

Contact Person and Title:

Owner’s Telephone Number:

Description of Claims:

Highest Amount Sought for All Claims: $ (Amount in Figures)

Amount Recovered: $ (Amount in Figures)

Date of Claim Resolution:

Method of Resolution (check one):

Judgment Arbitration Award Settlement

Other – Describe:

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List of Current Projects (Backlog)

[**Duplicate Page if needed for listing additional current projects.**]

Project Description of Bidder’s Work

Completion Date Cost of Bidder’s

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List of Completed Projects – Last Three Years

[**Duplicate Page if needed for listing additional completed projects.**]

Please include only those projects which are similar enough to demonstrate Bidder’s ability to perform the required work.

Project Description of Bidder’s Work

Completion Date Cost of Bidder’s

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Experience and Technical Qualifications Questionnaire

Prior Experience

IEHP requests bidders to provide comparable projects/relevant experience on the Project Data Sheet. Requested information includes a detailed description of three (3) comparable projects successfully completed by the Bidder as a general contractor over the last three

(3) years, all of which were constructed in the United States of America…