1-HR30426 Job Description Sole Source Notice.pdf
PDF 195 KB Posted
- Solicitation number
- SLCoHR30426-RFI
- Issued by
- Salt Lake County, Utah
About this file
This is a Sole Source Notice issued by the Salt Lake County Division of Contracts and Procurement in Utah regarding the procurement of a Software as a Service (SaaS) job description software solution. The notice indicates that Salt Lake County has submitted a request to purchase from a sole source vendor for this software solution. The County is seeking a job description software platform to support human resources functions. Any party wishing to contest the sole source designation must submit their objection via email to the Salt Lake County Contracts and Procurement Division contact person no later than March 11, 2026, at 1:00 PM Mountain Standard Time. No additional details regarding specific contract terms, quantities, implementation timelines, or award dates are provided in this notice document.
The notice does not specify pricing terms, funding amounts, contract duration, or renewal options. No incumbent vendor information is disclosed, nor are specific funding sources identified. This appears to be a preliminary notice intended to inform the public of the County's intent to proceed with a sole source procurement and to provide an opportunity for interested parties to challenge the sole source justification before the purchase is finalized.
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Text version
NOTICE OF PROPOSED SOLE SOURCE PROCUREMENT
REQUEST FOR INFORMATION (RFI)
SALT LAKE COUNTY
Notice #: HR30426
The Division of Contracts and Procurement has received a request to purchase from a “sole source” vendor. If, for any reason, any party does not agree that this sole source purchase is applicable, please email the contact person for Salt Lake County Contracts and Procurement Division prior to the “Comments Due Date:” indicated below:
Title: Software as a Service (SaaS) – Job Description Software Solution
SOLE SOURCE JUSTIFICATION
Sole source procurement is appropriate when goods or services are only available from a single vendor; when the most important consideration is the standardization or compatibility of equipment, materials, technology, software accessories, replacement parts, or service; where transitional costs are unreasonable or cost prohibitive; or if it otherwise qualifies under County Ordinance 3.20.030.
Currently SLCo manages all job descriptions through a manual time-intensive process prone to human errors. Moving to a job description software will provide version control, workflow efficiency and time savings. Currently SLCo utilizes the Payscale product of
PayFactors for compensation pricing. Utilizing the Job Description Management (JDM) module of the same product will allow for integrations with the market pricing tools creating a seamless review of the job descriptions and market analysis. While other job description software exists in the market, many are standalone programs or will not allow for simple integration with other products used by HR, creating potential for errors due to some manual processes remaining. If integration is possible it is costly and not guaranteed to create the efficiencies County is seeking to create by implementing a software solution. Allowing a sole source option will save time with implementation this year with the budget amount approved. Going through an RFP Process will take too much time given the timeline and budget and will likely result in a higher cost product, creating a situation in which County is unable to implement a solution. With this sole source County can match the contract terms in place with Payscale, allowing for the potential to complete a RFP process in the future for all products, rather than each one separately.
Proposed Standardization/Sole Source Provider: Payscale
Notice Start Date: March 4, 2026
Comments Due Date/Time: March 11, 2026, before 1:00pm Mountain Standard Time
Contact Person: Michael Emery, Jr., MBA, MS email address: MEmery@saltlakecounty.gov http://library.municode.com/HTML/16602/level2/TIT3REFI_CH3.20PUPR.html#TIT3REFI_CH3.20PUPR_3.20.030PRNORECOPR
Materials Provided to Salt Lake County The County is a governmental entity subject to the Utah Governmental Records and Access Management Act (GRAMA), Utah Code Section 63G-2-101 et seq. All documents submitted in response to this RFI will be treated as protected records under GRAMA Section 63G-2-305(7). Please be advised that documents submitted in response to this RFI will become public records upon execution of a contract directly relating to the subject of this request or in the event the County does not enter into a contract which directly relates to the subject matter upon the expiration of two years from the date of issue of this RFI. Trade secrets and commercial information will not be disclosed provided that you have properly compiled with Utah Code Section 63G-2-305 and Utah Code Section 63G-2-309.
DO NOT RESPOND THROUGH UTAH PUBLIC PROCUREMENT PLACE
SEND COMMENTS DIRECTLY TO CONTACT PERSON!
BACKGROUND
Payscale offers a SaaS tool with multiple modules. Where we already use the compensation module, utilizing the job description module will allow us to have a seamless integration with our current product. It will create efficiencies in our practice and deliverables that would be lost by having two standalone systems
SCOPE OF WORK AND TASKS TO BE COMPLETED
*The solution should provide the following:
• Storage for all job descriptions
• View history of revisions
• Ability to edit and export directly to the website & iCIMS
• Create bulk updates to job descriptions
• Search for key words in job descriptions
• Ability to view job descriptions side by side o Compare different job descriptions o Compare original job description with the one you’re editing
PRICING / COSTS / FEES
~$26,000.00 per year
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