1-HelperCityCodeRFP (1).pdf

Helper City 58 South Main Street PO Box 221 Helper, Utah 84526

(435) 472-5391

Council Members Bob Olson Ruth Lee Tyson Damron David Palacios Edward Chavez

Mayor Lenise Peterman

Request for Proposal for Helper City To Review and Update Municipal Code

58 S. Main Street, Helper, UT 84526 Community Administrator, email: communityadministrator@helpercity.gov

The City of Helper, Utah is soliciting Request for Proposals (RFPs) for review and updating of the city’s municipal code. We believe our code is currently out of date and requires updating including but not limited to the following reasons:

- Ensuring Compliance with current state laws and regulations.

- Adapting to Change. As Helper has evolved, code must be updated to address new challenges and opportunities.

- Enhancing Accessibility. An up-to-date code provides a reliable and enforceable resource which empowers everyone in the community to understand and follow the law.

- Supporting Growth and Development. An updated code reflects our goals for growth and development, ensuring we can effectively manage and plan for future needs. By updating our code, we can ensure we have a resource we can depend on to properly follow and enforce laws which is vital for the overall well-being and success of the community.

The Administrative Department of Helper City maintains records, agendas and minutes and will be the primary driver of the proposed project. The Helper Police Department will also be engaged as a secondary resource for feedback and to aid in the ultimate execution of new ordinances. City Council will determine official adoption of changes.

PROJECT LOCATION: Helper, Utah

RFP AVAILABLE: February 13, 2026, at 8:00 AM

PROPOSALS DUE: March 2, 2026, by 4:00 PM

SUBMISSION INSTRUCTIONS: The proposal shall be submitted in the form of a report that is clear and concise. Applicants will submit one (1) digital copy in PDF format.

The electronic copy shall be delivered to Helper City Hall no later than March 2, 2026, at 4:00 PM at the following email addresses:

communityadministrator@helpercity.gov with a CC to recorder@helpercity.gov

PO Box 221

Ruth Lee Tyson Damron

Scope of Work

1 General Requirements

1.1 Include relevant experience for a project of this nature.

1.2 Provide high-level process information, including potential stakeholders, level of engagement required.

1.3 Provide an estimate in a “Not to exceed” format.

1.4 Provide technical support and guidance to staff in identifying and determining changes to ensure compliance.

Selection Process

Helper City will evaluate each proposal based on the following criteria:

Criteria Points Qualifications of applicant, similar project experience, and responses from provided references 25

Previous work experience and familiarity with Helper City facilities 15 Project understanding and approach to accomplish the scope of work 25 Ability to provide technical support and training as required 15 Overall costs for completion of the project and on-going technical support Helper City will use the following cost formula: The points assigned to each offerors cost proposal will be based on the lowest proposal price. The offeror with the lowest Proposed Price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the Lowest Proposed Price. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price).

TOTAL 100

Award shall be made to the person whose proposal is determined to be the most advantageous to the city, taking into consideration price and the evaluation factors set forth in the request for proposals.

No other factors or criteria shall be used in the evaluation. The contract file shall contain the basis on which the award is made.

RFP Submission Timeline and Requirements

Date Event 2/20/2026 Questions must be submitted via email no later than 3:00 P.M. on

February 24, 2026

PO Box 221

Ruth Lee Tyson Damron

03/02/2026 Proposals shall be accepted until 4:00 P.M., March 2, 2026. Any proposals submitted after this day and time shall be rejected by the City of Helper.

Questions regarding this RFP and the information within shall be directed to Cole Stapley at cstapley@helpercity.gov.

Proposal Submission Format Proposal Pricing

The contractor may provide line-item pricing including a brief description of the item, price, and additional description attached referencing said item, or a “Not to exceed” amount. Helper City may elect to select a sub-set of services and not all services recommended by the contractor.

PROFESSIONAL RESPONSIBILITY

The City of Helper expects the firm to perform due diligence in the performance of its services and to carry out its responsibilities in accordance with customarily accepted standards.

Terms and Conditions

The unilateral right of the city to order, in writing, changes in the work within the scope of the contract and changes in the time of performance of the contract that do not alter the scope of the contract work.

Variations occurring between estimated quantities of work in a contract and actual quantities.

Suspension of work ordered by the city.

The respondent shall comply with the documentation required in this Request for Proposal. The evaluation of the proposal will be in accordance with the methodology outlined herein.

The City reserves the right to interview any of the respondents or to request additional information or clarifications from any or all respondents to the RFP.

The cost of preparing and submitting the proposal is entirely the responsibility of the Respondent. The information contained in the proposal will become the property of the City.