1 FINAL_NC26-010-ITB SHIP 242AT-505.pdf

NASSAU COUNTY BOARD OF COUNTY COMMISSIONERS

Solicitation Title:

State Housing Initiatives Partnership (SHIP) Rehabilitation Project #242AT-505

Issue Date:

Solicitation Number:

NC26-010-ITB

Project/Contract Duration:

120 Days after notice to proceed

Requesting Department:

Grants/SHIP

Procurement Contact:

Kari Ulmer

Contact Address:

96135 Nassau Place, Suite 2 Yulee, Florida 32097

Contact Information:

procurement@nassaucountyfl.com

Mandatory Pre-Bid Date/Time/Location:

August 5, 2026 @ 10:00 A.M.

48148 Revere Rd. Hilliard, FL 32046

Deadline for Questions:

August 11, 2026 @ 2:00 P.M.

Bid Due Date and Opening Date/Time:

August 20, 2026 @ 10:00 A.M.

Location of Bid Opening:

Robert M. Foster Justice Center, 76347 Veterans Way, Second Floor, Yulee, Florida 32097

In accordance with the intent and content of this solicitation, we the undersigned do hereby offer to perform as stipulated in this Bid. Failure to do so may result in the forfeiting of bid security, removal from the County’s vendor list, or other remedies available to the County under the laws of the State of Florida.

Legal Name of Respondent:

Business Address:

Phone Number: Email: FL License Number:

Authorized Signature: Date:

Printed Name of Signer: Title:

General Instructions/Declarations

1. Bid results will be available pursuant to Florida Statute 119.071(b).

2. Bids must be submitted on the forms furnished by the County within this solicitation, unless otherwise specified below.

3. This page must be completed and returned as the top sheet of any Bid submitted.

4. It is the intent and purpose of Nassau County that this solicitation promotes competitive bidding. It shall be the Bidder’s responsibility to advise the Procurement Department via the County’s electronic bidding platform if, in the Bidder’s opinion, any language, requirements, etc. inadvertently restricts or limits competition. Such notification must be submitted via the County’s electronic bidding platform and must be received by the Procurement Department no later than the Deadline for Questions date and time stated above.

(THIS PAGE MUST BE RETURNED WITH YOUR BID)

INVITATION TO BID

7/21/2026

TABLE OF CONTENTS

SECTION A INTRODUCTION AND GENERAL INFORMATION

SECTION B INSTRUCTIONS TO BIDDERS

SECTION C GENERAL PROVISIONS

SECTION D SPECIAL PROVISIONS

SECTION E AWARD OR REJECTION OF BIDS

APPENDIX “A” SCOPE OF WORK AND TECHNICAL SPECIFICATIONS

APPENDIX “B” BID FORM

APPENDIX “C” INSURANCE REQUIREMENTS

APPENDIX “D” SHIP REHABILITATION OWNER/CONTRACTOR

AGREEMENT

FORM A PUBLIC ENTITY CRIMES

FORM B BIDDER QUESTIONNAIRE

FORM C DRUG FREE WORKPLACE CERTIFICATION

FORM D E-VERIFY AFFIDAVIT

FORM E ANTI-HUMAN TRAFFICKING / FOREIGN ENTITIES OF

CONCERN AFFIDAVITS

ATTACHMENT “I” CONTRACTOR APPLICATION

ATTACHMENT “II” 2-BEDROOM RESIDENCE PLANS

ATTACHMENT “III” SHIP GUIDELINES

ATTACHMENT “IV” SAMPLE PERMIT PACKET DRAFT

SECTION A. INTRODUCTION AND GENERAL INFORMATION

A1. Summary:

The goal for the SHIP program is to aid in the rehabilitation of owner-occupied housing in Nassau County. Rehabilitation will include repairs necessary to provide general renovation of the housing stock and to correct code violations. This rehabilitation is intended to extend the life of the housing stock.

Purpose:

Nassau County seeks to bid and build all necessary improvements associated with the State Housing Initiatives Partnership program pursuant to Section 420.907- 9079, Florida Statutes and Chapter 67-37.077, Florida Administrative Code. The purpose of the program is to meet the needs of very low-income households, to expand production of (and preserve) affordable housing, and to further the housing element of the county government’s comprehensive plan, specific to affordable housing.

Background:

Nassau County is the recipient of SHIP funds to aid in the rehabilitation of owner- occupied housing in Nassau County under the Board of County Commissioners of Nassau County, Florida’s adopted Local Housing Assistance Plan (LHAP).

Nassau County serves as the recipient and administrative agent for these grant funds.

Projects Included in this Solicitation. This Invitation to Bid is for one (1) home, at the address below. The rehabilitation unit(s) to be assisted are currently owner occupied.

SHIP File No. Address 242AT-505 Abbie Thompson

48148 Revere Rd., Hilliard FL 32046

Contractor Pre-Qualification:

All contractors and sub-contractors who wish to participate in the Nassau County SHIP program must have an active State of Florida License in good standing. Interested contractors also must submit a completed Contractor Application (Attachment “I) and be approved by the Nassau County SHIP Coordinator. This approval is based on qualifications and references. Upon approval contractors will be added to the master list of qualified contractors.

a. All qualified contractors on the master list will be notified regarding rehabilitation projects available for bid. In order to open up this bid solicitation to new contractors and update the Approved Contractors List, we will accept new applications up to ten

(10) days prior to the date the bids are due.

b. To expedite the review of bids, NASSAU COUNTY IS REQUESTING

APPLICATIONS TO BE SUBMITTED NO LATER THAN TEN (10) DAYS PRIOR

TO THE BID DUE DATE, addressed to Margie Drawdy, SHIP Coordinator, 96135, Suite 2, Nassau Place, Yulee, FL, 32097 or ship@nassaucountyfl.com. Any Contractor submitting a bid who has not submitted the pre-qualification application will not be considered.

SECTION B. INSTRUCTIONS TO BIDDERS

B1. Bidders shall carefully examine these solicitation forms, specifications, attached drawings (if applicable), and all instructions. Failure to do so will be at the Bidder’s risk. Bidders, without exception, will be solely responsible for all aspects of the terms, conditions, and special provisions of this solicitation.

B2. All bids must be signed with the firm’s name and by an authorized officer or employee.

Obligations assumed by such signature must be fulfilled.

B3. The term “County” means the Nassau County Board of County Commissioners, a political subdivision of the State of Florida, and its authorized designees, agents, and employees.

B4. Each Bidder shall furnish the information required on the Bid Price Sheet and each accompanying sheet thereof, if applicable, on which he/she makes an entry. Offers submitted on any other format may be disqualified.

B5. All bids must be submitted electronically via the County’s electronic bidding platform (PlanetBids), which is accessible via the County’s website or using the following link:

https://pbsystem.planetbids.com/portal/49083/bo/bo-search.

It is the Bidder’s responsibility to ensure that bids are received in the County’s electronic bidding platform before the Bid due date and time. The platform will not allow Bids after the cut-off time EVEN IF YOU ARE IN THE PROCESS OF SUBMITTING YOUR BID WHEN THE CUT-OFF TIME ARRIVES. Please plan your submittal timing accordingly. No mailed, facsimile, or emailed Bids will be considered.

B6. Bids will be opened on the date and time specified on the cover page of this solicitation at the Office of the Clerk located at the Robert M. Foster Justice Center, 76347 Veterans Way, Yulee, Florida 32097. The public is invited to attend.

B7. The County reserves the right to request any additional information needed for clarification from any Bidder for evaluation purposes.

B8. Pursuant to recent changes in Florida Statutes Chapter 119.071 (General Exemptions from inspection or copying of public records) the bid opening process is temporarily exempt from Public Records requirements, except bids received pursuant to a competitive solicitation for construction or repairs on a public building or public work. Information may be released to the public once the County provides a notice of intended decision or thirty (30) days after the bid opening, whichever is earlier.

Pursuant to recent changes in Florida Statutes Chapter 286.0113 (General exemptions from public meeting requirements) any portion of a meeting in which negotiations with a vendor is conducted as part of the “competitive negotiation” process at which a vendor makes an oral presentation or answers questions as part of the “competitive solicitation” process are exempt from public meeting requirements until the County provides notice of an intended decision or until thirty (30) days after bid opening, whichever is earlier. Any portion of a committee meeting at which negotiation strategies are discussed is exempt.

A complete record shall be made of any portion of an exempt meeting; no portion may be held off the record. The recording of and any records presented at the exempt meeting are exempt from FS119.071 until such time as the board provides notice of an intended decision or 30 days after opening the bids, proposals, or final replies.

Please refer to Florida Statutes 119.071, 255.0518 and 286.0113 for further details.

B9. Bids may not be withdrawn for a period of one hundred and twenty days (120) after the Bid opening date. Bids may be withdrawn or modified at any time before the Bid due date during which the Bidder may withdraw their Bid or make any needed modification(s) and resubmit without prejudice by utilizing the modification/withdrawal feature within the County’s electronic bidding platform (PlanetBids).

B10. Please check your pricing before submitting your Bid, as no changes in pricing will be allowed after the Bid opening. In cases of the extended price irregularities, unit pricing will prevail. Please note that the County reserves the right to clarify and correct blatant unit price or extended price and/or calculation errors.

B11. Be sure to sign your Bid. Failure to include proper signatures on the required documents may result in a disqualification of that Bid. Only an authorized person that can legally bind the company to this engagement shall sign.

B12. Bidders are advised that the County will not accept limitations on liability from any vendor.

The successful Bidder(s) will be fully liable for all damages and events caused by them, without any limitations, and they shall waive any rights of subrogation as a part of any contract resulting from this solicitation and associated submittal. The County will pursue liable Bidders to the extent allowed by law for damages caused by them during the performance of a contract with the County. Any Bid received that limits liability will be considered unresponsive and will not be accepted by the County.

B13. Bidder shall include in their Bid package a copy of their current, valid insurance coverage certification that meets or exceeds the requirements of included with this solicitation.

B14. Participation in E-Verify Required by Law: Pursuant to Florida Statute 448.095, all vendors doing business with Nassau County are required to register with, and participate in, the federal government’s E-Verify program (www.e-verify.gov). Bidders will be required to provide proof of registration from E-Verify along with a completed affidavit certifying their compliance with F.S. 448.095.

By submitting a Bid to this solicitation, the Bidder acknowledges and agrees that:

(a) If the County has a good faith belief that a person or entity with which it is contracting has knowingly violated §448.09(1), Florida Statutes, the contract shall be terminated,

(b) If the County has a good faith belief that a subcontractor knowingly violated

§448.095(2), but the Prime Contractor otherwise complied with §448.095(2), Florida Statutes, shall promptly notify the Prime Contractor and order the Prime Contractor to immediately terminate their contract with the subcontractor,

(c) A contract terminated under the above subparagraphs a) or b) is not a breach of contract and may not be considered as such,

(d) Any challenge to termination under this provision must be filed in the Circuit Court no later than twenty (20) calendar days after the date of termination, and

(e) If a contract is terminated for a violation of F.S. 448 by the Contractor, the Contractor may not be awarded a public contract for a period of one (1) year after the date of termination.

B15. Bidders are required to refrain from contacting any County Departments, Divisions, or external agents or consultants about this solicitation during the solicitation process. ANY

QUESTIONS FROM VENDORS MUST BE RECEIVED VIA THE COUNTY’S

ELECTRONIC BIDDING PLATFORM (PlanetBids). Failure to comply with this requirement may result in disqualification of your bid and egregious and/or repeated violations may result in debarment from future solicitations, contracts, or other business with the County.

Questions received will be formatted by the Procurement department and issued to all interested parties in the form of an addendum. Oral questions and/or answers are not authorized outside of a Pre-Bid Conference setting (if applicable), and the County will not entertain any verbal communications regarding this or any other solicitation. All questions regarding this solicitation must be received by the date and time specified on the first page of this solicitation. Questions received after this date will not be reviewed.

Inquiries or requests for clarification must specify the relevant section(s), subsection(s), paragraph(s), and page number(s) of the competitive solicitation being questioned by the Bidder.

The County will consider the Bidder’s lack of inquiries or requests for clarification prior to the Deadline for Questions to constitute the Bidder’s acceptance of all of the terms, conditions, and requirements as stated in this solicitation and any addenda or amendments thereto.

B16. It will be the responsibility of the Bidder to visit the County’s electronic bidding platform

(PlanetBids), prior to submitting a bid, to ascertain if any addenda have been issued and to review those addenda, if applicable. Failure to comply may result in disqualification of the bid.

B17. MANDATORY PRE-BID WALK-THRU

A pre-bid walk-thru will be held to discuss the special conditions and specifications included within this solicitation. It is mandatory that a representative of the firm attend this pre-bid walk- thru as the “cone of silence” will be lifted during the course of the walk-thru and informal communication can take place. The Bidder’s proposal will not be considered if a representative from the Bidder’s firm fails to attend this pre-bid walk-thru. Bidders are requested to bring this solicitation document to the conference, as additional copies will not be available.

SECTION C. GENERAL PROVISIONS

C1. Terms & Conditions: Bidder proposes and agrees, if their bid is accepted, to enter into a contract with the Nassau County Board of County Commissioners, to perform and furnish all goods and services specified in the contract documents, consistent with this solicitation, for the agreed-upon price, within the agreed timeframe indicated in this solicitation, and in accordance with the other terms and conditions of the contract. The successful Bidder(s) shall execute and return to the County, within ten (10) days after receipt, all contractual documents, performance, and payment bonds (if applicable), insurance certificates, E- Verify documentation, and any other documents required by this solicitation. No Contract shall be considered binding upon the County until it has been properly executed by all parties.

C2. Receiving/Payment/Invoicing: The County shall pay all Vendors within forty-five (45) calendar days of receipt of an invoice, in accordance with the Local Government Prompt Payment Act (Florida Statute 218.70). Payment shall not be made until goods/services have been received/rendered, inspected, and accepted by the County as to the quality and quantity ordered and received. Payment will be accomplished by submission of an invoice, with the contract number referenced thereon, emailed to the County Department receiving the goods or services from the Bidder. Payment in advance of receipt of goods/services by the County will not be made.

Invoice submitted shall be in sufficient detail as to item, service, quantity, and price in order for the County to verify compliance with the contract.

C3. Acceptance of Goods/Services: Receipt of goods/services shall not constitute acceptance. Acceptance and authorization of payment shall be given only after a thorough inspection indicates that the goods/services meet the solicitation and contract specifications and conditions. Should the goods/services differ in any respect from specifications, payment will be withheld until such time as the supplier takes all necessary corrective action(s).

C4. Taxes: Nassau County is tax exempt. As such, the County will not pay any Federal Excise or State of Florida Sales and Use Taxes. Bidders shall not include taxes in any Bid, invoice, or statement.

C5. Independent Pricing: By submitting a bid, the Bidder certifies that in connection with this solicitation:

(a) The prices in the bid have been arrived at independently, without consultation, communication, collusion, or agreement with any other offeror or competitor for the purpose of restricting competition, and

(b) No attempt has been made or will be made by the Bidder to influence any other person or firm to submit or not submit a bid for the purpose of restricting competition.

C6. Conflict of Interest – Business Association: All Bidders must disclose with their offer the name of any officer, director, or agent who is also an officer or employee of the County or related to an officer or employee of the County. Further, all Bidders must disclose the name of any Nassau County officer or employee who has, either directly or indirectly, any interest of the Bidder’s firm or any of its branches, affiliates, or subsidiaries. Notwithstanding any other provision of law, failure to disclose will result in disqualification of the bid and/or cancellation of work without the County being in breach of contract. The County will seek damages for recoupment of losses for having to re-solicit or re-assign and further reserves the right to debar and any Bidder who fails to disclose.

C7. Conflict of Interest – Advisory Boards: Sections 112.313(3) and 112.313(7), Florida Statutes, prohibit an advisory board member of the County from holding any employment or contractual relationship with any business entity doing business with the County. Section 112.313(12), Florida Statutes, provides that an advisory board member will not be in violation of the prohibition if certain conditions are met, including the filing of a disclosure form with the County, which is the sole responsibility of the Bidder and must be filed prior to or at the time of submission of the bid. A copy of the filed disclosure form shall be included as part of the Bidder’s response.

The advisory board member is required to, prior to or at the time of the submissions of the bid, file a statement with the County, disclosing their interest and the nature of the intended business.

The advisory board member, or his or her spouse, child, or other relative, is required to have in no way used or attempted to use his or her influence to persuade a member of the County or any of its personnel to enter into such a contract other than by the mere submission of the bid.

The advisory board member, or his or her spouse, child, or other relative, is required to have in no way participated in the determination of the solicitation’s specifications or the determination of the responsible and responsive Bidder.

C8. Additional Terms and Conditions: No additional terms and conditions included with the bid shall be evaluated or considered. Any such additional terms and conditions shall have no force and effect and are inapplicable to this solicitation and the bid submitted. If submitted either purposely through intent or design, or inadvertently appearing separately in transmitting letters, specifications, literature, price lists, or warranties, it is understood and agreed that the general and special conditions in this solicitation and contract documents are the only conditions applicable to this solicitation and the Bidder’s authorized signature affixed to the response attests to this.

C9. Public Records Requirement: The County is a public agency subject to Chapter 119, Florida Statutes. IF THE VENDOR HAS QUESTIONS REGARDING THE APPLICATION

OF CHAPTER 119, FLORIDA STATUTES, TO THE VENDOR’S DUTY TO PROVIDE

PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF

PUBLIC RECORDS AT (904) 530-6010, RECORDS@NASSAUCOUNTYFL.COM, 96135

NASSAU PLACE, SUITE 1, YULEE, FLORIDA 32097.

To the extent that the selected vendor(s) provide(s) goods and/or services to the County, and pursuant to Florida Statute 119.0701, the Vendor(s) shall:

(a) Keep and maintain public records required by the public agency to perform the service,

(b) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law,

(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the vendor does not transfer the records to the public agency, and

(d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the vendor or keep and maintain public records required by the public agency to perform the service. If the vendor transfers all public records to the public agency upon completion of the contract, the vendor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the vendor keeps and maintains public records upon completion of the contract, the vendor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. If a vendor does not comply with a public records request, the County shall enforce the contract provisions in accordance with the contract.

C10. Public Entity Crimes: A person or affiliate who has been placed on the Convicted Vendor

List following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a vendor, supplier, sub- vendor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Florida Statute 287.017 for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. The enclosed sworn statement for Public Entity Crimes under Florida Statute 287.133(3)(a) must be submitted with the Bid.

C11. Debarred Vendors: The County reserves the right to withhold award, rescind an award, or forego award to any Bidder who is found to have been debarred from doing business with the State of Florida or any other public entity. It shall be County’s sole determination as to the desirability of contracting with a Bidder who has been barred from doing business with a public entity.

C12. Equal Opportunity: The County recognizes fair and open competition as a basic tenet of public procurement and encourages participation by veteran-, minority-, and woman-owned businesses. Such businesses are to be afforded a full opportunity to participate in any procurement by the County and will not be subject to discrimination on the basis of race, color, creed, religion, sex, gender, disability, political affiliation, or national origin.

The County is an equal opportunity/affirmative action employer. The County is committed to equal employment opportunities and expects firms that do business with the County to do the same.

C13. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR

IDEOLOGICAL INTERESTS IN GOVERNMENT CONTRACTING

Vendor is hereby notified that pursuant to Section 287.05701, Florida Statutes, the County may not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor and may not give preference to a vendor based on the vendor’s social, political, or ideological interests.

C14. The agreement that the County intends to use for award is attached as Appendix “D”. The awarded Bidder will be required to enter into an agreement which will include the requirements of this ITB as well as the terms and conditions of the SHIP

REHABILITATION OWNER/CONTRACTOR AGREEMENT, Appendix “D”. The County reserves the right to reject any bid(s) containing exceptions or modifications to the standard terms and conditions. The County may revise the stated standard terms and conditions prior to execution.

SECTION D. SPECIAL PROVISIONS

D1. Minimum Standard: Specifications listed herein describe the expected minimum standard.

These specifications are intended to be descriptive in nature and are not intended to eliminate, discourage, impede, or otherwise prevent any vendor from submitting a bid.

D2. Experience of Bidder: Bidder must be qualified to perform the services outlined in the scope of work and meet all applicable code requirements.

D3. Attachments/Appendices: All attachments and Appendices are made an essential part of this solicitation.

D4. Bid Bond (If Applicable): A Bidder submitting a response that is valued at One Hundred

Thousand Dollars and 00/100 ($100,000.00) or more must submit a Bid Bond payable to the County for five percent (5.0%) of the total amount of the response in order for their submittal to be considered responsive. THE ORIGINAL BID BOND MUST BE MAILED TO

THE OFFICE OF EX‐OFFICIO CLERK, 76347 VETERANS WAY SUITE 456, YULEE,

FLORIDA 32097, WITH ATTENTION TO THE BID NUMBER OF THIS SOLICITATION. A

COPY OF THE BID BOND SHALL ALSO TO BE UPLOADED IN THE COUNTY’S

ELECTRONIC BIDDING PLATFORM (PlanetBids)UPON SUBMISSION OF BID.

The Bid Bonds of the unsuccessful Bidders shall be returned by the County, and the Bid Bond of the Awarded Bidder(s) will be retained until Performance and Payment Bonds have each been executed and approved, after which time the Awarded Bidder(s)’ Bid Bond will be returned. A certified check may be used in lieu of a Bid Bond and shall be payable to the Nassau County. Bidders who fail or refuse to provide a required Bid Bond will be disqualified from further consideration.

D5. Performance/Payment Bond (If Applicable): If awarded a contract for a project totaling one hundred thousand dollars ($100,000.00) or more, the Awarded Bidder(s), within ten

(10) calendar days of the Contract execution, must provide an acceptable Performance Bond and Payment Bond, each in the amount of one hundred percent (100.0%) of the Contract, and issued by a corporate surety licensed to do business in the State of Florida and Nassau County, for the faithful performance of the work outlined in the enclosed Technical Specifications/Scope of Work.

Pursuant to F.S. 255.05(1)(b), contracts entered into on or after October 1, 2012 require that “before commencing the work or before recommencing the work after a default or abandonment, the Awarded Bidder(s) shall provide to the public entity a certified copy of the recorded bond[s]. Notwithstanding the terms of the Contract or any other law governing prompt payment for construction services, the public entity may not make a payment to the Awarded Bidder(s) until the Awarded Bidder(s) has complied with this [requirement].”

CERTIFIED COPY OF RECORDED PERFORMANCE AND PAYMENT BONDS ARE TO

BE SENT TO THE FOLLOWING ADDRESS: OFFICE OF EX‐OFFICIO CLERK, 76347

VETERANS WAY SUITE 456, YULEE, FLORIDA 32097, WITH ATTENTION TO THE BID

NUMBER OF THIS SOLICITATION.

SECTION E. AWARD OR REJECTION OF BIDS

E1. Method of Award: Award shall be made to the lowest, responsive, and responsible bidder, and meets all requirements of the bid specifications.

E2. The County reserves the right to reject any or all bids, with or without cause, without recourse, or to waive technicalities or to accept bids which, in its sole judgment, best serve the interests of the County. Response to this solicitation is considered an operational cost of the Bidder and shall not be passed on to or borne by the County. The County also reserves the right to reject the response of a Bidder who has previously failed to perform properly, completely, on-time and/or on-cost contracts of a similar nature, or that are not, in the County’s sole discretion, in a position to perform the contract.

E3. Any cause including, but not limited to, the following may be considered as sufficient for the disqualification of a Bidder and the rejection of its submittal:

(a) Submission of more than one bid for the same work by an individual, firm, partnership, or corporation under the same or different names,

(b) Evidence of collusion among Bidders, or previous participation in collusive bidding or proposing on work for the County,

(c) Any material misrepresentation,

(d) Uncompleted work for which the Bidder is committed by contract which, in the judgment of the County, might hinder or prevent the prompt completion of the work under this contract if awarded to Bidder,

(e) Violations of the Cone of Silence as provided for herein,

(f) Actual or potential conflict of interest as provided for in Section 112.313(3), Florida

Statutes, or

(g) Conviction for a public entity crime as provided for in Section 287.133, Florida Statutes.

E4. The County will provide a contract for the successful Bidder’s execution.

E5. The award of a contract does not constitute an order nor a Notice to Proceed. Before any services can be performed, the successful Bidder must receive written authorization from the County.

E6. Award will be made without further negotiation based upon competitive bids; therefore only

“best and final pricing” should be submitted in response to this solicitation.

APPENDIX “A”

SCOPE OF WORK AND TECHNICAL SPECIFICATIONS

SCOPE OF WORK

1. The Contractor shall furnish all necessary materials, equipment, tools, labor and supervision necessary to perform in a competent and workmanlike manner, all of the Rehabilitation Work provided for in the Contract relating to the described property.

2. Only rehabilitation work as described in the Scope of Work shall be performed. No work will be provided beyond that which is included in the Scope of Work.

3. Before installing any work, the Contractor shall carefully study and compare the Contract Documents and the property and shall report at once and in writing any error, omission, or inconsistency in the documents. A Change Order shall approve any necessary changes. If the Contractor fails to report any error, omission or inconsistency and installs work according to the error, omission, or inconsistency, they shall bear all liability and cost to complete such work.

4. All work shall be completed in a professional workmanship-like manner and in compliance with all building codes, other applicable laws, and SHIP general requirements.

5. To the extent required by law, all contract work shall be performed by individuals duly licensed and authorized by law to perform said work.

6. Contractor may at its discretion engage subcontractors to perform work hereunder provided. Contractor shall fully pay said subcontractors and in all instances remain responsible for the proper completion of the Contract.

7. Contractor shall furnish the SHIP program the appropriate releases or waivers of lien for all work performed or materials provided before the final payment for contract work shall be due.

8. Contractor shall at its own expense obtain all permits and insurances necessary for the work to be performed.

Note: Insurance requirements are attached herein as Appendix “C”

9. Contractor shall remove all debris and leave the premises in broom-clean condition.

10. Contractor has one-hundred twenty (120) days to complete the project after contract execution.

11. Contractor must supply their own utilities, including bathroom facilities and temporary power pole.

12. Contractor must supply a POD for storage of homeowner’s items.

13. Contractor, on completion of work, shall ensure the ground surface is properly graded, level and free of holes, ruts or depressions, and in a safe stable condition.

Optional Item

Assessment of the drain field and septic system to determine if the system should be completely replaced.

PERMITTING

When submitting for permit, Contractor needs to provide the following:

1. Properly completed building permit application for new replacement SFR, with all applicable sufficiency checklist items, including signed replacement affidavit.

2. Florida product approval information per F.S. 553.842 and F.A.C. 9B-72 for exterior doors, windows, siding, soffit, roofing, etc.

3. Signed and sealed truss engineering and truss layout sheet, designed to meet 120 MPH wind load.

4. Florida energy calculations and manual ‘J’ for new HVAC equipment selection.

5. Properly completed demolition permit application, including asbestos notification statement.

6. All trade permit applications for E, P, M, etc.

7. Septic permit or letter from the Nassau County Environmental Health Department.

8. Nassau County provided construction plans. Note: Plans comply with the prescriptive pre-engineered design manual for 120 MPH high-wind areas and do not require additional structural engineering.

Attachment IV is included as an example of the permits to be completed by the awarded contractor.

SPECIFICATIONS

I. GENERAL SPECIFICATIONS – The Contractor shall confine all movements and operations to the limits of the designated property, and shall not deposit materials, junk, debris, and rubbish, or otherwise enter onto private property without first obtaining the written consent of the property owner or County.

All materials of any kind removed from within the limits of the project, as well as debris and rubbish, shall become the property of the contractor and shall be removed from the limits of the project as it accumulates and not stored thereon.

No sale of materials shall be conducted within the limits of the project. The County and the homeowner reserve the right to salvage any building component or system prior to the actual possession of the site by the contractor.

II. UTILITY DISCONNECTIONS - Prior to the commencement of operations, the contractor shall make all necessary arrangements with the proper authorities for the turning off and the disconnection of all public utilities required in connection with construction operations, including electric, gas, telephone, sewer, water, and other facilities encountered, unless otherwise directed. The contractor shall bear all costs, including fees to utility companies and/or other agencies, resulting from this incidental work.

III. SAFETY REGULATIONS - The contractor shall furnish, erect, and maintain barricades, steady burn lights, flashing warning lights, and warning "KEEP OUT" signs at places and locations where the placing of such protective devices are warranted, or as directed by the County.

Suitable and acceptable barriers shall be erected and maintained by the contractor around all operations and all openings in the ground, so long as such operations and openings constitute a hazard or dangerous condition.

Burning of debris or other matter shall not be permitted except by written permission of the County, and such burning to be in conformity with the regulations of the County and all regulating agencies.

No method of construction will be permitted which will not ensure all phases of such construction being strictly confined within the limits of the construction areas, and without hazard to adjacent properties, or to the public.

The Contractor shall not close or obstruct any streets, sidewalks, alleys or passageways unless specifically authorized by the County. No material whatsoever shall be placed or stored in streets, alleys, or passageways. The Contractor shall conduct its operations as to not with the use ordinarily made of any roads, streets, driveways, alleys, sidewalk facilities, etc., near the work to be affected.

The Contractor shall remove all debris and equipment and dispose of all material from the site of the work, and leave the ground clear of all materials, rubbish or debris, and in a clean and neat condition, as demolition is completed.

The contractor shall be responsible for protecting the existing trees around the facility. If it is determined that a tree needs to be removed so the contractor can complete its work, a written request must be made to the County and the homeowner for approval prior to the removal of the tree. The contractor will be responsible for the complete removal and disposal of said tree, stump and major roots over two inches in diameter.

IV. REGULATORY STANDARDS FOR DEMOLITION

The contractor shall comply with all applicable Federal and State and County requirements for the demolition of the residence. The contractor will be responsible for all incurred fines and assessments incurred by the contractor due to the contractor’s non-compliance with said rules and regulations. This requirement also applies to the disposal of all debris from the site.

V. PROJECT SCHEDULES

The contractor shall coordinate work schedules with the Owner and the County.

At the award of contract, the contractor shall submit a proposed written schedule. The contractor shall coordinate any changes with the Owner and the County on an as needed basis.

TECHNICAL SPECIFICATIONS

The materials and specifications listed below are required on all Nassau County SHIP Housing Programs, unless otherwise specified. Please include these specifications when bidding on housing projects.

1. Concrete. All concrete placing will be of 3000 psi strength including but not limited to footers, stem walls, floors, lintels, and walkways. Driveways will have at least 3000 psi strength and conform to standards set forth by the Nassau County Development Services Department.

2. Framing. All lumber will be #2 or better grade, wall stud spacing will be on 16” centers.

3. Roof Sheathing. Roof sheathing will be ½” CDX four-ply or greater and secured with 8D galvanized deck nails as per plans.

4. Roof Underlayment. All roof sheathing shall be covered in 2 layers of 30-pound felt.

5. Shingles. All shingles will be 25-year architectural, fiberglass/asphalt UL Class F Fire Rated, with a minimum 25-year warranty, and with a 15-year algae/mildew resistant warranty. Drip edge will have a minimum width of two inches on roof and extend ½” Min. below roof sheathing and be constructed of either galvanized metal or aluminum.

6. Windows. Exterior windows will be single hung, insulated, aluminum or vinyl clad, one over one, vertical lift, tempered where required, in white or bronze, Better Built grade or equivalent. (Min. Design Wind Pressure of 20 PSF)

7. Exterior Doors. Doors shall be steel clad, insulated, multi-panel, and equipped with a single cylinder dead bolt. All doors shall have a lever style handle for easy access. (Min. Design Wind Pressure of 20 PSF)

8. Paint. All exterior and interior paint shall have a 25-year minimum manufacturer’s warranty. All painted surfaces will have one coat of primer/sealer and one coat of finish paint.

9. Soffit & Fascia. Soffit will be 12-inch, vented, aluminum in white or bronze. Fascia will be either 4-inch or 6-inch aluminum, depending on application.

10. Cabinetry. Cabinets shall be made of high-density furniture board wrapped in veneer. Counter tops will be Formica over 3/4-inch plywood. Backsplashes will be made of 3/4-inch plywood wrapped with Formica or equivalent.

11. Flooring. Vinyl tile in the kitchen, baths, utility room, dining room, and the entry way unless otherwise stated. Strain-resistant carpet on the remaining floors unless otherwise specified. Medium grade to be used for vinyl, carpet, and padding.

12. Plumbing. Plumbing and fixtures shall be as follows:

a. Faucets/valves: Delta, American Standard, or Moen,

b. Lavatories & sinks: Briggs, American Standard, or Gerber,

c. Water closets: Briggs, American Standard, or Gerber,

d. Bathtubs: Briggs or American Standard, and

e. Hot water heaters: 40-gallon minimum, A.O. Smith, Rheem/Ruud, or

Whirlpool.

13. Tub & Shower. Single piece fiberglass tub and shower units with at least one soap dish and towel bar. NOTE: Handicapped accessible bathrooms will require a 36-inch door opening. Fold down seating for Tub/Bath Combination

14. Mirrors. One mirror will be placed over every bathroom vanity and will run the full length of the vanity. Mirror height will be 42-inches.

15. HVAC. Heat Pump with a SEER Rating meeting or exceeding the current code requirement will be used. Minimum of 5 kW back up heat strip.

16. Electrical. Electrical and fixtures will be as follows and all electrical work must conform to the NEC 2020 (NFPA 70 2020):

a. One ceiling fan & light combination per bedroom and in the living room,

b. One switched light fixture per exterior door unless otherwise stated,

c. Standard toggle style light switches,

d. Standard style electrical outlets, and

e. New 200-amp electrical service, with 200 amp exterior disconnect means and surge protective device with 200 amp subpanel.

17. Insulation. All insulation will have a minimum R-value as follows:

a. Attic: minimum R-30,

b. Exterior Block Wall: R-4.2,

c. Exterior wall studs: R-13, and

d. Garage wall stud: R-13

18. Drywall Texture. Ceiling-Knock-down / Walls- orange-peel.

19. Interior Trim. Interior doors will be 6-panel fiber board paint-grade. Door casings will be 2-1/4 inch, finger joint, colonial, paint grade. Base boards will be 3-1/4 inch finger joint, colonial, paint grade. Door handles will be lever-style.

20. Colors. Neutral colors only.

21. Closet Shelving. Vinyl-coated Closet Maid® shelving, or equivalent, with at least one row in each bedroom closet, linen closet, pantry, and utility room.

22. Smoke Detectors. All new construction and rehabilitation projects will have smoke detectors installed in and outside of sleeping rooms, and at each occupiable level, to comply with the current code. (2023 FBC-Residential code Section R314,120V with battery back-up and interconnected)

23. Exterior Siding & Trim. James Hardie- Plank horizontal lap siding and Trim, install per Florida product approval and manufactures installation instructions.

Any requests for changes or deviations in the specifications by the Contractor must be submitted via PlanetBids and approved by the Nassau County via an addendum. If you have any questions, please direct them to the PlanetBids portal.

Abbie Thompson Project #242AT-505 48145 Revere Rd Hilliard, FL 32046

RESPONSE PRICE SHEET

Item Description of Work Location Price

1.0 Replace Roof including flashing Exterior

2.0 Wall Cladding Flashing and Trim Exterior

2.1 Exterior Doors need replacing and replace wood decay on trim Exterior

2.2 Windows needs to be replaced with Energy Efficient Windows Exterior

2.4 Repair/Replace facia trim, soffit and eaves Exterior

3.0 Repair/replace Interior Ceiling in areas that have water damage Interior

3.1 Repair/replace Interior Walls in areas that have water damage Interior

3.2 Replace flooring throughout home Interior

3.3 Remove sliding glass door between dining room and living room Interior

3.4 Repair windowsills in home where there is water damage and wood decay Interior

4.0 Repair/replace skirting-crawl space holding water needs ventilation Exterior

5.0 Remodel master bathroom up to ADA Code for handicap

bathroom Interior

6.0 Repair/Replace exposed wiring in laundry room. Interior

6.2 Add a ceiling light in the master bedroom closet Interior

6.3 Install smoke/carbon monoxide detectors throughout the house Interior

7.0 Remove all heating/ac equipment from home. Replace with

new HVAC Unit. Will need to have ductwork installed.

Interior

Storage Pod for duration of project Exterior

Add Overhead in separate line item Overhead

Company Name: ________________________________________________

Signature: _________________________________ Date: ________________________

Printed Name: __________________________________________________________

Address: _______________________________________________________________

Phone Number: _____________________ Fax Number: __________________________

Email Address: ___________________________________________________________

APPENDIX "B" - BID FORM

All pricing must be input in the "Line Items" tab of the PlanetBids System to be deemed responsive

Exposure Category H

GENERAL INFORMATION AND MINIMUM INSURANCE REQUIREMENTS

COMMERCIAL GENERAL LIABILITY INSURANCE

The Vendor/Contractor shall purchase and maintain at the Contractor’s expense Commercial General Liability insurance coverage (ISO or comparable Occurrence Form) for the life of this Contract. Modified Occurrence or Claims Made forms are not acceptable.

The Limits of this insurance shall not be less than the following limits:

Each Occurrence Limit $1,000,000 Personal & Advertising Injury Limit $1,000,000 Products & Completed Operations Aggregate Limit $2,000,000 General Aggregate Limit (other than Products &

Completed Operations) Applies Per Project $2,000,000

General liability coverage shall continue to apply to “bodily injury” and to “property damage” occurring after all work on the Site of the covered operations to be performed by or on behalf of the additional insureds has been completed and shall continue after that portion of “your work” out of which the injury or damage arises has been put to its intended use.

WORKERS’ COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

The Vendor/Contractor shall purchase and maintain at the Contractor’s expense Workers’ Compensation and Employer’s Liability insurance coverage for the life of this Contract.

The Limits of this insurance shall not be less than the following limits:

Part One – Workers’ Compensation Insurance – Unlimited Statutory Benefits as provided in the Florida Statutes and Part Two – Employer’s Liability Insurance Bodily Injury By Accident $500,000 Each Accident Bodily Injury By Disease $500,000 Policy Limit Bodily Injury By Disease $500,000 Each Employee

*If leased employees are used, policy must include an Alternate Employer’s Endorsement

AUTOMOBILE LIABILITY INSURANCE

The Vendor/Contractor shall purchase and maintain at the Contractor’s expense Automobile Liability insurance coverage for the life of this Contract.

The Limits of this insurance shall not be less than the following limits:

Combined Single Limit – Each Accident $1,000,000

Covered Automobiles shall include any auto owned or operated by the insured Vendor/Contractor, including autos which are leased, hired, rented or borrowed, including autos owned by their employees which are used in connection with the business of the respective Vendor/Contractor.

UMBRELLA (EXCESS) LIABILITY INSURANCE

The Vendor/Contractors hall purchase and maintain at the Subcontractor’s expense Excess Liability (Umbrella Form) insurance coverage for the life of this Subcontract.

The Limits of this insurance shall not be less than the following limits:

Each Occurrence Limit $2,000,000 Aggregate Limit $2,000,000

APPENDIX "C"

Exposure Category H

Vendor/Contractor shall require each of his Subcontractors to likewise purchase and maintain at their expense Commercial General Liability insurance, Workers’ Compensation, Employer’s Liability, Auto Liability and Umbrella Liability insurance coverage meeting the same limit and requirements as the Contractors insurance.

Certificates of Insurance and the insurance policies required for this Agreement shall contain –

• Endorsement that coverage afforded under the policies will not be cancelled or allowed to expire until at least thirty (30) days prior written notice has been given to Nassau County Board of County Commissioners.

Nassau County Board of County Commissioners must be named as an Additional Insured and endorsed onto the Commercial General Liability (CGL), Auto Liability and Umbrella Liability policy (ies).

CGL policy for construction related contracts –

• Additional Insured Endorsement must include Ongoing and Completed

• CGL policy shall not be endorsed with Contractual Liability Limitation Endorsement or

Amendment of Insured Contract Definition

• CGL policy shall include broad form contractual liability coverage for the Contractors covenants to and indemnification of the Authority under this Contract

• Provision under General Liability, Auto Liability and Workers’ Compensation to include a Waiver of Subrogation clause in favor of Nassau County Board of County Commissioners.

• Provision that policies, except Workers’ Compensation, are primary and noncontributory.

All Insurers must be authorized to transact insurance business in the State of Florida as provided by Florida Statute 624.09(1) and the most recent Rating Classification/Financial Category of the insurer as published in the latest edition of “Best’s Key Rating Guide’ (Property-Casualty) must be at least A- or above.

All of the above referenced Insurance coverage is required to remain in force for the duration of this Agreement and for the duration of the warranty period. Accordingly, at the time of submission of final application for payment, Vendor/Contractor shall submit an additional Certificate of Insurance evidencing continuation of such coverage.

If the Vendor/Contractor fails to procure, maintain or pay for the required insurance, Nassau County Board of County Commissioners shall have the right (but not the obligation) to secure same in the name of and for the account of Vendor/Contractor, in which event, Vendor/Contractor shall pay the cost thereof and shall furnish upon demand, all information…