1-Farmington City Fire Station CMGC RFP.pdf

Request for Proposals for Construction Management / General Contractor

Services

Best Value Selection Method

SEPTEMBER 25, 2025

FARMINGTON FIRE STATION

471 North Innovator Drive

NOTICE TO CONTRACTORS

Farmington City is requesting proposals for Construction Management / General Contractor services for the following project:

FARMINGTON FIRE STATION

This Construction Management/General Contractor (CM/GC) project includes:

constructing an approximate 21,800 square foot fire station and all site improvements located at 471 North Innovator Drive, Farmington City.

The Request for Proposals (RFP) documents, including the selection requirements and the selection schedule, will be available on Thursday, September 25th, 2025 on the U3P Utah Public Procurement website (Bonfire). For questions regarding this project, please contact Russell Coons at 801-939-9276.

The procurement shall be best value RFP method. A MANDATORY Pre-proposal Meeting and site visit will be held at 2:00 PM on Tuesday, October 7, 2025 at the Farmington City offices 160 S. Main St, Farmington, Utah. All prime contractors wishing to submit on this project must attend this meeting.

Proposals, including a cost proposal, management plan, references and statements of qualifications, must be submitted electronically by 5:00 PM on Thursday, October 16, 2025, to Russell Coons at rcoons@farmington.utah.gov. Note: Submittals must be received by the specified time.

The Contractor for the project must be a Utah licensed General Contractor. Association with other individuals or firms having appropriate professional expertise is acceptable. The City intends to enter into a single agreement with the successful Contractor.

A Bid Bond in the amount of five percent (5%) of the Fixed Limit of Construction Cost (FLCC), made payable to Farmington City on bid bond form, shall be required upon selection of the successful candidate.

Farmington City reserves the right to reject any or all proposals or to waive any formality or technicality in any proposal in the interest of the City.

mailto:rcoons@farmington.utah.gov

DESCRIPTION OF WORK

Farmington City intends to construct an approximate 21,800 square foot, two story fire station with four pull through apparatus bays, eight dorms, administrative spaces, living facilities, large meeting / training room, and offices for remote police office use. In addition to all standard firefighter support areas, the facility includes an elevator, a primary and secondary stair to provide access to a prefunction area in support of the meeting / training space. Exterior spaces include a second-floor terrace adjacent to the meeting room and a private courtyard for day-to-day fire fighter use.

The site is approximately 2 acres and includes all planting, irrigation, utilities, cur & gutter, and hardscape improvements. To prepare for the construction improvements, surcharge soil, in excess for 48” has been distributed across the site for ta duration of approximately one year. This soil will need to be removed in coordination with the City.

Blalock & Partners is the architectural firm for the project and will assist the City in selecting the CM/GC. The CM/GC shall participate in the preconstruction and construction phase of the project.

CONSTRUCTION BUDGET

Farmington City’s construction budget is anticipated to be in the range of $12,500,000- $13,200,000. In addition, the City has established a Construction Contingency value of $450,000, which will be maintained throughout the duration of the project, from Design through Construction. The amount of the contingency may be reduced after construction milestones are achieved, and the City may elect to incorporate additional elements into the Project using any Contingency money. These project additions would be incorporated via formal Change Order, in which case the CM/GC shall provide construction costs and schedule impacts, if any, associated with the proposed change. This Owner controlled Contingency is in the amount listed above and would be identified as a separate line-item in the GMP. Contingency value is a fund allocation intended to cover, but is not limited to, the following:

a) Owner directed design or scope changes;

b) Design revisions, changes or clarifications not represented in the Bid Documents used as the basis of the GMP (i.e. changes in the Documents requested by the Owner, CM/GC or Architect);

c) Design errors or omissions;

d) Unforeseen conditions;

e) Winter Conditions expenses;

f) Possible material cost escalations, if any;

NOTE: To the extent possible, “scope gap” should not be a valid use of Contingency, but this would be evaluated on a case-by-case basis.

CM/GC SCOPE OF WORK

There are two phases of work: The pre-construction phase and the construction phase.

Phase 1—Pre-construction Phase: This phase of the Work includes, but is not limited to, reviewing the completed design, estimating and cost control, schedule development, and drawing and constructability reviews. The selected CM/GC shall coordinate with the project architect and the City project team in the design, cost management, construction oversight, and completion of the project. The Project’s development is currently at approximately 99% completion of Construction Documents, awaiting building permit review and approval, and the final preparation of formal Bid Documents.

The Pre-construction Phase scope includes but is not limited to design review, construction document review, constructability reviews and construction consultation as needed for the Project, which provides for site improvements, and the following:

A. The Contractor shall assist the City and the architect in maintaining the cost of construction within the Fixed Limit of Construction Cost (FLCC) and the duration of the construction within the project’s schedule. The CM/GC will be expected to provide in-depth, accurate, and timely cost data for a rigorous life-cycle cost assessment. This process begins during the design review phase of the project, and the CM/GC will be expected to review the design and prepare accurate cost estimates.

B. The CM/GC shall consider and propose the appropriate preconstruction and construction personnel and participate with the design team and the City in key design review meetings. The CM/GC will also provide an ongoing review of the design documents for constructability, clash detection, design errors, and omissions. Any discovered error or omission will be tracked by the CM/GC with the architect until the said issue is resolved.

The CM/GC will not be allowed to mark-up any such issue-related change order during the construction phase of the project as a result of the aforementioned items.

C. Coordination with the City-appointed Project Management Team in all phases of the project, according to the approved Project Approach and Project Schedule submitted by the CM/GC.

D. Review existing conditions drawings provided by the City, and conduct one or more site visits – from which the CM/GC will generate and present an existing conditions site observation report that makes a note of variations from the drawings/documents of the existing conditions, and any unique conditions that may have construction cost implications.

E. Coordination of all permitting, regulating agency approvals, and other similar requirements.

F. Continued coordination with the Architect and Project team throughout the bidding process, as well as an “open-book” review of bids received and coordination of the development of the Guaranteed Maximum Price (GMP). This coordination will include regular updates to the City regarding project progress.

Phase 2 - Construction Phase: This phase of the work consists of the CM/GC furnishing and installing all work as required in the Contract Documents. Refer to the Description of Work in the section above relative to the size and scope of the project. The work also includes the following:

a) Maintaining a Construction Schedule and Construction Budget, with regular updates of each.

b) Conducting and documenting weekly or bi-weekly Owner – Architect – Contractor (OAC) meetings on site, at which time the Construction Schedule and Construction Budget would be reviewed.

c) Preparation of Submittals, Shop Drawings, Requests for Information (RFI’s) and related documentation required for construction sequencing and completion.

d) Project inspection and closeout, including all closeout documentation, maintenance and operation manuals, warranties, as-built drawings, systems testing, quality assurance, etc.

e) Post-occupancy warranty reviews at the approximate 5-month and 11-month milestones after Substantial Completion.

PROCUREMENT PROCESS

1. Request for Proposal Documents

The Request for Proposal (RFP) documents consist of all of the documents contained herein and all said documents are incorporated in this RFP by reference.

2. Availability of Requests for Proposals

RFP documents will be available on U3P (Bonfire).

3. Requests for Information

All requests for information regarding this project shall be submitted through U3P. General inquiries and questions can be directed to:

Russell Coons Project Engineer Farmington UT 84025 E-mail: rcoons@farmington.utah.gov Phone: 801-939-9276

4. Project Schedule

The Project Schedule lists the important events, dates, times and locations of meetings and submittals that must be met by the Contractor.

PROJECT SCHEDULE

RFP Published September 25, 2025

Mandatory Pre-Bid Meeting October 7, 2025 at 2:00 pm

Questions from Firms Due October 10, 2025

Questions and Answers Posted October 13, 2025

Proposals Due October 16, 2025 by 5:00 pm

Interviews (as needed) October 29-30, 2025

Anticipated Contract Award November 18, 2025

5. Mandatory Pre-Proposal Meeting

A mandatory pre-proposal meeting will be held on the date and time listed on the Project Schedule. The meeting will take place at:

Farmington City Hall 160 South Main Street Farmington UT, 84025

A representative from each interested prime contractor is required to attend. During the meeting, a presentation will be made to describe the overall scope of work and intended schedule.

Interested prime contractors may ask questions and request clarification about the project and the procurement process.

The prime contractor’s absence from the pre-proposal meeting and/or failure to register precludes participation as a proposer on this project.

6. Submittal Due Dates and Times

All required submittals must be delivered to, and be received by Farmington City prior to the date and time indicated in the Project Schedule. Submittals received after the specified time will not be accepted. Proposals must be submitted electronically to Russell Coons at rcoons@farmington.utah.gov.

7. Last Day to Submit Questions

All questions must be received no later than the time and date listed on the Project Schedule.

Questions must be submitted on the U3P (Bonfire) website.

8. Addendum

All responses to questions and requests for clarification will be in writing and issued as addenda to the Request for Proposals. The addenda will be posted on the Bonfire.

Any addenda issued prior to the submittal deadline shall become part of the Request for Proposals and any information required shall be included in your proposal.

9. Past Performance and References

Contractors shall submit past performance and reference information in your proposal. Provide to Farmington City a minimum of four references of current or completed relevant projects in the last five years. References must include the following:

Point of Contact: Person who will be able to answer any customer satisfaction questions.

Phone Number: Phone number of the contact we will be surveying.

User Name: Name of the Company / Institution that purchased the construction work.

Project Name: Name of the project.

Date Completed: Date of when the work was completed.

Address: Street, city and state where the work was performed.

Size: Size of project in square feet and construction costs.

Duration: Duration of the project / construction in months and delivery method.

Type: Type of the project (i.e.: fires station, police station, office, etc.)

10. CM/GC Work Phases

The CM/GC Work for the project consists of two phases: Preconstruction and Construction.

Refer to the CM/GC Scope of Work summary in the previous section, in addition to the detailed information and requirements provided below.

A. Preconstruction Phase. This phase of the Work includes but is not limited to attending design meetings, estimating and cost control, schedule development, and drawing and constructability reviews. The CM/GC shall assist in maintaining the cost of construction and the duration of the construction within the project’s schedule.

In general, tasks may include: attending design coordination meetings; providing input & recommendations; commenting and providing objective feedback on materials and methods identifying and proposing mitigation for potential conflicts and risks; assisting the City with risk management; providing the City with detailed construction cost estimates and proposed cost control measures; constructability reviews; staging & construction sequencing strategies; material procurement strategies; construction schedule development; design drawing and constructability reviews and other items and areas related to the constructability of the project. The CM/GC shall assist the City and the City's contracted Architect in maintaining the project's construction costs within the proposed construction budget and scheduling for the duration of construction to keep within the project schedule.

The CM/GC is not allowed to proceed with construction unless the City agrees that the price provided, as part of a guarantee to complete the project, or a portion of the project, (and independently evaluated) is fair, reasonable, and defendable.

As part of the preconstruction phase, the CM/GC will also provide a review of the design documents for constructability, clash detection, design errors, and omissions. Any discovered error or omission will be tracked by the CM/GC with the Architect until said issue is resolved. CM/GC shall provide comments as to language and specific information to be incorporated into the final Construction Set of documents.

a. Provide comments and recommendations as to the constructability and expected construction costs associated with the proposed overall design, using the Architect's site plans, sections and elevations, virtual models, perspective sketches, etc. At the onset of the CM/GC engagement, the Architect will present the progress plans and overall design intent to the Project Team Members, including the CM/GC, for input and feedback.

b. Provide recommendations regarding site development strategies, including, but not limited to: phased construction packages, construction schedule identifying interim completion dates of key elements, playground area construction prior to receipt of playground equipment, identification of work that can begin prior to completion of final construction drawings, etc.

c. Provide comments as to language and specific information to be incorporated into the final Construction Set of documents for Bidding and Construction purposes.

d. Provide 2 cost estimates to coincide with the Project's design to ensure the proposed design aligns with the City's allocated construction costs. Cost estimates shall be detailed outlining unit costs for materials and specific site elements.

e. Coordination with the City's Project Manager and Project Team Members, including the City's contracted Architect, in all design phases of the Project, according to the Project Approach and Project Schedule submitted by the Architect and accepted by the City. Throughout the design phase of the Project the City expects/anticipates that design coordination meetings could be held weekly, biweekly or even monthly, depending on timing for different phases of the work. For the purposes of establishing the Pre-construction Fee the Owner has anticipated:

a) An eight to 12-week duration;

b) A minimum of (3) Project Team meetings (Owner, Architect, CM/GC);

c) An additional (2) coordination meetings with the Design Team, as needed.

Any meetings will be in addition to all regular phone calls, emails, or other necessary communication and coordination as part of a collaborative pre-construction phase of the Project.

Any meetings will be in addition to all regular phone calls, emails, or other necessary communication and coordination needed during the design phase of the Project.

f. Coordination with the City's contracted Architect will commence immediately.

Coordination will include CM/GC review of construction materials, means and methods, cost estimating, project phasing, etc.

g. Coordination for all Permitting, Inspections, Public Utilities (natural gas, power, sewer, water, communication, etc.) and other similar requirements.

h. Coordination with the City and the City's contracted Architect throughout the bidding phase of the Project. This coordination will include regular updates to the City regarding project progress, cost estimates, ordering of buildings and other materials, phasing, etc.

i. Assist/advise the City's contracted Architect with Preparation of Construction Documents. The Construction Documents will include complete Project Drawings and Specifications and Contract Documents that establish, in detail, the quality, quantity and levels of materials and systems required for construction of the Project.

At all stages, the Architect will provide a review of the proposed GMP provided by the CM/GC on behalf of the City and provide comments and recommendations accordingly.

j. Prior to commencing construction and after bids are received and vetted, the CM/GC shall provide Farmington City with a Guaranteed Maximum Price (GMP) for City approval.

B. Construction Phase. This phase of the Work consists of the Contractor furnishing and installing all Work as required in the Contract Documents. Please note that the Work of the Construction Phase is anticipated to be a single-phase execution.

a. CM/GC shall verify all local, state, and federal laws, building codes, and standards for facilities of this nature. The project has been approved through Farmington City’s site plan approval process and is in the process of the Building Permit review.

Coordinate with other affected agencies and/or organizations, and private utilities, as needed.

b. Coordinate with the Design Team during project closeout in preparing documentation, O&M manuals, warranties, systems testing, etc. Provide required information to the Architect who will prepare the record drawings for the City in electronic CAD and PDF formats.

c. Schedule and hold regular meetings with the City Project Manager and Architect during all phases of the project. Anticipate weekly construction meetings during regular work, with additional site visits, coordination, reviews, etc. occurring as necessary. Meetings may be reduced or held as needed when determined between Farmington City, the contractor, and the architect, but no less than one meeting per month. Attend substantial completion, final completion, and warranty inspections.

d. The CM/GC shall provide complete construction supervision and management services throughout the duration of the construction phase. This includes (but is not limited to) all home office and field personnel, equipment, labor, tools, overhead, etc.

necessary to successfully complete the construction of the project in a timely and efficient manner. Construction duration and schedule shall be determined between CMGC, Blalock & Partners, and Farmington City.

e. It is anticipated that the majority of the work will be subcontracted to trade professionals. The City expects a proactive approach of promoting the project to multiple subcontractors in all trades and disciplines. Similarly, Farmington City requires an open and transparent bidding process, which includes providing the actual subcontractor bids as part of a comprehensive Bid Summary. As part of the selection process, proposers shall demonstrate how they provide their Bid Summary, with backup information, to Owners.

11. FLCC and GMP

A. Fixed Limit of Construction Cost (FLCC). Farmington City anticipates the construction cost to be in the range of $12,500,000 - $13,200,000; and the city has also allocated a Construction Contingency value of $450,000. Therefore, the total cost of construction (FLCC) allocated by the city is: $13,650,000. With this project delivery process, the intent is that the CM/GC can assist the city and Design Team in realizing construction efficiencies and quality assurance levels that achieve the project’s goals within, or less than, the FLCC. Ultimately, the City, the design team and the CM/GC Contractor agree to work together to keep the cost of construction as represented in the design within the FLCC.

B. Guaranteed Maximum Price (GMP). The Guaranteed Maximum Price is the final price that the Contractor agrees to accept in full and is based on the final contract drawings and specifications. The GMP shall include all fees and percentages required by this RFP, as well as the costs for general conditions and all work as required in the Contract Documents.

The Work is anticipated to be completed in a single phase and within a single contractual agreement with a Guaranteed Maximum Price. The final GMP is normally determined at the completion of the Contract Documents and receipt of subcontractors’ bids. However, a GMP may be negotiated at an earlier point as may be needed by the City, and if agreed upon by the CM/GC. Upon acceptance of the CM/GC’s Guaranteed Maximum Price, Farmington City would enter into a Construction Agreement and proceed into Phase Two, the Construction Phase.

C. Subcontractor Selection.

Work for the completion of this project will be competitively bid; this also includes any work proposed to be completed by the CM/GC's own forces. The CM/GC will make a recommendation as to the subcontractor offering the best value for each trade / discipline.

The CM/GC, Owner and Architect, together, will evaluate ALL of the subcontractors for qualifications and completeness of bid. As a part of this collective evaluation, the Owner will approve each subcontractor, which authorizes the CM/GC to execute an Agreement with each Subcontractor for their respective portion of the Work.

D. Self-Performed Work.

The CM/GC will be allowed to self-perform work. This work must be billed at actual cost incurred plus the Self-Performed Work Markup. Actual costs for self-performed work will be subject to audit. No billing rates will be allowed. The Contractor must specifically state in the Management Plan proposal what self-performed work that they intend to execute. The Contractor must competitively bid its self-performed work, and provide this bid value in writing to the Owner 24 hours in advance of the subcontractor Bid Due Date.

Further, the Contractor must demonstrate that other qualified bids have been received for the same scope of work, or provide verifiable information as to the lack of bids received.

The Contractor’s bid will then be evaluated by the City and must be determined to be the best value bid for the work to be awarded to the Contractor. The cost of any work that is self-performed will be part of the established GMP.

12. Cost Proposal, Fees, and Markups

Before submitting a Cost Proposal, each Contractor shall carefully examine the RFP, shall visit the site of the Work, shall fully inform themselves as to all existing conditions and limitations, and shall include in the proposal the cost of all items required by the RFP.

The Cost Proposal must be typed or handwritten in ink on the Cost Proposal Form provided in the procurement documents and submitted in PDF form separately than the proposal via email to rcoons@farmington.utah.gov prior to the deadline for submission of cost proposals indicated on the Project Schedule.

All Contractors shall furnish – as a separate PDF – a Cost Proposal Form as identified as Attachment A at the end of this document.

13. Management Plan and Statement of Qualifications

The Management Plan should contain the following information:

A. Summary Statement – Provide a brief statement that summarizes the qualifications of the

CM/GC in relation to the unique and general requirements of this project. Within the Summary Statement or elsewhere within the Statement of Qualifications, include an acknowledgement that the company, acting as the General Contractor or CM/GC within the last five years, has completed all construction projects without:

a. the Owner(s) calling in or involving sureties to assist in completing or assuming responsibility for completing a project;

b. being removed from the project upon a claim by the Owner for default or breach of contract;

c. without assessment or payment of Liquidated Damages.

B. Proposed Project Team Organization and Qualifications – Provide a chart that identifies the roles of each of the key individuals involved in each phase of the project and the geographical location where the work will be performed.

a. Provide resumes for all key individuals on the proposed project team outlining qualifications, education and specific experience and expertise related to recreation and athletic center construction.

b. List current work commitments to other projects or activities in sufficient detail to indicate that individuals assigned to the proposed project will be able to meet time commitments.

c. Provide a matrix that indicates past project collaborations carried out by the proposed team personnel indicated as assigned to the project must be actively engaged in completion of the tasks.

NOTE: Any change of personnel after the RFP is submitted or after award of the contract must be approved by Farmington City before the change is made to assure consistent expertise throughout the term of the project or any signed contact may be deemed in breech.

C. References - Provide a reference for each project listed above who may be contacted for further information regarding the performance of the project team. Include names of contact, address, telephone number and email address. Provide to Farmington City a minimum of four references of current or completed, relevant projects in the last five years.

D. Team Roles and Responsibilities – Provide a description of the roles and responsibilities of the CM/GC’s Project Team members and how the Team will work together to achieve the objectives of the project. Explain internal policies and procedures related to work quality and cost control. List and describe any potential conflicts of interest.

E. Proposed Project Schedule – Provide a schedule that includes anticipated durations for pre-construction and physical construction phases. The proposed project schedule shall list important dates, times and project benchmarks. A Gantt chart is not required for this submission. Rather, a list of important milestones to demonstrate knowledge of the construction type and scope, with anticipated construction start, critical durations, long-lead items and completion dates. Identify internal methods that will be used for project schedule control.

F. Proposed Project Approach – Outline the tasks, and special approaches and the plan for completion. Innovation and alternatives to the scope proposed here are welcome. Please provide as separate section in your Management Plan which portions of the work you plan on self-performing.

G. Local Knowledge – Describe your knowledge of the local area, including subcontractor relationships and criteria that needs to be considered in the building construction and project execution. Provide examples of your experience in the area.

H. Local Project Experience – Discuss your experience in constructing public projects, which are funded by public monies.

I. Fees for CM/GC services – Utilize the Cost Proposal Form and Signature Page provided, and provide the Cost Proposal as a separate PDF file.

Statement of Qualifications should contain the following information:

The statement of qualifications is a short document that indicates the experience and qualifications of the Contractor, and the project team key individuals as identified in the management plan. It should include information on similar projects that have been completed by the Contractor, and the project team individuals. When listing similar projects include information to indicate the dates, size, firm worked for at the time and what the responsibility of the individual was on the project. Include the experience and special qualifications of the team that are applicable to this project and/or are part of the project specific selection criteria.

14. Instructions for the Management Plan and Statement of Qualification

Submittal

The submittal for management plan and statement of qualifications shall be combined into one document and shall be limited to 30 pages maximum; this does NOT include a front and back covers and Table of Contents, but all other pages shall be included (i.e. cover letter, tabs, resumes, etc.).

15. Schedule

The proposed schedule will be evaluated as part of the Project Management Approach Criteria.

Contractor will include in the Management Plan the schedule for completing the work including any items required by Farmington City.

As with any construction project, time is of the essence. However, the City is interested in a schedule management approach that provides the highest value. The contractual completion date will be based on the contractor’s proposed schedule duration, tied to the GMP, as determined at the completion of bidding. All plans, schedules, and the cost proposals are required to reflect the project construction duration.

Of particular interest and concern are the management team and the ability of the prime contractors to deliver the project within the proposed construction duration. Contractors will need to demonstrate the method of delivery and the competency of the individuals who will manage its successful completion.

16. Termination or Debarment Certifications

The Contractor must submit a certification that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency. The Contractor must also certify that neither it nor its principals have been terminated during the performance of a contract or withdrew from a contract to avoid termination. If the Contractor cannot certify these two statements the firm shall submit a written explanation of the circumstances for review by Farmington City. These certifications are to be submitted with the Statement of Qualifications.

17. Selection Committee

The Selection Committee may be composed of individuals from the City Administration and the City’s contracted Architect.

18. Interviews

Interviews will be conducted with all responsive and responsible contractors except as follows. If more than four contractors submit proposals and meet other requirements, the City may convene the selection committee to develop a short list of contractors to be invited to interviews. This evaluation will be made using the selection criteria noted below.

The purpose of the interview is to allow the Contractor to present its qualifications, past performance, management plan, schedule and general plan for constructing the project. It will also provide an opportunity for the selection committee to seek clarification of the Contractor’s proposal.

The proposed primary project management personnel, including the project manager and superintendent, should be in attendance. The project superintendent is the contractor’s representative who will be in daily control of the construction site. The project manager has overall job authority, will be in attendance at all job meetings, and is authorized by the Contractor to negotiate and sign any and all change orders in the field, if necessary.

Unless otherwise noted, the attendance of sub- contractors is at the discretion of the Contractor.

The method of presentation is at the discretion of the Contractor. The interviews will be held on the date and at the place specified in the Project Schedule.

19. Selection Criteria for VBS Construction

The following criteria will be used in ranking each of the Contractors. The Contractor that is ranked the highest will represent the best value for the City. The criteria are not listed in any priority order. The selection committee will consider all criteria in performing a comprehensive evaluation of the proposal.

POTENTIAL PROPOSAL EVALUATION CRITERIA

Evaluation Criteria Percentage

Responsiveness to the Statement of Qualifications:

completeness of submission; clarity of information;

demonstrated knowledge of project; satisfactory history of construction entity.

5%

Construction Team Members: relevant experience of each team member, with the expectation that the Project Executive / Director, Project Manager, Project Superintendent and other relevant personnel have been identified.

25%

Experience & Qualifications: relevance of past projects submitted; scale, cost, schedule, type of project(s), complexity and CM/GC delivery method will all be considered with this category.

25%

Project Management Approach: how the CM/GC team will interface with and manage subcontractors and trade partners; the approach for soliciting bids and ensuring accuracy of bids received; the GC’s process for working with the Owner and the Architect as partners in a successful project delivery; expectations and needs from the Owner and Architect in support of the construction effort; how the GC will manage the project, both from a staffing perspective, but also with regard to the overall construction schedule.

25%

Cost Proposal 20%

TOTAL POINTS POSSIBLE: 100 POINTS

20. Scoring and Justification

The selection committee will provide a unitary score per criteria for each firm. The firm with the highest total of points will represent the best value for the City and will be selected for the project.

21. Award of Agreement

The award of the CM/GC Agreement shall be in accordance with the criteria set forth in the Request for Proposals (RFP). Farmington City intends to enter into an agreement with the prime Contractor to construct the project as outlined. Individual contractors or alliances between two or more contractors are allowed in this process. Farmington City will contract with only one legal entity.

22. Agreement, Bond, and Insurance

The Contractor's Agreement will be provided under terms a standard form American Institute of Architecture (AIA) contract AIA/121CMc with supplemental conditions. The selected Contractor, simultaneously with the execution of the GMP, will be required to furnish a performance bond and a payment bond, both bearing original signatures. The performance and payment bonds shall be for an amount equal to one hundred percent (100%) of the contract sum and secured from a company that meets the requirements. Any bonding requirements for subcontractors will be specified by the successful CM/GC.

Insurance Requirements:

A. CM/GC shall obtain and maintain insurance throughout the duration of the project and as defined below.

B. All insurance required by the Contract to be purchased and maintained by the CM/GC shall be obtained from insurance companies that are duly licensed or authorized to issue insurance policies in Utah for the required limits and coverages. all companies that provide insurance policies required under this Contract shall have an A.M. Best rating of A-VII or better.

C. CM/GC shall deliver to Owner, with copies to each named insured and additional insured certificates of insurance establishing that the CM/GC has obtained and is maintaining the policies, coverages, and endorsements. Upon request by Owner or any other insured, CM/GC shall also furnish other evidence of such required insurance, including but not limited to copies of policies and endorsements, and documentation of applicable self-insured retentions and deductibles. Contractor may block out (redact) any confidential premium or pricing information contained in any policy or endorsement.

D. If the CM/GC does not purchase or maintain all of the insurance required of such party by the Contract, such party shall notify the other party in writing of such failure to purchase prior to the start of the Work, or of such failure to maintain prior to any change in the required coverage.

E. If Contractor has failed to obtain and maintain required insurance, Owner may exclude the Contractor from the Site, impose an appropriate set-off against payment, and exercise Owner’s termination rights by failure to abide the requirements for insurance.

CM/GC Insurance:

A. Workers’ Compensation: The CM/GC shall purchase and maintain workers’ compensation and employer’s liability insurance for:

1. Claims under workers’ compensation, disability benefits, and other similar employee benefit acts.

2. Claims for damages because of bodily injury, occupational sickness or disease, or death of Contractor’s employees (by stop-gap endorsement in monopolist worker’s compensation states).

3. Foreign voluntary worker compensation (if applicable).

B. Commercial General Liability—Claims Covered: The CM/GC shall purchase and maintain commercial general liability insurance, covering all operations by or on behalf of The CM/GC, with limits of $2,000,000 per occurrence and $10,000,000 in the aggregate, against:

1. Claims for damages because of bodily injury, sickness or disease, or death of any person other than the CM/GC s employees.

2. Claims for damages insured by reasonably available personal injury liability coverage.

3. Claims for damages, other than to the Work itself, because of injury to or destruction of tangible property wherever located, including loss of use resulting therefrom.

C. Commercial General Liability—Form and Content: The CM/GC commercial liability policy shall be written on a 1996 (or later) ISO commercial general liability form (occurrence form) and include the following coverages and endorsements:

1. Products and completed operations coverage:

a. Such insurance shall be maintained for three years after final payment.

b. The CM/GC shall furnish Owner and each other additional insured evidence of continuation of such insurance at final payment and three years thereafter.

2. Blanket contractual liability coverage, to the extent permitted by law, including but not limited to coverage of the CM/GC contractual indemnity obligations listed below:

a. The CM/GC shall hold harmless Owner, Engineer and Architect, and the officers, directors, members, partners, employees, agents, consultants and subcontractors of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to the performance of the Work, provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom but only to the extent caused by any negligent act or omission of Contractor, any Subcontractor, any Supplier, or any individual or entity directly or indirectly employed by any of them to perform any of the Work or anyone for whose acts any of them may be liable.

b. In any and all claims against Owner or Engineer or Architect or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors by any employee (or the survivor or personal representative of such employee) of the CM/GC, any Subcontractor, any Supplier, or any individual or entity directly or indirectly employed by any of them to perform any of the Work, or anyone for whose acts any of them may be liable, the indemnification obligation, listen in this document, shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the CM/GC or any such Subcontractor, Supplier, or other individual or entity under workers’ compensation acts, disability benefit acts, or other employee benefit acts.

c. The indemnification obligations of Contractor listed in this document shall not extend to the liability of Architect’s officers, directors, members, partners, employees, agents, consultants and subcontractors arising out of:

i. the preparation or approval of, or the failure to prepare or approve maps, Drawings, opinions, reports, surveys, Change Orders, designs, or Specifications; or

ii. giving directions or instructions, or failing to give them, if that is the primary cause of the injury or damage.

3. Broad form property damage coverage.

4. Severability of interest.

5. Underground, explosion, and collapse coverage.

6. Personal injury coverage.

7. Additional insured endorsements that include both ongoing operations and products and completed operations coverage through ISO Endorsements CG 20 10 10 01 and CG 20 37 10 01 (together); or CG 20 10 07 04 and CG 20 37 07 04 (together); or their equivalent.

8. For design professional additional insureds, ISO Endorsement CG 20 32 07 04, “Additional Insured—Engineers, Architects or Surveyors Not Engaged by the Named Insured” or its equivalent.

D. Automobile liability: The CM/GC shall purchase and maintain automobile liability insurance against claims for damages because of bodily injury or death of any person or property damage arising out of the ownership, maintenance, or use of any motor vehicle. The automobile liability policy shall be written on an occurrence basis.

E. Umbrella or excess liability: The CM/GC shall purchase and maintain umbrella or excess liability insurance written over the underlying employer’s liability, commercial general liability, and automobile liability insurance described in the paragraphs above. Subject to industry-standard exclusions, the coverage afforded shall follow form as to each and every one of the underlying policies.

F. The CM/GC’s pollution liability insurance: The CM/GC shall purchase and maintain a policy covering third-party injury and property damage claims, including clean-up costs, as a result of pollution conditions arising from the CM/GC operations and completed operations. This insurance shall be maintained for no less than three years after final completion.

G. Additional insureds: The CM/GC commercial general liability, automobile liability, umbrella or excess, and pollution liability policies shall include and list as additional insureds Owner and Architect, and any individuals or any other entities identified in the contract; include coverage for the respective officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of all such additional insureds; and the insurance afforded to these additional insureds shall provide primary coverage for all claims covered thereby (including as applicable those arising from both ongoing and completed operations) on a non-contributory basis. The CM/GC shall obtain all necessary endorsements to support these requirements.

H. CM/GC professional liability insurance: If the CM/GC will provide or furnish professional services under this Contract, through a delegation of professional design services or otherwise, then the CM/GC shall be responsible for purchasing and maintaining applicable professional liability insurance. This insurance shall provide protection against claims arising out of performance of professional design or related services, and caused by a negligent error, omission, or act for which the insured party is legally liable. It shall be maintained throughout the duration of the Contract and for a minimum of two years after Substantial Completion. If such professional design services are performed by a Subcontractor, and not by Contractor itself, then the requirements of this paragraph may be satisfied through the purchasing and maintenance of such insurance by such Subcontractor.

I. General provisions: The policies of insurance required shall:

1. Include at least the specific coverages provided in this Article.

2. Be written for not less than the limits of liability provided in this contract, or required by

Laws or Regulations, whichever is greater.

3. Contain a provision or endorsement that the coverage afforded will not be canceled, materially changed, or renewal refused until at least 10 days prior written notice has been given to the CM/GC. Within three days of receipt of any such written notice, the CM/GC shall provide a copy of the notice to Owner, and each other insured under the policy.

4. Remain in effect at least until final payment (and longer if expressly required in this contract) and at all times thereafter when the CM/GC may be correcting, removing, or replacing defective Work as a warranty or correction obligation, or otherwise, or returning to the Site to conduct other tasks arising from the Contract Documents.

5. Be appropriate for the Work being performed and provide protection from claims that may arise out of or result from the CM/GC’s performance of the Work and CM/GC’s other obligations under the Contract Documents, whether it is to be performed by Contractor, any Subcontractor or Supplier, or by anyone directly or indirectly employed by any of them to perform any of the Work, or by anyone for whose acts any of them may be liable.

J. The coverage requirements for specific policies of insurance must be met by such policies, and not by reference to excess or umbrella insurance provided in other policies.

23. Licensure

The Contractor shall comply with and require all of its subcontractors to comply with the license laws as required by the State of Utah.

24. Financial Responsibility of Contractors, Subcontractors and Sub-subcontractors

Contractors shall respond promptly to any inquiry in writing by Farmington City to any concern of financial responsibility of the contractor, subcontractor or sub-subcontractor.

25. Withdrawal of Proposals

Proposals may be withdrawn on written request received from proposer until the notice of selection is issued.

26. Time is of the Essence

Time is of the essence in regard to all the requirements of the contract documents.

27. Right to Reject Proposals

Farmington City reserves the right to reject any or all proposals.

ATTACHMENT A: COST PROPOSAL FORM

NAME OF PROPOSING COMPANY________________________________________

The undersigned, responsive to the "Notice to General Contractors/Construction Managers" and in accordance with the "Request for Proposals” for the Farmington Fire Station, propose the Fees as outlined below:

I/We acknowledge receipt of the following Addenda: __________________________________

The Cost Proposal Form will be opened after the Selection Committee has evaluated and scored all of the Qualifications submissions, resulting in a “working shortlist” of the most qualified Proposers. The Selection Committee anticipates a working shortlist of THREE to SIX companies based upon the strengths of their Statement of Qualifications. Only the Fee Schedules of these companies will be further evaluated and potentially resulting in an adjustment to the ranking of the shortlisted companies. From the overall Qualifications + Cost Proposal scoring, the Selection Committee will create the shortlist, inviting those teams to participate in interviews.

A summary of the project budget is as follows:

Owner’s Allocated Construction Budget $12,500,000 - $13,200,000

Construction Contingency $ 450,000

Refer to the Construction Budget section for an understanding of how the Construction Contingency may be used during construction.

TOTAL ALLOCATED FLCC VALUE: $13,650,000

DESIGN PHASE / PRE-CONSTRUCTION SERVICES FEE:

Farmington City has established a value of $26,000.00 to cover the CMGC’s Design Phase / Pre- Construction Services as outlined elsewhere in the RFQ.

For the Design Phase / Pre-Construction Phase, I / We agree to perform these professional Services for the lump sum of:

Provide written and numerical value. If a cost value is proposed that is different than the Owner-established allowance, provide (on a separate page) a written statement explaining the amount.

1. CONSTRUCTION MANAGER / GENERAL CONTRACTOR’S GENERAL CONDITIONS:

To provide clarity, the Owner considers a General Contractor’s “General Conditions” to be inclusive of the direct and indirect costs (sometimes referred to as General Conditions and General Requirements) associated with the appropriate service, management and performance of delivering the Construction Phase of the Contract.

Typically, these General Conditions will include costs & expenses for a wide range of construction support items including, but not limited to: temporary facilities; project management software; phone / communication costs; construction supervision; mobilization / demobilization; accounting / administrative support; temporary utilities; erosion control / SWPPP; cleaning; field office & supplies;

safety & site security; etc.

Because every General Contractor defines their GC’s differently, the Selection Committee would like to understand what is included in each Proposer’s General Conditions as a basis of comparison and in order to more objectively assess a CMGC’s total value. On a separate page, provide a comprehensive list of the Proposer’s General Conditions. If supervision, administrative or other personnel expenses are NOT a part of the identified GC’s, the assumption is those costs are part of the Supervision and Management Fee, unless otherwise noted. Costs per line item are not required.

Provide the Proposer’s MONTHLY expense for General Conditions. This monthly value will be used, with the agreed upon Construction Schedule, to determine an overall Lump Sum cost for the General Conditions.

For the General Conditions associated with executing the Work as a part of the Construction Phase of the Contract, I/we agree to perform for…