Request for Proposals to Provide Architectural / Engineering Services

REQUEST FOR PROPOSALS

TO PROVIDE

ARCHITECTURAL / ENGINEERING SERVICES FOR

SLCO Adult Detention Center (ADC) Expansion

REQUESTED BY

Salt Lake County, Utah

RFP #FAC130070

Date Issued: April 2, 2026

Optional Virtual Pre-Proposal Meeting: April 8, 2026

Last Day to submit Questions: April 22, 2026

Submittal Deadline: May 6, 2026

Delivery Location: U3P Bonfire - https://utah.bonfirehub.com/opportunities/229181

RFP Contact: Teresa Young, tyoung@saltlakecounty.gov

I. PREAMBLE

II. DEFINITIONS

III. PROJECT DESCRIPTION

IV. OPTIONAL PRE-PROPOSAL CONFERENCE

V. PROPOSAL FORMAT / SUBMISSION REQUIREMENTS

VI. SELECTION PROCESS AND EVALUATION CRITERIA

VII. SCOPE OF WORK BY ARCHITECT

VIII. QUESTIONS AND CLARIFICATIONS

IX. WRITTEN AGREEMENT REQUIRED

X. NOTICE TO PROPOSERS

Exhibit A – RFP & Project Schedule Exhibit B – ADC Project Requirements Exhibit C - Work Area Map

Exhibit D – ADC Draft Master Plan Exhibit E – Cost Proposal Exhibit F - Reference Form

Attachment A – Proposal Cover Summary Attachment B – Request for Protected Status Attachment C – Procurement Preference System Attachment D – Environmentsl Compliance Practices

Attachment E – Agreement Attachment F – General Conditions

Table of Contents

Date: April 2, 2026

I. PREAMBLE

A. Background

1. Salt Lake County (County) on behalf of its Facilities Management Division is requesting qualifications for architectural and engineering services of an Architect (Architect or Proposer) for the programming, design and construction administration of the Adult Detention Center (ADC) Expansion (Project).

2. Architect selection will be a single-stage RFP process involving submission of a written proposal focused on Proposer qualifications, project management plan and a cost proposal followed by an interview. Selection of the Construction Manager as Constructor (CMc) will be a single-stage or a two-Stage RFP process.

3. The County will select an Architect to provide consistent, thorough development and technical execution of the Project under the direction and review of the Facilities Management Division (FM) and a Project Development Team (PDT).

4. The County will maintain separate but coordinated contracts for the Architect and CMc.

5. The Project will be based on the scope of work summary documents (Exhibit B Project Requirements) prepared by the PDT and its Project Manager(s) (PM).

6. The Architect will apply its best knowledge and expertise to represent the interests of the County in participating in the management of programming, design, pre-construction, construction, procurement, bid packaging, LEED® Gold certification, assistance with Project commissioning, close-out and warranty of the Project. If the County Council adopts different sustainability requirements prior to the Phase 2 Amendment, the Architect will be required to meet those newly adopted requirements.

B. Fee/Compensation

1. Phase 1 – Programming and concept studies.

a) Total not to exceed amount for Programming (Programming Flat Fee) shall be $683,417 or Proposer may submit a lower alternate fee, but the County will not accept a higher fee under any circumstances.

2. Phase 2 – All work contemplated in Phase 2, including Design, bidding, construction administration, close out, warranty, work to implement the Program Documents, and complete the project, as identified in this RFP, will be compensable as a single Flat Fee (Flat Fee). Architect will not receive additional fees for work identified in this RFP, or work classified as basic services or Architect’s supplemental services provided by the Architect in the applicable agreement.

a) Flat Fee, calculated as a percentage of the Fixed Limit of Construction Cost (“FLCC”). The Flat Fee will be added to the Agreement by amendment.

b) Commencement of Phase 2 is contingent upon funding and execution of an amendment adding the Flat Fee.

c) The Flat Fee is guaranteed and generally will not be increased. The Architect will not receive a markup or increase in fee related to change orders that increase Guaranteed Maximum Price (GMP). The Architect may only receive a markup or

Fee increase where the County alters the FLCC, and only if the increase requires a material and demonstrable increase in the level of Architect’s effort not attributable in whole or in part to the fault of the Architect. Increase in fee must be approved by the County by amendment to the agreement prior to the performance of the Work.

d) By executing the amendment adding the Flat Fee, the Architect agrees that the requirements of the Project as identified in the Contract Documents can be met within the FLCC, and that with the cooperation of the County and CMc, the Architect will complete the design and assist the CMc in providing the County a GMP within and under the FLCC.

e) If the Project appears to be in danger of exceeding the FLCC, the Architect shall suggest scope reductions, material substitutions, or other approaches to meet the FLCC and will not be entitled to an additional fee to make these changes.

f) The Flat Fee covers any and all expenses and costs related to Architectural Services, including but not limited to all travel, phone, fax, project printing not included in bid sets, and other miscellaneous costs and expenses. The Flat Fee also covers any specialty consultants. Architect will not be entitled to any other expenses, costs, or reimbursables for Architect’s services. Taxes are also not a reimbursable fee.

C. Schedule of Architect Selection Process:

1. Please see Exhibit A – RFP Schedule Architect Selection & Overall Project Schedule.

II. DEFINITIONS

Definitions may be added, deleted, replaced, refined, or modified in the RFP Agreement.

Architect (Architect): The entity, licensed in the State of Utah, primarily comprised of architects, engineers and sub-consultants selected to provide the services required for this Project. The Architect will be a single legal entity with which the County will contract to provide all the labor, materials, equipment and services identified in or implied by this RFP. A “single legal entity” means a corporation, partnership, limited liability company or sole proprietorship, which is duly organized, licensed and qualified to do business in the State of Utah.

Architect Services: Professional technical services provided by the Architect including but not limited to implementation of the Contract Documents, engineering, coordination of engineers, bid package preparation, shop drawing review, construction administration and commissioning, FF&E manual preparation, verification of space and staffing program, LEED® Gold certification, project close-out and warranty period, and all other services as noted and called for in the Salt Lake County Design and Construction Standards and Procedures as adopted by Council.

Contract Documents: The Contract Documents include the project requirements for the ADC Expansion (Exhibit B) and the Salt Lake County Design and Construction Standards and Procedures (County Standards) as adopted by Council Apply. The Contract Documents, including the Construction Documents will be incorporated by reference and a part of the RFP Agreement.

The County Standards are accessible through the following link:

https://www.saltlakecounty.gov/globalassets/1-site-files/facilities/slcodesignconstrstdproc.pdf https://www.saltlakecounty.gov/globalassets/1-site-files/facilities/slcodesignconstrstdproc.pdf

Construction Documents: The Construction Documents are the drawings and specifications prepared or assembled by the Architect for communicating the design of the Project for administration and construction of the Project by the CMc.

Construction Manager as Constructor (CMc or Contractor or Construction Manager): The entity selected to provide the services required for this Project. The CMc includes the term “General Contractor,” “Contractor,” or “CMc” as identified in the Contract Documents and state law. The CMc will be a single legal entity with which the County will contract to provide all the labor, materials, equipment and services identified in or implied by this RFP. A “single legal entity” means a corporation, partnership, limited liability company or sole proprietorship, which is duly organized, licensed and qualified to do business in the State of Utah.

Construction Phase: The Construction Phase means the Work consisting of the CMc furnishing and installing all Work as required in this RFP, Contract Documents, and the Construction Documents to complete the Project. The Construction Phase commences upon the execution of a GMP Amendment, together with the earlier of (i) issuance by County of a Notice to Proceed with any on-site construction or (ii) execution of a subcontract or issuance of a purchase order for materials or equipment required for the Work.

Cost of the Work (COW): The CMc’s responsibilities and labors, both manual and non-manual, and activities necessary to facilitate the prosecution of the Work, that are NOT otherwise specified in the Construction Documents, Contract Documents, or the resulting Agreement with its corresponding terms and conditions. COW includes temporary construction costs of the CMc such as housekeeping, site management (superintendent labor for site personnel only and should exclude overhead and profit), project managers, supervision costs, rental rates, safety measures, temporary utilities, trailers, snow removal, weather proofing, debris removal, fencing, cranes, office equipment, computers, phones, water, heat, temporary toilets, estimators, bookkeeping, administrative personnel, etc.

Fixed Limit of Construction Cost (FLCC): The Project’s construction budget as determined by the County in the County’s sole discretion. The FLCC includes and is greater than the Guaranteed Maximum Price, as defined below. Architect’s fee for any and all costs for services in Phase 2 will be a Flat Fee based off a percentage of the FLCC.

Guaranteed Maximum Price (GMP): The GMP is the final price that the CMc agrees to accept as payment in full for performance of the Project and the CMc Agreement and is provided by the CMc in response to the construction drawings and specifications produced by the Architect. The GMP includes the CMc’s Management Fee, all COWs including labor and materials, cost of subcontracts, the CMc’s Contingency, and all Work as required in this RFP, the CMc Agreement, and the Contract Documents. The GMP will not exceed the FLCC.

Owner’s Consultant(s): An entity that contracts with the COUNTY or another sub-consultant of the Owner’s Consultant for the Project, including but not limited to the construction project manager and owner’s representative, Construction Control Corporation (CCC), environmental engineers, geotechnical, building envelope consultants and commissioning agents currently under contract or under future contract.

Preconstruction Phase: The Preconstruction Phase is the phase of the Work that includes, but is not limited to, attending design meetings, estimating and cost control, schedule development, and drawing and constructability reviews. The Architect shall assist COUNTY and CMc in maintaining the cost of construction within the FLCC and the duration of the construction within the Project’s schedule.

Project Program: The Project Program is the written and graphic document prepared by the Architect to communicate the need, function, spaces, and site location of the proposed facility.

Project: As specified in the Contract Documents, and subsequently as modified by the Construction Documents. The Project is the result of the Work.

Project Development Team (PDT): A group of County policy representatives and project stakeholders tasked with the guidance of the project process.

Project Manager (PM): Authorized representative of the County who is the County Project Manager.

Work: Services provided by the CMc and its consultants; labor, materials, and equipment provided by the CMc and its Subcontractors to fulfill its obligations under the Agreement and to produce the Project.

III. PROJECT DESCRIPTION

A. General Project Description:

1. The Architect services required in this RFP include the site location, feasibility study, due diligence, programming, demolition, design and construction administration for the Work, and the services outlined in Exhibit B and in accordance with the Contract Documents:

B. ADC Expansion Project Requirements – Exhibit B

1. Architect’s services will be provided in two phases, described below. In all phases, the

Architect will be required to coordinate with the Owner’s Consultant(s).

2. The Project is currently funded for the Phase 1 Programming phase. The County may conduct future phases of the work, without additional competitive solicitation, to provide Architectural/Engineering (A/E) services for design, and construction administration services, project closeout and warranty phases contingent upon funding. Alternatively, County may opt instead to issue a solicitation(s) for A/E Services for additional phases of the work.

3. Once the scope of work is determined, the County may enter into an amendment for additional phases of the work contingent upon funding availability.

C. Project Budget

1. It is anticipated that the FLCC for Phase 2 of the Project will be approximately $600,000,000 to $700,000,000. This approximate amount is subject to modification during the RFP in County’s sole discretion. If the County executes an amendment adding Phase 2, the County will specifically identify the FLCC which will be included in the

Agreement pricing for Phase 2. The Proposer will not proceed with any work on Phase 2 until an amendment is executed adding to the Flat Fee.

2. The A/E will assist the CMc in developing their construction cost estimate. The CMc construction cost model will be provided to the A/E team once available from the CMc.

D. Agreements

The County will use a modified version of AIA Standard Form B133™-2019 as the Agreement, along with a modified version of AIA Standard Form A201™-2017 as the General Conditions. The Agreement and General Conditions are attached to this RFP as Attachments E and F.

E. Additional Information

Should additional information be made available to interested parties, it will be distributed by written amendment posted in U3P Bonfire.

IV. OPTIONAL PRE-PROPOSAL CONFERENCE

A. Pre-Proposal Conference:

1. Interested Proposers are encouraged to attend an optional pre-proposal conference to discuss the services and to ask questions about this RFP. All Architects, engineers and consultants wishing to submit on this project are encouraged to have a representative attend this meeting. It will be held on April 8, 2026, at 1:00 MDT. The conference will be virtual.

Please contact Teresa Young, tyoung@saltlakecounty.gov to obtain the virtual call information.

2. Any questions and answers discussed at the meeting will be for informational purposes only and will not be binding. If the RFP needs to be modified or clarified, a written amendment will be issued though U3P Bonfire.

V. PROPOSAL FORMAT / SUBMISSION REQUIREMENTS

A. Proposal Format

1. Note: DO NOT PROVIDE SPECIFIC OR GENERAL CONCEPT DESIGN SOLUTIONS. The evaluation criteria will not take this into account, and no proposal that suggests a design or provides a proposed design will be given any preferential scoring or evaluation. The County does not believe that design solutions at the RFP stage of aids or contributes to the selection process.

2. Submit proposals in the online solicitation system (U3P Bonfire). All proposals should be formatted as three (3) separate PDFs: 1) Proposal; 2) Cost Proposal and 3) Supplemental Attachments (Optional). NO MORE THAN THREE (3) SEPARATE DOCUMENTS SHOULD BE SUBMITTED. Proposers must submit a narrative response to the elements outlined in 6.2 Evaluation and Scoring Criteria and conform to the submission requirements listed below. Proposals not following the Proposal Format/Submission Requirements outlined herein, may result in being deemed non-mailto:tyoung@saltlakecounty.gov responsive. All information submitted in response to this RFP shall become property of the Salk Lake County.

B. Proposal (PDF #1):

1. Document #1 (Proposal) should begin with the completed Attachment A Proposal Cover Summary (Required). Attachment A is not included in the page count.

a) Table of Contents should be included, organized in the same order as the Evaluation Criteria in Section VI (not included in the page count).

b) Format should be 1) 8-1/2 X 11 size with white background 2) portrait layout only and 3) black 12-point font. Section headings may be in color and a larger font.

c) Title pages and cover letters are not required but are acceptable and count toward the narrative page count. Divider pages will not count towards the page limit.

2. The narrative response to the elements outlined in Section VI Evaluation Scoring Criteria may not exceed 40-pages.

3. The Proposal should include within the PDF all Attachments (Resumes count toward the narrative limit and summary resumes are acceptable).

a) The Proposal PDF with all attachments, exhibits, appendices, etc., is limited to 10 MB to allow for electronic distribution.

C. Proposal (PDF #2):

1. Document #2 (Cost Proposal) Submit the Cost Proposal on Exhibit E, separate from the Proposal, PDF #1.

D. Supplemental Attachments (PDF #3)

1. Attachments B, C, D, E (Optional)

a) If requesting protected record status complete Attachment B and upload a redacted proposal.

1. All documents submitted in response to this RFP will be treated as public records in accordance with GRAMA unless a valid claim of business confidentiality is submitted. Refer to Section X.M.

2. Failure to provide a redacted copy, or otherwise comply with the requirements, waives your request for protected record.

b) If requesting preferences, include the completed Attachment C and proof.

c) Attachment D County’s Environmental Compliance Practices and Non-Debarment

Certification compliance. Proposers should attest to the Attachment D compliance statement in the U3P Bonfire Questions Section. Proposers are not required to submit a signed Attachment D.

E. Deadline for Submissions. Proposals must be uploaded before 1:00 PM MDT on May 6, 2026 in Contracts and Procurement online solicitation system, the Utah Public Procurement Place (U3P) powered by Bonfire https://utah.bonfirehub.com/portal. No proposals will be accepted after the closing date and time.

https://utah.bonfirehub.com/portal

VI. SELECTION PROCESS AND EVALUATION CRITERIA

A. Required Information Evaluation Criteria for RFP. Proposers are advised to carefully review information concerning evaluation criteria and to submit complete responses for all requested information in this section. Responses should be presented simply and economically, providing concise descriptions of the Proposer’s abilities. Emphasis should be placed on completeness, clarity of content, and responsiveness to these requirements.

1. Criteria One: Proposer’s Statement of Qualifications (5 points)

a) Proposer shall provide a Statement of Availability on letterhead, signed by a managing partner or owner of the firm, committing the firm’s resources, its principal(s), and all assigned professionals to undertake the Project, should the Proposer be recommended for award of this contract. Failure to sign this Commitment Statement will result in rejection of the submittal.

b) Qualifications Statement – Provide the following information:

(i) Legal name of Proposer entity.

(ii) Date of formation and if applicable, dates of all subsequent changes in the legal name.

(iii) Date of opening for primary home office, and Salt Lake County office if applicable.

(iv) Current physical address of primary office and branch office(s).

(v) If Proposer is not based locally, describe proposed means to achieve a Salt

Lake County presence.

(vi) Identify Proposer’s primary contact representative with direct telephone number and e-mail address.

(vii) Identify Principal who will oversee project with direct telephone number, e-mail address and Principal’s State of Utah Architectural License.

(viii) Identify which office(s) will be providing services for this project.

(ix) County intends to execute a contract with a single legal entity registered to do business in the State of Utah. Identify Proposer’s legal business structure (Sole Proprietor, Partnership, Corporation, Joint Venture, etc.). If the proposal is submitted by a joint venture, it must be clearly identified in the proposal and the full names and addresses of all members of the joint venture shall be stated and signed by each individual. Proposer shall also clearly identify the individual/individuals authorized to bind the joint venture entity and provide supporting documentation. A joint venture must have been formed prior to submitting the proposal.

(x) Awarded Proposers are required to be registered with County’s vendor management system, Payment Works.

(xi) Any and all exceptions to this RFP, the Agreement, the General Conditions, and any other documents, as required in this RFP.

(xii) Include signature by managing partner, or owner, attesting all information is correct.

2. Criteria Two: Experience in Similar Projects (20 points)

a) It is the intent of this section to determine similar project experience in scope, size and complexity and the qualifications of those individuals identified as the key personnel on the project through the demonstration of their work. Points awarded in this section will be given to teams that demonstrate that they have successfully completed similar projects where the assigned individuals played a successful role in the outcome of the presented project(s).

b) Provide a list of up to (10) projects performed by the Proposer (within the past 10 years), or currently underway, in similar scope, scale, and complexity. Minimum one jail or prison facility. Include experience with major additions, new construction, and renovations. Preference will be given for experience with projects of similar but different scopes which were constructed adjacent to adjoining facilities on a shared site. Include projects specific to Salt Lake County. Speak to the familiarity and previous use of the Salt Lake County Standards.

c) The Architect will be contracted to lead, manage and deliver at minimum a LEED® Gold certification for the Project. Provide examples of up to three projects that have obtained LEED® Gold or higher certifications and the processes and risks associated with the process. Speak specifically to the management of the CMc and the timely submission of the contractors, subcontractors and suppliers LEED® deliverables. Speak to the processes involved in supporting the County’s third-party commissioning agents for the project.

d) Information for each project shall be on a separate page. Descriptions for each example should include:

(i) Building function, program brief, concept statement or summary of design solution

(ii) Services provided

(iii) Completion date, or current project status

(iv) Initial construction budget and final construction cost

(v) LEED® and/or other sustainability certification/s.

(vi) Key project team personnel including Principal-in-Charge, Project Manager, and

Project Architect.

(vii) Client name, client representative, and their contact information (email and phone number)

e) Similar project experience should demonstrate the following:

(i) Jail or prison facility design (similar size, scope & complexity)

(ii) Jail or prison security, operations, and best practices

(iii) Design of public facilities with large stakeholder teams

(iv) CMc project delivery

(v) Electronic Security components

(vi) LEED Certification efforts

(vii) Structural Engineering

(viii) Civil Engineering

(ix) Mechanical, Electrical, Plumbing (MEP) Engineering

f) References as requested below shall be for projects listed in this section.

3. Criteria Three: Experience of Project Team and Key Personnel (20 points)

a) Provide specific information regarding your project team and its key individuals focused on similar projects working on similar jail or prison facilities.

b) Indicate education, professional registrations and certifications, and relevant experience for all key personnel. Indicate how many years’ experience in architecture, how many years’ experience with current firm, and current title and level of responsibility with that firm. Provide references for key personnel (limit each resume to no more than one page in length). Provide specific information regarding your project team focused on similar projects working with a CMc delivery method. For key personnel assigned to the project, identify time commitment percentage for each project team member, according to project phase.

Do not put home addresses or phone numbers on resumes, because County will treat resumes as public records under GRAMA.

c) Provide a Project organization chart which identifies all members of the proposed project team, including all sub-consultants. For each sub-consultant, prepare a one-page summary (max.) describing aspects of their expertise and general experience which make them best qualified for this project. List proposed personnel for each sub-consultant firm describing their specific roles and provide a one-page resume (max) of key individuals for this project.

d) The County may contact any or all of your clients for a reference.

e) The Proposer will make every effort that the personnel listed are the personnel who will be assigned to this Project. County must be notified in writing of any changes to the personnel indicated. County reserves the right to request a substitution of personnel. If any part of the work will be provided by a subcontractor(s), please state their company name, their role in this contract, and the estimated amount of time allocated to this Project. The Proposer will be responsible for verifying the qualification and validity of all licenses or permits for any out-sourced work to subcontractors.

4. Criteria Four: Experience in CMc Delivery Method (10 points)

a) Provide a narrative of up to three (3) projects using the CMc delivery method performed by the Proposer (within the past 10 years), or currently underway, and the specific characteristics of each. Describe in detail your approach to the design, construction administration, LEED® certification (or similar) and project close out processes. Focus on what challenges were encountered and how they can be managed in future projects. Include lessons learned, best practices, risk identification and mitigation strategies.

5. Criteria Five: Design Management Plan (20 points)

a) Architect team is required to provide a design management plan (architects scope of work) that delineates the complete scope of the services which the Architect feels are required to complete the Project based upon the Project Requirements. The plan should include the Architect’s specific Project approach, designer’s processes, and the interaction that is required with the CMc, the County and the County’s Owner’s Representative. Also include all other information that will be helpful in the Selection Committee’s evaluation of the team’s experience and capability in accomplishing this work. Please identify what challenges exist and how they can be overcome. Identify your understanding as to the roll of the CMc, County and the Owner’s Representative in the design process. Specific information within the management plan shall:

(i) Provide a brief narrative of the overall design management plan and process.

(ii) Identify key player strengths and what may differentiate your key players from the other teams.

b) Indicate how the Architect team will manage the design process while managing multiple components and partners with CMc to ensure the Project stays within the

FLCC.

c) Explain how the Architect team will manage the scheduling process with the CMc to ensure the Projects stay within the identified milestone and delivery dates.

d) Identify potential risks and/or challenges and how the Architect team will work with the CMc and Project Team to avoid and/or mitigate them.

e) Demonstrate how you approach the design with creativity, maximizing function and value while thoughtfully integrating the Project Requirements.

f) Provide a narrative regarding the Project schedule.

g) Identify any concerns you may have, in your professional judgment, regarding the

Project Requirements. Clearly explain each concern and propose potential solutions or mitigation strategies.

h) Provide a narrative describing the Architect’s management of the LEED® Gold process and coordination with county standards, CMc and CMc LEED® Gold deliverables.

i) Indicate the Architect’s understanding of the requirements as stated in the County Design and Construction Standards and Procedures.

j) Explain how the Architect will work with the CMc to create multiple bid packages allowing the CMc to seek bids for early defined Project scope while the construction documents are being completed.

k) Describe the Architect team’s close out procedures such as issuing substantial completion, creating punch list(s), obtaining as-builts, developing record documentation, obtaining Operation and Maintenance manuals, warranties, LEED® Certification, transition, etc.

l) Describe the Architect team’s commissioning coordination process. Commissioning Agent services will be provided by the County for systems and enclosure.

m) Describe how the Architect team will participate in supporting the CMc in the permitting process.

n) Identify what you think will make this Project successful and how you will help us achieve success.

6. Criteria Six: References (5 points)

a) From the projects listed above, clients shall complete Exhibit F Reference Form and submit (3) Owner references and (2) CMc references as instructed on the form.

b) This section will be evaluated based on the services detailed on the Reference Form, including the comments from professional references.

c) Reference Company List: Proposers are to provide a list of references, three references for similar project experience and two references for a CMc project, for a total of five (5) references in the following format:

Company name providing reference Project or Contract name Contact name and title/position Contact telephone number Contact e-mail address Project or Contract description Project or Contract dates (starting and ending)

d) Reference Form Submission: Proposers are required to send the Reference Form

(Exhibit F) to each company listed in the Reference Company List indicated above for a total of five (5) references. Reference Forms must be emailed by the Reference Company to tyoung@saltlakecounty.gov on or before the due date and time of the proposal. Proposers are responsible for ensuring the Reference Forms are submitted and the contacts are willing to provide a reference. Reference Forms received after the RFP closing will not be scored.

e) Reference Form Scoring: References will be scored by the Buyer utilizing a Pass/Fail system based on the criteria listed below. Each reference receiving a “Pass” will receive two (2) points per reference, based on the scoring criteria listed below. Each reference receiving a “Fail” will receive zero (0) points based on the criteria listed below. There is a total of ten (10) possible points available in the Reference Evaluation Category.

(i) Quality of References: References containing a satisfactory rating or above on 80% of the reference questions – Pass

(ii) The required number and type of references were not received on or before the Proposal due date and time – Fail

(iii) Reference Forms were submitted by Proposer instead of the Reference

Company - Fail

f) Letters of Reference/Testimonials/Client Quotes: Proposers are not allowed to include or submit letters of reference, testimonials or client quotes in the Proposal submission or with the Reference Form.

7. Criteria Seven: Cost Proposal (20 points)

a) Phase 1 – Programming.

1. Total not to exceed amount for Programming (Programming Flat Fee).

b) Phase 2 –All work contemplated in Phase 2, including Design, bidding, construction administration, close out, warranty work to implement the Program Documents and complete the Project, as identified in this RFP, will be compensable as a single Flat Fee (Flat Fee). Architect will not receive additional fees for work identified in this RFP, or work classified as basic services or Architect’s supplemental services provided by the Architect in the applicable agreement.

1. Propose a Flat Fee to be expressed as a percentage of the FLCC (which includes the FF&E budget) that will include Architect’s management of the design and mailto:tyoung@saltlakecounty.gov construction administration for the Project in accordance with the terms and conditions of the Architect Agreement.

(i) Flat Fee, calculated as a percentage of the FLCC. The Flat Fee will be added to the Agreement by amendment.

(ii) Commencement of Phase 2 is contingent upon funding and execution of an amendment adding the Flat Fee.

(iii) The Flat Fee is guaranteed and generally will not be increased. The Architect will not receive a markup or increase in fee related to change orders that increase GMP.

The Architect may only receive a markup or Fee increase where the County Council alters the FLCC, and only if the increase requires a material and demonstrable increase in the level of Architect’s effort not attributable in whole or in part to the fault of the Architect. Increase in fee must be approved by the County by amendment to the agreement prior to the performance of the Work.

(iv) By executing the amendment adding the Flat Fee, the Architect agrees that the requirements of the Project as identified in the Contract Documents can be met within the FLCC, and that with the cooperation of the County and CMc, the Architect will complete the design and assist the CMc in providing the County a GMP within and under the FLCC.

(v) If the Project appears to be in danger of exceeding the FLCC, the Architect shall suggest scope reductions, material substitutions, or other approaches to meet the FLCC and will not be entitled to an additional fee to make these changes.

(vi) The Flat Fee covers any and all expenses and costs related to Architectural Services, including but not limited to all travel, phone, fax, Project printing not included in bid sets, and other miscellaneous costs and expenses. The Flat Fee also covers any specialty consultants. Architect will not be entitled to any other expenses, costs, or reimbursables for Architect’s services. Taxes are also not a reimbursable fee.

2. Required Exhibits- Provide these as part of the Stage 2 Cost Proposal submittal:

a) Architect Cost Proposal Form, Exhibit E.

b) Indicate acceptance of the fee compensation structure identified in the RFP.

B. Interviews

1. After the shortlist of up to (4) four top-ranked proposers is determined, the Proposer will be invited for a private in-person interview with the Selection Committee at the Salt Lake County Government Center, 2001 South State Street, SLC, Utah, Suite S3-810, South Building, 3rd floor right off the elevator. The County will schedule these interviews on May 21, 2026.

2. At the interview the Architect will be asked to make a presentation. The presentation will be Fifty-five minutes (55) in duration and will be in three parts. A setup time of five (5) minutes is not included in the total presentation time.

a. Part 1 (35 minutes) – Architect Team: Introduce the team members and the roles they’ll have on the project.

1. Architect Management Plan: Present the key points of the management plan, and

(i) How they intend to incorporate the Project Requirements.

(ii) How they will manage the programming phase of the Project.

(iii) How they will tie the new facility to the existing facility.

(iv) How they plan to address the deferred maintenance at the existing facility.

(v) How they will manage the integration of the existing security system into the design and function of the new facility.

(vi) Consultant management plan. Address coordination, verification of work between consultants, plan coordination, etc.

(vii) Discuss the integration of jail and prison best practices in the design.

(viii) Discuss the plan for the new design of mechanical, electrical, and plumbing systems while the existing facility remains in operation throughout.

(iv) Discuss the plan for designing and enhancing security at the facility throughout the project.

(x) Discuss your cost control plan in relation to the FLCC, estimating, coordination with CMc, etc.

b. Part 2 (15 minutes) - Questions: The selection committee will then be allowed to ask questions.

c. Part 3 (5 minutes) - Summary: The Architect team will then be given time for a summary.

3. The Architect should plan to have all key members (up to 7 team members) of your Architect team present for this interview. Structure the presentation in such a way that it will allow each member present at the interview to present a portion of the overall management plan. The purpose of which is to allow the Selection Committee to hear directly from the individuals responsible for the work. Only individuals listed as team key personnel are invited to the interview. Leave-behinds are not allowed.

4. The selection committee members may then re-score the design management plan submitted in the program proposals based on the clarification provided in the interview presentations.

C. Evaluation and Scoring:

1. The proposal will be evaluated, scored, and ranked by a Selection Committee, to create a shortlist of candidates determined as “best qualified” for the planned scope of this contract.

2. The Evaluation Committee will conduct interviews with up to (4) four shortlisted top-ranked Proposers.

3. Salt Lake County reserves its option to make no selection of short-list candidates for this Architecture/Engineering Design contract based upon submittals received in response to this RFP.

4. Each member of the committee will be provided with a score sheet to complete the proposal evaluation utilizing the point system listed below. Committee Members individually score the proposals and rank them 1st, 2nd and 3rd according to their total score. The following point system is utilized:

a) Excellent (5): If the proposal offer exceeds expectations, with an excellent probability of success in achieving all requirements of the RFP, and is very detailed in providing innovative ideas, new concepts or optional features applicable to the project; a score of “5” is given.

b) Good (4): If the proposal offers a very good probability of success, achieves all requirements of the RFP in a reasonable fashion and provides some innovative ideas, new concepts or optional features applicable to the project; a score of “4” is given.

c) Acceptable (3): If the proposal offers a reasonable probability of success, but some of the requirements may not be met and does not include innovative ideas, new concepts or optional features applicable to the project; a score of “3” is given.

d) Poor (1-2): If the proposal falls short of expectations and has a low probability of success; a score of “1-2” is given.

e) Unacceptable: If the approach completely fails the requirements; a score of “0” is given.

D. Preference System: Salt Lake County may adjust scoring pursuant to its Preference System established by ordinance and policy. Please complete Attachment C preference system and include the required proof of request.

E. Notification: Notification of the up to (4) four shortlisted top-ranked firms to receive interviews will be sent through email.

VII. SCOPE OF WORK BY ARCHITECT

1. Phase Schedule

Phase 1 Programming

A. Phase 1 Part A– Feasibility Study

1. Feasibility Study & Risk Assessment

a) Proposer will be required to assist County in putting together a feasibility study which will be presented to the mayor and potentially the council. The study will help solidify, on a high level, what the County will design and construct along with a high-level estimate used to assist in procuring funding for Phase 2 of the project.

The mayor will utilize this information to present a plan going forward to meet the needs of criminal justice at the jail and its interaction with the efforts at large across the county and the state.

b) A master plan was completed in 2023 and recently updated in February 2026 to reflect current population counts and trends associated with recent legislative changes. This study will be the basis for projected bed counts and should be verified and tested as part of Phase 1. A copy of the draft ADC master plan is attached as Exhibit D.

c) Time will be of the essence for Phase 1 Part A, which will lay the groundwork for the full programming effort taking place in Phase 1 Part B.

(i) Phase 1 Part A will need to be concluded by September 25, 2026.

(ii) Material presented here will be a draft version of a portion of the material ultimately presented in the final program document.

d) Produce feasibility studies for potential options, evaluating their fit, viability, and function within the site of the ADC property and in relation to the existing facility and its operations.

e) Feasibility studies will take into consideration but are not limited to the following:

(i) Proposed bed number count including type of beds

(ii) general space allocations per bed type

(iii) Basic support spaces required as outlined in Program Requirements and

Master Plan document.

(iv) Number and size of proposed “pods” to accommodate bed count

(v) General Service needs – laundry, kitchen, offices, program spaces, partner spaces, storage, systems, etc.

(vi) General square footage anticipated for the Project

(a) Square footage for New Construction

(b) Square footage for Renovations

(vii) Rough parking counts

(viii) Site layout options include parking, pod locations, construction zones, concurrent operations, etc.

(ix) Other

f) Architect will assess how proposed options meet or don’t meet the needs of Salt Lake County.

2. Cost and Budget Modeling

a) Provide high-level cost estimate for chosen option(s) in Phase 1Part A.

b) The County may consult with a third-party estimator to provide additional review of Architect’s proposed option(s) and costs.

3. High-Level Risk Assessment and Mitigation – site conditions, market conditions, permitting requirements, and other potential concerns.

4. Legal and Property Rights Considerations

a) Architect shall assist county in identifying and determining existing encumbrances (e.g., easements, parking agreements, zoning) and evaluate any property restrictions which might affect the project as a whole along with any effects to ongoing operation of the ADC in relation to the proposed project.

5. Architect shall prepare presentation materials, concept renderings, cost estimate, feasibility study booklet, supporting documents, etc.

6. Assist County as needed in presenting material to mayor, council, and stakeholders as required.

Phase 1 Part B – Programming

1. Stakeholder Engagement

a) The Architect will collaborate with the County, Construction Project Manager, Owner’s Representative, and other relevant stakeholders.

b) Present concepts, renderings, drawings, and related materials as required to appropriate stakeholder groups, county officials, etc.

c) Engage Sheriff’s office as necessary, to address ingress and egress during construction to ensure minimal disruption to ongoing jail operations.

d) Engage partners as needed and as outlined by the County. These may include but are not limited to future partners having a presence in the jail to providing client services, etc.

e) A recent study conducted by the Leifman Group outlines recommendations and modifications for the delivery of criminal justice and associated services. Report will be provided to the awarded proposer for review and use in programming efforts.

2. Program Development and Planning

a) Continue to develop all items outlined in Phase 1 Part A as part of Programming in Phase B.

b) Define detailed space needs, square footages, adjacencies, and technical requirements for all spaces being accommodated within the project.

c) Meet with various user groups as identified by the PDT to help in determining space needs and associated requirements.

d) Conduct risk assessments (site conditions, permitting, market conditions, etc.) and develop mitigation strategies with County and Owner’s Representative.

e) Conduct research to understand how existing security systems will integrate with security systems in the new facility. This is a critical factor in the operation of the jail during construction and in the operation of the expanded jail. Program documents should outline critical procedures, requirements, expectations, and parameters which will inform the design and construction process.

f) Identify FF&E requirements for each space and establish the future development of a complete procurement package.

g) Plan for public art integration with an assumed 1% budget allocation. Details of the public art effort will be addressed in Phase 2.

h) The existing jail has significant deferred maintenance projected at over $100 million. Architect shall help outline expectations, categories, types, and parameters for addressing these items within the program document.

(i) Coordinate costs and budgets with estimates for new construction to ensure compliance with budget.

(ii) A recent Facility Condition Assessment was conducted on the ADC by a third-party consultant. That report will be made available to the selected Architect when available.

3. Cost and Budget Modeling

a) Provide detailed cost estimates for proposed options throughout Phase 1Part B.

b) Architect will collaborate with the County and Owner’s Rep to reconcile cost models throughout Phase 1 Part B.

c) Architect will collaborate with the CMc to develop and reconcile cost models and estimates in the future Design Phase.

d) The County may have a third-party estimator conduct a parallel cost model to reconcile with the Architect’s team.

e) Architect will include a final cost model estimate in the final program document.

4. Legal and Property Rights Considerations

a) Architect shall continue efforts in identifying and determining existing encumbrances (e.g., easements, parking agreements, zoning) and evaluate any property restrictions which might affect the project as a whole along with any effects to ongoing operation of the ADC in relation to the proposed project.

b) Work with County Real Estate as required to assist in property issues and concerns.

5. Sustainability and LEED® Certification

a) The goal of this project is to achieve LEED® Gold certification and meet Salt Lake County’s high-performance building standards; during the programming phase, the A/E will analyze the project’s LEED® potential and alignment with these standards and develop a LEED® checklist outlining anticipated points to support this certification.

b) Ensure the design meets sustainability and energy efficiency requirements.

c) Outline cost scenarios to achieve LEED Gold Certification, potential risks, solutions, etc.

6. Permitting and Regulatory Requirements

a) Review the entire permitting process, including required permitting authorities, preliminary schedule, and strategies.

b) Identifying necessary permits and related documentation.

7. Documentation, Deliverables, and Updates

a) Architect will prepare presentation drawings, development documents, studies, final program documents, and other requested documents.

b) Architect will provide all printing, binding, and associated costs as part of the Flat Fee.

c) Maintain communication with County and update program documentation as required.

C. Phase 2 – Design, Construction Administration, Project Close-out and Warranty Scope

1. Funding: Phase 2 is contingent upon funding and execution of an amendment to proceed. It is within the County’s sole discretion to move forward with Phase 2, and to decide whether to engage the awarded architect or initiate a new RFP.

2. General Architect Obligations

a) Coordination of all consultants’ work.

b) Review all submittals and shop drawings for accuracy and compliance.

c) Develop bid packages as necessary to support fast-track delivery.

d) Architect will participate in planning/zoning meetings and prepare required materials with assistance from Owner.

e) Provide a complete FF&E Manual.

f) Assist in the selection and coordination of Public Art installations.

g) Direct and coordinate LEED® Gold certification and required sustainability efforts.

h) Provide Construction Administration services.

i) Provide warranty period services.

j) Perform all required construction reviews.

k) Conduct close-out procedures (e.g., substantial completion, punch lists, as-builts, O&M manuals).

Assist county, as required, in transition period in preparation for opening of new jail facility.

l) Perform all other services required per the Architect Agreement, Salt Lake County Design and Construction Standards, and this RFP.

3. General Design Services

a) Evaluate and ensure compliance of proposed contract documents against County Design and Construction Standards.

b) Assist PDT in securing required permits and approvals.

c) Develop presentation materials (e.g., drawings, renderings, boards) for required approvals.

d) Assist in FF&E selection and provide detailed schedules for procurement and configuration.

e) Design interior and exterior signage and wayfinding packages per County guidelines.

f) Coordinate with PDT to determine design criteria.

g) Lead value engineering and cost management efforts.

h) Ensure design is in compliance with code and program document.

i) Produce project and contract drawings in AutoCAD/Revit with searchable PDFs, adhering to National CAD Standards.

j) Develop consistent documentation and equipment/material selection procedures.

k) Integrate all subconsultants (e.g., civil, electrical, mechanical) into design process.

l) Coordinate 3D and energy modeling with Owner’s Consultant.

m) Submit for schematic, design development, and 90% CD reviews with cost estimates. This shall be in conjunction with the CMc.

n) Participate in cost reconciliation workshops with CMc and…