1-FAC090425 RFI Sole Source Notice ADC Master Plan P2.pdf

NOTICE OF PROPOSED SOLE SOURCE PROCUREMENT

REQUEST FOR INFORMATION (RFI)

SALT LAKE COUNTY

Notice #: ORD090425

The Division of Contracts and Procurement has received a request to purchase from a “sole source” vendor. If, for any reason, any party does not agree that this sole source purchase is applicable, please email the contact person for Salt Lake County Contracts and Procurement Division prior to the “Comments Due Date:” indicated below:

Title: SLCo Adult Detention Center Master Plan Update Phase 2

SOLE SOURCE JUSTIFICATION

Sole source procurement is appropriate when goods or services are only available from a single vendor; when the most important consideration is the standardization or compatibility of equipment, materials, technology, software accessories, replacement parts, or service; where transitional costs are unreasonable or cost prohibitive; or if it otherwise qualifies under County Ordinance 3.20.030.

Salt Lake County’s Facilities Management Division seeks to enter into a sole source/standardization for consulting services with CGL Companies, Utah LLC, to provide Phase 2 of the SLCo Adult Detention Center Master Plan Update.

Proposed Standardization Provider: CGL Companies, Utah LLC

Notice Start Date: September 4, 2025

Comments Due Date/Time: September 11, 2025, before 1:00pm MDT

Estimated Costs: $60,000

Contact Person: Teresa Young email address: tyoung@saltlakecounty.gov

Materials Provided to Salt Lake County The County is a governmental entity subject to the Utah Governmental Records and Access Management Act (GRAMA), Utah Code Section 63G-2-101 et seq. All documents submitted in response to this RFI will be treated as protected records under GRAMA Section 63G-2-305(7). Please be advised that documents submitted in response to this RFI will become public records upon execution of a contract directly relating to the subject of this request or in the event the County does not enter into a contract which directly relates to the subject matter upon the expiration of two years from the date of issue of this RFI. Trade secrets and commercial information will not be disclosed provided that you have properly compiled with Utah Code Section 63G-2-305 and Utah Code Section 63G-2-309.

DO NOT RESPOND THROUGH UTAH PUBLIC PROCUREMENT PLACE

SEND COMMENTS DIRECTLY TO CONTACT PERSON!

http://library.municode.com/HTML/16602/level2/TIT3REFI_CH3.20PUPR.html#TIT3REFI_CH3.20PUPR_3.20.030PRNORECOPR

BACKGROUND

Starting in 2023, CGL Companies was awarded the contract to conduct a master plan and facility condition assessment study for the Sheriff's Office at the Adult Detention Center, Oxbow Jail, and Sheriff's Office Building. That information was used to help inform and put together the ballot bond for the 2024 election. Subsequently the bond did not pass and the county has been making a determination on how they wanted to proceed going forward with the needs at the jail.

In 2025, changes to the law resulted in several changes to how the jail operates and processes offenders. The county has also had internal changes in how they wish to deliver criminal justice services along with a desire to put the jail bond back on the ballot for 2026. Ongoing discussions are in play on how to deliver these services in an effective manner throughout the county. It is important that the most up to date information and analysis is available to decision makers as they consider all aspects of delivering criminal justice services. They determined part of that effort will require an update to the master plan in relation to the recent changes and concepts originally presented in the first study.

CGL Companies spent a significant amount of time researching, analyzing and interpreting gathered data for the development of the master plan document. Their knowledge and history with the master planning effort places them in an important position to deliver an update to the master plan in a timely and efficient manner. Bringing another entity on board would require significantly becoming familiar with the workings of the county, Sheriff, and other agencies involved with criminal services. The original methodologies and databases would have to be created and started in order to obtain the needed information. This would take longer than the requested time frame in which to complete the work. Not only would time be a consideration but also costs. These studies are time intensive studies are time intensive requiring significant labor to produce the data which CGL has already invested in and would be able to capitalize on for the update.

Describe in detail what is unique about this product/service to justify a sole source:

The service is tailored specific to data and material developed and put together by CGL Companies during the initial master plan. A new company would be required to bring their own effort to research and develop data adding to the time frame for completion. CGL already has the processes in place, are familiar with the agencies involved, and would be ready to supplement their existing data in a timely fashion. Any other company would be starting from scratch without the benefit of a years worth of information and data gathering.

Could the good or service be reasonably modified to allow for competition? Explain in detail:

No. Because the processes for data gathering are unique to each entity, we would only be stating the required scope of work leaving the methodology to each company. The difference comes in the time and effort involved developing, researching, and gathering their own data and interpretations that CGL would already have in place from the original study. It would be hard to make labor an equalizing factor.

Explain the market research performed to make the sole source recommendation.

No specific research was conducted as this is a service requiring labor and skills in interpreting and summarizing gathered data. Knowing that CGL has processes in place, is familiar with the agencies involved, has much of the base data, and would be able to respond quickly indicates their anticipated costs and turn around time would be an advantage against other competitors.