1-EHHS Multiuse Sports Court IFB 2026 (2).docx

INVITATION FOR BIDS (IFB)

MULTI-USE SPORTS COURT AND PLAYING SURFACE

East Hollywood High School (EHHS) 2185 S 3600 W • West Valley City, Utah 84119

1. PURPOSE AND PROCUREMENT AUTHORITY

East Hollywood High School (EHHS) is a Utah public charter school. This Invitation for Bids is intended to procure construction services for a multi-use sports court and playing surface. EHHS intends to award the contract to the lowest responsive and responsible bidder whose bid meets the requirements of this solicitation, subject to applicable Utah law, EHHS procurement policies, funding requirements, and required approvals.

This solicitation is intended to be administered consistent with the Utah Procurement Code, Title 63G, Chapter 6a, applicable Utah Administrative Code procurement rules, applicable construction licensing and bonding requirements, and other laws and regulations applicable to the project. If a provision of this solicitation conflicts with applicable law, the law controls.

EHHS reserves the right to reject any nonresponsive bid, reject any or all bids when permitted by law, cancel or amend the solicitation, waive a minor informality when legally permissible, and award the contract in the best interest of the school.

2. BID PERIOD, QUESTIONS, AND SITE TOURS

The solicitation will be open from September 1, 2026 until September 11, 2026 at 5:00 p.m. Mountain Time. Bids received after the deadline may be rejected as late.

All questions, requests for clarification, and requests for site tours shall be directed to Tom Trueba ttrueba@ehhs.us All questions, requests for clarification, and requests for site tours must occur before the question deadline which is September 8th 2026. Bidders should not rely on verbal statements to modify this solicitation. Any material change to the solicitation will be made in writing by EHHS and, when appropriate, issued as an addendum to all known prospective bidders.

Because Utah procurement rules generally contemplate a reasonable bidding period and may require a minimum period for competitive sealed bidding, EHHS shall document the procurement officer's determination supporting the stated shorter bid period, if applicable, before the solicitation closes.

3. BID SUBMISSION REQUIREMENTS

Each bidder shall submit a complete electronic bid containing, at minimum:

Firm name, address, primary contact, telephone number, and email address.

Utah contractor license number and applicable classification(s).

Lump-sum base bid for the complete project, including labor, materials, equipment, mobilization, permits, disposal, testing, cleanup, and all other costs necessary for a complete project.

A clear description of what is included and excluded from the base bid.

A proposed project schedule, including anticipated start date, substantial completion date, and final completion date.

A list of at least three relevant recent projects, preferably sports courts, athletic surfaces, fencing, site concrete, or similar outdoor improvements.

Proof of current insurance or a certificate of insurance, with coverage meeting applicable Utah law and contract requirements.

Confirmation that the bidder can complete the work within the proposed schedule and within the accepted contract price, subject to approved change orders.

Acknowledgment of all issued addenda.

Any proposed alternates, options, or unit prices requested by the bidder, clearly separated from the base bid.

4. PROJECT SCOPE – GENERAL

EHHS is seeking a contractor capable of providing a complete, durable, safe, code-compliant multi-use sports court and playing surface. The approximate desired court area is 100 feet by 100 feet; however, EHHS is flexible regarding final dimensions and configuration based on site conditions, permitting, drainage, constructability, safety, accessibility, and overall value.

The scope may include, as applicable and necessary for a complete project:

Site verification, layout, measurements, utility coordination, and preparation of a constructable plan.

Site preparation, excavation, grading, subgrade preparation, compaction, and stabilization as required.

Drainage and stormwater measures necessary to protect the playing surface and surrounding property.

Concrete or other appropriate structural foundation/base systems for the selected sports surface.

Playing surface system suitable for outdoor multi-use athletic activities, including appropriate preparation, surfacing, coatings, markings, and finishing.

Basketball standards, sleeves, anchors, footings, foundations, and related hardware as included in the bid.

Fencing, gates, posts, footings, foundations, and related hardware necessary to secure the court and provide safe access.

Court striping and game markings appropriate to the intended multi-use configuration.

Accessibility features and accessible routes/clearances as required by applicable building code and ADA requirements.

Safety features, transitions, edge treatments, protective measures, and other work reasonably necessary for a safe finished facility.

Removal, relocation, or disposal of existing improvements, debris, or materials that are specifically identified during the site visit or included in the bid.

Coordination of permits, inspections, testing, and approvals that are the contractor's responsibility under the contract.

Protection of adjacent buildings, utilities, landscaping, students, staff, and the public during construction.

Final cleanup, removal of construction debris, correction of deficiencies, and turnover of a complete usable facility.

Manufacturer documentation, maintenance instructions, warranties, and closeout documentation.

5. PERFORMANCE AND QUALITY EXPECTATIONS

The contractor shall perform the work in a professional and workmanlike manner consistent with accepted industry standards and the manufacturer's requirements for installed products.

All materials and systems shall be suitable for their intended outdoor athletic use and local weather conditions.

The contractor shall provide a finished surface that is level, properly drained, free of significant defects, and suitable for the intended athletic use.

The contractor shall correct defective, incomplete, damaged, or nonconforming work at its own cost when required under the contract.

The contractor shall coordinate construction activities so that students and staff are protected from construction hazards.

No work may begin until required permits, insurance, and other preconstruction requirements are satisfied.

6. CONTRACTOR QUALIFICATIONS

Active Utah contractor license appropriate for the work.

Demonstrated experience completing comparable outdoor athletic, concrete, surfacing, fencing, or site-improvement projects.

Ability to provide adequate qualified labor, supervision, equipment, and subcontractors to complete the project on schedule.

Ability to comply with applicable building codes, safety requirements, permitting requirements, and manufacturer installation requirements.

No material history of unresolved construction defects, abandoned projects, or significant performance failures that would call the bidder's responsibility into question.

Ability to provide the insurance, bonds, and other security required by Utah law and the final contract, when applicable.

7. INSURANCE, LICENSING, AND BONDING

Before commencing work, the awarded contractor shall provide evidence of required insurance, including general liability and workers' compensation coverage as applicable under Utah law and the contract. EHHS may require the school to be named as an additional insured where appropriate and shall specify any required endorsements in the final contract.

If the contract amount exceeds the threshold at which Utah law requires bid security or payment and performance bonds, the contractor shall provide those bonds in the amounts and forms required by applicable law and rule. For construction contracts estimated to exceed $50,000, Utah's procurement rules generally require a bid bond of at least 5% of the bid, and construction contracts over $50,000 generally require 100% performance and payment bonds. EHHS will apply the requirements in effect at the time of award.

The awarded contractor is responsible for maintaining all licenses, permits, insurance, and registrations required to perform the work.

8. PERMITS, CODES, AND ACCESSIBILITY

The contractor shall identify and obtain permits and inspections that are the contractor's responsibility, coordinate required inspections, and perform the work in compliance with applicable federal, state, and local requirements. The contractor shall comply with applicable building, electrical, accessibility, fire/life-safety, stormwater, occupational safety, and other requirements applicable to the work.

The contractor shall notify EHHS of any site condition that materially affects cost, schedule, safety, drainage, or constructability before proceeding with affected work.

9. SITE CONDITIONS AND PRE-BID INVESTIGATION

Bidders are encouraged to conduct a site visit before submitting a bid. The bidder shall review site access, existing grades, drainage, utilities, adjacent improvements, fencing, available work areas, staging, and other conditions that could affect performance. Bidders shall include in their base bid all reasonably foreseeable costs necessary to complete the work based on the conditions reasonably observable before bidding.

10. SCHEDULE

The bidder shall provide a realistic project schedule. EHHS's priority is completion within the agreed schedule while maintaining the quality and safety expected of a public school facility.

The contractor shall promptly notify EHHS in writing of any condition or event that may affect the schedule. Schedule extensions, if any, must be approved in accordance with the contract.

11. PRICING

The bid shall provide a firm lump-sum price for the complete base scope. Bidders shall clearly identify any exclusions, assumptions, allowances, alternates, unit prices, taxes, permit fees, or other pricing conditions. EHHS may reject a bid that is materially incomplete or conditional.

12. EVALUATION AND AWARD

Bids will be evaluated for responsiveness and bidder responsibility. Unless otherwise stated by written addendum, award is intended to be made to the lowest responsive and responsible bidder meeting the solicitation requirements. EHHS may consider objective factors including:

Total evaluated base bid and applicable alternates.

Conformance with the scope and specifications.

Contractor licensing and qualifications.

Relevant experience and demonstrated quality of work.

Proposed schedule and demonstrated ability to meet the required completion date.

Insurance, bonding, and other required qualifications.

Completeness of the bid and absence of material exceptions.

EHHS may request clarification of a bid when legally permissible, but a bidder may not materially change its bid after the deadline except as allowed by applicable procurement law and rule.

13. CHANGE ORDERS

No change in scope, price, or schedule is authorized unless approved in writing by an authorized EHHS representative in accordance with the contract and applicable procurement requirements. The contractor shall not perform extra work based solely on verbal direction when written approval is required.

14. WARRANTY AND CLOSEOUT

The contractor shall provide manufacturer warranties and a workmanship warranty appropriate to the work. Unless a longer period is required by the selected product manufacturer or final contract, the contract should provide at least a one-year workmanship warranty from substantial completion.

Final inspection and correction of punch-list items.

As-built or closeout information reasonably required by EHHS.

Product and maintenance information.

Warranty information and contact information for warranty claims.

Removal of temporary facilities and construction debris.

15. PUBLIC RECORDS AND CONFIDENTIALITY

EHHS is a public charter school and is subject to applicable public-records requirements. Bidders should not assume that an entire bid can be treated as confidential. Any request to protect business confidential information shall comply with applicable Utah law and EHHS procurement procedures. Pricing should be treated as public unless applicable law provides otherwise.

16. NONDISCRIMINATION AND LEGAL COMPLIANCE

The contractor shall comply with all applicable federal, state, and local laws, including laws concerning employment, safety, licensing, accessibility, nondiscrimination, and construction. The contractor shall be responsible for compliance by its subcontractors to the extent required by law and the contract.

17. BIDDER CERTIFICATION

By submitting a bid, the bidder certifies that it has reviewed this solicitation and any addenda; has had an opportunity to inspect the site; has the legal authority, license, personnel, equipment, insurance, and financial capacity to perform the work; and agrees to perform the project in accordance with the solicitation and resulting contract.

18. BID SUBMISSION

Submit the completed bid and supporting documentation electronically to:

Tom Trueba East Hollywood High School ttrueba@ehhs.us

Bid deadline: September 11, 2026 at 5:00 p.m. Mountain Time.

IMPORTANT PROCUREMENT NOTE

This document is designed to provide a strong Utah-oriented solicitation framework, but EHHS should confirm the final solicitation against its board-approved procurement policy and any procurement authority or delegation applicable to the school. If the project exceeds applicable statutory or rule thresholds, EHHS should include the required public notice, bid security, payment bond, performance bond, and other required provisions before issuing the solicitation.

East Hollywood High School – Multi-Use Sports Court IFB – 2026