1-Dry Creek Parking Services RFP.pdf

Dry Creek Reservoir Parking Services RFP

No. 2026 – 05

Lehi City Corporation

RESPONSES ARE DUE PRIOR TO:

September 15th, 2026

5:00 PM MST

Required method is to submit electronically to:

https://utah.bonfirehub.com/ https://utah.bonfirehub.com/

Dry Creek Reservoir Parking Services – REQUEST FOR PROPOSAL (RFP)

REFERENCE NUMBER: 2026 – 05

PROJECT TITLE: Dry Creek Reservoir Parking Services RFP

PROJECT LOCATION: 3223 N Center Pointe Dr. Lehi Ut 84043

SUBMISSION DEADLINE: September 15th, 2026

SUBMISSION TIME: 5:00 PM MST

SUBMISSION PLACE: utah.bonfirehub.com

PROJECT DESCRIPTION: Parking services and parking payment collection at

Dry Creek Reservoir.

PROJECT CONTACT: Shawn Winters

Assistant Facilities Superintendent

385-201-2717 swinters@lehi-ut.gov

RESPONDENTS: Carefully read all instructions, requirements, and specifications. Give all requested information properly and completely. Submit your proposal with appropriate supplements and/or samples.

Please submit responses through Bonfire. All proposals must be submitted through Bonfire by the deadline. Proposals received after the submission deadline will not be considered.

Additional instructions for submitting responses:

A. It is the responsibility of the respondent to “Log In” through Bonfire. For assistance contact Bonfire at https://utah.bonfirehub.com/.

B. Questions regarding this RFP should be submitted through Bonfire. The respondent may also contact Project Contact (listed above) for specific questions regarding the proposal content. The bid number and title must be referenced on all responses and correspondence related to the RFP. Significant questions that arise subsequent to the issue of this RFP will be consolidated and answers will be provided to all respondents on record as receiving this RFP. All questions should be received two (2) business days prior to the RFP due date.

C. The required method to submit your response is through Bonfire.

D. Following the deadline, the names of those responding to the RFP will be made public. All other information will remain confidential, as required by law. (See Section 1.9)

Unless specifically authorized by the city’s administrative office, telephonic proposals or modifications of proposals will not be considered. However, modifications by email, fax, etc. for proposals already submitted through the proper channels will be considered, if received prior to the time for the submission deadline.

SECTION 1: INSTRUCTIONS TO RESPONDENTS

1.1 ADMINISTRATIVE GUIDANCE

The information provided in this RFP is designed to provide interested respondents with sufficient information to submit responses meeting minimum requirements, but it is not intended to limit response content or to exclude any relevant or essential data therefrom.

Respondents are at liberty and are encouraged to expand upon the specifications to give additional evidence of their ability to provide the services requested in this RFP.

1.2 SCOPE OF TERMS & CONDITIONS

Before submitting a response, the respondent shall understand all contract conditions referred to in this document, and any addenda issued before the RFP submission date. It shall be the respondent’s responsibility to ensure that the response includes all addenda issued prior to the

RFP submission date. By submitting a response, the respondent acknowledges and accepts the

Terms and Conditions described herein.

1.3 RESPONSE PREPARATION COSTS

Lehi City is not liable for any cost incurred by the respondent associated with the preparation of the response or the negotiation of a contract for services prior to the issuing of the contract.

1.4 RESTRICTIONS

All responses must clearly set forth any restrictions or provisions deemed necessary by the respondent to effectively service the proposed project.

1.5 RFP RESPONSE & PRICING

Any response submitted pursuant to this RFP shall constitute an offer by the respondent to the

City. The cost submitted with the Bid Form shall, upon being awarded a contract subject to this

RFP, commit the successful respondent to said cost in performing the Scope of Work. The representations contained in Section 3, and submitted pursuant to this RFP, shall be binding upon each respective respondent for (a) sixty (60) days from the submission deadline or (b) until the successful respondent and the City enter into an agreement pursuant to this RFP, whichever occurs first.

A respondent may withdraw or modify its response, including the representations made on the

Bid Form, prior to the submission deadline as contemplated by Lehi City Municipal Code

03.28.080.C.3. Any such withdrawal or modification must be in writing, and must be signed by the same authorized officer or agent who originally signed the Bid Form.

1.6 ADDENDUM TO THE RFP

In the event that it becomes necessary to revise this RFP in whole or in part, an addendum will be provided to all respondents and potential respondents of whom the City has record as having received this RFP. A statement issued in an addendum shall have the effect of modifying this RFP as outlined in said addendum.

Any other communication, whether verbal or written, which are received by any representative of the respondent from sources other than official addendum should be confirmed by the respondent with the RFP contact as being true and accurate prior to incorporating such information into its response. This refers to both formal and informal conversations and communications.

1.7 ALTERNATIVE RESPONSES

Respondents may submit more than one response, each of which must follow the criteria of

Section 3 and satisfy the requirements of this RFP. If alternative responses are submitted, the respondent must explain the reasons for the alternative(s) and its alternative’s comparative benefits. Each response submitted will be evaluated on its own merits.

1.8 DISCLOSURE OF RESPONSE CONTENT

Under the Utah Data Privacy Laws and Government Records Access and Management Act, Section 63-2-101 et seq., Utah Code Ann. (1993 and supp. 1996), as amended ("GRAMA") certain information in the submitted response may be open for public inspection. If the respondent desires to have information contained in its response protected from such disclosure, the respondent may request such treatment by providing a "written claim of business confidentiality and a concise statement of reasons supporting the claim of business confidentiality" with the response (GRAMA, Section 63G-2-309). Pricing elements of any response will not be considered protected. All material contained in and/or submitted with the response becomes the property of Lehi City and may be returned only at the city’s option.

SECTION 2: BACKGROUND AND PROJECT DESCRIPTION

2.1 BACKGROUND

Lehi City is a family friendly, safe, and active community of approximately 80,000 people located halfway between Salt Lake City and Provo, Utah. The mountains above Lehi watch over a dynamic community that has always represented the best of each generation. Today, high tech companies from across the nation have come to embrace Lehi’s lifestyle of opportunity and optimism.

2.2 PROJECT DESCRIPTION

Lehi City seeks proposals from qualified companies to provide parking services and parking payment collection at Dry Creek Reservoir. The services include on-site parking-rule enforcement by citation, citation issuance and collection, parking-payment operations, signage, accounting, and revenue remittance, as further described in Section 2.3.

2.3 SCOPE OF WORK

The selected respondent shall provide the following services:

1. Provide parking services and payment collection at Dry Creek Reservoir (3223 N Center

Pointe Dr. Lehi Ut 84043) during the City-designated operating period, including weekends and holidays as directed by the City. Details to be finalized in discussions with the selected company.

2. Provide on-site enforcement of City parking rules and regulations through citations, and manage the issuance and collection of all citations. Define exemptions and termination details.

3. Propose a revenue-sharing or payment structure for the City’s consideration.

4. Provide a complete and accurate accounting of all monies collected from parking fees and citations upon remittance or upon the City’s request.

5. Remit the City’s portion of revenue share or fees at least monthly, along with monthly documentation of total collections, and citations.

6. Install and maintain appropriate signage identifying parking payment options and methods.

7. Maintain insurance for parking operations with at least the following limits: (a) commercial general liability—$1,000,000 per occurrence and $3,900,000 aggregate; (b) automobile liability—$1,000,000 per accident for bodily injury and property damage; and (c) workers’ compensation as required by law, with employer’s liability or stop-gap coverage of $1,000,000 per accident, employee, or aggregate.

8. Within ten (10) days after mutual execution of the agreement, provide the City a certificate of insurance evidencing the required coverage.

9. Limit the parking service area to the Dry Creek Reservoir parking lot, unless the City authorizes an expansion in writing.

2.4 PROJECT CONTACT

Respondents may contact the following individual(s) with questions regarding the project. All questions should be addressed on Bonfire and if further follow-up is needed you may contact the individuals below.

Shawn Winters

Assistant Facilities Superintendent

385-201-2717 swinters@lehi-ut.gov

Specific questions regarding submittal requirements and/or contract negotiations should be referred to Mariah Hayes.

Mariah Hayes

Research Analyst

(385) 201-2513 mhayes@lehi-ut.gov

SECTION 3: PROPOSAL & PRICING

3.1 PROPOSAL

Each respondent must submit a complete and concise proposal in response to this RFP and must demonstrate the respondent’s ability to meet the requirements of this RFP. Each proposal must be accompanied by a transmittal letter, signed by an authorized representative, binding the respondent to the terms proposed. At the discretion of the City, the contents of any proposal submitted by the successful respondent may become part of any contract awarded pursuant to this RFP.

Each respondent is solely responsible for any information submitted or omitted from its proposal. All materials contained in, or submitted with, a proposal shall become the property of the City, and may be returned only at the City’s option.

Proposals must include the following information:

LETTER OF TRANSMITTAL AND CERTIFICATION

The letter of transmittal should introduce the respondent and identify the name, address, telephone number, email address, and other authorized representatives for this RFP. The letter must be signed by an authorized representative. Include a signed certification that the proposal is made in good faith; is made in conformity with this RFP; does not involve an illegal gift or payoff to a City officer or employee; does not involve an improper contingent fee arrangement;

and does not knowingly seek to cause a City officer or employee to violate applicable ethics requirements.

PROJECT TEAM, ORGANIZATION & QUALIFICATIONS

Describe the respondent’s experience, qualifications, and availability relevant to the required parking services. Outline proposed tasks, special approaches, and the plan for completion.

Provide a chart identifying the roles of key individuals during each project phase and a matrix identifying relevant past project collaborations. Personnel identified for the project must be actively engaged in completing the work. The City must approve any personnel changes after proposal submission or award to preserve consistent expertise throughout the contract term.

REFERENCES & ANTICIPATED PROBLEMS

Include the name, address, and contact person for at least three government agencies for which the respondent has provided similar services; the City may contact these references. Also identify and describe anticipated issues associated with providing the services and proposed solutions, if available.

SCHEDULE / TIMELINE

Provide a proposed schedule describing the respondent’s ability and availability to perform the services. Include key phases, important dates, meeting and submittal locations as applicable, the anticipated start of services, and internal methods for schedule control.

COST PROPOSAL AND REVENUE STRUCTURE

Submit a complete, itemized cost proposal that allows costs to be evaluated independently, including pricing for each task in the Scope of Work, a proposed billing schedule, and the proposed revenue-share or payment structure. The City may require pricing to be submitted separately through Bonfire or as otherwise directed in the solicitation.

The pricing for all products and services shall remain firm for the duration of the contract. No price changes, additions, or subsequent qualifications will be honored throughout the duration of the contract except with approved change orders. Pricing on all transportation, mobilization and other charges shall be prepaid by the Respondent and included in the proposal price. The

Respondent must indicate any additional charges not mentioned above or forfeit the right to payment for such items.

FINANCIAL REPORT

The respondent should furnish a current financial report for the past three fiscal years, prepared in accordance with generally accepted accounting principles (GAAP). The report should include the respondent’s number of personnel, number and names of clients in Utah, and annual sales.

A. Number of personnel;

B. Number of clients, including the names of clients in the State of Utah; and

C. Annual sales.

The format and style of the proposal is at the discretion of the respondent. Respondents are encouraged to provide any supplemental information and attachments relevant to the response.

3.2 REPRESENTATIONS & WARRANTIES

By submitting a proposal, each respondent represents and warrants that:

3.2.1 Its proposal is made in good faith.

3.2.2 Its proposal is not submitted in the interest of, or on behalf of, another person or entity.

3.2.3 It has not directly or indirectly induced or solicited any other respondent to submit a bid other than in good faith.

3.2.4 It has not directly or indirectly induced or solicited any other person or entity to abstain from submitting a proposal.

3.2.5 It has not sought by collusion to obtain for itself any advantage over other respondents or the City.

3.2.6 It shall not violate, or cause any other person or entity to violate, any Federal, State, or municipal law, including (but not limited to) the Utah Municipal Officers and Employees Ethics Act.

SECTION 4: RESPONSE EVALUATION

4.1 EVALUATION PROCESS

All proposals submitted in response to this RFP will be evaluated in a manner consistent with the Lehi City Municipal Code, and as otherwise set forth in this RFP.

As an initial step in the evaluation process, the City shall review all proposals received by the submission deadline. Next, any timely, yet non-responsive proposals (i.e., those proposals not conforming to the requirements set forth in this RFP or the Lehi City Municipal Code) will be eliminated. All remaining timely and responsive proposals shall then be cursorily reviewed by the City to eliminate from further considerations those bids which, in the sole discretion and judgment of the City, fail to offer sufficient or substantive provisions which are required to warrant further consideration. The City reserves the right to disqualify any proposal that significantly deviates from the terms, conditions, and specifications contemplated by this RFP.

Any remaining bids will then be reviewed and evaluated in detail. If the City discovers at any point in the evaluation process that a proposal is lacking required or requested information, the City may remove said proposal from further consideration.

Lehi City reserves the right to be the sole judge as to the overall acceptability of any response or to judge the individual merits of specific provisions within competing offers.

4.2 EVALUATION CRITERIA

In determining the respondent providing the best economic advantage to the City, the City will evaluate proposals using the following weighted criteria:

Project team organization, qualifications, and relevant experience — 35%

Scope of work, including parking operations, enforcement, payment collection, signage, accounting, and revenue remittance approach — 25%

Cost proposal and proposed revenue-share or payment structure — 10%

Availability, operating schedule, implementation timeline, and schedule-control methods — 30%

Total — 100%

4.2.1. Any litigation, prosecution, or other claims by or against a respondent.

4.2.2. Availability to perform the Scope of Work, as well as the proposed schedule of completion contained in the proposal.

4.2.3. The ability of a respondent to provide future maintenance and service with respect to the Scope of Work.

4.2.4. The proposed RFP pricing.

4.2.5. Which proposal will provide the best economic advantage to the City.

4.3 AWARD OF CONTRACT

Upon completion of the evaluation process contemplated by the Lehi City Municipal Code and this RFP, the City may, but is not required to, negotiate with and award a contract for the Scope of Work to the respondent which provides the best economic advantage whose proposal is determined in the sole discretion of the City to be in the best interests of the City.

If the City decides to award a contract pursuant to this RFP, the successful respondent shall be required to enter into a contract with the City for the Scope of Work, as set forth in Attached Agreement Template hereto. The terms and conditions set forth in Attached Agreement Template are non-negotiable, and may not be changed or conditioned upon the contents of any proposal submitted pursuant to this RFP. The City may consider adding additional terms and conditions suggested by the respondent to said contract, but is not required to implement any such terms and conditions into the final contract.

Respondents are urged to give special attention to the insurance and bond/letter of credit requirements set forth in Attached Agreement Template. The aforementioned bonds/letters of credit must be provided on one of the forms attached hereto as Attachments LPC01 through LPCxx, respectively, and shall become part of the final contract.

4.4 RIGHT TO REJECT

The City reserves the right to reject any and all proposals and to waive any formality in the proposals received, to accept or reject any or all of the items in the proposal, and award the contract subject to this RFP, in whole or in part, if it is deemed in the City’s best interest. The

City reserves the right to negotiate any and all elements of the proposals if any such action is deemed in the best interest of the city.

SECTION 5: BID SUMMARY SHEET

Submit an itemized Bid Summary Sheet through Bonfire. The sheet must identify costs for each

Scope of Work task, proposed billing schedule, and the proposed revenue-share or payment structure.

BID FORM: SIGNATURE OF RESPONDENT

By submitting a proposal pursuant to this RFP, each respondent acknowledges that its proposal may be subject to public disclosure pursuant to the Utah Data Privacy Laws and Government Records Access and Management Act, UTAH CODE ANN. § 63G-2-101, et seq. (“GRAMA”), as the same may be amended from time to time. If a respondent desires to have specific information contained in its proposal protected from public disclosure, the respondent may provide a written claim and description of business confidentiality with respect to any such information. Filing a written claim and description of business confidentiality does not guarantee that any information will remain protected or private as the City will strictly comply with GRAMA. As a general rule, RFP pricing shall not be considered protected or private information.

I hereby acknowledge that I have received, read, and understand the foregoing Dry Creek Reservoir Parking Services RFP (RFP No. 2026 – 05). The proposal submitted herewith complies with the requirements of this RFP and applicable provisions of the Lehi City Municipal Code.

Upon acceptance of this RFP, the undersigned agrees to complete all required work as described in this RFP according to the terms and conditions described herein.

Please complete this form and return no later than the RFP deadline, as indicated on the cover page.

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