1. Salient Characteristics.pdf

Salient Characteristics of the Requirement

Salient characteristics refer to specific features or characteristics that are important or distinctive. In the context of attachments or documents, salient characteristics may include details such as product specifications, interoperability, or performance requirements.

Description of Needs

AFI and DAFI mandates to keep accountability of all children, the following needs of the product and software are listed followed by the mandate.

Item Description Quantity Contains a master tracker for parents to easily see where their children are in the facility listed alphabetically.

N/A

These choice boards are important because they help staff keep accountability of the children throughout the facility, as well as in emergency (fire, natural disaster, etc) situations. We are required by our AFI 34-144 to “provide supervision and accountability procedures to protect children while in care.”

Completely customizable in room name, color options, clip art availability, etc. Must have the option to group by rooms. Must have the option to group by boards. Room headings must include a customizable name, color, and icon. Child’s locator must be customizable and include name, child’s picture and board number.

This program enables a face to name feature where staff members can conduct accountability checks and know who is in each room. Everything is in real time and staff know where the children are at. At all times room names and allowed amounts in rooms must remain customizable at the customer level. School age should not be required to contact the company to make these edits/changes. This must be an option in the software.

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Allows for customization of individual room size on the building operation side. Staff at school age will have the ability to close access to rooms by not allowing children the option to select the room and grey it out when it is closed. This must be available daily as we close rooms and alter room sizes.

- It is easily accessible to children by using pictures to accompany words for the younger youth who can not read.

Allows for a maximum amount in each location according to DAFI

34.144 3.5.1. A minimum of 35 square feet of usable space per child provided for quiet activities (e.g., homework, reading or clubs meetings). (T-0)

3.5.2. A minimum of 50 square

feet is provided for small group meetings or enrichment activities (e.g., woodworking, construction).

(T-0)

3.5.3. A minimum of 75 square

feet is provided for active play (e.g., dance, aerobics, basketball).

(T-0) Note: Includes outdoor play areas.

Allows a photo identifier for each child to display alongside their name.

DAFI 34.144 13.5. Accountability in SAC. Ensure all youth are accounted for prior to departing or returning to the program. (T-0) Youth sign in/out at the front desk.

A locator board is used to track youth in the facility.

Individual Tracking Software 100 -Software must have the ability to operate off of wifi and be hard wired to internet. Software must include the ability to refresh in real time (not to exceed 10 seconds) to show current location of all youth.

Server and all cords necessary to run the program will be included in the initial purchase.

-100 spaces available for youth on the boards, not to include room names and “home” space when children are signed out and no longer in the program for the day.

Can edit the name and picture of each youth an unlimited amount of times at the customer level.

Check In Kiosk Software License 4

Minimum 49" Maximum 55” Commercial Wall-Mountable Touch Screen check in stations with Windows PC (3 year manufacturer's warranty on hardware)

Youth will have the ability to click their name which will take them to the screen with the room options.

Once the child has selected their room choice, the touch screen will revert to the home screen which shows where all children are located. Check in boards screen displays are fully customizable to sort children by board or room location. Each check in station must be able to be used simultaneously.

Wall Mounts For Check In

Stations

Parent Board Software 1 Display all children checked in alphabetical order with their location. Names and location must be legible from a distance of 25 feet away.

Minimum 48" Maximum 55” Commercial Wall-Mountable And Mount TV that runs software For Parent Board

Must have the capabilities to operate the software and communicate with the check in station data.

Customer Support/Training 20 Provide training and support to staff to ensure a smooth installation, onboarding program, and trouble shooting.