1. RFP 384785-GMG.pdf
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- Solicitation number
- RFP-384785-GMG
About this file
This is a Request for Proposal (RFP) issued by Fermi National Accelerator Laboratory (Fermilab) for the procurement of electronic components for LLRF LO, REF, and CLK Distribution. The RFP was issued on August 4, 2026, with proposals due by 4:00 PM Central Time on August 17, 2026. The procurement is for work under prime contract DE-AC02-07CH11359 with the United States Department of Energy. Fermilab requests firm-fixed price proposals with FOB delivery to Fermilab's Receiving Warehouse 2 located at Kirk Rd & Wilson Street, Batavia, IL 60510. All freight charges must be included in the quotation, and payment terms are Net 30. The full description and quantities of required materials are specified in Attachment A.
Vendors must properly package all parts to prevent damage and provide material certifications as a required deliverable. Award will be made on a best value basis to a responsible supplier whose proposal conforms to solicitation requirements and represents the lowest price among technically acceptable offerors, with FFDG intending to award without discussions. Proposals must include the completed RFP page, Attachment A, SARC Form (Subcontractor Annual Reps & Certs, Revision 6) if not completed within the last year, and PUR-466 Form (Proposal Certifications, Revision 5). The FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025) will apply to any resulting purchase order or subcontract. Contractual questions should be directed to Grace Gomez, Procurement Specialist II, at ggomez@fnal.gov or 630-840-2864.
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Text version
Fermi National Accelerator Laboratory Procurement Department
Finance Section 630-840-2864 ggomez@fnal.gov
Date:
Request for Proposal #:
Proposals Due:
REQUEST FOR PROPOSAL - THIS IS NOT A PURCHASE ORDER
Fermi Forward Discovery Group, LLC (FFDG) anticipates procurement of the following assemblies for Fermi National Accelerator Laboratory (Fermilab). Fermilab Requests your firm-fixed price proposal for the following:
Pg. 1 of 2
ITEM QTY. DESCRIPTION UNIT PRICE DELIV.
Company Name:
Address:
Terms: Net 30 FOB: Fermilab Signature & Date: Grace Gomez
Procurement Specialist II
MATERIALS, SUPPLIES OR SERVICES RESULTING FROM
THIS QUOTE ARE FOR WORK DONE UNDER PRIME
CONTRACT NO. DE AC02 07CH11359 WITH THE UNITED
STATES DEPARTMENT OF ENERGY. ANY ITEMS
COVERED BY G.S.A. CONTRACTS SHOULD BE SO
INDICATED.
Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated
Total Extended Proposal Price:
August 4, 2026
RFP 384785-GMG
August 17, 2026
REQUEST FOR PROPOSAL
Electronic Components for LLRF LO, REF, AND CLK Distribution
See the Attachment A for the full description and quantities.
Notes:
Vendor shall supply materials and quantities for each part listed in Attachment A. All parts shall be properly packaged to prevent damage. Vendor shall provide material certifications as a required deliverable.
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science
RFP # 384785-GMG Pg. 2 of 2
Ship to: Fermilab Receiving Warehouse 2 Kirk Rd & Wilson Street Batavia, IL 60510 United States
Basis for Subcontract Award
FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025)
Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your quotation.
The following Representations must be completed and returned with your proposal:
SARC - Subcontractor Annual Reps & Certs (Rev. 6) PUR-466 - Proposal Certifications (Rev. 5)
All contractural questions shall be directed to:
Grace Gomez Procurement Specialist II ggomez@fnal.gov
The RFP response shall include a completed RFP page, Attachment A, SARC Form (if not completed in the last year), and a PUR-466 Form.
This is a best value source selection. Award shall be made to the supplier who is deemed responsible by FFDG whose proposal conforms to the solicitation’s requirements, and is judged to represent best value to FFDG. The best value is represented by the lowest price of technically acceptable offerors. FFDG intends to award without discussions.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.
The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format (hard copy forms are available upon request) and can be accessed at the following URL:
https://procurement.fnal.gov/terms-conditions/
Proposals shall be submitted by 4pm Central August 17, 2026.
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ mailto:ggomez@fnal.gov https://procurement.fnal.gov/terms-conditions/
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