1. RFP 359999-GMG.pdf
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- Attached to
- VIDEO/PHOTO SURVEY DOCUMENTATION - LBNF
- Solicitation number
- RFP-359999-GMG
About this file
This document is a Request for Proposal (RFP) from the Fermi National Accelerator Laboratory (Fermilab) for professional video/photo survey documentation services for the Long Baseline Neutrino Facility (LBNF) project located in Lead, South Dakota. Fermilab is seeking a subcontractor to provide regular video and photo documentation of the LBNF construction progress, with a minimum of quarterly surveys and the potential for additional intervals as project milestones are met. The subcontractor will also be required to compile the video surveys into short, edited videos with and without titles and narration. The contract will be for one year with four one-year option periods. Proposals are due by August 15, 2024 at 4:00 pm CT, and the award will be made to the responsible offeror whose technically acceptable proposal offers the lowest evaluated price. Required forms include the RFP pricing attachment, Subcontractor Annual Reps & Certs (SARC), Proposal Certifications (PUR-466), and a certificate of insurance.
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Fermi National Accelerator Laboratory
Procurement Department Finance Section
630.840.2864 ggomez@fnal.gov
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Research Alliance, LLC for the U.S. Department of Energy Office of Science
REQUEST FOR PROPOSAL
Date: July 31, 2024 Request for Proposal #: RFP 359999-GMG
Quotations Close: August 15, 2024, 4pm CT
ITEM QTY. DESCRIPTION PRICE DEL. DATE
1.
REQUEST FOR PROPOSAL – THIS IS NOT A PURCHASE ORDER
Fermi Research Alliance, LLC (FRA) anticipates procurement of the following for Fermi National Accelerator Laboratory (Fermilab). Please provide a proposal for the attached:
Subcontractor to provide a proposal for Professional services for LBNF video/photo survey documentation. This contract will be for a period of one year, with a unilateral option to exercise an extra (4) four yearly options. The subcontractor is expected to be able to commence production within 30 days of the execution of the contract. **Option years will be based on available funding and may not be exercised. **
Scope Fermilab is currently constructing the Long Baseline Neutrino Facility one mile underground at Sanford Underground Research Facility (SURF), Lead, South Dakota.
We are looking for video and photo documentation of progress on a regular basis.
At minimum, video and photo documentation should be performed every 3 months, with the potential for additional intervals should a project milestone be hit. Vendor will additionally compile video surveys into a short, 5–10-minute edited video, creating versions both with and without titles and narration. Please reference the attached statement of work for complete details.
Location: Long Baseline Neutrino Facility in Lead, South Dakota
The U.S. Department of Labor, Employment Standards Administration, Wage Determination No. 2015-5377, Revision No. 26, Date of Revision 07/22/2024, applies to this solicitation.
*Continued page 2
Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.
COMPANY NAME__________________________
ADDRESS_______________________________
TERMS_____________FOB________________
SUBMITTED BY:__________________________
MATERIALS, SUPPLIES OR SERVICES RESULTING FROM THIS
QUOTE ARE FOR WORK DONE UNDER PRIME CONTRACT NO.
DE AC02 07CH11359 WITH THE UNITED STATES DEPARTMENT
OF ENERGY. ANY ITEMS COVERED BY G.S.A. CONTRACTS
SHOULD BE SO INDICATED.
DATE SUBMITTED: ________________________
Grace Gomez Procurement Specialist I
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Research Alliance, LLC for the U.S. Department of Energy Office of Science
RFP # 359999-GMG Page 2 of 2
DESCRIPTION PRICE DEL. DATE
Evaluation/Selection/Award FRA will award a subcontract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to FRA in terms of price and other factors specified in this solicitation.
This is a Low Price Technically Acceptable (LPTA) source selection. Award shall be made to the supplier who is deemed responsible by FRA, whose proposal is technically acceptable and offers the lowest evaluated price. FRA intends to award without discussions.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.
FRA General Terms and Conditions for Commercial Products and Commercial Services (3.2024)
The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format and can be accessed at the following
URL:
https://procurement.fnal.gov/terms-conditions/
The following Representations must be completed and returned with your proposal.
Signed RFP and attachment A - pricing.
SARC – Subcontractor Annual Reps & Certs PUR-466 – Proposal Certifications Certificate of Insurance Exhibit A
Please submit your Proposal by: August 15, 2024, at 4:00pm CT.
The RFP response shall include a completed RFP page Attachment A pricing, with a completed SARC and PUR-466.
All contractual questions shall be directed to:
Grace Gomez Procurement Specialist I 630-840-2840 ggomez@fnal.gov
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