1. PWS 355 CMS Compressors Long Term MX.pdf

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Performance Work Statement (PWS) Long-Term Preventive Maintenance for Quincy Air

Compressors & Desiccant air Dryer

Objective. Acquire regular, OEM-recommended preventive maintenance services by qualified professionals for the Quincy air compressors and desiccant air dryer that support breathing-air and shop-air operations in Building 4891, 355 CMS.

1.0. Description of Services.

The contractor shall provide all tools, test equipment, OEM service kits, parts, materials, transportation, personnel, labor, supervision, and management necessary to perform preventive maintenance services on the Quincy air compressors and desiccant air dryer for the 355th Component Maintenance Squadron at Davis–Monthan AFB (DMAFB), AZ. The system consists of two Quincy air compressors, one Quincy desiccant air dryer, and all associated components required for proper operation of the breathing-air and shop-air systems in Building 4891. All work shall be performed in accordance with Quincy Compressor manufacturer recommendations, applicable OSHA requirements for breathing-air systems, and Air Force safety and confined-space entry standards.

1.1. Scheduled Preventive Maintenance. The contractor shall inspect and perform preventive maintenance, as recommended by the manufacturer, on the Quincy air compressors and desiccant air dryer. At a minimum, this includes changing filters and separators, changing oil, inspecting and servicing valves and controls, taking oil samples, verifying proper operation of safety devices, and conducting operational checks of the compressors and dryer. The contractor shall ensure the system operates properly and safely while minimizing disruptions and inconveniences to users until the next scheduled maintenance.

1.2. Scope of Preventative Maintenance Repairs. Repairs made during scheduled preventive maintenance are considered any repairs consistent with normal wear and tear of compressor and dryer operation, such as replacement of filters, seals, gaskets, and minor adjustments. If the contractor identifies conditions that require work beyond normal preventive maintenance, the contractor shall treat that work as non-routine maintenance and proceed in accordance with paragraph 1.6.

1.3. Maintenance Schedule. The contractor shall develop and submit a preventive maintenance schedule to the Contracting Officer (CO) for acceptance within 30 days of the contract start date.

The schedule shall be based on the Quincy OEM-recommended maintenance intervals for the installed equipment. The contractor shall submit an updated schedule when changes are necessary, prior to implementing the changes.

1.4. Non-Routine Maintenance. If, during scheduled preventive maintenance, the contractor determines that additional repairs are required beyond routine preventive maintenance, the contractor shall notify the Government representative. The contractor shall identify the problem, provide an estimate of the time and cost required to complete the repair, and await Government

Page | 2 direction. The contractor shall not begin non-routine repairs until authorization is given by a designated Government representative. Non-routine repairs will be handled on a case-by-case basis and are not included in the scope of this preventive maintenance contract.

1.4.1. OEM Authorization and Replacement Parts. The contractor shall be an authorized Quincy Compressor service provider or shall utilize technicians employed by an authorized Quincy service representative. All preventive maintenance and any Government-approved non-routine repairs shall be performed in accordance with Quincy OEM procedures. The contractor shall only use new, genuine Quincy replacement parts and materials that conform to the original equipment manufacturer’s specifications, of equal or better quality, unless otherwise approved by the Contracting Officer or a designated representative. Rebuilt assemblies or subassemblies may be used if the item meets the manufacturer’s specifications for reconditioning, is standard to industry practice, and carries the same warranty as a new assembly or subassembly. The contractor shall dispose of all used parts at a site outside of DMAFB.

1.5. Contract Manager. The contractor shall designate a primary Contract Manager (CM) who will be responsible for contractor-performed services. Upon contract award, the contractor shall submit the name and telephone number of the CM, in writing, to the CO. The CM shall have full authority to act for the contractor on all matters relating to daily execution of the contract. The CM shall be present and available within 2 business days of notification to meet on the installation with Government personnel designated by the Contracting Officer to discuss any contract issues or problem areas.

1.6. System Availability. The compressors and dryer system in Building 4891 will be available to the contractor during the hours of 7:00 a.m. – 4:00 p.m., Monday through Friday, except Federal Holidays and DMAFB down days, to perform preventive maintenance services. The contractor shall include the days and times they will perform maintenance services on their maintenance schedule. Additionally, the contractor shall contact the designated 355 CMS system manager prior to arriving and departing Davis– Monthan AFB.

1.7. Location of Maintenance. The contractor shall perform all compressor and dryer preventive maintenance services at the permanent site of the equipment in Building 4891, 355 CMS, Davis– Monthan AFB, AZ.

1.8. Contractor Arrival and Departure. The contractor shall contact the designated 355 CMS system manager upon arrival and prior to departing DMAFB after preventive maintenance services are complete. A Government representative will escort all contractors that do not have proper authorization for access to the facility or surrounding controlled areas.

1.9. Contractor Report. Upon completion of preventive maintenance, and prior to departing DMAFB, the contractor shall provide a report to the designated 355 CMS system manager with the following information: date and time preventive maintenance was performed; maintenance actions completed; test results; condition of the equipment inspected; parts replaced; oil sample results, if taken; warranty terms and conditions for any replaced parts; printed name and signature of the technician; and any notes or recommendations.

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1.10. Contractor Warranty. The contractor shall provide a minimum 1 year warranty for all parts and labor.

1.11. Consumables and Non-Warranty Replacement Parts. The Government will provide or reimburse the contractor for consumables and non-warranty replacement parts, at cost.

1.12. Deliverables/Reporting Requirements.

Deliverable PWS Para Due to COR/CO

Maintenance Schedule 1.2 CO

Contractor Report 1.8 Bldg 4891 System Manager

Listing of Employees 3.3 CO

2.0 Special Requirements.

2.1. Maintenance Delays. If the contractor is unable to perform scheduled preventive maintenance due to circumstances beyond their control (e.g., awaiting parts), the contractor shall notify the designated 355 CMS system manager of the delay and provide the estimated maintenance date. System downtime shall be kept to an absolute minimum. If maintenance cannot be completed by the estimated date, the contractor shall provide a new estimated maintenance date.

2.2. Contractor Personnel Qualifications. The contractor shall ensure only fully qualified, OEM-trained and certified technicians perform preventive maintenance on the Quincy compressors and desiccant air dryer.

The contractor shall provide proof of technician qualifications upon Government request.

2.3. Safety. The contractor shall comply with all applicable laws and safety regulations.

Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the contractor’s obligation, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities.

2.4. Safety Equipment and Clothing. The contractor shall provide contractor employees with all safety equipment and clothing necessary/required to perform maintenance and repair services, at no additional cost to the Government. These item(s) shall meet all State, Federal and OSHA safety guidelines.

2.5. Processing Hazardous Materials (HAZMAT) for Use on DMAFB. The contractor shall not bring or use any type of HAZMAT on DMAFB, until the HAZMAT has been approved by the Hazardous Materials Pharmacy (HAZMART). Upon contract award, the contractor shall submit Material Safety and Data Sheets (MSDS) to the Contracting Officer for all HAZMAT the contractor intends to use on DMAFB. The Aircraft Washrack Manager will contact the contractor if more data is required for HAZMAT use approval. The Aircraft Washrack Manager will also notify the contractor if the HAZMAT has been approved for use on DMAFB, including information for

Page | 4 tracking HAZMAT by the contractor, if required.

3.0. General Information

3.1. Data. The Government has unlimited rights to all deliverables of this contract to include intellectual property rights.

3.2. Reporting Requirements. Contractor personnel shall immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

3.3. List of Employees. Upon contract award, the contractor shall provide a list of employees that will perform services on DMAFB, with each employee’s name, driver’s license number and state of issue to the Contracting Officer. The contractor shall provide an updated list when an employee's status or information changes. The name of any contractor employee that is terminated during the period of the contract must be reported to the Contracting Officer in writing within one workday of the employee’s termination.

3.4. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles.

3.5. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires;

e.g. terminated for cause, retirement, etc.

3.6. Traffic Laws. Contractor employees shall comply with all base traffic regulations. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants. The use of cell phones is prohibited while driving on base, unless the phone is a hands-free cell phone.

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3.7. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

3.8. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

3.9. Physical Security. Contractor employees shall safeguard all Government property and controlled forms provided for contractor use. At the end of each work period, the contractor shall secure all Government facilities, equipment, and materials. The contractor shall establish and implement methods of ensuring all Government lock combinations, are not lost, misplaced, or used by unauthorized persons. The contractor shall prohibit the use of lock combinations, issued by the Government, by any persons other than the contractor’s employees. The contractor shall also prohibit and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

3.10. Contractor Personnel Travel on the Installation. All contractor personnel will limit their travel on the installation only to specific areas required for performance of services, specified break and meal areas, or travel directly to and from these locations.

3.11. Federal Holidays. The Federal Government observes the following holidays. (Note: If the holiday falls on a Saturday then the holiday will be observed as recognized by the Federal Government). The contractor shall not normally be required to provide routine services on holidays, or the actual day set aside for observation.

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Juneteenth Thanksgiving Day Independence Day Christmas Day

3.12. Continuation of Essential DoD Contractor Services During Crisis. This requirement has been determined not to be essential and does not require continued support during a crisis, as defined in the Department of Defense Federal Acquisition Regulation Supplement (DFARS), Subpart 237.76, Continuation of Essential Contractor Services.

3.13. Contractor Employee Appearance. Contractor employees shall present a professional, conservative, and neat appearance. Contractor personnel shall report for duty in a professional manner, in appropriate attire befitting the work environment, and have complied with socially

Page | 6 acceptable standards of personal hygiene. While performing services, contractor employees shall be neat and clean (free of visible dirt and stains), well-groomed and appropriately dressed.

The contractor employee's clothing shall fit correctly to provide a professional, modest appearance, in keeping with normally accepted commercial standards of dress for the work being performed.

3.14. Communication. Contractor employees shall maintain open, professional, and respectful communication with Government personnel (military and civilian) and other contractor employees. The COR will report valid complaints in writing to the CO for action. Valid complaints will be considered a performance failure. The contractor shall resolve all substantiated complaints immediately upon notification of the complaint. Contractor employees are required to identify themselves as a contractor at all times while on the job.

4.0. Government Provided Items and Services

4.1. Government Furnished Services. The Government will provide the contractor with a source of water and electricity.

4.2. Sludge and Debris Removal. The Government is responsible for the removal of sludge and debris.

4.3. Maintenance and Repair Records. The Government will provide access to all previous available maintenance and repair records. The contractor shall maintain all maintenance and repair records for contractor-provided services and make them available to the Government upon request.

4.4. Warranties. The Government will provide existing warranty information to the contractor and the contractor shall take advantage of all existing warranties.

4.5. Emergency Services. The Government will provide security forces services (call (520) 228- 4444 for emergencies only), and fire protection services (call (520) 228-3333). There is no emergency room on DMAFB, therefore contractor personnel shall call (520) 228-3333 for medical emergencies.

4.6. Recycling Program. The Government will provide recycling services and the contractor is required to participate in the base-recycling program.